SOW_Gas_Leak_Survey_19_Apr_17_Rev_1.pdf

STATEMENT OF WORK

FOR

NATURAL GAS LEAK DETECTION SURVEY

at

Altus AFB, OK

OPR: 97th Civil Engineer Squadron (CES) Quality Assurance Office (CEOES)

401 L Avenue, Bldg 358 Altus AFB, OK 73523

Kathleen.hendrickson.1@us.af.mil Matthew.waites.1@us.af.mil James.ingram.13@us.af.mil

DSN: 866-7756/5674/5675

Commercial: 580-481-7756/5674/5375

DATE: 19 Apr 17

Revision: 1 mailto:Kathleen.hendrickson.1@us.af.mil mailto:Matthew.waites.1@us.af.mil mailto:James.ingram.13@us.af.mil

TABLE OF CONTENTS

NATURAL GAS LEAK DETECTION SURVEY

1. DESCRIPTION OF SERVICES- NON-PERSONAL 3

1.1. Basic Services 3

1.2. Survey Procedures 3

1.3. Verbal Reporting During Survey 4

1.4. Final Inspection and Site Tour 5

1.5. Final Report 5

1.6. Government Requested Follow-up Survey for Repairs 5

2. PERFORMANCE MONITORING 5

3. GOVERNMENT-FURNISHED PROPERTY AND SERVICES 6

3.1. Government Furnished Property 6

3.2. Government Furnished Services 6

3.3. Damage to Government Facilities and Property 6

4. GENERAL INFORMATION 5

4.1. Contractor Furnished Items and Services 6

4.2. Contractor Personnel 6

4.3. Contractor Special Qualifications 6

4.4. Safety 6

4.5. Security Requirements 7

4.6. Hours of Operation 8

4.7. Contractor Environmental Awareness Training 9

APPENDIX A – AF FORM 1687 - Leak/Failure Data Report 10 APPENDIX B – Natural Gas Distribution System Sample Map 12

STATEMENT OF WORK (SOW)

NATURAL GAS LEAK DETECTION SURVEY

1. DESCRIPTION OF SERVICES - NON-PERSONAL. This contract is for non-personal services to the Governement to perform Natural Gas Leak Detection Surveys. The Contractor shall provide all management, tools, materials, equipment, transportation and personnel necessary to perform a Natural Gas Leak Detection Survey on 146,760 linear feet (LF) of natural gas distribution system lines on the grounds of the Commercial/Industrial areas of Altus AFB, Oklahoma. The Contractor shall identify, report and record all leak locations on the required report. The survey shall be in accordance with the latest United States Department of Transportation Guidance Manual for Operators of Small Natural Gas Systems and comply with Federal, State and local regulations for leak detection surveys and reporting services.

1.1. BASIC SERVICES. Perform a leak detection survey for the underground natural gas distribution system using mobile electronic gas leak detection equipment. Work covers all mains, laterals, valves & valve boxes, meters, risers, gas line manholes and regulators through the use of mobile electronic gas leak detection equipment.

1.1.1. Commercial/Industrial Areas. The main base area of Altus AFB consists of 146,760 LF of gas distribution mains and service lines/laterals. The Commercial/Industrial area contains 148 facilities connected to the natural gas system. Gas lines will not be marked prior to the Contractor survey.

1.1.2. Schedules/Notifications. Leak detection survey shall take place between the months of June and August annually. The Contractor shall provide the Quality Assurance Office (QAO), listed on the SOW cover page, with a minimum of 15 days advanced written notice prior to start of the leak detection survey in order to coordinate with the CES Utilities Shop.

1.1.2.1. The Contractor shall prepare a schedule of inspection/survey dates. The schedule shall divide the Commercial/Industrial into survey sections/plots that allow for daily completions. Larger maps shall be available, upon request, to the Contractor after contract award.

1.2. SURVEY PROCEDURES. Contractor personnel shall follow the procedures as set forth in Title 49 Code of Federal Regulations (CFR) Part 192 and the United States Department of Transportation Guidance Manual for Operators of Small Natural Gas Systems (current edition).

1.2.1. Maps. After contract award, and prior to survey start, the QAO will provide copies, three (3) each, of the natural gas distribution system. A sample of this map is shown in Appendix B.

1.2.2. The Contractor shall conduct a gas leak detection survey specifically to locate, classify and report any and all leaks present in the distribution system and related service lines and apparatus’. Tests shall be made with mobile and/or hand held detection and recording devices that are designed and approved for natural gas leakage control surveys. All precautions necessary to prevent damage to equipment, systems and property shall be taken. There shall be no smoking, open flame, or other ignition source while conducting the survey; except that leak detection equipment such as Combustible Gas Indicator (CGI) and Flame Ionization (FI) instruments may be used by fully trained/certified technicians/operators.

1.2.3. A Government representative from CES Utility Shop will be available to answer Contractor questions and accompany the Contractor, upon request. While on the flight line, the Contractor shall have a Government escort.

1.2.4. The Contractor shall physically mark the location of all leaks at the time the leak is identified. Pictures may be taken of the area except on the flight line.

1.2.4.1. In grass areas the Contractor shall drive a 24” wooden stake, painted yellow, at the location of the leak. Geo-coordinates may be annotated on the survey sheet drawing.

1.2.4.2. On hard surfaces, the Contractor shall measure and show with measurements from at least three (3) fixed objects the exact location of the leak on the survey sheet drawing. Geo-coordinates may be annotated on the survey sheet drawing. The Contractor shall also provide dimensions to the spread of the leakage.

1.2.4.3. The gas concentration percentage around the area of spread shall also be shown and indicated for all identified areas.

1.2.4.4. The Contractor shall classify all leaks detected as to percentage of concentration, spread and potential hazard based on the CGI or other approved detection equipment.

1.2.5. The Contractor shall grade detected leaks IAW the Department of Transportation Guidance Manual for Operators of Small Natural Gas Systems - Reference Table 3A through 3C

– Leak Classification and Action Criteria.

1.2.5.1. Grade 1 Leak (Table 3A): indicates an 80% or greater gas concentration at any location or regarded as an immediate hazard. Any leak that is within 25 LF or under a building shall receive a Grade 1. Any leaks seeping into underground structures, such as manholes or basements, shall also receive a Grade 1 indicator.

1.2.5.2. Grade 2 Leak (Table 3B): indicates a 20% to 80% gas concentration. Any leak which, in the judgment of the inspector at the scene, is of sufficient magnitude to justify scheduled repair.

1.2.5.3. Grade 3 Leak (Table 3C): indicates a less than 20% gas concentration.

1.3. VERBAL REPORTING DURING SURVEY.

1.3.1. Report all Grade 1 leaks upon detection IMMEDIATELY to the CES Utilities Shop Foreman or NCOIC at (580) 481-5565 or (580) 481-6606. A copy of the survey sheets shall be provided to the CES Utilities Shop to facilitate repairs.

1.3.2. Grade 2 and 3 leaks shall be reported at the end of each week’s survey through the submission of preliminary survey sheets.

1.4. FINAL INSPECTION AND SITE TOUR. The Contractor shall conduct a final site tour and inspection with CES Utilities personnel. The Contractor shall return one marked set of the Gas Line Distribution drawings to the QAO/CES Utilities Shop (Room W123 building 358) at the end of the tour.

1.5. FINAL REPORT. The Contractor shall submit a Final Report of the Gas Leak Detection Survey to the QAO within thirty (30) calendar days after completion of the survey/site tour. The Contractor shall provide the Government with a hard copy and/or electronic copy of the report.

The Contractor shall include a marked set of drawings with the report. The QAO address and email addresses are located on the cover page of this SOW.

1.5.1. The report shall indicate the total number of gas line feet surveyed and a listing of all leaks found. Leaks shall be listed in order of repair priority with the highest priority given to the grade and percentage of gas concentration. Each leak shall be assigned a number and identifiable with the same number on the report and gas line distribution maps. The list shall also identify the location, grade and gas concentration (%) for each leak.

1.5.2. The Contractor shall provide all Control Field Survey Sheets and Gas Line Distribution Drawings containing all pertinent information.

1.5.3. Conduct leak investigations using AF Form 1687, Leak/Failure Data Record or other approved form. (Form 1687 – Appendix A).

1.6. GOVERNMENT REQUESTED FOLLOW-UP SURVEY FOR REPAIRS. The

Government may request the Contractor re-survey sections or areas of the distribution system that have been repaired by CES Utilities Shop. Repairs will be completed by CES as soon as practical and within the contract year that leaks are identified. Upon verification of repair completion, the Contractor shall be notified to re-survey the repaired areas and re-accomplish a new survey sheet to verify that the leak has been repaired. Follow-Up Survey shall include all travel, per diem and first eight (8) hours of labor for service. This service may or may not be used during a period of performance.

1.6.1. Upon notification of service requirement, the Contractor shall call the QAO within eight

(8) duty hours to schedule service at a mutually acceptable time. If the Contractor cannot respond due to severe weather conditions, the Contractor shall contact the QAO to schedule an alternate arrival date.

2. PERFORMANCE MONITORING. All aspects of the Contractor performance are subject to QAO and CES Utilities Shop monitoring.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. GOVERNMENT FURNISHED PROPERTY. The Government shall not provide any facilities, equipment, vehicles or materials to the Contractor. The Government will furnish, without cost to the Contractor, a reasonable amount of electricity and potable water in connection with the contract performance.

3.2. GOVERNMENT FURNISHED SERVICES. The Government shall provide police and fire protection. In the event of a medical emergency, call “911” for transportation of an injured employee by civilian ambulance to a local hospital. The Government shall provide emergency medical treatment for life-threatening emergencies only until civilian ambulance arrives.

3.3. DAMAGE TO GOVERNMENT FACILITIES AND PROPERTY. The Contractor shall reimburse the Government if details of formal investigation of fire or other related or unrelated structural damage result in pecuniary liability assessed to the Contractor. The Contractor shall replace all damaged or lost Government Furnished Facilities, Government Furnished Equipment and Government Furnished Materials at no cost to the Government.

4. GENERAL INFORMATION.

4.1. CONTRACTOR FURNISHED ITEMS AND SERVICES. The Contractor shall furnish and use a CGI or other approved mobile gas leak detection equipment.

4.1.1. The Contractor may furnish small four-wheel vehicles, such as a Utility Task Vehicle (UTV), All Terrain Vehicle (ATV) or golf cart, to aid in accomplishment of this SOW. Helmets must be worn for ATVs.

4.1.2. The Contractor shall provide all contract employees with proper Personal Protective Equipment (PPE) and high visibility/reflective vests.

4.2. CONTRACTOR PERSONNEL. Contractor personnel shall conduct themselves in a professional manner and present a neat appearance. Contract personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of the company logo on distinctive clothing, hard hats, safety vests, etc.

4.3. CONTRACTOR SPECIAL QUALIFICATIONS. Contractor personnel shall follow the procedures as set forth in Part 192, Title 49, Code of Federal Regulations and all applicable state regulations.

4.4. SAFETY. The Contractor shall comply with all safety and health requirements necessary for the protection of personnel, facilities and equipment including, but not limited to, all applicable Occupational Safety and Health Administration (OSHA) standards.

4.4.1. Provide a verbal report to the Contracting Officer (CO) or QAO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO or QAO within five calendar days of each occurrence.

4.4.2. Cell phone use is prohibited while driving any type of vehicle on base.

4.5. SECURITY REQUIREMENTS. The Contractor shall comply with Altus AFB security measures. These regulations are available for review in the contracting office. Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Contract employees are required to complete a background check to obtain an identification (ID) badge. Contractors must display ID badges while on Altus AFB.

4.5.1. Contractor employees shall provide information to assist in the completion of background checks for employees requiring access to Altus AFB. This information shall consist of, but is not limited to: full name (first, middle, last), social security number, date of birth, address, driver’s license number and state of issue, number of years residency in the state of Oklahoma and Jackson County. This information will be protected under the procedures listed in the Privacy Act of 1974. A background check must be completed to receive access onto on Altus AFB. If the background check reveals a Contractor employee or prospective employee with an adverse criminal history (such as a felony) or as a potential threat to the health, safety, operational mission of the installation, then the Government reserves the right to deny access to Altus AFB for that individual.

4.5.1.1. The Contractor may request the QAO initiate a badge background check 15 working days prior to the start of performance. The required form shall be emailed to the requestor to be filled out and signed. This form must be returned within ten (10) working days to ensure enough time to complete the background check. The Contractor may request negative results prior to any travel to Altus AFB.

4.5.2. Contractor Badges. The Contractor is responsible for tracking and retrieving badges from employees upon their separation, termination and/or completion of business on Altus AFB, OK. Badges from employees who are no longer employed on the contract must be retrieved and turned in to the QAO within 15 days of the individual’s separation or termination. Employees who abuse their badge privileges by attempting base access beyond the dates, times, locations or specified work and other limitations may be subject to revocation of base access. Businesses may lose base pass privileges if they fail to control use of the badges or do not return them upon completion of use. Failure to control or turn in badges may result in contract termination or a decision not to exercise the option periods of this contract.

4.5.3. Anti-Terrorism. Altus AFB has an antiterrorism program that is responsible for helping secure and protect the base and its personnel from terrorist attacks. As a Contractor working on Altus AFB, you and your sub-contractors are required to obey all orders from Security Forces and adhere to all security measures implemented as a result of Force Protection Condition changes (security posture changes). Additionally, you and your sub-contractors are expected to report to base security forces (481-7444) any suspicious activities, packages or items you see while conducting work on Altus AFB. Suspicious activities could include personnel conducting surveillance of the installation, unauthorized personnel requesting access to the installation or somebody asking a lot of questions about the base. In an effort to help familiarize you, your employees and sub-contractors about antiterrorism, Altus AFB has an antiterrorism binder with all of the pertinent information for awareness training available for review at the Pass and Registration Office located at the south gate (building #428) of Altus AFB, Oklahoma.

4.5.4. Vehicles. The Contractor shall provide and maintain vehicles for transportation to meet the requirements of this contract. All Contractor vehicles used in the performance of this contract shall be readily identified as property of the company and be maintained to present a professional appearance at all times. Contractor personnel shall operate vehicles in compliance with base traffic regulations. Any violations of base traffic regulations are considered federal offenses and are adjudicated at federal court in Oklahoma City, OK. The current policy for Contractor personnel receiving a Driving Under the Influence (DUI) charge, on base, shall result in that person having their driving privileges on base revoked for a minimum of one year. See clause FAR 5352.242-9000, entitled “Contractor access to Air Force Installations.” All vehicles shall be registered, insured, and operated by a licensed operator at all times.

4.6. HOURS OF OPERATION. The Contractor shall perform services during normal duty hours which are 0730 to1630, Mondays through Fridays, excluding federal holidays. The Contractor must request/coordinate to work weekends or holidays through the QAO.

4.6.1. Recognized Holidays. The Contractor is not required to provide service on federal holidays. The holidays are:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January President’s Day - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

4.6.2. Base Closures. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

4.6.3. Performance of Service During Crisis or Heightened Security. Services at Altus AFB are not considered mission essential and service will not continue in the event of a crisis or heightened security caused by a national emergency, natural disaster or other cause, as necessary, in support of the Air Force mission. Contractor employees with approved background checks will be allowed access to the base for performance of work, except during “Charlie” conditions.

If the “Charlie” condition exists for an extended duration, some services may be required. The CO may direct that services continue on a case-by-case basis.

4.7. CONTRACTOR ENVIRONMENTAL AWARENESS TRAINING. The Contractor shall ensure all employees that work on Altus AFB complete the Altus AFB Environmental Management System (EMS) Awareness training IAW AFI 32-7001, paragraph 5.6, Environmental Management. The EMS Contractor Awareness training can be accessed at http://www.altus.af.mil/altusafbenvironmentalnews.asp. This is a one-time requirement for all current and new Contractor/contract employees working on Altus AFB.

Appendix A – AF Form 1687, Leak/Failure Data Record Appendix B – Sample – Natural Gas Distribution System Sample Map http://www.altus.af.mil/altusafbenvironmentalnews.asp

APPENDIX A

AF Form 1687, Leak/Failure Data Record

APPENDIX A Continued

APPENDIX B

Natural Gas Distribution System Sample Map