Attch_1_-_SOW.pdf

STATEMENT OF WORK

CHILDCARE SERVICES DURING 2019 AFSOC CARE SUMMIT

For Hurlburt Field, FL

13 March 2019

1.0 DESCRIPTION OF SERVICES. The contractor shall provide childcare services for the AFSOC CARE Summit from 23 April 2019 through 26 April 2019 located at a venue (hotel/resort) in Gatlinburg, TN.

1.1 Child Care Licensing. The contractor shall hold an active Day Care License issued by a State Licensed Center or provide childcare personnel from a State Licensed Center in order to comply with Tennessee Department of Human Services child care licensure regulations. The contractor shall provide a sufficient child/staff ratio to meet the Child Care Rules and Regulation standards. Contractor personnel shall be Tennessee Child Care Staff Credentials (CF-FSP) certified preferred, but not required.

1.2 Criminal Background Check. Contractor personnel shall meet the criminal background record standards in accordance with (IAW) FAR 37.103(d) and 42 U.S.C. 13041. The criminal background record shall not display any disqualifying information for the health and welfare for the care of children.

1.3 The contractor shall provide childcare services. The venue (hotel/resort) shall provide four

(4) childcare rooms (one room for children ages 0-2, one room for children ages 3-5, one room for children ages 6-9, and one room for children ages 10 and up).

1.4 Location. The location (venue) will be in Gatlinburg, TN. The exact location will be provided at contract award.

1.5 Period of Performance (PoP): 23 April 2019 to 26 April 2019.

1.6 Dates and Times of Child Care Services:

Tuesday, 23 April 2019 7:45 a.m. – 4:00 p.m.

Wednesday, 24 April 2019 8:15 a.m. – 9:00 p.m.

Thursday, 25 April 2019 8:15 a.m. – 9:00 p.m.

Friday, 26 April 2019 8:45 a.m. – 6:00 p.m.

1.7 The contractor shall provide sufficient certified personnel to care for approximately twenty-eight (28) children ranging in age from infant to 15 years with the appropriate personnel per child.

1.7.1 The age groups shall be broken down as follows:

Age range 0-2 (2 children) Age range 3-5 (5 children) Age range 6-9 (8 children)

Age range 10-15 (12 children)

1.8 The contractor shall possess skills for all children under the child care’s services such as health, safety, nutrition, supervision, and a compassionate attitude. Children shall always be under proper supervision of certified personnel.

1.8.1 The contractor shall serve Tuesday lunch, Wednesday lunch, Thursday lunch, Friday lunch, and light snacks/drinks to all children during childcare hours, unless stated otherwise by AFSOC A1/A1Z personnel. All meals will be provided by the event venue. A detailed itinerary will be provided at time of award.

1.8.2 The contractor shall provide the Government point of contact (POC) an activity plan, by age group, from 23 April 2019 to 26 April 2019. The activity plan shall be submitted no later than 10 days prior to 23 April 2019 and shall be approved by the Government POC.

1.8.2.1 Potential activities include:

-Lip sync battles (The resort shall provide A/V) and other games -Arts and crafts/painting -Finger puppets/finger plays -Movies -Sports/lawn games -Age appropriate activities

1.8.2.2 All supplies for activities shall be provided by the contractor.

1.9 The contractor shall provide cots or similar items for children during nap time.

1.10 Alternate Dates. The Government may have to reschedule the retreat due to unforeseen circumstances. The Government reserves the right to reschedule at no additional cost, to an alternate date provided at least five (5) calendar days’ notice is given to the contractor in writing and the rescheduled dates are mutually agreed upon. The contractor shall offer new dates for the rescheduled retreat upon written request from the Government.

1.11 Definitive Schedule. The Government will provide a confirmation of the final number of participants by 08 April 2019 and the quantity given to the contractor shall be final for invoicing.

2.0 GENERAL INFORMATION.

2.1 Contractor Personnel

2.1.1 Contract Manager. The contractor shall provide an onsite Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates, who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer prior to the contract start date. The Contract Manager or alternate(s) shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Contract Manager and alternate(s) must be able to read, write, speak, and understand the English language.

2.1.2 Damages The contractor shall be responsible for the repair or replacement of any property damaged by the contractor at no expense to the government.

2.1.3 Contractor employees shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name. All articles of clothing shall be reasonably clean, in good repair, and shall not display any obscene or objectionable words, phrases, sketches or pictures. Contractor employees shall not smoke or vape near/around the children.

2.1.4 The contractor shall report to the Government POC any information that would pose a threat to the security and safety of children during the performance period.