Attachment_1_JBC_Floorcovering_IDIQ_STATEMENT_OF_WORK_(SOW).pdf

FA4418-16-R-0009

Attachment # 1

TH

CIVIL ENGINEER SQUADRON

STATEMENT OF WORK

FLOORCOVERING

CONTRACT:

JOINT BASE CHARLESTON, SOUTH CAROLINA

22 April 2016

STATEMENT OF WORK

FOR

FLOORCOVERING

TABLE OF CONTENTS

SECTION TITLE PAGE

1 General Information 3

1.1 Scope of Work 3

1.2 Contractor Personnel 4

1.3 Physical Security 5

1.4 Hours of Operation 6

1.5 Conservation of Utilities 6

1.6 Environmental Control 7

1.7 Government Observations 8

2 Definitions 10

3 Government Furnished Items 11

4 Contractor Furnished Items 12

4.1 General Information 12

4.2 Communication 12

4.3 Transportation 12

4.4 Equipment, Materials and Tools 12

4.5 Disposal 12

5 Specific Tasks 13

5.1 Maintenance Management 13

5.2 Floorcovering Tasks 14

5.3 Floorcovering Materials 19

5.4 Hazardous Materials Restrictions 24

5.5 Flammable Material Storage 24

5.6 Asbestos Testing 24

5.7 Asbestos Removal 24

6 Applicable Publications 25

SECTION 1

GENERAL INFORMATION

1.1 SCOPE OF WORK.

1.1.1 Location. All work will be accomplished at Joint Base Charleston which includes but is not limited to Joint Base Charleston Air Base, North Charleston, SC, Joint Base Charleston

Weapons Station, Goose Creek, SC, North Axillary Air Field, North, SC, Short Stay

Recreational Facility, Moncks Corner, SC.

1.1.2 Services. The contractor shall provide all labor, materials, equipment, tools, transportation, and off base storage as required to perform removal and replacement of all floorcovering materials for various facilities at Joint Base Charleston.

1.1.3 Materials. The contractor shall provide all carpet, vinyl composition tile (VCT), epoxy floorcovering system, luxury vinyl tile (LVT), rubber flooring, rubber cove base, ceramic/porcelain/quarry tile, grout, grout sealers, floor patch, transition strips, wood base sealers and finishes, fastening hardware and all adhesives, seam sealer, seam sticks, seam tape, tack strips, and any other items used for the installation of each product.

1.1.4 Regulations. All work shall be in accordance with applicable federal, state, and local regulations, specifications, commercial practices, manufacture specifications, and industry standards.

1.1.5 Type of Work. Work includes but is not limited to:

1.1.7.1 Lifting and moving. Lifting, moving, and relocating existing standard office furniture and/or systems furniture to facilitate the installation of the new materials.

1.1.7.2 Removal. Removal of existing flooring, base, treads, landings, risers, flooring trim.

1.1.7.3 Prep. Prep floor to acceptable industry standard as per new floorcovering requirements.

1.1.7.4 Install. Install new flooring, base, treads, landings, risers, stringers, flooring trim, sand and finish or replace broken wood base and all accessories according to the product list in

Section 5 of this Statement of Work (SOW).

1.1.7.5 Complete. Upon completion, replacing the furniture to its original location, work area clean-up to include removal of all debris, cleaning and removal of all exposed adhesives, and vacuuming of carpeted areas to a clean condition with no visible debris.

1.2 CONTRACTOR PERSONNEL.

1.2.1 Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of work. The name of this person, and an alternate or alternates, who shall act for the Contractor when the manager is absent, shall be designated in writing to the contracting officer.

1.2.1.1 Representation. The contract manager or alternate shall have full authority to act for the contractor on all matters relating to daily operation of this contract.

1.2.1.2 Availability. The contract manager or alternate shall be available during normal duty hours within two hours to meet on the installation with government personnel (designated by the

CO/COR) to discuss problem areas.

1.2.1.3 Competency. The contract manager and alternate or alternates must be able to read, write, speak and understand English.

1.2.2 Contractor Employees. The contractor shall not employ any person for work on this contract if such employee is identified to the contractor by the contracting officer as a potential threat to the health, security, general well-being or operational mission of the installation and its population.

1.2.2.1 Recognizable. Contractor personnel shall be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name. Distinctive clothing and/or badges shall be provided by the contractor at no additional cost to the government. All vehicles transporting personnel employed by the contractor for the purpose of this contract will have proper signage on the passenger and driver’s door identifying the company of the contractor.

1.2.2.2 Driver’s License. The contractor shall ensure employees have a current and valid driver’s license before allowing the employee to operate a vehicle on Joint Base Charleston.

1.2.2.3 Conflict of Interest. The contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest. Additionally the contractor shall not employ any person, who is an employee of the Department of the Air

Force or Department of Navy, either military or civilian, unless such person seeks and receives approval according to the appropriate ethics regulations. The contractor shall not employ any person who is an employee of the Department of the Air Force or Department of Navy if such employment would be contrary to the policies in AFI 64-106 and/or Reference DODD 5500. 7-

R.

1.2.2.4 Employee Absence. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

1.2.2.5 Law and Safety Compliance. The contractor shall comply with all applicable federal, state, and local safety requirements. The contractor is also required to comply with the

American General Contractors' Safety Manual and the Army Corps of Engineers EM 385.1.1.

1.2.2.6 Base Access. The contractor and all employees shall comply with Air Force Federal

Acquisition Regulations Supplement (AFFARS) 5352.242-9000 Contractor Access to Air Force

Installations and all Joint Base Charleston security requirements imposed by the local installation commander at all times while on the premises. All employees of the contractor that will be accessing Joint Base Charleston shall be required to complete and submit the JB CHS-AB/WS

Contract Security Worksheet for Base Access (Rev. 14 May 2015) provided upon award of the contract. This will allow for the necessary background check for each contractor personnel. The contractor will be notified of any changes in security requirements as they occur.

1.2.2.7 Employee Roster. Prior to the contract start date the contractor shall provide an up-to-date roster of contractor personnel to include full name and position title. The roster shall be furnished to the CO/COR before contract start date and as changes occur. The contractor shall return to the Visitor Control Center all passes issued to an employee who is no longer employed by contractor.

1.2.2.8 Traffic Laws. The contractor and its employees shall comply with base traffic regulations in accordance to the provisions of AFI 31-204.

1.3 PHYSICAL SECURITY.

1.3.1 Site Security. The work area shall be restricted only to authorized personnel. These may include the contractor’s employees, employees of subcontractors, government employees and representatives, state and local inspectors.

1.3.2 Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware that may pose a threat to the security of Department of Defense (DOD) personnel, contractor personnel, resources, and classified or unclassified defense information. The contractor shall brief all contractor employees upon initial on-base assignment.

1.3.3 Entry Reporting. The contractor shall report entry into the work area by unauthorized individuals immediately to the COR or CO.

1.3.4 Personal Property. The contractor is responsible for securing all of his/her materials, tools and equipment.

1.4 HOURS OF OPERATION

1.4.1 Hours of Operations. The contractor shall normally perform the services required under this contract during the following hours: Monday through Friday, 7:00 AM to 4:00 PM.

1.4.2 Special Performance Hours. The contractor shall be required to work other than normal duty hours as directed by the Contracting Officer to accomplish specialized floorcovering requirements. These specialized requirements include, but are not limited to: work in commander’s offices, conference rooms, medical clinics, dining facilities and other facilities which are not accessible during normal duty hours.

1.4.3 Holidays. The Contractor is not required to provide service on Federal Holidays, except in emergency situations. The holidays are:

New Year’s Day - 1 January

Martin Luther King Day - 3 rd

Monday in January

Washington’s Birthday – 3 rd

Monday in February

Memorial Day – Last Monday in May

Independence Day – 4 July

Labor Day – 1 st Monday in September

Columbus Day – 2 nd

Monday in October

Veteran’s Day – 11 November

Thanksgiving Day – 4th Thursday in November

Christmas Day – 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed.

1.4.4 Base Closures. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

1.5 CONSERVATION OF UTILITIES.

1.5.1 Contractor Responsibilities. The Contractor shall make sure employees practice utilities conservation. The Contractor shall be responsible for operating under conditions that prevent the waste of utilities to include:

1.5.1.1 Power. Lights shall be used in areas where work is actually being performed. When not occupying an area, turn off the lights.

1.5.1.2 HVAC. Employees shall not adjust mechanical equipment controls for heating, ventilation, and air conditioning systems. Exceptions are when the removal of floorcovering causes an excessive amount of air-born particles, the HVAC system should be turned off until the air is clear. These actions will be coordinated with the COR and the facility manager.

1.5.1.3 Water. Water faucets or valves shall be turned off when not in use.

1.6 ENVIRONMENTAL CONTROL.

1.6.1 HAZMAT Plan. The contractor shall submit a Hazardous Material Handling Plan for review. The Contractor shall be knowledgeable of and comply with the Environmental Protection

Agency (EPA) and all applicable Federal, State, and local laws, regulations, and requirements governing carpet, resilient flooring, ceramics, hazardous waste/special waste, and recycling, including Air Force Instruction (AFI) 32-7001 Hazardous Materials Management standards and in accordance with this statement of work. In the event environmental laws/regulation/requirements change during the term of this contract, the contractor shall comply with such law/regulation as charged. If there is an increase or decrease in cost as a result of the change, the contractor shall immediately inform the contracting officer for possible modification of the contract.

1.6.2 Identification. For the purposes of this document, hazardous material is defined as any product, material, chemical or substance listed in 49 Code of Federal Regulations (CFR) 172.101

(revised) and 40 CFR 302-304 (revised). Specifically, a hazardous material is any substance or material, in any quantity or form, which has the potential to harm human health or the environment or displays specific characteristics such as reactive, corrosive, ignitable, and toxic.

1.6.3 Restrictions. Absolutely no hazardous material shall be brought onto Joint Base

Charleston until that material is registered with Bio-Environmental Engineers (BEE), Wing

Safety and Environmental per the Joint Base Charleston Hazardous Materials Management

System in the Enterprise Environmental Safety and Occupational Health Management

Information System (EESOH-MIS). This requirement shall apply for all hazardous material that the contractor intends to bring onto government property for any/all processes or applications.

The contractor shall submit a complete hazardous material inventory list including Safety Data

Sheets (SDS) and any other supporting documentation for each hazardous material used prior to contract start or introduction of that material to Joint Base Charleston. The hazardous material inventory shall include the contract number, delivery period, and a contractor point of contact for hazardous material matters. All excess material and empty containers are the responsibility of the contractor and shall be removed accordingly at the end of the contract.

1.6.4 Storage. Storage/Use of hazardous material. Only temporary storage is available at each job site. All hazardous material to be used or temporarily stored at Joint Base Charleston must have the approval and be coordinated with the COR. The contractor shall observe hazardous material management practices in accordance with AFI 32-7086.

1.6.5 Contamination Reporting. All contractor personnel shall immediately report to the

COR, CES and CO any hazardous material, chemicals, or contaminated areas encountered.

Further, the contractor personnel shall immediately cease work in the area unless the work is of an emergency nature and the risk of exposure can be mitigated by the use of personal protective equipment (PPE) or clothing. The government will determine the best means of sampling and corrective action and will notify the contractor accordingly.

1.6.6 Restricted Use. The contractor shall not use, store, or handle any Class I ozone-depleting substance (ODS) during the course of this contract.

1.6.7 HAZMAT Waste. All hazardous waste or special waste generated by the contractor during or as a result of this contract shall be identified, characterized, containerized, and transported to a permitted disposal facility in strict accordance with the requirements of 40 CFR

260-279 (Hazardous Waste and Used Oil Regulations), 30 TAC 324, 330-335 (TNRCC Industrial and Hazardous Waste Regulations), and Joint Base Charleston Hazardous Waste Management

Plan. Any anticipated hazardous or special waste generation shall be identified to the CO/Bio

Environmental Engineer (BEE) prior to ANY generation of such waste. The BEE will assist the contractor in determining any special handling or storage procedures.

1.6.8 HAZMAT Waste Manifest. The contractor shall provide a completed Uniform

Hazardous Waste Manifest to document all authorized parties and locations involved in the generation, transportation, storage, and disposal of all hazardous and special wastes. The contractor shall provide the CO/ Bio Environmental Engineer a draft copy of the manifest, for review, no less than 3 working days prior to any hazardous or special waste shipment from the installation. Bio Environmental Engineer will sign as the generator for Joint Base Charleston. The contractor shall submit the completed original manifest to the CO/ Bio Environmental Engineer not later than 30 days after waste has been shipped from the base.

1.6.9 Unidentified HAZMAT/Waste. Unidentified Hazardous Material/Waste Encountered by the Contractor. The contractor shall notify the CO/COR upon encountering any material, not identified in the delivery order, thought to be hazardous to workers, personnel in the area, or the environment. The contractor shall be responsible for characterization, storage, transportation and disposal of the waste, if necessary.

1.7 GOVERNMENT OBSERVATIONS.

1.7.1 Government Inspection Personnel. The COR or other assigned Civil Engineer

Squadron personnel will inspect each work order for requirements set forth within this contract.

The COR will periodically inspect by watching actual work performance, physically checking an attribute of the completed task, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not the performance meets the standards contained in this statement of work. The COR will develop a

COR surveillance record of each visit. Any portion of work deemed not acceptable by the government shall be corrected by the contractor at no additional cost to the government. The contractor is required to notify the COR within a minimum of five (5) work days ahead of when work is projected to be complete to schedule a final inspection and acceptance of work. Payment will not be authorized until work is complete and accepted by the CO/COR and the customer.

The COR surveillance record becomes the official Air Force record of the contractor’s performance. Contractor performance will be reviewed annually by the CO.

1.7.2 Other Government Officials. Government approved officials other than COR may from time-to-time observe contractor operations. This monitoring may include taking of bulk sampling, X-Ray Florescence of surfaces, and area air sampling.

SECTION 2

DEFINITIONS

2.1 Scope of Work - (SOW). The SOW is a document, routinely employed in the field of project management, which defines project-specific activities, deliverables and their respective timelines, all of which form a contractual obligation upon the vendor in providing services to the client.

2.2 Contractor Personnel. Any and all persons employed or working under the authority of the contractor. Any sub-contractor will be considered contractor personnel and will be the responsibility of the contractor.

2.3 Physical Security. The process of securing, controlling entry to, monitoring and protecting any facility or section of a facility in which work is being accomplished within the scope of this contract by the contractor or its employees.

2.4 Government Approved Official. A technical expert in matters dealing with concerns within the contract such as industry standards, technical issues, safety, health or environmental matters.

2.5 Inspector. An individual from the Civil Engineer Squadron responsible for checking the

Contractor’s performance and is assigned to work out of the Civil Engineer Operations section

(CEO), Civil Engineer Squadron, JBC.

2.6 COR – Contracting Officer Representative. The trained Government employee assigned by the Civil Engineer Squadron and authorized by the Contracting Officer to perform specific technical and administrative functions related to monitoring the contract.

SECTION 3

GOVERNMENT FURNISHED ITEMS

3.1 Property. The government will NOT supply any property for storage of items for any extended period of time. Only the facility in which the particular work to be accomplished will be a temporary facility for storage of the products to be installed in said facility. The time frame for storage is limited to one day longer than the manufacture recommended time required for temperature acclimation of the product to be installed.

3.2 Utilities. The Government will furnish utilities as needed for contractor to perform deliveries described in this SOW. In the event the necessary utilities are not available at the facility, the contractor will be responsible for supplying necessary utilities with no additional cost to the government.

3.3 Products. The government will NOT provide any products to complete work generated by this contract.

3.4 Emergency Medical Services. Emergency medical care will be provided at nominal cost to the contractor at the Base Medical Clinic Building 364. For emergency ambulance service, call ext.911.

3.5 Security Police and Fire Protection. The Government will provide security police and fire protection to the extent necessary to ensure a secure and safe installation. In return for these services the contractor shall adhere to the security and fire directives, instructions and policies of

Joint Base Charleston. Security police and fire department can be reached at 963-3600 and 3117 respectively, for emergencies dial 911.

SECTION 4

CONTRACTOR FURNISHED ITEMS

4.1. General Information. Except for those items or services specifically stated in Section 3 as government furnished, the contractor shall furnish all needed personnel, equipment, products, accessories or tools to perform this contract according to all its terms.

4.2. Communication. Contractor shall be required to carry a cell phone, beeper, or pager so that the CO/COR may be able to contact the contractor within the designated time as stated in section 1.2.1.2.

4.3. Transportation. Contractor shall provide transportation to transport any personnel, equipment, products or tools necessary to complete all aspects of this contract.

4.4. Disposal. The contractor is responsible for disposal of all generated waste in a local and state approved site off Joint Base Charleston. The government will NOT supply the contractor a refuse container of any size through the duration of this contract. In the event the contractor desires to supply a dumpster or container for refuse onto Joint Base Charleston at no additional cost to the government, delivery location, arrival and departure times must be written, submitted to and approved by the COR prior to delivery.

SECTION 5

SPECIFIC TASKS

5.1 Maintenance Management. The contractor shall provide the services of maintenance management as described below:

5.1.1 Receipt of Work Requests. The contractor shall have a single point of contact (POC) with one alternate for receiving all work requests via email during the duty hours stated in

Section 1, paragraph 1.4.1. Routine work requests will be passed to the contractor by the COR.

Contractor POC shall check his inbox twice a day.

5.1.2 The Work Request System. The JBC Floorcovering work request form provided by the COR to the contractor shall, at a minimum, indicate the number of the work order, date of the request, work description, facility number, date work required to be completed, the required line items, estimated quantities needed, dollar amounts and the point of contact on the jobsite. Refer to Technical Exhibit 1 for an example. The contractor shall maintain and update daily an active work request file arranged in work order number sequence to control and provide audit data. The process for each work order will proceed as follows:

5.1.2.1 As the need exists for performance under the terms of this contract, the COR will notify the contractor of an existing requirement and provide the contractor with the Work Request

Form.

5.1.2.2 Upon receipt of the Work Request Form, the contractor shall respond to the needs of the Government within three (3) business days by visiting the proposed work site in the company of the COR or authorized representative for purposes of conducting a scope validation site visit and conference during which the following will be discussed and established.

A. Work description

B. Facility layout

C. Required line items

D. Quantities

E. Timeline for work accomplishment

5.1.2.3 The contractor shall be required to examine drawings, review SOW, and visit the work site. In the absence of drawings, the contractor will be provided a detailed description of the proposed work and must perform measurements in the field to determine the quantities of each pricing schedule item necessary to complete the work as described.

5.1.2.4 Any difference between the contractor’s measured quantities and the COR measured quantities will be discussed and agreed upon at the site visit. Once an agreement has been reached, a completed work request form containing the proper quantities of the contract pre-priced line items and the delivery time will be issued to the contractor. No changes to the agreed quantities will be made, and no additional pre-priced line items will be added unless differing site conditions are encountered and the drawings and/or description of the work are modified by the COR. The contractor is responsible for notifying the COR immediately upon encountering a differing site condition(s).

5.1.3 Rescheduling. Work requests may be reassigned from one week or one month to the following week or month for the convenience of and at no additional cost to the government.

5.1.4 Work Status. The contractor shall provide information on the status of any work request when required by the CO/COR. Contractor shall notify COR where he is working daily.

5.1.5 Timeliness of Work Completion. Jobs with specified completion dates shall be completed by the date indicated. Where job completion dates are not specified, work shall be completed as shown below. Any exceptions must be coordinated by the COR and approved by the Contracting Officer.

Emergency - Complete as soon as possible

Urgent - Complete within 5 workdays

Routine - Complete within 30 calendar days of receipt.

5.1.6 Completion. The COR and contractor will certify that the required work was satisfactorily accomplished by signing and dating the completed work request form in the space provided.

5.1.7 Building and Fixture Protection. The contractor shall take all necessary actions and precautions to protect the building and fixtures from damage during execution of all associated work. If the building or any portion thereof is damaged due to the contractor's operations or negligence, the contractor shall replace or repair such to its condition prior to the start of the project, at no additional cost to the government.

5.2 Floorcovering Tasks. All work shall be accomplished in accordance with CRI-2011

Carpet and Rug Institute Installation Standards, the Manufacturers Specifications, Engineering

Technical Letter (ETL) 07-4: Air Force Carpet Standard, and the Air Force Carpet Selection

Handbook.

5.2.1 Occupied Areas. The work to be performed in this contract will include work in occupied facilities. The contractor shall coordinate the work of all activities whereby both the government and the contractor can continue operations with the least possible interference and inconvenience. The contractor shall coordinate the entry and exit from any facility in which work is being accomplished. The contractor shall be responsible for furnishing, installing, and maintaining: approved barricades, roped barriers, signage, and fencing to warn occupants of hazardous areas at the jobsite for the duration of the work.

5.2.2 Work Inspection. The contractor shall check all work areas for any identifiable work within the scope of the contract. This includes but not limited to: moving furniture, removal of existing floorcovering and base molding, preparing substrate for installation of new floorcovering and/or base, installing any new material listed in this contract, replacement of furniture to its original location and final cleanup.

5.2.2.1 Once determined necessary, all coordination of moving of furniture and possible removal of existing floorcovering and/or wall base will be communicated and scheduled.

5.2.2.2 Out of Scope: Should the contractor receive a work request which requires work beyond the scope of this contract or is not clear on any aspect of the work to be accomplished, the contractor will then return the work request to the COR for clarification. In the event the work is deemed by the contracting officer to be within the scope of the contract, the contractor will then accomplish the work. Failure to identify any such problems to the contracting officer shall constitute acceptance of the work request as correct and shall eliminate the basis for a future claim.

5.2.3 Work Area Preparation. Prior to work beginning, the contractor will coordinate with the COR and the facility manager about specific areas to be worked in.

5.2.3.1 Furniture Moved by the Government. Any specific items to be moved by the government will be identified and scheduled to be moved prior to arrival of the contractor personnel.

5.2.3.2 Existing Floorcovering Removal by the Government. Any floorcovering to be removed by the government will be identified and scheduled to be removed prior to arrival of the contractor personnel.

5.2.3.3 Furniture Moved by the Contractor. The contractor shall be responsible for the removal and reinstallation of furniture required for floorcovering installation as determined by the COR. All furniture moved by the contractor shall be returned to its original location. Use pictures if necessary. The types of furniture will be defined as:

5.2.3.3.1 Light Furniture: Light furniture is defined as typical office furniture, including but not limited to, the following: desks, bookcases, cabinets, small tables, boxes, chairs, trash cans, etc.

5.2.3.3.2 Heavy Furniture: Heavy furniture is defined as including but not limited to the following: safes, pool tables, vending machines, refrigerators, auditorium seating, and conference tables.

5.2.3.3.3 System and Modular Furniture: The contractor shall disassemble, move, and reassemble System and Modular Furniture only to the extent necessary for the removal and reinstallation of floor covering(s).

5.2.4 Existing Material Removal and Disposal. Removal of existing material can include but is not limited to removal of: existing vinyl or wood base, carpet, VCT, LVT, floating floorcoverings, ceramics or step coverings as determined by each work request. The contractor shall be responsible for disposal of materials in a local and state approved site located off Joint

Base Charleston. Completed removal includes removal of any adhesives that is required to prepare the subfloor for new material installation. No sanding is allowed. This does not include floor prep/patch. Floorcovering removal is described but not limited to the following:

5.2.4.1 Glue-down Carpet. This includes all carpet that is installed with any type of adhesive whether modular or broadloom. Carpets utilizing the double glue method on pad are also included in this portion. Pad removal is considered part of carpet removal.

5.2.4.2 Stretched-in Carpet. This includes any carpet and pad that is installed via the method of stretching the carpet. Included in the removal at no additional cost to the government is the tack strip in the event that the new floorcovering doesn’t require its use.

5.2.4.3 Glue-down Resilient Floorcovering. This includes but is not limited to Vinyl

Composition Tile (VCT), Luxury Vinyl Tile (LVT), Rubber Floor Tile (RFT), and any other resilient floorcovering using the glue-down method. The methods followed must be in accordance with the Resilient Floor Covering Institute’s Recommended Work Practices document rfci-rwp-final-oct2011.

5.2.4.4 Floating Floorcovering. This includes but is not be limited to any floating resilient, laminate or wood floorcovering and its pad used for installation.

5.2.4.5 Ceramic or Porcelain Floorcovering or Wall Tile. This includes any form of grouted tile made from ceramic, porcelain, marble or stone including any underlayment used for the previous installation.

5.2.4.6 Wall Base. This includes but is not limited to wood, vinyl and rubber base at all heights.

Removal shall include special care to not damage the exposed wall above the base. In the event damage does occur, the contractor shall repair the wall at no additional charge to the government.

5.2.5 Substrate Preparation. Any necessary preparation will be the responsibility of the contractor. Compliance with industry standards and manufacturer recommendations will be the responsibility of the contractor. Any unidentified repairs or preparations that are unforeseen will be the responsibility of the contractor. If the contractor states that the extensiveness of the needed preparation is outside the scope of the contract, necessary justification must be in writing and presented to the COR and CO. The CO will assess and determine if the work is within the scope of the contract or not. If the work is determined to be within the scope then the contractor will proceed with the work at no additional cost to the Government. If the work is determined to be outside the scope of the contract then the contractor must submit within 48 hours a written estimate covering all work outside the scope of the contract. Approval will then be at the discretion of the CO.

5.2.5.1 Substrate Penetration. Before installation, verify that concrete floors comply with requirements on moisture content as recommended by adhesive or floorcovering manufacturer's instructions. Floorcovering installation constitutes validation by the contractor that the substrate and conditions in the area meet all manufacturers’ requirements for satisfactory installation.

5.2.5.2 Surface Preparation. Subflooring shall be in a smooth, true, level plane, except where indicated as sloped in the associated work request. Repair holes, cracks, depressions, or rough areas using material recommended by the floorcovering or adhesive manufacturer. Grind ridges smooth and level with surrounding surface. Provide floor free of any foreign materials and ensure that the floor is “broom swept” clean. Before any work is begun, all defects such as rough or scaling concrete, low spots, high spots, and uneven surfaces shall have been corrected, and all damaged portions of concrete slabs shall have been repaired as recommended by the flooring manufacturer. Comply with requirements for conditioning adhesives and minimum floor temperature before, during, and after installation, as recommended by the floorcovering and adhesive manufacturers' instructions. Floorcovering installation constitutes validation by the contractor that the substrate and conditions in the area meet all manufacturers’ requirements for satisfactory installation.

5.2.6 Installation of Products. The Contractor shall install all types of floorcovering products, accessories and trim in accordance with industry standards and specific manufacture recommendations. All necessary manufacture recommendations and regulations that will maintain the longest warranty for a specific material shall be followed.

5.2.6.1 Indoor Air Quality Installation Guidelines: When installing carpet with adhesives, the contractor shall always ventilate with fresh air (open doors and/or windows, use exhaust fans) during all phases of installation and for at least 72 hours thereafter. Low VOC adhesive and cushions (separate and attached) shall be used. The installer should follow the installation guidelines outlined in CRI 104 published by the Carpet and Rug Institute. In addition, the contractor shall vacuum old carpet before removal in order to minimize the amount of dust particles during renovation projects. The contractor shall also vacuum the floor after the old carpet and cushion have been removed.

5.2.6.2 Installation of Adhesives: Always use manufacture instructions for the specific adhesive used for each product. Do not allow smoking, open flames or other sources of ignition in areas where solvent-containing adhesives are being used or spread after posting signs reading

“NO SMOKING OR OPEN FLAME.” NOTE – All federal facilities are NON-SMOKING.

5.2.6.3 Installation of Commercial Carpet, Broadloom and Tile: Carpet/Carpet Tile for commercial applications shall be installed using the standard for commercial carpet (CRI – 104).

Install carpet wall-to-wall in rooms and areas indicated on the work request. Include all material indicated, specified, or necessary for a completely finished installation by the installation method specified. Installed carpet must be even, uniform, and secure. Match patterned goods according to manufacturer’s recommendations. Fit cutouts such as doorjambs, columns and ducts with no visible gaps.

5.2.6.3.1 Broadloom. Run side seams toward the light where practical and where such layout does not increase the number of seams. Install breadths parallel with carpet pile in the same direction. Locate carpet seams at doorways parallel to and centered directly under doors. Do not seam at doorways perpendicular to door or at pivot points. Follow the wall line parallel to the carpet direction for seams at corridor changes of direction.

5.2.6.3.2 Carpet Tiles. Apply in patterns indicated by product manufacturer. Start in center of room or area and work toward edges. Keep tile lines and joints square, symmetrical, tight, and even. Keep each floor in true, level plane, except where slope is indicated on the work request form. Vary width of edge tiles as necessary to maintain full-size tiles in field, but no edge tile shall be less than one-half full size, except where irregular-shapes make it impossible.

5.2.6.4 Installation of Carpet Pad. Carpet padding for commercial applications shall be installed using the double glue or double stick down method and the standard for commercial carpet (CRI – 104).

5.2.6.5 Installation of Ceramic Tile: All tile, grout, adhesives, sealers, spacers, underlayment, transition strips, and required fastening devices will be in accordance with industry standards and The Handbook for Ceramic Tile Installation (HCTI) by the Tile Council of America, Inc. (TCI), including the listed specifications by the American National Standards

Institute (ANSI) and The American Society for Testing and Materials (ASTM). Ceramic and porcelain edges will always be edged with a bull nose border piece when installed on the wall.

Grout sealer shall be applied to all grout joints according to manufacturer’s specifications.

5.2.6.6 Installation of VCT and LVT: Resilient tile flooring shall be installed with adhesive in accordance with the manufacturer's installation instructions and the Resilient Floor

Covering Institute Installation Practices document RFCI IP #2. Tile lines and joints shall be kept square, symmetrical, tight, and even. Edge width shall vary as necessary to maintain full-size tiles in the field, but no edge tile shall be less than one-half the field tile size, except where irregular shaped rooms make it impossible. Flooring shall be cut to, and fitted around, all permanent fixtures, built-in furniture and cabinets, pipes, and outlets. Edge tile shall be cut, fitted, and scribed to walls and partitions after field flooring has been applied. For VCT a minimum three (3) coats of sealed finish shall be part of the installation and the job will not be considered complete until this is applied.

5.2.6.7 Installation of floating LVT: All floating LVT must be installed as per manufacturer specifications. All necessary gaps and edging must be installed according to manufacturer’s installation instructions. The need for moisture barrier and pad will be determined individually for each work request.

5.2.6.8 Installation of Rolled Resilient Vinyl Tile with Backing: Installation of sheet vinyl and pre-install prep will be in accordance with the Resilient Floor Covering Institute Installation

Practices document RFCI IP #1.

5.2.6.9 Installation of Rubber/Vinyl Wall Base: Surfaces on which new cove base is to be applied shall be patched and free of all foreign materials. Wall base shall be installed with adhesive in accordance with the manufacturer's written instructions. Base joints shall be tight and base shall be even with adjacent resilient flooring. Voids along the top edge of base at masonry walls shall be filled with caulk. Where wall base is used in conjunction with vinyl wallcovering cut vinyl wallcovering off below top of base. Ensure proper alignment and avoid excess adhesive in corners. The contractor shall not use straight lengths of cove base that are bent, folded, tucked or creased around corners. The cove must be uniform and smooth after installation to be accepted as complete.

5.2.6.11 Installation of Wooden Wall Base: There may be buildings or rooms with wooden base boards that may have to be removed prior to installation of new floor coverings. Wooden base boards shall remain and be re-installed unless otherwise stated in the work request. Care shall be taken when removing and reinstalling wooden base boards as not to split or break the wood. If base boards are damaged during removal or installation of flooring materials, the contractor will be required to replace any or all of the damaged materials at no additional expense to the government. As determined by the COR the contractor may install quarter round molding as opposed to removing the existing wood base. All wood molding must be painted to match with all cracks and holes caulked.

5.2.6.12 Installation of Feature Strips: Edge strips shall be secured with adhesive or fasteners as recommended by the manufacturer. Edge strips shall be provided at locations where flooring termination is higher than the adjacent finished flooring. At doors, place edge strip under door centerline.

5.2.6.13 Installation of Treads and Risers: Stair treads and risers shall be installed with adhesive in accordance with the manufacturer’s written installation instructions. Treads and risers shall cover the full width of the stairs. Stairs wider than manufacturer’s standard lengths shall have equal length pieces butted together to cover the treads.

5.2.6.14 Installation of Epoxy Flooring Systems: All epoxy floorcovering systems must be installed as per manufacturer’s recommendations. This includes but is not limited to: monitoring project conditions, preparation procedures, application, curing, protection, cleaning and tolerance levels. No variations from the recommendations will be allowed without written explanation from the manufacturer due to special site situations.

5.2.7 Work Area Cleanup. The work area shall be left as clean as or cleaner than it was upon contractor personnel arrival. Prior to acceptance by the government, the contractor shall thoroughly clean the installation area including flooring, base, walls, stairs, landings and the surrounding area.

5.2.7.1 Carpet clean-up. Immediately following carpet and wall base installation, all carpet must be free of scraps, clippings and debris from trimmings. Floor must be vacuumed thoroughly before furniture replacement. Clean cove base of all foreign materials.

5.2.7.2 Hard surface clean-up. Clean all new surfaces according to manufacturer’s recommendation. Follow flooring manufacturer's instructions for final finish to vinyl flooring, pre-waxed flooring, flooring designated as no-wax and translucent or transparent-surfaced sheet vinyl flooring after installation.

5.2.7.3 Contractor Protection and Repairs Pre Acceptance. From the time of installation until acceptance, flooring shall be protected from damage as recommended by the flooring manufacturer. Flooring which becomes damaged, loose, broken, or curled and cove base which is not tight to backing fillet shall be removed and replaced at the contractor’s expense.

5.3 Floorcovering Materials. The Contractor shall supply all necessary materials to complete each work request. All work shall be accomplished in accordance with CRI-2011

Carpet and Rug Institute Installation Standards, the Manufacturers Specifications, Engineering

Technical Letter (ETL) 07-4: Air Force Carpet Standard, and the Air Force Carpet Selection

Handbook and any Air Force document governing the type, style and color. After contract award, contractor will supply the COR with samples and product literature of all products specified in this statement of work. The following information is required:

A. Description of product to be provided including technical data showing compliance with specifications.

B. Application and installation instructions for each product including proposed deviations from specifications.

5.3.1 Carpet. Provide carpet from manufacturer’s standard stock. Carpet shall be first quality;

and free of visual blemishes, streaks, poorly dyed areas, and other physical and manufacturing defects. Use nontoxic carpet materials and treatments, reasonably non- allergenic, and free of other recognized health hazards. All carpet must comply with applicable health and safety codes, Americans with Disabilities Act Accessibility Guidelines (ADAAG) and Uniform Federal

Accessibility Standards (UFAS). Carpet shall bear the CRI Indoor Air Quality (IAQ) Label.

Carpet type bearing the label will indicate that carpet has been tested and meets the criteria of the

CRI Green Label Requirements for IAQ Test Criteria.

A. Carpet backing minimum recycled content of 60%.

B. Nylon fibers, minimum recycled content of 15% of the nylon face fibers.

C. Fibers shall be continuous filament nylon 6.6 or nylon 6.

D. Carpet fibers must be solution-dyed or bleach resistant.

E. Carpet must have a soft non-abrasive surface texture. Loop pile is preferred.

5.3.1.1 Carpet Types: Shall meet or exceed product specifications listed below

A. TYPE 1: Construction: Pattern loop. Pile height: average 0.187. Backing: non-woven synthetic fiber. Yarn: Solution dyed nylon. Product comparable to Tandus Centiva Elevate

#04705. 24”x24” and 6’width

B. Type II: Construction: Pattern Loop. Fiber System: comparable to Dynex Invistra

Antron Legacy Nylon. Soil Protection: comparable to Duratech. Pile Height Average:

0.118 Gauges. 5/64. Product comparable to Mannington Scena – 24”x24” and 12 ft.

width.

C. Type III: Construction: comparable to Stratatec® Patterned Loop, Fiber system:

comparable to Aquafil ECONYL® Nylon, Dye method: Solution Dyed. Powerbond

Backing 6 ft. Pile height average 0.187” (4.7 mm). Pattern match 6’ w x 50.1”L.

Product comparable to Tandus Centiva Live Wire #04632. 24”x24” and 12’ width

D. Type IV: Dense level loop 28 oz. per sy 7358 pile density. 1/10 gauge. 11 stitches per inch. Yarn comparable to Colorstrand® SD Nylon. Woven polypropylene backing.

Product comparable to Bigelow New Basics 28. Broadloom

E. Type V: Construction: Textured Pattern Loop. Yarn comparable to

Duracolor® Premium Nylon. 40oz. Sentry Soil Protection. Backing:

EcoFlex NXT. Products comparable to Mohawk KT238 Karastan Fade

Relief Tile. 24”x24”

F. Type VI: Construction: Comparable to Stratatec® Patterned Loop, Size: 24 x 24 carpet tile. Fiber System: Comparable to Dynex SD® Nylon. Pile Height Average:

0.187” (4.7 mm) Products comparable to Tandus City Walk or Street life.

G. Type VII: Outdoor carpet. Outdoor carpet will be comparable to Value carpets Inc.

competitor 100% solution dyed olefin. Install as direct glue down method 12 ft.

widths. Must use outdoor adhesive.

5.3.2 Backings. Both primary and secondary backing must be a synthetic material. PVC is preferred since it is completely recyclable back to carpet. If Polyvinyl chloride (PVC) backing is provided, the contractor supplied adhesive must be recommended by the manufacturer and compatibility with any sealants or old adhesives must be checked to prevent any reaction with the carpet. Electric Propensity: 2.0 kV or less. Antimicrobial effectiveness and electric propensity shall be guaranteed for the life of the carpet.

5.3.3 Carpet Pad. Carpet padding shall meet moderate to extra heavy commercial standards, minimum 1/4” thickness, and 25 pounds minimum, anti-microbial density. Recycled padding shall be used to the greatest extent possible.

5.3.4 Ceramic and Porcelain Tile. All flooring shall be Class IV-Heavy Traffic or Class IV

Plus-Extra Heavy Traffic as rated by the manufacturer when tested in accordance with American

Society for Testing and Materials (ASTM) C 1027 and ASTM C 1028.

5.3.5 Vinyl Composition Tile (VCT). Vinyl-composition tile shall conform to ASTM F 1066, and shall be 12 inches square and 1/8 inch thick. Tile shall have the color and pattern uniformly distributed throughout the thickness of the tile. Flooring in any one continuous area shall be from the same lot and shall have the same shade and pattern. Use solvent free, pressure sensitive VCT adhesive for installation of tile above, on or below grade concrete in the absence of excessive moisture and alkalinity. Manufacturer recommendations always supersede any contract recommendations.

5.3.6 Luxury Vinyl Tile (LVT). Luxury Vinyl Tile shall have a minimum 20 mil wear layer and conform to ASTM F 1700. Plank flooring is the preferred shape with wood grain textures.

Flooring in any one continuous area shall be from the same lot and shall have the same shade and pattern.

5.3.7 Floating Luxury Vinyl Tile (FLVT). Floating Luxury Vinyl Tile must have a minimum

20 mil wear layer and must have the backing type that is moisture proof and will not deform or delaminate upon flooding.

5.3.8 Sheet Vinyl with Backing. Must conform to ASTM F 1303 and will be similar to

Armstrong Rejuvenations Stonerun or Abode.

5.3.9 Rubber Wall Base. Rubber products shall conform to ASTM F 1344. Base shall be rubber in continuous rolls coved style. Base shall be 4 or 6 inches high and a minimum 1/8 inch thick. Color and height shall be selected by government from manufacturer’s standards.

Preformed outside corners shall match the straight length and be furnished when specified. Use flexible base to conform to irregularities in walls, partitions, and floors. Adhesive for wall base shall be as per manufacturer recommendations.

5.3.10 Wood Base Boards. The only wood base boards authorized on this contract as a pre-priced line item is the quarter round that may be used at the discretion of the COR.

5.3.11 Edge Molding / Feature and Transition Strips. Most edge molding, feature and transition strips will be rubber and will match the flooring. Vertical height will be limited to ¼” higher than the finished floorcovering. Maximum exposed width shall be 1-1/4” wide. Some transition strips will be metal or wood. Determination of the specific type of transition will be determined by the COR and the contractor during the site visit.

5.3.12 Treads and Risers. Treads, risers, and stringers shall conform to composition rubber compounded from a mixture of synthetic and reclaimed rubber. Overall thickness at treads shall be not less than 1/8 inch.