PWS_For_Structural_FF_cleaning-_revised.docx

STATEMENT OF WORK

PROGRAM REQUIREMENTS FOR THE INSPECTION AND MAINTENANCE OF PROTECTIVE FIRE FIGHTING ELEMENTS Altus AFB, Oklahoma Altus AFB Fire Emergency Service (AAFB,FES) June 29, 2015

USCOPE

A. It is the intent of this program to provide for the care and maintenance of the protective helmet, jacket, trouser, glove, DRD (Drag Rescue Device), and boot elements as follows:

Perform Advanced Inspection

• Less Water Leakage Test.

Perform Complete Liner Inspection

• Required for all jackets and trousers after 3 years of service.

Perform Advanced Cleaning.

Perform Specialized Cleaning, if necessary.

• Hazardous material cleaning and decontamination (e.g. fuel, petroleum, etc) Perform necessary repairs, upon approval.

Complete Documentation.

Provide for Asset Tracking.

B. It is the objective of this Program to:

To maintain the jackets and trousers in a safe and sanitary manner as required by NFPA and OSHA standards.

Reduce the health and safety risks associated with soiled or damaged elements.

Extend and maximize the useful life of each element by implementing a care and maintenance program.

C. Pricing shall include:

Transportation to and from the Fire Department.

D. The following elements shall be processed by the Independent Service Provider (ISP):

Jackets. Includes DRD in all compliant jackets.

Trousers.

Helmets.

Boots.

Gloves.

UPerformance Requirements A. The ISP shall:

1) Comply with the care and maintenance guidelines provided by the manufacturer of each element.

2) Comply with the requirements of the 2014 edition of NFPA 1851, Standard on Selection, Care, and Maintenance of Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting.

3) Comply with all recommendations identified in the 2014 edition of NFPA 1851, Section A.6.3.5 and Section A.7.1.9.

a) Specifically must be in compliance with:

o 29 CFR Part 1910, Subpart Z Hazardous Materials, Section 1910.1030 Bloodborne Pathogens, Occupational exposure to blood or other potentially infectious materials.

• Section 1910.1200 Hazard Communication.

• Section 1910.1200 Appendix B Hazard Determination.

4) Where required, have completed verification testing as required by the 2014 edition of NFPA 1851, Section 11.

5) Letter recognizing the ISP as being qualified to perform care and maintenance on personal protective ensembles.

6) Utilize materials, processes and/or procedures that are compliant with the applicable NFPA 1971 Standard on Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting.

7) Have a written Quality Management System for all processes detailing at a minimum:

a) Process Guides.

b) Job Guides.

c) Measurements and analysis.

d) Recall procedures.

e) Employee training.

f) Internal audits.

g) Improvement procedures.

h) Customer complaints.

i) Quality Testing.

8) ISP shall provide for pick-up from and return to the Fire Department.

9) ISP shall complete the Advanced Cleaning, Specialized Cleaning, Advanced Inspection, Complete Liner Inspection, Repairs and Documentation within 80 business hours upon receipt.

a) Extensions shall be requested if:

• Additional time is required for major repairs.

• Work Instructions were not provided or were not understandable.

• If reasonable cause can be shown to justify an extension.

10) ISP shall have at all time’s valid commercial liability insurance.

11) For jacket and trouser elements, be qualified to perform:

a) Advanced Inspections.

b) Complete Liner Inspection.

c) Advanced Cleaning.

d) Specialized Cleaning

12) For jacket and trouser elements, be qualified to perform:

a) Basic Repair identified in the 2014 edition of NFPA 1851, Section 8.3.

13) For jacket and trouser elements, be verified to perform:

a) Advanced Repair identified in the 2014 edition of NFPA 1851, Section 8.4.

14) For helmet elements, be qualified to perform:

a) Advanced Inspections.

b) Complete Liner Inspection.

c) Advanced Cleaning.

d) Specialized Cleaning

e) Replace broken components, upon prior approval.

15) For boot elements, be qualified to perform:

a) Advanced Inspections.

b) Complete Liner Inspection.

c) Advanced Cleaning.

d) Specialized Cleaning

e) Boot elements also require refinishing after cleaning.

16) For glove elements, be qualified to perform:

a) Advanced Inspections.

b) Complete Liner Inspection.

c) Advanced Cleaning.

d) Specialized Cleaning

17) For drag rescue device elements, be qualified to perform:

a) Advanced Inspections.

b) Complete Liner Inspection.

c) Advanced Cleaning.

d) Specialized Cleaning

Sewn on Retro reflective Lettering. (Structural Coats Only) An option shall be provided for up to a maximum of 4 3-inch yellow retro reflective and fluorescent 3M Scotchlite or equivalent block letters located on the upper back approximately centered between shoulder blades to enhance nighttime and daytime visibility. Contractor shall request customer specify one of the following options: “USAF” Coat Name Patch. . (Structural Coats Only) A removable hanging name patch shall be constructed of a double layer of outer shell material and attach to the rear inside hem of the coat with a combination of snap fasteners and non-flammable and fire resistant hook and loop fastener tape. Letters shall be 3-inch yellow retro reflective and fluorescent 3M Scotchlite or equivalent to enhance nighttime and daytime visibility. Contractor shall request customer specify up to 12 letters per patch when order is placed.

UB. Altus Air Force Base, Fire Emergency Service (AAFB, FES) shall:

1) For tracking as required by the 2014 edition of NFPA 1851, the Fire Department shall provide to ISP the following information:

a) Official company information.

• Company Name.

• Address.

• Phone number.

• Point of contact.

b) Personnel Roster.

• User name.

• User station.

• User shift, if applicable.

2) Provide to ISP:

a) Documentation identifying the number and type of elements being picked-up, per user.

3) Properly package the ensemble by placing all elements into a clear heavy duty plastic bag.

4) Tag each bag identifying the user’s name.

5) Do not place the following items into the bag:

a) Personal affects.

• Pictures.

• Personal clothing.

• Tools.

• Etc.

b) Food items.

UInspection Requirements A. ISP shall perform an Advanced Inspection, per the requirements of the 2014 edition of NFPA 1851, Section 6, for each ensemble element:

• Less Water Leakage Test.

• Prior to returning to service.

URecord Keeping Requirements A. ISP shall provide and maintain a data base record-keeping program meeting all of the requirements of the 2014 edition of NFPA 1851, Section 4.3.

B. The data base shall provide an entry identifying:

• The organization

• User Name

• User Shift

• Jacket and trouser assigned to each user to include:

o Date of Manufacturer o Serial Number o Date of Issue o Material Makeup o Advanced Inspection o Complete Liner Inspection o Advanced Cleaning o Date completed o Technician Performing Cleaning o Specialized Cleaning o Date completed o Technician Performing Cleaning o Repair Type o Dated completed o Technician Performing Repairs

C. The Service shall allow authorized representatives of AAFB,FES access to the data base for viewing of records and printing reports.

D. AAFB,FES shall not be permitted to enter data into the data base.

E. Information needed to be entered shall be presented to ISP in writing and, shall be entered by ISP. personnel.

F. Ownership of the data shall be that of AAFB,FES however; as required by the 2014 edition of NFPA 1851, a copy of each record shall be maintained by ISP.

G. ISP shall employ the technology to scan and read the data off of all manufacturers’ barcodes.

UCleaning Requirements A. ISP shall provide a Cleaning Program that is compliant with the 2014 edition of NFPA 1851, Section 7.

• Water temperatures shall not exceed 105°F.

• All detergents used shall have a Ph between 6.0 and 10.5 as indicated by the MSDS.

• The extractor/washer shall not exceed 100 Gs at any point during the cleaning process.

B. ISP shall implement disinfecting procedures intended to eliminate the hazards associated with blood and other biological fluids for each ensemble element.

C. ISP shall perform an Advanced Cleaning, per the requirements of the 2014 edition of NFPA 1851, Section 7, for each ensemble element:

D. When necessary, ISP shall perform Specialized Cleaning.

• As defined by the 2014 edition of NFPA 1851, this is hazardous material decontamination and cleaning.

URepair Requirements A. ISP shall provide a Repair Program, compliant with 2014 edition of NFPA 1851, Section 8.

B. Upon performing the Advanced Inspection, ISP shall provide to representatives of AAFB,FES: A list of deficiencies identified in the Advanced Inspection.

• A price to repair each deficiency.

C. Upon performing the Complete Liner Inspection, ISP shall provide to representatives of AAFB,FES:

• A list of deficiencies identified in the Complete Liner Inspection.

• A price to repair each deficiency.

D. Upon written approval from AAFB,FES, ISP shall repair all deficiencies identified prior to being returned.

• Exceptions to this include: o When repairs cannot return the ensemble or ensemble to a safe and usable condition.

o The ensemble or ensemble element has exceeded its useful life.

o The repairs exceed the amounts identified below (or otherwise determined by the AAFB,FES PPE program administrator) o 1 year – not to exceed 90% new o 2 years – not to exceed 90% new o 3 years – not to exceed 80% new o 4 years – not to exceed 70% new o 5 years – not to exceed 50% new o 6 years – not to exceed 40% new o 7 years – not to exceed 30% new o 8 years – not to exceed 20% new o 9 years – not to exceed 10% new o 10 years – As advised by the PPE program administrator

UStorage Requirements All elements in the possession of ISP shall be stored per the 2014 edition of NFPA 1851, Section 9.

UReturn to Customer and Disposition Requirements A. ISP shall provide a Return to Customer Program B. Elements shall be Returned with a Return to Customer Report identifying the following:

1) The cost to repair this element is $____ and you elected NOT to have the element repaired.

2) Repairs to this element will not bring the element to a usable and safe status and you have elected NOT to have it repaired.

C. Element shall be returned or disposed of, as per instructed by AAFB,FES UReturn Requirements and Documentation A. Each element shall be placed in a clear protective bag.

B. The elements shall then be placed into a heavy duty plastic bag.

C. Each gear bag shall be tagged indicating the user’s name.

D. ISP shall forward all documentation in one single package to the designated contact at AAFB,FES

UAnti-Terrorism Contract Clause Altus Air Force Base has an antiterrorism program that is responsible for helping secure and protect the base and its personnel from terrorist attacks. As a contractor working on Altus Air Force Base, you and your sub-contractors are required to obey all orders from Security Forces, and adhere to all security measures implemented as a result of Force Protection Condition changes (security posture changes). Additionally, you and your sub-contractors are expected to report to base security forces any suspicious activities, packages, or items you see while conducting work on Altus Air Force Base. Suspicious activities could include personnel conducting surveillance of the installation, unauthorized personnel requesting access to the installation, or somebody asking a lot of questions about the base. In an effort to help familiarize you, your employees, and sub-contractors about antiterrorism, Altus Air Force Base has an antiterrorism binder with all of the pertinent information for awareness training available for review at the Pass and Registration Office located at the south gate (building #428) of Altus Air Force Base, Oklahoma.

UIP Security Clause Pass and Identification Items. The contractor shall ensure the following pass and identification items required for contract performance are obtained for employees and non-government owned vehicles requiring access to Altus AFB to perform contract requirements:

A. The contractor is responsible for providing information to assist in completing background checks for those employees requiring access to Altus AFB. This information shall consist of, but not limited to, the following: full name to include first, middle, and last, social security number, date of birth, address, driver’s license number and state of issue, number of years resident of the State of Oklahoma and Jackson County. This information will be protected under the procedures listed under the Privacy Act of 1974. A background check must be completed prior to unescorted access. Those contractor employees whose background checks reveal adverse criminal history may be denied access to Altus AFB.

B. The contractor is responsible for tracking and retrieving badges from employees upon separation, termination and/or completion of business on Altus AFB, Oklahoma. Badges from employees no longer working on the contract must be turned in to the Contracting office within 30 days of leaving.

C. Businesses may lose base pass privileges if they fail to control use of the badges or do not return them upon completion of use. Excessive abuse may result in termination or a decision not to exercise option periods for this contract. Employees who abuse their badge privileges by attempting base access beyond the dates, times, locations or specified work and other limitations may be subject to revocation of base access.