Solicitation_Questions_-_Refuse.pdf

Questions and Answers

1. Q: Appendix A - Table A2: Is the service schedule flexible in order to have a more equal distribution of daily container service?

A: Yes, the service schedule is flexible. Table A2 of the PWS is the latest historical data. It is “Estimated Frequencies”. Para 1.1.2 requires the contractor to ensure all containers do not exceed 80% capacity.

2. Q: Appendix A - Table A2: If awarded the contract, will the customer provide the Point of Contact information for each building?

A: No, the Contracing Officer Representative (COR) will be the awardee’s immediate POC.

3. Q: Can you define Industrial Solid Waste? What are the HAZMAT requirements?

A: See attached Industrial Waste Examples list provided.

4. Q: Solicitation: ITEM No 0013, Est QTY 12, Unit Months; 9 CY Front End, FFP, Non-Personal Services: Provide all supervision, personnel, equipment, transportation, material and other items and services necessary to perform Industrial Solid Waste Services at JB Charleston. 9 CY Front End, ASLAC Bldg 346 (2nd/4th Thurs); PWS 1.1.3 Base Period 1 Oct 2017 - 30 Sep 2018 A: Correction, Item No 0013 should read 8CY Front End verses 9CY Front End.

5. Q: PWS 1.1.3.1: Is the description of 9 CY Front End a typo or a custom build Front End container?

A: See answer answer to question 4.

6. Q: PWS 1.1.3.1: Will the contents of the containers need to be sorted per HAZMAT requirements?

A: No, See answer to question 3.

7. Q: PWS 1.1.3.1: Will the contents of the HAZMAT container require profile testing?

A: No, See answer to quesiton 3.

8. Q: PWS 1.1.3.1: Will the customer provide the name and number of the landfill that accepts HAZMAT waste?

A: No, the contractor decides where to dispose of the waste, based on the landfill’s permit.

9. Q: PWS 1.1.3.1: If there is no specific landfill identified for hazardous waste disposal, has part of the contract ever been subcontracted out or do you have recommendation for remediation?

A: No hazardous waste will be disposed of through this contract.

10. Q: PWS 1.1.3.7: Will the customer ensure all refrigerators, air conditioners etc. are drained and provide certificate for the landfill?

A: No white goods will be disposed of through this contract.

11. Q: PWS 1.1.3.7: Is the day of the week for the Operation the Centralized Bulk Collection Station negotiated once the schedule is submitted to the COR, or is the collection day a set day of the week?

A: 1.1.3.7 The contractor shall submit a schedule to include day/s and time/s to be approved by CO/COR. It will remain the same each week.

12. Q: PWS 1.1.3.7: What role will our employees play in maintaining and operating a centralized bulk collection station? Will we only be supplying manpower and supervision for sorting, or will we be unloading and loading bulk items?

A: Contractor is only required to man the gate.

13. Q: PWS 1.1.3.7: Is heavy/bulk (forklift) handling equipment needed? Will the customer provide heavy/bulk (forklift) handling equipment?

A: No heavy/bulk (forklift) handling equipment needed. No GFE provided.

14. Q: PWS, Table A1: Due to the description of 20 CY, 10 CY, and 8 CY HAZMAT Debris in table A1, will the drivers be required to have a HAZMAT endorsement on their CDL?

A: See answer to question 3.

15. Q: PWS, Table A1: What is the percent differential for Hazardous Pay in the Wage Determination if the drivers will be handling HAZMAT waste?

A: See answer to question 3.

16. Q: PWS, Table 4.5.6: How quickly is flight line access issued? If the need for a new driver arises after the initial training, how quickly can the Flight Line Driver Training be scheduled?

A: See PWS Section 4.5.8. Flight line driver training is available upon request, within 3 days of notification.

Contractor must plan accordingly to meet contract requirements.

17. Q: Solicitation - Item 0001: Will the customer identify the locations which make up Municipal Solid Waste O&M?

A: See updated Appendix A TableA1 in PWS.

18. Q: Site Visit: During the site visit the customer stated the incumbent had 1 custom built roll off. Would you please provide the build specifications for quoting purposes?

A: See paragraph 1.1.3.1. Industrial Waste Containers. (See attached picture).

19. Q: PWS 4.5.1: During phase-in, may we work 7 days a week?

A: See 4.4. Hours of Operation. However, hours outside of normal operating hours may be requested.

20. Q: If changes to the cubic yard container sizes are proposed, what is the timeline for implementation of the new sizes once approved?

A: Sizes to the cubic yard containers are specified within the PWS. Any changes will be negotiated after award and processed via a contract modification.

21. Q: PWS 1.3.1 & 1.3.2: Are we required to obtain our own landfill operating permits for off-base removal?

A: Yes

22. Q: CLINS X001 through X005 refer to specific customers, O&M, BUMED, DECA, MSDDC & SPAWAR, please identify which building/customer name on Table A2 are associated with each CLIN so that we may accurately price the CLINS.

A: See updated Table A1 in PWS.

23. Q: For CLINs X006, how is the offeror to price the Lot – by adding up the pricing for Sub CLINS X006AA-AG?

A: See note added to CLIN 0006 and it corresponding clins (1006, 2006, 3006, 4006, 5006). Vendors shall only proide a unit price per each SLIN within the CLIN description.

24. Q: CLIN X0008, please confirm that the Unit of EACH, means each service of one container at the location and not that there are 3 containers at the location.

A: 1ea, 20CY container serviced 3 times. See Table A2.

25. Q: CLIN X011 8CY Front End NPTU Bldg. 43 serviced 1x/MO. We could not find this building number or NPTU container with corresponding service frequency on Table A2 - ISW Tasks & Estimated Frequencies, please clarify this apparent discrepancy.

A: Correction: Bldg. number should read NPTU Bldg. 2314, See Table A2.

26. Q: CLIN X013 Description indicates a 9CY Front End container; however Table A2 indicates an 8CY container at Bldg. 346, please clarify.

A: See answer to question 4.

27. Q: Please confirm that CLIN X014 is to be used for the pricing of service to all 20CY Open Top containers identified on Table A2-ISW Tasks & Estimated Frequencies, with the exception of the one at Bldg. 2332. These containers are the AB & WS 20 CY Open Tops for creosote poles, the AB & WS contaminated soils 20CY open tops and the WS on Call 20 CY for industrial waste, a total of five 20 CY containers.

A: Yes, CLIN 0014 description refers to Industrial Solid Waste, Table A2.

28. Q: CLINs X007 and X016 all relate to Landfill Tipping Fees and all provide “No pricing will be required for this clin. Contractor will bill for actual tonnage.” In light of the recognition that Landfill Tipping Fees are a pass-through cost, would the Government, in order to avoid having these incurred costs counting towards the awardee’s annual receipts pursuant to 13 C.F.R. § 121.104, agree to an arrangement whereby the Government would directly pay the Landfill Tipping Fees? If so, what terms and conditions would the Government consider?

A. CLINs 007 and 0016 (and its corresponding clins) is listed as “actual tonnage” and will be billed monthly by the contractor. The contractor will submit a copy of his receipts monthly prior to billing and bill for those actual charges.

29. Q: The RFP, at 119, requests “no more than five (5) references, (sic) for the prime contractor.” For a Joint Venture, as encouraged under FAR 9.602(a) and contemplated on pages 120-121 of the RFP, are the references from each of the Joint Venturers treated as “the prime contractor” and “offeror” for purposes of the Past Performance Evaluation.

A. See paragraph c. page 123.

30. Q: The RFP, at 124 provides:

If the lowest priced evaluated offer is judged to have a Substantial Confidence Assessment, that offer represents the best value for the Government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers. If the lowest priced evaluated offer is not judged to have a Substantial Confidence Assessment, the next lowest priced offeror will be evaluated and the process will continue (in order by price) until an offeror is judged to have a Substantial Confidence Assessment or until all offerors are evaluated. The Government reserves the right to award a contract to other than the lowest priced offer if that offeror is judged to have a performance risk rating of Satisfactory Confidence. In that event, the Source Selection Authority shall make an integrated assessment best value award decision. In the event no offeror is found to have a Substantial Confidence Assessment: (a) assuming all references are Recent, how will Relevancy be weighted re the PPQs; and (b) how much more weight will Past Performance be given than Price? (I.e., how will the Government make an award decision if none of the offerors has a Substantial Confidence Assessment?).

A. See paragraph c page 123 of the solicitation and DOD Source Selection Procedures Tables 4 and 5 on page 123.

31. Q: PWS Section 1.1.5 Indicates that trucks must enter either through Post 4 Remount Road gate or Post 7A Liberty Hall Gate and Section 4.5.2.4 indicates that commercial trucks may only enter through 1050 Remount Road Gate. Please clarify which entrances commercial refuse trucks may you to enter the Weapons Station.

A: See paragraph 4.5.2.4 of the PWS. All trucks entering the Weapon Station will enter through Post 4 Remount Road gate only.

32. Q: PWS Section 1.4 states “All containers are to be labeled with contractor name and identified if for ISW only.”

Please confirm that our understanding, that all containers are to be labeled with the contractor’s name (not subcontractors) and that ISW containers are required to have a decal or stencil indicating that they are for ISW only.

A: All containers are to be labeled identifying their “owner” (can be contractor or subcontractor). All ISW containers shall be labeled “For ISW Only”.

33. Q: PWS Section 4.5.6 Flight Line Access could you please identify which buildings/containers on Table A2 are located on the flight line.

A: Building 58, 79, 166, 168, 178, 532, 550, 700, 709 and 2190. See Table A2 of the PWS.

34. Q: PWS Table A2 Weapons Station. The Old Navy Yard is located in Charleston County and therefore waste from there must be disposed of in Charleston County, the waste from the Weapons Station Waste must be disposed of in Berkley County, accordingly could you please identify those containers in Table A2 Weapons Station that are located in the Old Navy Yard.

A: B198, B216, B1603, B1628, B1639, B1648. Identified at Table A2 Weapons Station in the PWS.

35. Q: Please reference Line Items x001 through x005 and Table A2 – MSW Tasks & Estimated Frequencies. Can the government please provide additional to associate the customers by building number, quantity, size, and frequency of service to the respective Line Items? Please note specific questions:

a. Which customers are included in Item Number X001 “O&M” for all periods?

b. Which customers are included in Item Number X002 “BUMED” for all periods?

c. Which customers are included in Item Number X003 “DECA” for all periods?

d. Which customers are included in Item Number X004 “MSDDC” for all periods?

e. Which customers are included in Item Number X005 “SPAWAR” for all periods?

f. Which customers, building numbers, etc. are included in the area referenced as Old Navy Station in Table A1 of the PWS?

A: See Revised Table in the PWS Table A2.

36. Q: Can the government please provide a general location, or address of Old Navy Station?

A: The Navy Yard at Noisette, 1360 Truxtun Ave (approximately 5 miles from the Weapons Station).

37. Q: Please reference Item Number 0013, 9 CY Front End. Please confirm this is a 9 cubic yard FEL container?

A: Corrected. See answer for question 4.

38. Q: During the site visit, the government made a comment about a special compactor the incumbent contractor had assigned on the project. Can the government provide more information on this compactor? Where is it located and how it is used?

A: 1.1.3.1. Addresses a special roll off container for industrial waste. This container is the 20CY roll off located on the WS at B2332. It is not a compactor.

39. Q: During the site visit, we noticed some blue refuse containers on site. Were these containers assigned to this requirement?

A: PWS 1.4. Requires all containers under this contract to be painted Architectural Brown. There are other refuse containers on base used by other contractors.

40. Q: Will the government allow the contractor to park collection vehicles overnight on a permanent basis within the lay-down areas on this project?

A: Yes, (see paragraph 3 of the PWS) service truck parking is allowed on the identified lay-down sites.

41. Q: Will the government allow for the proposals to be submitted electronically?

A: No. See page 121 of 124 of the RFP: INFORMATION REGARDING SUBMISSION OF PROPOSAL

42. Q: Is the government aware of any franchise fees associated with waste collection operations and/or landfill use on this project?

A. No, the government is not aware of any franchise fees associated with waste collection operations

43. Q: Can the government provide an estimate of the number of gates the collection truck drivers may need to get out, open and close for all locations?

A: Estimate is less than 10% of all containers.

44. Q: Please reference PWS paragraph 1.1.3.2. If the contractor is required to deliver an additional Roll Off container to overloaded Roll Off container stations, will the contractor be compensated for the additional delivery?

A: The government will investigate the cause for the overload and make a determination on a case by case basis.

45. Q: CLINS 0002-0005, et seq: Can the Government please list all of the buildings in Table A1 and A2 that should be bid under these respective CLINS? Please advise. This would help to eliminate guessing which buildings should be bid where under which CLINS.

A: See revised Table in PWS

46. Q: The second table on page 26 of the PWS, TABLE A2 – ISW TASKS & ESTIMATED FREQUENCIES location’s appear to coincide with CLINS 0008-0013, et seq., with the exception of the following buildings:

A. CLINS 0008 through 0016 (and all its corresponding clins) identifies in the body of the decription that they are Industrial Solid Waste Services)

a. Building NPTU 43 from CLIN 0011 is not listed in table TABLE A2 – ISW TASKS & ESTIMATED FREQUENCIES nor TABLE A1 – ISW ESTIMATED WORKLOAD DATA. Please advise and add to table A1 or A2.

A: CLIN 0011 should read NPTU Building 2314, See Table A2

b. 20 CY Building WS 27 is listed in TABLE A2 – ISW TASKS & ESTIMATED FREQUENCIES. What CLIN should this be bid under?

A: CLIN 0014, See Table A2 (Industrial Solid waste is identified in the clin)

c. 8 CY Building NPTU 2314 is listed in TABLE A2 – ISW TASKS & ESTIMATED FREQUENCIES. What CLIN should this be bid under?

A: CLIN 0011, See Table A2 (Industrial Solid waste is identified in the clin)

d. 20 CY AB Laydown Yard is listed in TABLE A2 – ISW TASKS & ESTIMATED FREQUENCIES. What CLIN should this be bid under?

A: CLIN 0014, See Table A2 (Industrial Solid waste is identified in the clin)

47. Q: Please specify which locations should be bid under CLIN 0001, et seq., Municipal Solid Waste O&M. Are we to assume everything not listed in CLINS 0002-0005 and CLINS 0008-0013 are to be bid under CLIN 0001. Please advise. Can the Government please list all of the buildings in Table A1 and A2 that should be bid under this CLIN?

Please advise. This would help to eliminate guessing which buildings should be bid where under this CLIN.

A: See revised Table in PWS

48. Q: CLIN 0013 Lists a 9 CY container. Is this a typo?

A: Yes, See Answer for question 4.

49. Q: Pg 14 Table A-1 ISW Estimated Workload Data Please clarify that a HAZMAT license is not required on this contract, and that none of the contents that we are required under this contract are actually hazardous. If contents are Hazardous, what hazardous contents are we required to haul?

A: None, See answer for question 3, There are no HAZMAT requirements.

50. Q: 1.1.3.1. Industrial Waste Containers. Can the Government please provide the building location(s) that the “special roll off container is required for the disposal of empty hazardous waste containers” are located and the number of containers needed to fulfill this requirement?

A: 1 container at Bldg. 2332

51. Q: PWS 1.1.3.7 Operate a Centralized Bulk Collection Station: When the center is open 4 hours per week, is the contractor required to man the collection station during these 4 hours?

A: No, Contractor is not required to man collection station.

52. Q: Are there any City of Charleston or County franchise fees or flow control fee that the City or County charges that the contractor or Government is responsible for paying for under this contract? The reason we ask is that we were told by the landfill that you have to report an allotment of solid waste. Please advise.

A. See answer for question 42.

53. Q: Can the contractor store equipment (containers) and park trucks anywhere on the Base? If so which building/area and how big is the area?

A: PWS Section 3. No, Contractor can only use allocated areas.

54. Q: Can the Prime use the subcontractor past performance if the prime doesn't have any past performance references? Addendum Far 52.212-1 Part 2. (b) states Prime provide no more than 5 references and subcontractor no more than 3 references. They will grade the degree of relevancy.

A. See page 123 Addendum to 52.212-2 section C.

55. Q: Is there an age limit on the refuse collecting trucks? Most of our previous bids require trucks no older than 5 years of age. Do these terms also apply?

A: See PWS Section 1.4.

56. Q: Is it acceptable to submit a CPAR for a contract instead of a Past Performance Questionnaire?

A: Yes, See Addendum to 52.212-1 Instructions to offerors Part 2 that identifies required information for references. Provide current infor if not on CPARS.

57. Q: Could the Government please provide the information on Clins Item 0001 on how much/ what type of service is need on the O&M?

Q: Could the Government please provide the information on Clins Item 0002 on how much/ what type of service is need on the BUMED?

Q: Could the Government please provide the information on Clins Item 0003 on how much/ what type of service is need on the DECA?

Q: Could the Government please provide the information on Clins Item 0004 on how much/ what type of service is need on the MSDDC?

Q: Could the Government please provide the information on Clins Item 0005 on how much/ what type of service is need on the SPAWAR?

A: See revised Table A1 and in PWS.

58. Q: PWS Section 3, please confirm the statement made during the site visit that the contractor will be allowed to place an office or storage trailer at the JB CHS-Air Base lay down site. Will an electrical “hook up” be available for the trailer, if the contractor installs a meter and reimburses the government for the cost of the electricity? Will the contractor be able to utilize a portable sanitary sewage holding tank for the bathroom in the trailer?

A. On the AB, the contractor can utilize the space at the laydown site to include an office trailer. Water and electrical “hook up” is available. Usage would be reimbursed to the Government at the current rate.

On the WS, the contractor can request a site for an office trailer, although approval is not guaranteed.

59. Q: PWS 3: During the site visit, it was discussed that the customer would provide electrical, water and sewage hook up for a contractor provided modular office at the lay-down site. Would you please confirm?

A. See answer to question 58.

60. Q: PWS 3: If the Government does provide electrical, water, and sewage hook up to the lay-down site, will the contractor be billed for usage? If the answer is yes, could you provide a monthly or annual estimate for pricing purposes?

A. See answer to question 58

61. Q: Will the government allow the contractor to set up a small office trailer within the lay-down areas, or any other area on site?

A. See answer to question 58

62. Q: On the site visit, we were told that we could bring an office trailer and connex to the lay down yards. Please confirm

A: See answer to question 58

63. Q: Appendix A - Table A2: Table A2 calls for 6 compactors. Could we get the specifications for each of these?

For instance, are they self-contained or stationary? Do they need a hopper to fill? Do they need doors on each side to access? Are they all self-contained or breakaway compactors? Are there any special requirements?

A: Buildings 706 and 771 are Stationary/breakaway compactors (to include 4CY hopper).

Buildings 2400, 2402, 2418, and 3107 are self-contained. No special requirements (See Table A2)

64. Q: Appendix A - Table A2: Table A2 calls for 6 compactors. Is the compactor portion GFE, and do we provide the receiver boxes only? Or, do we provide the entire unit to include the receiver box and compactor?

A: Contractor is to provide entire unit. There is no GFE.

65. Q: PWS 3: Will the customer perform the electrical hook up to the compactors, or is it our responsibility to provide certified electricians to complete the hook up from the compactor to the electrical outlet provided by the Government?

A: The contractor is responsible for complete hook up from the compactor to the electrical outlet/switch provided by the Government.

66. Q: Please confirm the type of compactors required for this project. Are they Self Contained, or Stationary with a Receiver Container?

A: See answer to question 64.

67. Q: If the compactor stations require stationary systems, what is the cubic yard size of each charge box for each location?

A: 4CY hopper

68. Q: Can the government please provide pictures of compactor applications in order for the contractor to estimate full costs, including the possible need for walk platforms, hand rails, type and location of material feed, chute requirements, and/or any other customized requirements?

A. Pictures attached.

69. Q: TABLE A1 – ISW ESTIMATED WORKLOAD DATA. Please identify what type of compactor each compactor is.

I.e Self- Contained or Stationary with a Breakaway Box.

A. See answer to question 64.