PWS_FA4418-18-Q-0050.pdf

PERFORMANCE WORK STATEMENT FOR

YARD TRUCK LEASE

JOINT BASE CHARLESTON – WEAPON STATION, SC

22 May 2018

1. INTRODUCTION

Scope of Work. This requirement is for non-personal service. The contractor shall provide 12, new or with less than 500 miles of usage, leased yard tractors NMCLANT Unit Charleston, Joint Base Charleston, South Carolina. The Yard Tractors will have capacities at least 70,000 Lbs capacity Fifth Wheel, 5" I. D. Hydraulic Cylinders 17" Lift, 60,000 Lb Rating with Wet Spline PTO. The Yard Tractors will have spark arresting mufflers installed.

The yard tractors will meet all applicable U.S. Department of Transportation Code of Federal Regulations and DoD standards, law regulations and all other requirements as listed under Section 7 of the Performance Work Statement (PWS). In addition, the Contractor shall provide scheduled/unscheduled maintenance and required inspections to ensure the trucks meet the strictest requirements in effect, federal, state or local and manufacturer’s standards with a focus on safety, timeliness, and customer service. The contractor is encouraged and expected to use innovative approaches to efficiently and effectively accomplish PWS requirements in a timely manner in a way that fosters pride and ownership in the work performed. All work performed by the contractor in this PWS shall conform to the applicable latest editions of the following specifications and standards.

2. YARD TRUCK ACCEPTANCE: Contractor to Government This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort.

2.1. Initial Delivery. The Contractor shall deliver 12 yard trucks on the date/time specified by the Contracting Officer or designated representative to NMCLANT Unit Charleston. The Contractor shall make every effort to deliver during normal business hours of 7:00 AM to 5:30 PM, Monday thru Thursday, unless otherwise requested by the Contracting Officer.

2.2. Joint Inspection. The Contractor and the designated Government representative shall perform a joint inspection prior to Government acceptance of the Yard Trucks.

2.3. Yard Truck Condition. The Yard Truck shall be fully operational and mechanically sound with no visible leaks, damages or excessive signs of wear and tear IAW the Yard Truck manufacturer’s standards. The Yard Truck shall be new or have less than 500 hours of usage.

SECTION 3, MAINTENANCE

3.1. Scheduled Preventive Maintenance. The Contractor shall provide scheduled preventive maintenance and replacement parts in accordance with manufacturer’s standards at no additional cost to the Government. The Contractor shall provide replacement parts, labor, materials, supervision and expertise necessary to complete required maintenance tasks. The contractor shall identify a Program Manager who shall be the primary representative responsible for all work awarded under this contract, participating in Program Management Reviews and ensuring all standards referenced herein are adhered to. Replacement parts include those items that must be replaced due to fair wear and tear such as windshields, windows, windshield wipers, brakes, clutches, batteries, belts, headlamps, light bulbs, filters, oil, fluids, lubricants, and tires at no additional cost to the Government.

3.2. Unscheduled Maintenance and Repairs. The Contractor shall provide unscheduled maintenance and repair to bring Yard Truck up to the manufacturer’s standards. If unable to perform the maintenance or repair on base, the Contractor is responsible for providing removal of the Yard Truck from base. The Yard Truck must be removed from base within 10 calendar days of Contractor notification. Upon completion of maintenance service, the Contractor shall provide return of Yard Truck to a designated location at Joint Base Charleston. The Yard Truck shall be returned clean (cleaning standard outlined in Section 6) and with a least as much fuel as when initially picked up for maintenance. Pickup and drop-off of the Yard Truck shall be at no additional cost to the Government.

3.3. Replacement Yard Truck. The Contractor shall provide a replacement Yard Truck any time a primary Yard Truck is unavailable for more than 24 hours. The 24 hours starts from the time the contractor is notified that the primary Yard Truck is inoperable. The condition of the replacement shall be the same as the primary Yard Truck and thus will meet the same criteria’s outlined in Section 2.3, Yard Truck Condition. In addition, the replacement shall be of equal or greater Yard Truck type than the primary Yard Truck. A replacement is of equal or greater replacement type if its rate is equal or greater and the utility is equal or greater than the primary replacement.

3.4. Yard Truck Tow/Recovery Service. The Contractor shall provide a tow/recovery service for disabled Yard Truck at no additional cost to the Government. The Contractor shall be onsite within 2 hours of notification to repair or recover the Yard Truck on Joint Base Charleston. The Contractor shall provide 24/7 days a week emergency response telephone number for receiving notification of Yard Truck breakdown.

3.5. Emergency towing/jumpstarting by Government. In cases where the contractor does not meet the 2 hour response time, the contractor shall allow Government personnel to provide immediate repair/recovery operations on NMCLANT Unit Charleston, Joint Base Charleston for mission critical situations. These include, but are not limited to, jump starting Yard Truck out of any location to a more secure location. Support shall be left to the Government personnel’s discretion.

SECTION 4, TURN-IN: Government to Contractor

4.1. Turn-in Inspection. At the turn-in inspection, the Contractor shall provide a copy of the joint inspection sheet of when the Yard Truck was accepted by the Government at the joint inspection and only document damages not listed on the original joint inspection sheet. If there are damages at turn-in that were not previously identified, the Contractor is responsible for providing pictures of the extent of the damages at no additional cost to the Government.

The joint inspection sheet and the pictures shall be the only valid documentation of the condition of the Yard Truck. The Government will not be responsible for undocumented damages or damages covered by the Contractor’s insurance.

4.2. Repairs as a Result of Negligence/Abuse. Any damages caused by fair wear and tear shall only be reimbursed the cost up to the current value of the repairs in accordance with local industry standards.

SECTION 5, GOVERNMENT’S RESPONSIBILITIES

5.1. Use of Yard Truck. The United States Government will not allow the contractor’s Yard Truck to be used in violation of any laws, rules, or regulations. To the extent that the Government employees allow the contractor's Yard Truck to be so used, the Government hereby contractually indemnifies and holds the contractor harmless from forfeitures, damages, or penalties resulting from violation of such laws, rules or regulations by Government employees.

5.2. Yard Truck Turn-in. The Yard Truck shall be cleaned before turning the Yard Truck in to the Contractor. The Yard Truck will be sanitized of personal items, cleaned, and free of dirt and oil as reasonably possible.

5.3. Reporting Damages. If damages exist to the Yard Truck, the customer is responsible for reporting the damages to the COR. The Contracting Officer, with the help of Contractor and Vehicle Maintenance personnel will determine the severity and/or safety risks.

5.4. Minor Damages. Minor dents, scratches, and incidental damage will not be repaired or billed until the Yard Truck is permanently returned to the Contractor. The Contracting Officer, with the help of Contractor and Vehicle Maintenance personnel, will determine the severity and/or safety risks.

5.5. Fuel. The Government is responsible for supplying the fuel (if necessary) used in the Yard Truck except the fuel used prior to the Government acceptance of the Yard Truck.

SECTION 6, CONTRACTOR’S RESPONSIBILITIES

The Contractor shall provide all personnel, labor, equipment, tools, materials, supplies, vehicles, supervision, and other items and services necessary to perform maintenance.

6.1. Rules & Guidelines. Contractor and OCN personnel must comply with all rules, regulations, and restrictions set forth by the USAF while working on any military installation.

6.2. Management of Contractor Work Force:

6.2.1. Base Passes for Leased Vehicle Contractor Personnel: The Customer will assist contractors with pass application and renewal. Base pass coordination shall be submitted by the Contractor to the Visitor Control Office and the Defense Biometric Identification System (DBIDS).

6.2.2. Contractors are not allowed access to Government computers.

6.2.3. If the Contractor is expected to operate vehicles in performance of duties, the contracted employee must possess a valid driver’s licenses, insurance and registration.

6.3. Scheduling Service and Inspections. The Contractor is responsible for monitoring and scheduling maintenance, and inspections for their Yard Trucks. The Contractor shall e-mail an annual schedule to the customer and courtesy copy the Contracting Officer no later than 30 days after the Yard Truck has been accepted. The Contractor shall contact the customer no less than 30 days prior to the scheduled maintenance or inspection date. If the Contractor does not receive a response from the customer, the Contractor shall continue notifying the customer and courtesy copy the Contracting Officer for assistance. If the contractor fails to provide the proper notification for the items listed above, the Government shall not be held liable for late inspections fees or any other fees assessed.

6.4. Records. The Contractor shall maintain records of transactions with the Government and will upload records/work orders to Wide Area Work Flow (WAWF) at the end of each month.

6.5. Point of Contact. The Contractor will provide points of contact within the company to interface with the Contracting Officer and designated representative on issues concerning leased vehicles. Names, business address, phone numbers, and hours of operation are the minimum information requirements. The Contractor shall also provide an afterhours name and telephone number for emergency contact. The Contractor shall provide all information for 24 hours a day/7 days a week contact.

6.7. Insurance. The Contractor will provide no less than the minimum insurance coverage as required by the Federal, State and local laws.

7.0 SERVICE SUMMARY.

The Service Summary (SS) captures the service requirements that can be measured and are considered to be Critical operational requirements. The SS included Performance Objectives that describe the desired end result or outcome the Contractor shall achieve. The Performance Thresholds states the minimum acceptable level of performance in terms of quality, timeliness, and quality in realistic and achievable standards. These thresholds are critical to mission success.

Performance Objectives PWS

Para Performance Threshold

Scheduled Preventive Maintenance.

The contractor shall provide scheduled maintenance and replacement parts IAW manufacturer’s standards.

Para 3.1 - The contractor’s performance shall be based on performing scheduled maintenance timelines IAW manufacturer’s standards 95% of the time.

Unscheduled Maintenance and Repairs.

The Contractor shall provide unscheduled maintenance and repair to bring Yard Truck up to the manufacturer’s standards.

Para 3.2 - The contractor’s performance shall be based on performing unscheduled maintenance to bring Yard Truck up to the manufacturer’s standards 95% of the time.

Replacement Yard Truck. The contractor shall provide a replacement Yard Truck any time the primary Yard Truck for more than 24 hours.

Para 3.3 - The contractor shall deliver a replacement within 24 hours notification 95% percent of the time.

Yard Truck Tow/Recovery Service.

The contractor shall provide tow/recovery service for disabled Yard Truck.

Para 3.4 - The contractor shall be onsite within 2 hours of notification to repair or recover the Yard Truck on Joint Base Charleston 99% of the time.

Scheduling Service & Inspections.

The contractor shall monitor and schedule inspections for their Yard Trucks.

Para 6.3 The Contractor shall e-mail an annual schedule to the customer and courtesy copy the Contracting Officer no later than 30 days after the Yard Truck has been accepted 99% of the time. The Contractor shall contact the customer no less than 30 days prior to the scheduled maintenance or inspection date 99% of the time.

Records. The Contractor shall maintain records of transactions with the Government.

Para 6.4 The Contractor upon request, make such records available to the Contracting Officer or COR within 5 working days.

5. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

5.1. Government Property to be provided

None

7.2. Applicable Documents & References

7.2.1. Federal Standards and Specifications.

The following Safety references (Code of Federal Regulations (CFR)) are not intended to exclude any other references, but are intended to identify those Safety references, which are most common to the efforts required by this PWS. The Contractor is required to abide by any and all applicable Federal, State, and local codes and safety requirements.

Publication Date of Publication

Title of Publication Section(s) that Apply

OSHA CFR Title 29, Volume 6

Part 1910

Revised as of July 1, 2009

Occupational Safety and Health Standards

OSHA CFR Title 29, Volume 5

Part 1910.268

Revised as of July 1, 2009

Telecommunications

OSHA CFR Title 29, Volume 6

Part 1910.1001/1926.11

Revised as of July 1, 2009

Asbestos

OSHA CFR Title 29, Volume 5

Part 1910.120

Revised as of July 1, 2009

Hazardous Waste Operation and Emergency Response

FAR and supplements http://farsite.hil l.af.mil

Federal Acquisition Regulation Sections applicable to contract and PWS

EPA CFR Title 40, Volume 25, Parts 260, 261, 262, 263, 264, 265

Revised as of July 1, 2009

Hazardous Waste Management System http://farsite.hill.af.mil/ http://farsite.hill.af.mil/

CFR Title 32, Part 989, Volume 6

Revised as of July 1, 2009

Air Force Environmental Impact Analysis Process (EIAP)

01 Jan 1970

FGDC-STD-

001-1998

007.3-1998

007.4-2002

National Environmental Policy Act

(NEPA)

Federal Geographic Data Committee (FGDC) Content Standard for Digital Geospatial Metadata http://www.fgdc.gov/standards

Committee (FGDC) Geospatial Positioning Accuracy Standards.

Part 3: National Standard for Spatial Data Accuracy

Committee (FGDC) Geospatial Positioning Accuracy Standards.

PART 4: Standards for Architecture, Engineering, Construction (A/E/C) and Facility Management

Copies of the above documents may be obtained from www.gpoaccess.gov or http://www.access.gpo.gov/nara/cfr/cfr-table-search.html

7.2.2 DoD Standards & Regulations.

Publication Date of Publication Title of Publication Section(s) that Apply

DoDI 1100.22 April 12, 2010 http://www.dtic.mil/whs/directi

Policy and Procedures for

Enclosure 2, http://www.fgdc.gov/standards http://www.fgdc.gov/standards http://www.gpoaccess.gov/ ves/corres/pub1.html Determining Workforce Mix paragraph 5.b

DoDD 4715.1E March 19, 2005 http://www.dtic.mil/whs/directi ves/corres/pub1.html

Environmental, Safety, and Occupational Health

(ESOH)

Entire

DoD 5200.2-R 1/1/87 Change 1 - 2/12/1990 Change 2 - 7/14/1993 Change 3 - 2/23/1996 http://www.dtic.mil/whs/directi ves/corres/pub1.html

Personnel Security Program

Entire

DoDD 5205.02E June 20, 2012 http://www.dtic.mil/whs/directi ves/corres/pub1.html

DoD Operations Security (OPSEC) Program

Entire

DoD Manual 5205.02-M

November 3, 2008 http://www.dtic.mil/whs/directi ves/corres/pub1.html

DoD Operations Security (OPSEC) Program Manual

Entire

DoD 5220.22-M February 28, 2006 Change 1 - March 28, 2013 http://www.dtic.mil/whs/directi ves/corres/pub1.html

National Industrial Security Program Operating Manual

(NISPOM)

Entire

DOD

Telecommunications and DSN STIG V2R2

DISA Field Security Operations Developed by DISA for the DOD

Entire

E.O. 13423 January 24, 2007 http://www.gpo.gov/fdsys/pkg/FR- 2007-01-26/pdf/07-374.pdf

Strengthening Federal Environmental, Energy, and Transportation Management

Entire

E.O. 13514 5 October 2009 http://www.whitehouse.gov/assets/ documents/2009fedleader_eo_rel.p df

Federal Leadership in Environment, Energy, and Economic Performance

Entire

Public Law 91-596 December 29, 1970 as amended through January 1, http://www.osha.gov/pls/oshaweb/ owadisp.show_document

Occupational Safety and Health Act of 1970

Entire

OSD

Memorandum

Nov 28 2012 http://www.acq.osd.mil/dpap/po licy/policyvault/Enterprisewide_ Contractor_Manpower_R eporting_Application_memoran

Enterprise-wide Contractor Manpower Reporting Application

Entire dum.pdf Copies of the above documents may be obtained from http://www.dtic.mil/.

7.2.2. Air Force Instructions (AFI).

Publication

Title of Publication Section(s) that Apply

AFI 31-113 26 Jan 2012 Installation Perimeter Access Control

Entire

AFI 31-401 1 November Change 1 - 19 August 2009

Information Security Program Management

Entire

AFI 31-501, and all MAJCOM/Base Specific supplements

27 Jan 2005 Personnel Security Program Management

AFI32-7086 1 Nov 2004 Hazardous Material Management

AFPAM 91-210 14 February 1994 certified current 6 January 2012

Contract Safety Pages XX

AFOSHSTD 91-501

AF

Consolidated Occupational Safety Standard

Copies of AFIs & AFOSH can be obtained at: www.e-publishing.af.mil

7.2.3. Other Air Force Document(s).

Publication Date of Publication

Title of Publication Section(s) that Apply

Assistant Secretary of the Air Force Policy Letter

11 Dec 06 Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations

Entire

None Version 2 September 2012 http://www.acq.

osd.mil/dpap/cca p/cc/corhb/Files/ DCCOR_Handb ook_2012.pdf

Defense Contingency COR Handbook

Section on Combating Trafficking in Persons in Chapter 8, Monitoring the Contractor

SAF/AQ

Memorandum

Nov 13 2012 https://cs.eis.af.mil /airforcecontractin g/knowledge_cent er/Documents/AF FARS_Library/53

Implementation of FY11

NDAA

Section 8108, Contractor Inventory

Entire http://www.dtic.mil/ http://www.e-publishing.af.mil/

37/2012-11- 13_saf-aqmemo.

pdf

OI 31-001 20 Jan 2011 Security Program Management

Entire

JB CHSI 31-6 Jan 4, 2011 Contractor Security Entire JB CHS Sup 31-218(I)

Feb 2011 Motor Replacement Traffic Supervision

Entire

Copies of applicable section will be provided at the pre-performance briefing

7.2.4. Navy Regulation & Document(s).

Publication Date of Publication

Title of Publication Section(s) that Apply

OPNAV 5090.1 Environmental and Natural Resources

Entire

Program Manual OPNAV 5530.14 Navy Physical Security Entire

7.2.5. U.S. Army Corps of Engineers Regulation & Document(s).

Publication

Title of Publication Section(s) that Apply

EM 385-1-1 U.S. Army Corps of Engineers Safety and Health Requirements

Entire

7.2.7. Estimated Workload

The estimated workload is 260 hours of use per Yard Truck for each year.