FA441721Q0021 Questions and Answers.pdf

Questions and Answers 14 July 2021

Q1. Is this a new requirement? Is there an incumbent? If so, can you provide the anniversary date of hire? Does the Service Contract Act (SCA) apply to this contract? Is this a performance-based contract?

A1. This is not a new requirement. This is a new requirement that will follow the final performance period of the existing contract. The current contract was awarded through GSA contract GS-02F-0119Y with a local award number of FA441718F0348. Contract was awarded to Ravens Group Inc., with a period of performance of 28 Sep 2018 - 27 Sep 2021. Contract was for a base year and two option years with a total value of $407,808.00. The Service Contract Act (SCA) applies to this solicitation. FAR Clause 52.212-41 is included. This is a performance-based contract.

Q2. The Addendum to FAR 52.212-1, Instructions to Offerors, Quote Preparation Instructions, states in Para G, Copies and Page Limits, that Evaluators will only read up to the maximum number of pages specified. However, I can only find one reference to a page limit in the remainder of the document and that pertains to Part III-- Past Performance Submission.

Is there a page limit on Part II – Technical Submission?

A2. The page limit has been updated for the technical submission. Technical submissions are limited to 10 pages.

Q3. Can past performance as a subcontractor be used for this solicitation?

A3. Reference the Instructions to Offerors, Attachment 4, Part III. “Submit past performance information for no more than five recent and relevant contracts performed for Federal agencies or commercial customers as a prime contractor that demonstrates the ability to successfully perform the scope and breadth of the requirements as described in the PWS for this solicitation”

“If a teaming arrangement/Joint Venture is contemplated, provide complete information as to the arrangement, including up to five (5) recent and relevant past/present performance information on previous arrangements with same partner or as this entity (CAGE). If this is a first time joint effort, each party to the arrangement must submit separate past performance information. Subcontractor past performance may only be disclosed for use by the prime contractor if a letter of consent to release past performance information to the prime is completed by the subcontractor and included with the past performance.”

Q4. In PWS the positions are: 1.3. Health and Wellness Center Administrator and 1.4. Resilience Center Operations Administrator, however in CLIN it only states Item 0001, 1001, 2001, 3001, 4001.

Please confirm what are the positions required under this contract?

A4. The two requested positions are included in each CLIN. The additional CLINS are for option years and also include the two positions.

Q5. How many FTE's are required to perform under this contract?

A5. There are two positions requested and described in the PWS section 1.3 and 1.4. The positions are also listed in Appendix A of the PWS.

Q6. Are contractors required to use the SCA wage determination for this opportunity? If so, please clarify which job title contractors should use for services required?

A6. Yes, the service contract act is applicable to this contract. Wage Determination 2015-4531 (Rev15) is included in the solicitation documents for reference. A description of the federal equivalent is listed in FAR 52.222-42. No specific occupation code is provided.

Q7. Will the government provide SOFA or Logistical support for this role?

A7. There is no Status of Forces Agreement (SOFA) for this solicitation. All government provided resources are described in section 3.0 through 3.4 of the Performance Work Statement (PWS)

Q8. In PWS under 3.1. The government will provide the limited facilities, equipment, materials, and services listed here. Please confirm what should be the Contractor Furnished Equipment (CFE) to support for this role. Does the contractor need to provide any equipment?

A8. The PWS sections 3.1 through section 3.4 provides details on the government furnished resources. The contractor is responsible for providing all employee support not specifically identified in the PWS.

Q9. Is the contractor employee requires to have his/her own vehicle to perform the services under this contract?

A9. Contractor employees are responsible for their own transportation to the work location.

The government will not provide transportation.

Q10. How many people are currently working under this contract?

A10. There are two positions supported by the current contract.

Q11. Please confirm, what are the qualification requirement for these services (e.g., education/degree, experience, certification, and license)

A11. Qualifications are listed in the PWS at paragraph 4.5 and 4.5.1.

Q12. Are there any incumbent contractor employees whom the awardee should consider for “right of first refusal”? We do understand that Executive Order (EO) 13495 is no longer in effect.

A12. As stated, Executive Order (EO) 13495 is no longer in effect. There are no other requirements listed in the solicitation concerning “right of first refusal”.

Q13. How many years has each incumbent contractor employee(s) worked in their current and/or similar roles?

A13. There is no data available.

Q14. How much overtime is expected per week, per month, and per year?

A14. According to the PWS Paragraph 4.3.11, Contractors are not expected to work more than 80 hours per two-week pay period.

Q15. Which DOL SCA wage determination number (WD) applies to this contract?

A15. Wage Determination 2015-4531 (Rev15) is included in the solicitation documents. A description of the federal equivalent is listed in FAR 52.222-42. No specific occupation code is provided.

Q16. What is preferred DOL SCA WD Occupation Code for each contract position? (i.e., Occupation Code 01020 Administrative Assistant)

A16. Wage Determination 2015-4531 (Rev15) is included in the solicitation documents for reference. A description of the federal equivalent is listed in FAR 52.222-42. No specific occupation code is provided.

Q17. Will one FTE primarily support the Health and Wellness Center as an Administrator while a second FTE supports the Resilience Center as an Administrator?

A17. There are two separation positions required. These positions are described in the PWS para 1.3, 1.4 and Appendix A.

Q18. Is there no-cost parking that is within walking distance to the government’s worksite? If no, what are the parking options?

A18. There are no costs associated with parking on Hurlburt Field, AFB and parking is available within walking distance.

Q19. How often may personnel telework during COVID-19?

A19. There are no teleworking options available under this solicitation.

Q20. How often are personnel required to work onsite during COVID-19?

A20. Personnel are required to be onsite according to the schedule listed in the PWS section 4.3.11

Q21. Will the government be evaluating the labor category used from the wage determination, to avoid labor category misclassification and unrealistic bidding?

A21. The government will evaluate quotes according to the evaluation criteria in attachment 5, which will include price reasonableness.

Q22. Will the government allow a smaller company to take a neutral rating for past performance? This would allow for further competition.

A22: According to the evaluation criteria in attachment 5. “Quoters that do not have a record of recent and relevant past performance will receive a neutral rating for this factor and will not be evaluated favorably or unfavorably.”

Q23. Do both roles require a security clearance? If yes, what level clearance is required?

A23. In accordance to PWS para 4.18. All contractors must have a National Agency Check with Inquiries (NACI) or single scope background investigation (SSBI) prior to granting access to government e-mail, network or computer systems.

Q24. Will one FTE primarily support the Health and Wellness Center as an Administrator while a second FTE supports the Resilience Center as an Administrator?

A24. There are two position required and are described in the PWS para 1.3 and 1.4 and Appendix A

Q25. Can the offeror’s proposed key personnel start work before the government completes its public trust investigation and renders a positive adjudication? Or can the offeror’s personnel only start work after they receive a positive adjudication?

A25. The public trust investigation is required prior to employees starting work.

Q26. Since this contract is Firm Fixed Price (FFP), please confirm that offerors will invoice by dividing the Annual Firm Fixed Price contract value by 12 months? In other words, if the award value was theoretically $120,000.00 the awardee would invoice the government $10,000.00 every month for the period of performance. If this is not the invoice approach, please detail the invoice approach for this contract?

A26. Contractors are allowed to invoice monthly according to DFARS Clause 252.232-7006 (Wide Area Workflow Payment Instructions).

Q27. Since this contract is Firm Fixed Price (FFP) that is budgeted at a level of effort (LOE) of 2080 hours, please confirm that offers can invoice a flat monthly rate? In other words, if the award value was theoretically $120,000.00 the awardee would invoice the government $10,000.00 every month for the period of performance. Offerors need a fixed rate to properly account for mandatory SCA time off benefits, e.g., holidays, vacation leave, sick leave, etc. If the government plans to deduct unworked hours from an invoice, then we ask the government to please use a LOE of 1920 hours so that offerors can incorporate their burdened rate into what is in actuality a Labor Hour contract with an FFP ceiling.

A27. The contract award with be Firm Fixed Price. Contractors shall invoice monthly for the amount specified in the contract. Contractors are allowed to invoice monthly according to DFARS Clause 252.232-7006 (Wide Area Workflow Payment Instructions).

Q28. May offerors use a Calibri font at 10-, 11-, or 12-point pitch? Calibri has been Microsoft’s default font since 2013 and was chosen because it makes text easier to read on computer monitors.

A28. Text size shall be no less than 12 pitch in accordance with the Instructions to Offerors in attachment 4.

Q29. Does the cover page, table of contents, and/or table of contents count against the page limit of any proposal Part?

A29. Cover page and table contents will not count against the page limit

Q30. Do resumes and/or letters of intent count against the page limit?

A30. Resumes and letters of intent will count against the page limit.

Q31. What is the page limit for proposal Part I and Part II, respectively?

A31. The instructions have been updated to reflect a 10 page limitation for each part.

Q32. Is the contractor responsible for following the Health and Wellness Center (HAWC) guidelines in AFI48-103?

A32. Contractor employees are responsible for adhering to all applicable Air Force guidelines and instructions.

Q33. Is the contractor responsible for following the HAWC guidelines in AFI48-104?

A33. Yes, we are a smoke free base can only use tobacco in designated areas. Contractor employees are responsible for adhering to all applicable Air Force guidelines and instructions.

Yes, we are a smoke free base can only use tobacco in designated areas.

Q34. Will the contractor’s duty title at the HAWC be Health Promotion Coordinator (HPC)?

A34. No. Positions are described in section 1.3 and 1.4 of the PWS.

Q35. Is the contractor responsible for following all the Resilience Center guidelines listed in

AFI90-5001?

A35. Contractor employees are responsible for adhering to all applicable Air Force guidelines and instructions.

Q36. Will the contractor’s duty title at the Resilience Center be Resilience Training Assistant

(RTA)?

A36. No. Positions are described in section 1.3 and 1.4 of the PWS.

Q37. Are there any additional Commando Ready Programs that are not listed under Resilience Center?

A37. Requirements of the position are in section 1.4 of the performance work statement.

Q38. Will there be any government employee’s also performing PWS tasks?

A38. There are no government employee’s performing these tasks.

Q39. Will Air Force Fitness Management System training be provided IAW PWS 1.3.2 “Update education and intervention dates, delete and modify Unit Fitness Program Managers in the Air Force Fitness related systems to include the Air Force Fitness Management System”?

A39. Yes, training for this system will be provided.

Q40. With the upcoming Genesis crossover that the MTF will begin to use. Will Genesis training be provided to the contractor?

A40. Yes, training for this system will be provided.

Q41. Will there be any family days that the HAWC will be closed?

A41. If performance is required on family days/non-duty days, the schedule will be coordinated with the COR. See section 4.3.12 of the PWS.

Q42. Will there be any family days that the Resilience Center will be closed?

A42. If performance is required on family days/non-duty days, the schedule will be coordinated with the COR. See section 4.3.12 of the PWS.

Q43. Which hours of operations are followed, “normal duty hours” (PWS 4.3.11) 0730-1630, or “hours of performance” (PWS 4.8) 0700-1600?

A43. The PWS at paragraph 4.3.11 has been updated to reflect the hours of each position.

Q44. Can we submit two past performances (CPARS) from the same IDIQ contract with multiple Task Orders and multiple locations performed? The individual Task Orders are individual CPARs under the same IDIQ Contract.

A44. Yes, Submit past performance information for no more than five recent and relevant contracts performed for Federal agencies or commercial customers as a prime contractor that demonstrates the ability to successfully perform the scope and breadth of the requirements as described in the PWS for this solicitation.

Q45. Does the government have a workload estimate for the Project Manager for this effort?

A45. Yes. Workload estimates are included in Appendix A of the PWS.

Q46. Section 4.2 Quality Control (PWS page 7) states that the contractor shall provide a Quality Control Plan (QCP). Is the QCP considered a deliverable? If so, when is a copy due to the Government?

A46. Yes, the requirement has been updated in the PWS section 1.5 Deliverables.

Q47. Section 4.2.2 Copy of Metrics (PWS page 7) states that the contractor shall provide a copy of the metrics data along with the weekly report to the government COR not later than 1000 hours each Friday. Is the Weekly report considered a deliverable?

A47. Yes, the requirement has been updated in the PWS section 1.5 Deliverables.

Q48. Appendix A: Workload Estimates (PWS page 18) provides estimated hours equivalent to two full time employees at 1,920 hours each. Is this the number of personnel currently supporting the incumbent contract?

A48. Yes. There are two positions requested and described in the PWS section 1.3 and 1.4.

The positions are also listed in Appendix A of the PWS.

Q49. How many past performance references are required?

A49. Reference the Instructions to Offerors, Attachment 4, Part III. “Submit past performance information for no more than five recent and relevant contracts performed for Federal agencies or commercial customers as a prime contractor that demonstrates the ability to successfully perform the scope and breadth of the requirements as described in the PWS for this solicitation”

Q50. Are contractor resumes desired or required for this opportunity?

A50. No

Q51. Part III - Past Performance Submission: The instructions state that in order for a past performance reference to be considered relevant the work must meet the following criteria “Provided full-time administrative support for at least 2,000 hours annually”. Would you consider re-wording this to reflect something along the lines of “1 FTE” or change the hours to 1920 or 1880? Most contracts are funded for 1920 hours and in some instances 1880 hours for 1 full time equivalent (fte). Of course, each agency has their own way of defining and funding 1 person. Can we overcome this objective with the PPQ showing that is 1 or more FTEs to meet the relevancy requirement?

A51. Instructions to Offerors, Part III – Past Performance Submission has been updated to reflect 1920 hours.

Q52. The instructions state: “If a teaming arrangement/Joint Venture is contemplated, provide complete information as to the arrangement, including up to five (5) recent and relevant past/present performance information on previous arrangements with same partner or as this entity (CAGE). If this is a first time joint effort, each party to the arrangement must submit separate past performance information. Subcontractor past performance may only be disclosed for use by the prime contractor if a letter of consent to release past performance information to the prime is completed by the subcontractor and included with the past performance.”

Is this up to 5 additional citations (up to 5 from the prime and up to 5 from the sub) or are the teammate citations part of the max of 5 citations for 10 pages for the PP section?

A52. Reference the Instructions to Offerors, Attachment 4, Part III. “Submit past performance information for no more than five recent and relevant contracts”.

Q53. The instructions state: “(l) Explanation of how the scope of the referenced contract is similar to the PWS in this solicitation including the amount of municipal solid waste serviced annually.”

The PWS makes no mention of “municipal solid waste.” Please clarify.

A53. Instructions have been updated to delete “including the amount of municipal solid waste serviced annually.”

Q54. Teaming arrangements. Should items 1-6 be presented as part of an admin volume or section? Please advise on where to include that content.

A54. Reference paragraph H of Instructions to Offerors “Teaming Arrangements/Joint Venture Documentation (included in Part I of quote)”

Q55. The PWS states both the Health and Wellness Center Administrator and the Resilience Center Operations Administrator will “Utilize the Armed Forces Health Longitudinal Technology Application (AHLTA), Composite Health Care System, and Preventive Health Assessment and Individual Medical Readiness.”

Would the Government provide more detail on the types of tasks each individual is performing within AHLTA/CHCS and PIMR?

A55. No additional information is provided beyond that already included in the PWS.

Q56. Would the Government provide more detail on what specific tasks the Health and Wellness Center Administrator will perform to “Maintain Air Force Comprehensive Airman Fitness and United States Special Operations Command (USSOCOM) Preservation of the Force and Family programs”?

A56. No additional information is provided beyond that already included in the PWS.

Q57. Would the Government provide more detail on what specific tasks the Resilience Center Operations Administrator will perform to “Maintain Air Force Fitness and monitor Air Force Fitness Management System and MyLearning at https://lms-jets.cce.af.mil”?

A57. No additional information is provided beyond that already included in the PWS.

Q58. Would the Government provide more information on the Health and Wellness Center (HAWC) Services (services and classes provided, hours of operation, number and mix of staff, workload) that the Health and Wellness Center Administrator is tasked to manage?

A58. No additional information is provided beyond that already included in the PWS.

Q59. Would the Government provide more information on the Commando Ready Resilience Center Services (services and classes provided, hours of operation, number and mix of staff, workload) that the Resilience Center Operations Administrator is tasked to manage?

A59. No additional information is provided beyond that already included in the PWS.

Q60. For teaming arrangements and part 2, are there any page limits?

https://lms-jets.cce.af.mil/

A60. Teaming arrangements are submitted as part of Part I – Price submission. Instructions to Offerors have been updated to reflect page limitation.