Amendment 1- QandA.pdf
PDF 71 KB Posted
- Attached to
- Hurlburt Field Lodging BPA
- Solicitation number
- FA441724Q0244
About this file
The provided document is a set of Questions and Answers related to Solicitation FA441724Q0244 for a Blanket Purchase Agreement (BPA) to provide lodging accommodations for personnel undergoing training by the 556th RED HORSE Squadron at Hurlburt Field, FL.
The key details are: the contract term is 5 years; the government anticipates awarding to multiple vendors; all rooms must be single occupancy regardless of military rank; payment will be made solely via government purchase card; the anticipated stay duration is 3-4 nights; and the government will provide an Authorized Callers List to the vendor(s) upon award. The evaluation criteria is lowest price technically acceptable. Pricing should be provided on the provided Price List Template, and the government does not have a per diem rate requirement. No site visit will be conducted prior to award.
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Questions and Answers
FA441724Q0244
1. What is the number of rooms and dates requested?
a. No more than 10 if requested. General mission requirements consist of one weekend a month, two weeks a year. However, days do not guarantee need of occupancies at your facilities. Any occupancy requests/dates are and will be on a case by case, as needed basis. Therefore, this will not require holding/blocking of rooms prior to any call request.
2. What are the typical stay patterns?
a. Check-In Friday evenings and Checkout Sunday Afternoon or Monday morning.
3. Will the 5-year period start from date of award?
a. Yes. the 5-year ordering period will start from date of award.
4. Will the rooms for military ranks below be single or double occupancy?
i.e. officer with officer (Col, Lt Col, Maj, Capt, 1 Lt, 2Lt); Senior NCO with Senior NCO (CMSGT, SMSGT, MSGT); other NCOs and Amn with NCOs and Amn (TSgt, SSgt, Sgt, SrA, A1C, Amn, AB).
a. All rooms will be single occupancy regardless of military rank or position.
5. Will a tax-exempt form be provided?
a. Current Federal Consumer’s Certificate of Exemption is valid through 30 November 2028. Government Purchase Card holder shall present to facility prior to purchase.
6. Is complimentary breakfast required?
a. No. If such is included in the cost of the room rate please indicate on your quote.
7. Invoicing through WAWF or solely through a government purchase card?
a. Payment will be rendered solely with Government Purchase Card.
8. Will this requirement be awarded to one vendor or multiple vendors?
a. Due to variance and unpredicted need, the objective will be to award to multiple entities.
9. Will the hotel be allowed to maintain guests’ credit cards on file for incidental charges and damages?
a. Yes.
10. Price List – Are the three lines intended to represent three years, or do they correspond to specific months within year, considering that loading rates can vary depending on the time of year?
a. The Price List Template can be structured/tailored as necessary to reflect your organization’s room rates, timeframes in which rates would vary, services included in standard rate and/or other pricing items.
11. Are third-party travel management companies allowed to respond to this solicitation?
a. No. Only Active registrants of SAM.gov operating under the identified NAICS code outlined in solicitation will be accepted.
12. Are we able to readjust rates after the first year?
a. All rates and timeframes should be reflected on The Price List Template attached to the solicitation for the 5-year ordering period.
13. To confirm, 06 Sept 2024 is the start date?
a. This date is a projected start date. The actual date of award will remain on or around reasonable timeframe of projection.
14. Assumed the room night rate is not to exceed the prevailing GSA rate in Okaloosa County?
a. Please provide your standard room pricing IAW the SOW
15. Does entity pay for room rate and individual responsible for incidentals?
a. Yes. Room rates for occupancy will be covered with Government Purchase Card. All other non-standard expenses will be covered by the member. See Section 1.2.8 of the SOW.
16. What is the projected time period of stay?
a. 3-4 night stays.
17. Is there an Authorized Callers List? If so, who holds ownership, responsibility, and maintains the list?
a. All Blanket Purchase Agreements require an approved Authorized Callers List.
Individuals identified are the only ones authorized to make calls against the established agreement. The list will be provided to vendor upon award. Military units and Hurlburt Field Government Contracting office also have possession of list.
18. How will proposals be evaluated, and what criteria will be used?
a. Outlined in Request for Quotation, Evaluation of commercial items in accordance with FAR 52.212-2 will be utilized using lowest price technically acceptable.
19. What is the anticipated timeline for the evaluation process and contract award?
a. This timeframe varies due to range and complexities of responses received. Award will be immediate upon completion of evaluations.
20. Is it possible to receive feedback/critiques of performance and documentation (proposal critiques, Q&A, communication, etc.) if awarded or not?
a. No.
21. How many call(s) are expected to be ordered under this BPA (call limitations)?
a. Each call will not exceed $25,000; with a $750,000 maximum for duration of 5-year agreement.
22. Is there a Per Diem Rate requirement for this Solicitation?
a. No. Interested parties will submit individual price lists with their quotation submission.
23. Is there a Hotel Rating Requirement (2 STAR or 3 STAR)?
a. No. All parties whom can meet the specifics of the requirements outlined in the Statement Of Work shall be eligible to submit quotation.
24. Is parking required to be free of charge?
a. No. Any service included or excluded from standard room rates should be reflected on the Price List Template.
25. Will there be a site visit prior to award?
a. No.
26. Would furnished apartments/condos also be considered for award?
a. All Active Registrants of SAM.gov operating under NAICS Code (721110) are able to submit a quotation in response to this solicitation.
File details come from the government source that posted it. Updated .