PWS_Utility_Marking_17_May_2017.pdf

PERFORMANCE WORK STATEMENT

UTILITIES LOCATING AND MARKING SERVICES

JOINT BASE CHARLESTON

SOUTH CAROLINA

Prepared by:

628th Civil Engineer Squadron

Joint Base Charleston, South Carolina

17 May 2017

UTILITIES LOCATING AND MARKING SERVICES

1. DESCRIPTION OF SERVICES.

The contractor shall provide all labor, supervision, tools, equipment and transportation as required to provide utility marking and locating services. For the purpose of this contract, underground utilities include the following: water lines, waste water lines, storm sewer lines, natural gas lines, fuel lines, electrical lines, steam lines, geothermal lines, well fields, air field lighting lines, as well as any associated valves. Work shall be accomplished throughout Joint Base Charleston which includes the Air Base and Weapons Station, Short Stay, North Auxiliary Airfield, SPAWAR Facility on Sullivan’s Island and Federal Property at the old Navy Ship Yard. All work performed by the contractor in this PWS shall conform to the applicable latest editions of the following specifications and standards:

• OSHA Standards 1910 and 1926

• AFPAM 91-210 6.4.

• National Utility Locating Contractor Association (NULCA) standards

• American Public Works Association Uniform Color Codes Requirement

(www2.apwa.net/documents/about/techsvcs/one-call/final_marking_report.pdf)

1.1. LOCATING AND MARKING SERVICES.

The contractor shall provide all labor, supervision, tools, equipment and transportation as required to electronically locate; mark via paint, pin flags, bristles, and/or stakes; map and survey underground utilities and provide a drawing to the government showing the location of underground utilities. Drawing may be free-hand or computer automated.

The Government will provide the contractor the most current utility maps available; however, these maps should only be used as a starting point. The maps do not show all of the utilities that may be present and may not accurately depict the true location of existing utilities. The contractor shall not be held liable for any incorrect marked utilities when 628 CES does not provide a draft/map of area showing where utility lines may/may not already be located. The contractor will use industry standard colors IAW American Public Works Association Uniform Color Codes to identify all markings. Any discrepancies or undocumented underground utilities and/or structures shall immediately be brought to the attention of the Contracting Officer Representative (COR).

1.1.1. ROUTINE REQUESTS.

The contractor shall review the AF Form 103 (Dig Permit Request) and construction drawings created by other contractors, government agencies, or government housing residents to ensure the excavating work described will not interfere with any of the installation’s underground utilities. Within five (5) business days of receipt of the AF Form 103 for two (2) acres and under, the contractor shall review the work request documentation, locate and mark all utilities and submit the completed AF Form 103 with drawings to the government showing the location of all underground utilities. For greater than two (2) acres, the contractor shall complete all work as stated above within eight (8) business days. The contractor shall ensure that all potential hazards and position conflicts that could result from the proposed excavating work are identified visually in the field with paint and flags conveyed with drawings to the Government.

1.1.2. EMERGENCY REQUESTS.

Work classified as emergency is when the existing condition endangers personnel, threatens to damage property, threatens to impair operations and command interest concerns. The contractor shall pick-up emergency request packages within 2 hours of notification. Emergency work requests shall be received and performed Monday through Friday, weekends and holidays, 24 hours a day, seven (7) days a week. A sketch of the proposed work will be provided with each request. Within one (1) business day of receipt of the AF Form 103 for two (2) acres or less, the contractor shall review the work request documentation, locate and mark all utilities and submit the completed AF

Form 103 with drawings to the government showing the location of all underground utilities. For greater than two

(2) acres, the contractor shall have two (2) business days to complete all work as stated above.

1.2. MARGIN OF ERROR.

The horizontal margin of error for all markings shall be 30” or less from marked center line. Horizontal margins of error greater than 30” will be contractor’s responsibility to reimburse the government for lost time and/or material(s).

2. SERVICE SUMMARY.

PERFORMANCE OBJECTIVE SOW PARA PERFORMANCE THRESHOLD

Routine Requests.

Perform routine requests IAW PWS

1.1.1 No more than 2 customer complaints

per year.

Emergency Requests.

Emergency requests are executed IAW PWS

1.1.2. Responses to calls are timely 100% of

the time.

Margin of Error.

The contract shall comply with the PWS margin of error

1.2 Margin is met 100% of the time

2.1. QUALITY CONTROL.

Contractor shall develop and maintain a quality program to ensure locating and marking services are performed in accordance with National Utility Locating Contractor Association (NULCA) standards. The contractor shall develop and implement procedures to identify and prevent defective services from recurring. At a minimum, the contractor shall develop quality control procedures that address the areas identified in paragraph 2, Service Delivery Summary. The contractor will supply the government with a single point of contact in which to address customer complaints and quality control issues.

2.2. QUALITY ASSURANCE.

The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP) using government Contracting Officer Representatives (CORs).

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

Government Furnished Property and Services will not be provided to contractors, contractors’ management and subcontractor for this requirement as prescribes under FAR Part 45. All Government property that is provided will be considered as incidental to the place of performance and will remain accountable by the Government.

The government will provide the following incidental utility services at existing outlets for use in facilities provided by the government and as may be required for the work to be performed under the contract:

• Electricity

• Fresh water.

4. SPECIAL REQUIREMENTS.

The contractor will indemnify for the Government, and will hold the Government harmless from any claims for property damage, death or bodily injury arising from the negligence or intentional wrong doing of the contractor, its agents or employees in the performance of the contract; the contractor will maintain insurance coverage’s in the amounts deemed appropriate by the contractor to provide for these potential liabilities. Upon request of the customer, the contractor will furnish Certificates of Insurance. The contractor maintains evidence of the insurance coverage. The contractor shall comply with all applicable federal, state, county, and local laws, ordinances and regulations and will be responsible for obtaining all licenses, permits, inspections and other authorizations required for the contractor’s performance of this agreement.

4.1 SECURITY REQUIREMENTS:

The Contractor shall comply with all requirements and procedures IAW FAR 5353.242-9000, Contractor Access to Air Force Installations. Base specific information is provided below.

4.1.1 JB CHS BASE ACCESS REQUIREMENT

Checks are required for all current and future Contractors accessing the installation. The background check will include a criminal history check and fingerprinting of all individuals. The Contractor shall provide a correctly completed copy of the base access work sheet, a copy of their Social Security Card, and copy of their driver's license or State ID to the Contract Administrator within five business days of the required access date. Contractors who are non-US citizens must also submit an INS Form I-9 along with other original supporting documents. The base access worksheet will be supplied by the COR, Contract Administrator and the Visitor Control Centers (VCC). The base access worksheet is good for one year from the date of processing and must be re-accomplished as stated above.

“Favorable” background checks will not contain any of the following negative screening criteria (i.e., “disqualifying factors”):

• U.S. citizenship, immigration status, or Social Security Account Number cannot be verified.

• Barred from entry/access to any military installation or facility.

• Wanted by federal or civil law enforcement authorities, regardless of offense/violation (i.e., an “order to arrest” has been issued by a judge).

• Conviction of a firearms or explosive violation within the past three years.

• Incarcerated for 12 months or longer within the past three years, regardless of offense/violation.

• Conviction for espionage, sabotage, treason or terrorism, murder, sexual assault, armed assault/robbery, rape, child molestation, drugs possession with intent to sell, or drug distribution.

• Name appears on any federal agency’s “watch list” or “hit list” for criminal behavior or terrorist activity.

4.1.2 DBIDS ID CARDS

ID Cards will be issued to all JB CHS Contractors for contracts that are longer than 30 days. In addition, the Contractor shall be present at a minimum of 4-days per week, 8-hours per day in order to receive an ID card. ID cards will not be issued to personnel waiting processing of the base access worksheet. After 5 days, the Contractor is required to pick-up there DBIDS ID Cards or Temporary Base Pass at one of the two VCCs. The Air Base VCC is located at the Dorchester & Hill Blvd Gate entrance, Bldg. # 1953, and is open 7-days a week, Monday thru Friday, 0600-1800 and on Saturday & Sunday, 0730-1630. The Weapon Station VCC is located at the Red Bank Rd & Poseidon Way Gate entrance, Bldg. 302, and is open 6-days a week, Monday through Friday, 0630-1800 and Saturday, 0700- 1100. Telephone numbers to call during normal working hours Monday through Friday are:

JBCHS-AB VCC 963-7807/7463

JBCHS-WS VCC 764-4231/4232

Contractors must maintain current personal identification such as a driver's license or State ID card on them while they are on JB CHS. At a minimum, this ID should include a picture, the physical description of the individual, date of birth, and signature.

4.1.3 NPTU Access

See Appendix C, NPTU Contractor Special Conditions

4.1.4 FPCON (FORCE PROTECTION CONDITION) CHECKS

Additional FPCON checks may occur sporadically. Increased military security measures shall dictate the use of FPCON Alpha, Bravo, Charlie or Delta for the base. The COR will notify the contractor if the base is placed under a FPCON and provide the appropriate FPCON instructions to follow.

4.1.5 LEVEL I - ANTITERROISM AWARENESS TRAINING

The Contractor shall be familiar with the guidance and procedures for the Air Force Antiterrorism Program Instructions, AFI 10-245. Force Protection Conditions (FPCON) are implemented on the base to increase protective measures in anticipation of, or in response to, the threat of terrorist attack. The DOD FPCON consists of five progressive levels of increasing protective measures. The Contractor shall be familiar with these conditions and act accordingly. See AFI10-245, Attachment 2 for more information on each FPCON. The Contractor’s employees shall coordinate with the COR to ensure all Level I - AT Awareness Training is completed within 90 days of employees’ initial assignment to the contract.

4.2 CONTRACTOR VEHICLE ENTRY REQUIREMENTS JB CHS

4.2.1 COMPANY & PRIVATELY-OWNED VEHICLES

It is not required for Contractors to obtain a separate base vehicle registration for each vehicle that will be used on the installation. However, if operating a vehicle on JB CHS, you must have proof of ownership (registration), current company identification, and proof of insurance on all vehicles. Each employee that will operate a vehicle must have a current/valid driver's license. Once the base pass or the contract expires, so will your driving privileges.

4.2.2 BASE ENTRY POINT CHECKS:

Entry procedures during periods of increased security maybe changed with little or no notice. Random inbound and outbound vehicle inspections at the gates may occur. Failure to consent to these checks may result in barment by the installation commander or suspended or revoked base driving privileges.

4.2.3 VEHICLE ENTRY ACCESS POINTS

JB CHS-AB Main Gate/Dorchester Visitors Control Center Located at the intersection of Dorchester Road and Hill Blvd, this gate is open 24 hours a day, seven days a week.

No commercial trucks, towing trailers or equipment are authorized thru Dorchester Gate.

4.2.4 JB CHS-AB ARTHUR DRIVE/RIVERS GATE

Located on Arthur drive and is the gate closest to the flight line, this gate is open 24 hours a day, seven days a week.

This is the only entrance to the Air Base for commercial trucks, oversized vehicles, towing trailers or equipment as well as primary entrance for all Contractor and vendor vehicles. Commercial and oversized vehicles must enter using the search area lane (far right lane).

4.2.5 JBCHS-WS MAIN GATE

Located on Red Bank Rd adjacent to the Red Bank Club, this gate is open 24 hours a day, seven days a week. No commercial trucks with two or more axles are authorized through the Red Bank Main Gate.

4.2.6 JB CHS-WS 1050 REMOUNT RD, NORTH CHARLESTON GATE

This gate is open 24 hours a day, seven days a week. This is the only entrance to the Weapon Station for commercial trucks, oversized vehicles, towing trailers or equipment as well as primary entrance for all Contractor and vendor vehicles. Commercial and oversized vehicles must enter using the search area lane (far right lane). No passes will be issued at any Entry Control Points at JB CHS-WS.

4.2.7 FLIGHT LINE ELECTRONIC GATE ACCESS CODE (VEHICLE & PEDESTRIAN)

The purpose of the flight line gate code is to facilitate easier access for personnel who need unimpeded/continued entry to the industrial maintenance complex. The code will be given only to those Contractors and/or Contracting Agencies that have extended work projects in or around the flight line industrial complex and aircraft mass parking area. The responsibility for giving out the gate code will be the requiring agency’s COR. The COR shall provide the gate access code to the key supervisors within the prime/sub-contractor company that has been designates on the Contractor’s Badge that’s issued by the JB CHS Visitors Control Center. The word “Supervisor” will be written on the front side of the badge, below the individual’s name. The requiring agency COR shall retain responsibility for all contractors/vendors they have designated as supervisors. Supervisor badges will only be issued based upon necessity and not as a convenience. The gate code should only be provided to and used by the primary/subcontractor supervisors. The gate code should not be provided to any other contractors for matter of convenience. At no time will the exact gate code be transmitted via telephone, e-mail, radio or by any other electronic means or mediums.

Violations compromise the security and mission of Joint Base Charleston. Any violation will constitute non-compliance with terms and conditions of the contract and will adversely impact the contractor/subcontractor’s performance evaluations.

4.2.8 FLIGHT LINE DRIVER TRAINING

Contractor's personnel and all subcontractors’ personnel that will be operating a vehicle or equipment on the airfield are required to attend driver training. Driver training consists of classroom instruction (approximately 1 hour). The Government will train Contractor personnel within 3 days of notification without incurring any cost to the Government. Contact your COR to coordinate the next available class time and date.

4.3 HOURS OF OPERATION

4.3.1 NORMAL HOURS OF OPERATION

Normal working hours are between the hours of 7:00 am to 4:30 pm Monday through Friday, excluding the following Federal Government holidays and weekends.

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

4.3.2 WEEKEND/HOLIDAYS/OFF-HOURS CONTRACTOR WORK:

All Contractor work during weekends, holidays and off-hours (1630–0730) will require Contractor weekend/holiday/off-hours request letter submitted to the requiring agency. The letter will include the following:

location/building# of work being performed, name of each person working, description of work being performed and the date/times work will take place. All employees must have an approved SF 74 Form on file prior to performance. Letter will be signed and marked “Approved” by the requiring agency. Approval letter will be submitted to the Dorchester Gate VCC NLT 1200 hrs. the Thursday prior to the Weekend/Holiday/Off-Hours work being performed.

4.3.3 CONTRACTOR FULL-TIME EQUIVALENT REPORTING

The Contractor shall provide an annual count of the Contractor’s personnel performing work for all DoD requiring activity that use U.S. Government appropriated funds and is the equal to or greater than the Simplified Acquisition Threshold (SAT) [currently $150,000.00].

The Contractor shall report all Contractors’ labor hours, including subcontractor’s labor hours, required for performance of the services provided under the contract at the Enterprise-wide Contract Manpower Reporting Application (eCMRA) site below.

Contractors have the inherent responsibility to track personnel on contract; therefore, the Government does not expect additional costs associated with this requirement.

The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk."

The effective date of this requirement is the date of contract award. The Contractor shall not implement this action if it believes additional costs will be incurred as a result. In that case, the Contractor shall notify the Government prior to the stated effective date additional costs will be incurred as well as submit an estimate of the additional costs and await further direction from the Contracting Officer.

1. *Reporting Period: Contractors are required to input data by 31 October of each year.

2. Uses and Safeguarding of Information: Information from the secure web site is considered proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data.

3. User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and Contractors are available at the Army CMRA link at http://www.ecmra.mil.

4.3.4 LOCATION AND HOURS OF WORK

Work shall be performed at JB Charleston Air Base and Naval Weapons Station IAW the designated dig permit location. Normal Government working hours is between 7:30 am to 4:30 pm Monday through Friday (with a one-hour lunch break), excluding the following, Federal Government holidays and weekends. The Contractor is not required to perform services on Federal Holidays. A list of all Federal holidays can be found at http://www.opm.gov/operating_status_schedules/Fedhol/index.asp.

4.3.5 MISSION-ESSENTIAL SERVICES

In accordance with DFARS 237.7602(a), The Continuation of Essential Contractor Services / Policy, DFARS 252.237-7023(a)(2), and Air Force Instruction (AFI) 10-403, Deployment Planning and Execution, paragraph 1.9.1.33.2, the functional commander or civilian equivalent has determined that only certain services under this contract/order are mission-essential and will only apply to services specifically identified as mission-essential. The mission-essential services under this contract/order include the following: Emergency Service Calls.

4.3.6 MISSION-ESSENTIAL CONTRACTOR SERVICES PLAN

In accordance with DFARS 252.237-7023(c) (1), DFARS 252.237-7024(b), Notice of Continuation of Essential Contractor Services, and DFARS 237.7602(b), the Contractor shall submit a plan within describing procedures for continuing performance of mission-essential services during a crisis for incorporation into the contract. The Contractor shall submit an essential services plan to include a list of essential service employees no later than 30 days after contract award.

http://www.ecmra.mil/ http://www.opm.gov/operating_status_schedules/Fedhol/index.asp

4.4 SAFETY AND ENVIRONMENTAL STANDARDS

4.4.1 SAFETY STANDARDS.

The contractor shall comply with all safety regulations and procedures. The contractor will maintain and provide a copy of a written safety plan to the wing safety office prior to start of work IAW AFPAM 91-210 6.4. Contractors will be required to maintain a mishap record at or below the national average for their industry. Upon request, Contractor will provide OSHA 300 and 301 logs to the safety office for mishaps occurring on the installation. Any mishaps involving damage to USAF property or injury to USAF personnel will be immediately reported to the base safety office. Contractors, whether regularly involved in routine site operations or engaged in temporary projects must follow all federal and state safety standards. In cases where the contactor will work with USAF personnel, USAF safety standards will be followed.

4.4.2 HAZARDOUS MATERIAL IDENTIFICATION

Safety Data Sheets (SDS) are required as specified in the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract) and for any other material designated by a government technical representative as potentially hazardous and requiring safety controls. SDSs and pesticide labels must be submitted to the COR for approval by the Contractor no later than 25 calendar days before the start of contract performance.

The Contractor will be briefed on Joint Base – Charleston Hazardous Material / Waste Management Plan at the pre-performance conference.

4.4.3 HAZARDOUS MATERIAL HANDLING

The Contractor shall have approval from the base Bio-Environmental, Safety and Environmental sections prior to handling, using and storing any chemicals, solvents, lubricants, and other products that require SDSs. The Contractor shall identify these materials and products on Air Force Form 3952 Chemical/Hazardous Material Authorization Request, Process Identification Form, and Shop Disposal Form. The Contractor shall provide one copy of the SDSs for each item to Bio-Environmental, Safety and Environmental sections for review prior to any chemicals being brought onto Joint Base Charleston. A minimum of 14 calendar days is required for SDS submittals to allow for an adequate review. In the event that a material is rejected from use on base, a substitute or other material may be submitted for review. The Contractor shall maintain one copy of each SDS for each hazardous material line item used within the work center.

The Contractor shall not use products that contain Toxic 17 chemicals, Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and /or Persistent Bio-accumulative and Toxic (PBT) chemicals. Any Hazardous Material containing one of these banned substances will not be allowed on base.

The Contractor shall communicate with Base Environmental the quantities of the materials used on Joint Base Charleston. The frequency at which the material usage is communicated will be established by Environmental and will be based on the work being conducted and regulatory requirements.

DELIVERABLES:

The contractor shall provide deliverables as referenced in PWS.

Deliverable Frequency Submit to

Routine Request submittal

PWS 1.1.1

Within 5 business days of receipt of the AF Form 103, for two acres or less. Mark all proposed excavating work and submit drawings to the Government

COR

Routine Request submittal

PWS 1.1.1

Within 8 business days of receipt of the AF Form 103, for greater than 2 acres. Mark all proposed excavating work and submit drawings to the Government

COR

Emergency Request submittal

PWS 1.1.2

Within 1 business days of receipt of the AF Form 103, for two acres or less. Mark all proposed excavating work and submit drawings to the Government

COR

Emergency Request submittal

PWS 1.1.2

Within 2 business days of receipt of the AF Form 103, for greater than two acres. Mark all proposed excavating work and submit drawings to the Government

Quality Control Plan

PWS 2.1

*Prior to performance start date, update as needed

HR Solutions portal KO

AT Level I Training Certificate

PWS 4.1.5

Within 90 days of employees’ assignment to the contract Annually NLT five days prior to expiration of previous certificate

HR Solutions portal KO, Contractor Full-Time Equivalent Reporting

PWS 4.3.3

NLT 31 Oct each calendar year http://www.ecmra.mil.

Mission –Essential Contractor Service Plan

PWS 4.3.6

Submit an essential services plan to include a list of essential service employees NLT 30 days after contract award

HR Solutions portal KO, COR

Safety Plan

PWS 4.4.1

*Prior to performance start date, update as needed COR & 628 Wing Safety

Hazardous Material Identification

PWS 4.4.2

Submit SDS required for performance NLT 25 calendar days before start of contract

5. APPENDICES.

Appendix A Estimated Workload Data for 3 Year Period Appendix B Historical Workload Data FY14 – FY 16 Appendix C NPTU Contractor Special Conditions

APPENDIX A

ESTIMATED WORKLOAD DATA FOR 3 YEAR PERIOD

ITEM NAME ESTIMATED QUANTITY

1 Up to ¼ Acre 760 Dig Permits 2 Greater than ¼ Acre up to ½ Acre 131 Dig Permits 3 Greater than ½ Acre up to 1 Acre 79 Dip Permits 4 Greater than 1 Acre up to 2 Acres 61 Dig Permits 5 Greater than 2 Acres up to 3 Acres 10 Dig Permits 6 Greater than 3 Acres up to 5 Acres 7 Dig Permits 7 Greater than 5 Acres 3 Dig Permits

APPENDIX B

HISTORICAL WORKLOAD DATA FY14 (Joint Base Charleston, SC)

Month # dig permits

Oct 3 Nov 57 Dec 21 Jan 31 Feb 27 Mar 28 Apr 32 May 22 Jun 29 Jul 23 Aug 28 Sep 37

Dig Permits by Area

HISTORICAL WORKLOAD DATA FY15 (Joint Base Charleston, SC) permits

Oct 43 Nov 31 Dec 36 Jan 41 Feb 29 Mar 38 Apr 25 May 21 Jun 30 Jul 23 Aug 25 Sep 26

Up to ¼ Acre 242 ¼ up to ½ Acre 37 ½ up to 1 Acre 28 Excess of 1 Acre 31

HISTORICAL WORKLOAD DATA FY16 (Joint Base Charleston, SC) permits

Oct 30 Nov 48 Dec 30 Jan 24 Feb 23 Mar 24 Apr 18 May 33 Jun 27 Jul 24 Aug 27 Sep 37

Up to ¼ Acre 274 ¼ up to ½ Acre 50 ½ up to 1 Acre 28 Excess of 1 Acre 16

Up to ¼ Acre 244 ¼ up to ½ Acre 44 ½ up to 1 Acre 23 Excess of 1 Acre 34

APPENDIX A