Q and A for 505 TRS Security Video Surveillance System Replacement 29 Aug 2024.docx

Q and A for 505 TRS Security Video Surveillance System Replacement

· Is the current system analog? I assume it is based on the length of some of the cables being in excess of 300'. Yes

· Is all cabling going back to the comm rm 108, 142 or the communication center? Room 108

· How stable is the power? No issues with power

· Is there a dropped ceiling in all areas of installation? Yes

· What type of walls are in the perimeter areas? Concrete

· What type of walls is inside the offices? Drywall, Metal Studs, Exterior walls and some interior walls are concrete.

· Do we need to drill between the walls, to run our cable infrastructure? ONLY IF NEEDED BY CONTRACTOR FOR THE BEST PLACEMENT OF CAMERA

· Do we need to use conduit? If yes, what do you estimate the total conduit footage will be? Some may be needed but don’t know the footage.

· Are the door frames metal and concrete filled? No

· Are you planning to use an existing Command Control (SOC) for the new CCTV System? No

· Where is it located if any? Room 118

· Is there a special room with HVAC allocated for the new Servers? No

· Is there a need to only install 21 interior cameras? Yes

· Can you tell us more of the location of the 8 outdoor cameras? Attached

· How many cameras are to be installed on a roof, and how high is it? No

· Do you need 360-degree view in some areas? If so can you specify what areas? No

· Do you need Pan/Tilt/Zoom for some areas outside? No

· Is there a parking area to be viewed by any camera? If yes, please specify what type of camera? Yes, but mostly of the sidewalk coming into the facility.

· Is there a requirement to install some cameras on poles? No

· If yes, is there an existing connection to existing conduit to the poles? N/A

· Are they going to be standalone cameras, as in not connected to the facility’s network? Correct – no cameras will be connected to the base network. Stand alone system.

· How much storage is needed for the CCTV Video recording? 1 – 2 Months

· Is the system installed in a secure network provided by the government? It will be a standalone system.

· How often does the contractor shall participate in a Continuous Monitoring Strategy and methods or shall provide a Continuous Monitoring capability that the Agency determines acceptable. The end user (Agency) will provide the continuous monitoring of the system.

· Will the hardening (applying STIGs. FISMA recommended images for the OS, etc.) of the servers will be done by the contractors? Or will it be handled by DHS IT staff? Contractor will provide the FISMA recommended images for the OS for the stand-alone system.

· Will the contractor have to provide an IT Security Plan for the proposed IT systems? Yes

· Does the entire system need to be compliant to FISMA? Yes

· Is it the responsibility of the security integrator to address the cyber risk of these systems? Yes

· Does the proposed system need to demonstrate a cyber security vulnerabilities test? This should not be required as it’s a stand-alone system that will not be connected to a network.

· Are Scaled Drawings available, if so please post. Yes, attached

· Are Ceilings Suspended? Or Hard Lid? Yes, suspended

· Are there existing Cable Trays for wiring above ceilings? Yes

· 4 .Can Existing Wiring be utilized? Yes

· Is a “UPS” required? If so, What Time/Power Duration is required? Yes, should be able to last up to six to eight hours

· Are “Or Equal” Equipment substitutions allowed? Yes

· Is “Plenum Wire” acceptable? Yes

· Is “After Hours Access” for said work, available to contractor at no add’l cost to the Gov’t? Yes

· What is the height of Exterior Cameras? (If any) approx.. 12-14 Feet

· Please provide/post other Q & A's requests. ?

· 11.Please provide a list of equipment to be installed. Attached.

· 12 Are there pipe chases between floors? No

· 13. What is the range of the budget for this project, and is it already appropriated? N/A

· Because of the high cost of the parts can we bill when parts arrive on site, or in the alternative are progress payments allowed? No

· How many feet of new wire will have to be run? See drawing for approx. distance of cable runs

· What kind of cipher lock and quantities are required e.g. X-10 - no cipher lock required for this project.

· Can the Government specify an option from below?

a) Does the government wish to use the existing Coax cable infrastructure and forgo the IP and POE and potential lens specifications? The resolution and frame rates would however be limited by the coaxial cable's capacity, particularly over long distances. There are high-definition cameras that offer 4MP resolutions that are compatible with your existing coaxial infrastructure but they would all require 12V DC power supplies.

b) Or does the Government wish to employ Ethernet over Coax (EOC) technology upgrades to allow use of IP cameras. This would require EOC adaptors and converters.

c) Or does the Government wish to stay within the initial specifications for IP cameras, POE infrastructure and 3-8 mm varifocal lens and re cable for the future. The ability to install and integrate a more robust and feature-rich video management system can easily be achieved with a POE VMS solution. Was it the Government’s intention to replace the existing VMS versus upgrading the existing VMS? Correct the preferred upgrade is to go with IP cameras and replace the existing VMS.\

· The quantity of red marks on the drawing is inaccurate. Please confirm that the camera 13 location is unused and camera13 exists at the existing red square near camera 14. Yes

· The quantity of blue marks on the drawing is inaccurate. Please confirm the 8th blue camera will be installed outside the front door and surface conduit is acceptable. Yes

· Camera 11 is not labelled. Please confirm it is the red square near camera 20. Yes

· Please confirm camera 8 will be moved slightly to corridor 144 to cover the outside door. Yes