SOO_AFSOC_Consolidated_RF_Center-Kadena_w-Sept-ammendment.pdf

STATEMENT OF OBJECTIVES (SOO)

for

Installation of New HF at

Kadena AB, Japan

Jan 2019 w/ Amendment dated July 11, 2019 w/ Amendment dated Sept 17, 2019

Prepared By

HQ AFSOC/A6OP

100 Bartley Street, suite 137e

Hurlburt Field, FL 32544-5273

STATEMENT OF OBJECTIVES (SOO)

For

Installation of New HF at

Kadena AB, Japan

1.0 INTRODUCTION.

This Statement of Objectives (SOO) defines the requirements for the contractor to engineer, furnish, install and test (EFI&T) the installation of:

1.1. Purchase and install one (1) new HF Rotatable Log Periodic (RLP) antenna array with retractable antenna tower at the 353 SOW building 3537, Kadena AB. The retractable tower is envisioned to be a PTX-SPYDR-80 or equivalent which does not require significant digging and pad structure but can withstand the frequent typhoons at the southern tip of Japan. Amended, 17Sep19, KKW The antenna that will be connected to the RLP tower will be populated with a coax connection suitable for frequent raising and lowering. The tower will use non-LED obstruction lighting.

1.2. The RLP tower power junction box and two (2) 30 amp breakers will be purchased and installed by the vendor. Amended, 17Sep19, KKW: 353 SOW will arrange for the installation of two (2) 30 amp breakers vendor purchased materials within the building confines.

1.3. Purchase and install one (1) AN/PRC-160 Harris HF radio w/ 400-watt amplifier and accessories in the Government Furnished Equipment (GFE) racks in the building 3537 radio room.

1.4. Purchase and install one (1) 4-port VICOM Radio-over-IP (RoIP) Gateway (RG) or suitable replacement/ equivalent to interface the HF radio to the SIPRNet. Amended, 17Sep19, KKW.

1.5. Purchase one (1) set of data and audio cables for the AN/PRC-160 to work with the RG. A second set will be provided GFE from the existing AN/PRC-150 radio.

1.6. Purchase and install two (2) 120V 20 amp, one (1) 120V 30 amp circuit breakers and wall-receptacles for the radio room in the building 3537. Amended, 17Sep19, KKW: 353 SOW will arrange for the installation of the vendor purchased materials within the building confines.

1.7. Purchase and install one (1) rack mounted uninterruptible power supply.

1.8. Purchase and install one (1) antenna coupler in the antenna tower cage.

2.0 REQUIREMENTS

Unless otherwise specifically noted herein, the contractor shall provide all equipment, tools, materials, supplies, transportation, labor, supervision, management, and other incidentals necessary to meet the requirements as stated in this SOO. All equipment, supplies, and materials provided shall be new and not refurbished. Any Government Reused Equipment (GRE)/ Government Furnished Equipment is identified in section 2.2. Since these are operational facilities, contractor must plan work sequences to ensure the amount of downtime is limited to allow continued operation of existing systems until just prior to cutover.

All engineering design and construction work shall conform to requirements of the latest National

Electrical Code (NEC), National Fire Protection Association (NFPA), and applicable United Facility

Criteria (UFC), Air Force Instructions (AFI), Engineering Technical Letter (ETL), Japan Environmental

Governing Standards (JEGS), Japan Industrial Standards (JIS) and all other applicable criteria. The specifications shall be prepared using the Unified Facilities Guide Specifications (UFGS). Design and work shall conform in accordance with UFC 1-200-02 High Performance and Sustainable Buildings.

2.1 Specific Project Details for this Contract. Items below must be included as part of any proposal submitted by the contractor with all costs for labor, equipment, supplies, rentals, and subcontracted services identified in the proposal. This section outlines what is to be done within the scope of this contract. Refer to the attached sketches for antenna and cable placement. The tower selected must have a

Professional Engineer seal affixed to the design for the tower and foundations.

2.1.1 RF Analysis. There are a number of existing radio towers providing HF, UHF, and VHF traffic at

Kadena, building 3537. The selected vendor will proving an RF engineer to perform an on-site analysis of the proposed systems to be installed and the Base’s suggested placement of the new Rotatable Log

Periodic (RLP) tower.

2.1.2 Install Rotatable Log Periodic (RLP) HF Tower, and RF Cabling (1ea at Kadena)

New HF capability requires Contractor Furnished Equipment (CFE) provide a rotatable log periodic antenna tower with grounding and guy wires, RF and antenna coupler control cables (from the tower to the radio room) with connectors. The desired tower must be able to quickly retract to allow typhoon lockdown preparations. The tower is to be installed at the south end of the building, figure 1 indicates where the radio room is located. Figure 2 indicates the proposed antenna location and the cable trough location. Figure 3 shows a photo of the cable trough on the roof. And finally, figure 4 is a drawing of the radio room beneath the cable trough on the roof. The cable selected must be suitable to frequent raising and lowering. An electrical junction (see para 2.1.5) with circuit breakers will be necessary for the obstruction light, tower electric functions, and the RLP motor. The controller is to be installed in the comm room. Kadena AB has stringent cultural requirements for any disturbance of the soil below 14 inches. A suitable tower and antenna array combination is envisioned as the PTX-SPYDR-80 and the

ComSys/ Giovannini HF log periodic rotatable antenna. PTX-SPYDR-80 cage design does not require deep pads and retracts/ erects quickly. The ComSys/ Giovannini offers a lightweight array suitable to work with the TowerSolution PTX-SPYDR-80 with 360 degree of steering. An antenna coupler rated for

400W is to be housed within the PTX-SPYDR-80 cage. A suitable substitute that can withstand the frequent southern tip of Japan’s typhoons and salt air is acceptable. Amended, 17Sep19, KKW.

Figure 1: Floor Layout w/ Radio Room Marked

Figure 2: Cable Trough and Proposed Antenna Site

Figure 3: Cable Trough, Roof

Figure 4: Building 3537, Radio Room, Top View

Figure 5: Notional Electrical Plan for Racks

2.1.3 Install New RF Hazard Warning Placards. RF Hazard signs/zone shall be affixed either to the tower to provide 360 degree visibility. Personnel should be warned to maintain their distance from the tower while it is operating. All signs shall meet or exceed OSHA compliance standards, and shall be non-conductive. All sign attachment points shall meet a 150 mph wind rating.

Figure 6: Example RF Hazard Warning Placards

2.1.4 Install Incandescent Obstruction Light. A new incandescent obstruction light meeting requirements of AFI 32-1044 & FAA Advisory Circular 70/7460-1K (Dialight, or equivalent) will be installed with the tower and a galvanized conduit will then be run from the obstruction light, down the tower to a separate 30 amp breaker. LED lighting will not be used. The following guidelines shall be met: ADB 44C1532-3111 or equal which equates to a steady burning incandescent obstruction light, dual headed, with low wattage (69W at 120 VAC) lamps and lamp out relay included. The base should be prepared for a standard 1" NPT conduit. The fixture shall be controlled by an airfield rated photocell which must be capable of being placed in maintenance bypass without climbing the tower.

2.1.5 Install Antenna Junction Box. The junction box, if installed outside, will be a NEMA-4x enclosure and made out of stainless steel. The copper mounting bar inside is exothermically welded and tied into the facility lightning protection ground. It serves to ground the polyphasers and the enclosure providing protection from lightning strikes.

Amended 11 July 2019, KKW: “This junction box should have its own separate grounding electrode that must be bonded to the LPS system.”

Amended 17 Sept 2019, KKW: The internal building circuit breaker electrical installation will be arranged by the

353 SOW.”

Figure 7: Antenna Junction Box

2.1.6 Install RF Systems in GFE Provided Rack. The radio room in building 3537 has a full rack and an empty rack for classified systems. The vendor will be providing a new (CFE) AN/PRC-160 with 400-watt amplifier. A (CFE) RG with 4 ports will be installed in the empty rack for the AN/PRC-160 and a

(CFE) rack mount UPS and power conditioner will be provided for the RG. An available (GFE) SIPRNet connection will be provided to the RG. A (GFE) RED/BLACK separation will be used for the power bar connections. A (GFE) Red power vertical power strip will be installed to provide power for the RG and

UPS. A (GFE) Black power conditioner and DC power supply will be installed proving power for the radios and amplifiers. The RF cables from the cable trough will be terminated with (GFE) RG400 N-type connectors to connect to the 400-watt with (GFE) RG400 cables. A (CFE) antenna coupler control cable will be run from the 400-watt amplifier to the antenna coupler in the tower cage.

Figure 8: Radio Rack Elevation View for B3537

Amendment 11 July 2019, KKW

Figure 9: Radio and RG Connections

2.1.7 Tune/Test All Installed Radios and Associated Equipment

Contractor will install the radio system (radio, amplifier, RG, and UPS) in building 3537 radio room racks belonging to the 353 SOG OC. The comm squadron will provide a suitable SIPRNet connection for the RG system. Once all equipment is installed and operational, the Contractor will conduct a joint acceptance test with the local maintenance personnel, and document the results for attachment to the

AFTO 747. Tests will include (as a minimum):

a. The physical inspection of the new tower installation. Verify the RLP rotator functions 360 degrees, the antenna is operational, the obstruction light is operational, and verify the antenna retracts and erects as specified by the vendor.

b. Testing of all RF cabling for continuity, shorts and opens.

c. Cable must be sweep-tested for attenuation over the range of intended operation.

d. Cable length must be verified.

e. Ground resistance measurement.

f. Bit test of the AN/PRC-160 and other manufacturer suggested testing to ensure the system’s health.

g. Manufacturer suggested test of the RG to ensure health.

h. Load test of the UPS and power converter to ensure health.

i. Inspection of the power connections with 18 CE and 353 SOG CE.

j. 353 SOSS tune & test data and audio spectrum range with regionally required comm channels.

2.1.8 Final Grounds Cleanup and Restoration. The Contractor shall at all times keep the work area, including storage areas, free from accumulations of waste materials. Before completing the work, the

Contractor shall remove from the work and premises any rubbish, tools, scaffolding, equipment, and materials that are not the property of the Government. Upon completing the work, the Contractor shall leave the work area in a clean, neat, and orderly condition.

2.2. Government Furnished Equipment (GFE) and Contractor Furnished Equipment (CFE).

This section lists all GFE, and major items that will be CFE. Unless noted, the contractor is responsible for all equipment, materials, services, rentals, and subcontracts that are required to complete this project.

2.2.1 Kadena GFE

Kadena’s building 3537 radio room has been prepared for the expansion of a new radio in a 44RU rack.

The items in table 1 are the GFE items for this project.

Qty Description Use Suggested Manufacturer/Part # 1 44RU rack HF rack

2 1000ft LMR-600 cable reel RF cable from antenna

1 Furman 15A power conditioner Power conditioning M-8DX

1 Lambda rackmount power chassis

AC-DC FPSS1U

3 Lambda DC power supply AC-DC FPS100024

30 Connector, RG400 N type RG400 172178

20 Connector, RG400 TNC type RG400 122430

20 Connector, RG400 BNC type RG400 RFB1110-c1

1 500ft RG400 cable reel RF cable to radio rack M17/128-RG400

3 TrippLite vertical power strip In rack power PDUMNV30

2 Rack ground bar grounding CBB-19

8 Rackmount vented shelf, fixed

1U 19"

Rack RM399-R2

2 PRC-160 radio shock mount Rack 100133A-01

2 Rack cage M6 nuts screws, 60-pack, black

Rack B01M2DBE3V

2 NEMA 5-20 extension cord, Molded 10ft

Rack power conditioner to 20A receptacles

IBX-1010-10

Table 1: GFE Items

2.2.2 CFE. Table 2 below lists the major items of CFE for this project but is not all inclusive. Suggested product is for reference only. Contractor may select another equivalent manufacturer, however, it must be equivalent to the listed item:

Qty Description Use Suggested Manufacturer/Part # 1 Harris AN/PRC-160 HF Radio

1 Antenna Coupler rated 400-watt HF connections RF-382A

1 Harris 400-Watt PA and accessories

HF Radio amplifier RF-5834H-PA-400

1 PA Control Cable PA to Coupler control cable

1 PA DC Power cable Amp power cable R6855E

1 HF Antenna Tower Raise and lower Array TowerSolutions PTX-SPYDR-80 or equivalent

1 HF RLP Antenna Array HF Radio TX/RX CommSys 730-LP-2 or equivalent

1 HF RLP Rotator Steerable RLP, 360 degr. CommSys GT2500/T or equivalent

1 Installation Materials Prep for installation

1 Incandescent obstruction light, Red, 120VAC, Single Unit, Non-

Flashing

Tower Obstruction

Marking

Dialight or equivalent

1 Rack mount UPS Used for the RG TrippLite or suitable substitute

1 4-port RG Interface the AN/PRC-

160 HF and existing systems to SIPRNet

RG

2 sets Audio and data RG interface cables

Interface AN/PRC-160 to the RG

Contractor selected

Table 2: Suggested Product References

2.3. Base Support Requirements. The Contractor must identify in their proposal any base support requirements (for example, laydown and storage areas) necessary to complete this project. The primary point of contact for base support requirements for the contractor will be the 353 SOSS/OSC at Kadena AB, JA.

Questions concerning equipment storage areas, shipping addresses, security requirements, location of in briefs/ out briefs/ progress meetings, marking of existing utilities, and other base support will be directed to that office. The base POCs will direct the contractor to the specific office that can provide the requested support. The primary POC must ensure any real property updates are made upon acceptance of the equipment.

2.3.1. Specific Base Requirements (circuits, power connection, and utilities). Per 18 CEG requirements, all utilities will be marked prior to construction. Contractor will submit an AF form 103 work request to specify the required areas. 353 SOG Civil Engineering will assist the contractor with coordinating approval documents with 18 CEG.

2.3.2 Contractor will install all required conduit, breakers, and cables from building 3537’s identified panel(s). Contractor will make the final connections from Base identified circuit demarcations. 18 CEG will conduct inspections during and after all work is complete prior to acceptance.

2.3.3 18 CEG will identify the commercial power connection point for the contractor. This can be an existing transformer with sufficient load capacity, or a service connection point near the new shelter. The

Contractor will make the final connection from the Base provided point to the antenna tower itself. If a new transformer is required based on contractor site visit, the purchase and installation will be by the contractor.

18 CEG will supervise and approve transformer install as required prior to acceptance as real property.

2.3.4 AF Form 103 Work Clearance request. The Contractor shall prepare and coordinate a Base Civil

Engineering Work Clearance Request, AF Form 103, prior to any trenching, digging or boring.

Trenching, excavation, and marking and barricading of open trenches are to be performed IAW

Occupational Safety and Health Act (OSHA) standards, AFOSH, any local procedures and other provisions of this contract.

2.3.5 The Contractor shall protect from damage all existing improvements and utilities at or near the work site, and on adjacent property of a third party, the locations of which are made known to or should be known by the contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work.

3.0 Contract Requirements.

3.1 Engineering. The Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all designs, drawings, specifications, and other services furnished by the

Contractor under this contract. The Contractor shall, without additional compensation, correct or revise any errors or deficiencies in its designs, drawings, specifications, and other services. The Contractor shall ensure the technical solution will integrate into the existing site-specific infrastructure (as required). The

Contractor shall provide follow-on support via telephone to clarify their solution as required.

3.2 Installation:

3.2.1 The Contractor shall take steps reasonably necessary to ascertain the nature and location of the work which can affect the work or its cost. The Government assumes no responsibility for any conclusions or interpretations made by the Contractor. The Contractor shall furnish, at its own expense, all stakes, templates, platforms, equipment, tools, materials, and labor required to lay out any part of the work.

3.2.1.1 All equipment, material, and articles incorporated into the work covered by this contract shall be new and of the most suitable grade for the purpose intended, unless otherwise specifically provided in this contract.

3.2.2 Site Coordination. The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work. The Contractor shall also be responsible for all damages to persons or property that occur as a result of the Contractor’s fault or negligence. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract.

3.2.3 In-brief. The Contractor shall meet with the base safety officer immediately upon arrival on site for review of the specific safety requirements prior to installation. The Contractor shall conduct an in-brief with the site POC or designated representative and other site personnel before the start of implementation.

The in-brief shall familiarize the customer with the purpose of the Contractor's visit and coordinate the project schedule (e.g. arrange for required escorts; Base POC schedule; etc.). The Contractor must contact the base POCs at least one week in advance to ensure a walk-thru can be conducted and site access can be provided.

3.2.4 Out-brief. The Contractor shall conduct an out-brief with the site POC or designated representative and other site personnel at the conclusion of the implementation. The implementation out-brief shall inform the customer of implementation results and necessary maintenance issues.

3.2.5 Service Outages. The Contractor shall be responsible for preventing any unscheduled Contractor-caused interruptions of service. The Contractor shall coordinate planned outages with the site POC at least five workdays in advance of the outage if the implementation necessitates disruption of service, (e.g., communications, electrical, or other utilities).

3.3 Turn-Key Operation and Testing. The Contractor shall engineer, furnish, install, test (EFI&T) and perform all necessary efforts to ensure successful completion of this project and make operational the equipment in all locations. The Contractor shall provide all hardware and software necessary to support this requirement. The Contractor shall submit industry standard and site specific test and acceptance procedures for Government review and approval. The Contractor shall perform approved test to obtain system acceptance. The Contractor shall complete all installation and testing activities within 45 calendar days of installation start date.

3.4 Hardware and Software. The Contractor shall purchase all equipment, latest software, and accessories necessary for the execution of this project. The Contractor shall store purchased equipment in a secure/dry staging location until deployment and ship all equipment using commercial means. All hardware/software provided shall be new and include a twelve month (one-year) manufacturer warranty.

3.5 Warranty. The Contractor shall provide a warranty for the workmanship on the installation for a period of 12 months from date of site acceptance/signing of the AFTO 747 by the customer. The

Contractor shall provide written procedures and required information for warranty services prior to cutover in the site acceptance form or as an attachment to the site acceptance.

3.6 Configuration Management. The Contractor shall perform configuration management of all equipment associated with the completed system. The Contractor shall provide configuration management information to the base SCX project manager. The configuration management information shall include, but not be limited to, a list of all components installed by system serial number (hardware), all passwords and if applicable software/IOS. The Contractor shall also provide schematics and wiring diagrams incorporating the new equipment and cabling into the existing configuration.

3.7 Project Management. The Contractor shall provide a Program Manager (PM) and alternate(s) responsible for contract performance and continuity. The Contractor shall identify the Program Manager or alternate's range of authority to act for the Contractor relating to daily contract operation.

The Contractor shall plan and manage daily operations and activities associated with providing this requirement to ensure the necessary processes and activities are performed to provide an effective and acceptable system. The Contractor shall employ effective management tools and methods to assure control of cost, schedule and performance. As needed, the Contractor shall conduct, support, or participate in program management and technical reviews, meeting, and conferences to ensure effective and efficient project execution. The Contractor shall be responsible for storage, staging and deployment of any equipment and materials provided as part of this project unless otherwise mutually agreed upon by the Government and the Contractor.

The Government retains the right to all documentation and data generated by the Contractor as a result of this project. The Contractor shall provide COTS products with the appropriate licenses. The Government contracting officer shall have final authority for resolution of any contradictions within the contract.

3.8 Site Point of Contact (POC): The Contractor shall designate the Contractor's on-site team leader and alternate(s) as the Site POC for individual projects in their Base Access Request Letter/Employee

Listing. The Site POC or alternate(s) shall be on site during duty hours until project completion. The Site

POC shall be the interface for all work site communications with the Government, including quality, safety, and discrepancy matters.

3.8.1 General Personnel Requirements: The Program Manager, Site POC, and respective alternate(s) shall be able to read, write, speak, and understand English. The Site Visit Request Letter shall be submitted to the Contracting Officer not later than one week prior to base visit.

3.9 Security:

3.9.1 Security Clearances: The Contractor shall be capable of performing projects classified up to and including SECRET. The Contractor may be required to work in secure/controlled areas.

3.9.2 Conditions. Conditions caused by Force Majeure (acts of war, terrorism, nature, etc.) shall be addressed on an as-needed bases. The contractor shall anticipate that in the event of heightened alert, access may be denied for approximately three to five days. The Contractor shall also anticipate that during periods of heightened alert, time required to access may increase.

3.9.3 Key Control/Combinations. The Contractor shall establish and implement methods of assuring control and safeguard of all Government keys or lock combinations issued to the Contractor.

GOVERNMENT KEYS SHALL NOT BE DUPLICATED. See FAR 52.245-2(e) (2).

3.9.4 Notification. The Contractor shall immediately notify the site security police and the CO of any occurrences of lost or duplicated keys or compromise of combinations.

3.9.4.1 Nominations. Nominations shall contain full identifying data on the nominee, a statement that he/she meets citizenship requirements, a description of the applicant’s current clearance, and the investigative basis (National Agency Check, Background Investigation, or Single Scope Background

Investigation) for the clearance.

3.9.4.1 Contractor Consent to Background Checks:

3.9.4.2 The Contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population. Nor shall the Contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified by Law Enforcement Agency Data System (LEADS) through the National Crime Information Center.

LEADS checks will verify if a person is wanted by local, state, and federal agencies. All contractor and subcontractor personnel who do not consent to a LEADS check will be denied access to the installation.

3.9.4.2.1 Information required to conduct a LEADS check includes: full name, driver’s License number, and/or social security number, date of birth of the person entering the installation, and completion of a background check questionnaire. The Contractor shall provide this information, Contractors Consent for

Background Check, and shall submit it in conjunction with the Contractor’s request for either base or vehicle passes. Completion of a successful LEADS check does not invalidate the requirement for an escort when Contractor or subcontractor personnel are working within controlled or restricted areas.

3.9.4.2.2 The Contractor shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Persons later found to be undocumented or illegal aliens will be remanded to the proper authorities. The Contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause.

Furthermore, nothing in this clause shall excuse the Contractor from proceeding with the contract as required.

3.9.4.2.3 Badges. The Contractor is required to provide identification badges with photo of employee for their employees. All Contractor personnel shall wear these badges while on duty on the government site.

Badges are required to identify the individual, company name, and be clearly and distinctly marked as contractor. Size, color, style, etc. are to be mutually agreed to by the Contractor and the Government.

The Contractor’s identification badge will not be used as an entry requirement for installation entry or into any government designated controlled or restricted area.

3.9.4.2.3.1 Contractor Registration of Vehicles. All contractor or contractor employees’ vehicles used for the performance of this contract shall comply with all local, state and federal regulations.

Additionally any pass shall be surrendered to Security Forces upon demand to positively identify a persons need to be on a federal installation.

3.9.4.2.3.2 Access to installation during force Protection Conditions (FPCONs). Contractors will be assigned a mission essential designation IAW requirements contained in Installation Security Instructions.

Only the installation commander or the unit commander requesting contract support will assign the mission essential designation.

3.9.5 Restricted Areas. Specific written permission to enter such areas is granted under the authority of the installation Commander or his designated representative. The Contractor shall implement local base procedures for entry to Air Force controlled/restricted areas where contractor personnel will work. An

AF Form 2586, Unescorted Entry Authorization Certificate, must be completed and signed by the sponsoring agency’s Security Manager before a Restricted Area Badge will be issued.

3.9.6 Non-disclosure Agreements. To safeguard information, the Contractor shall enter into non-disclosure agreements with the responsible local security manager.

3.9.7 Property Protection. The Contractor shall be responsible for safeguarding all government property, classified information, and controlled forms provided for contractor use. When not under the direct control of contractor personnel, all government facilities, equipment, and materials utilized by contractor personnel shall be secured.

3.9.8 Industrial Security. The Contractor shall comply with all pertinent instructions, directives, and regulations, as provided by the Government, to ensure the proper implementation of the contractor’s industrial security program. This includes clearance procedures, visitor’s security, inspections, violations, education, classification, international, security programs and operations.

3.9.9 Listing of Employees. The Contractor shall maintain a current listing of employees. The list shall include the employee’s name, social security number and level of security clearance. The list shall be validated and signed by the Program Manager and provided to the government Security Officer and

Special Security Office (SSO) within 10 days of the contract award. An updated listing shall be provided when an employee’s status or information changes.

3.9.10 Accident/Incident Reporting and Investigation. The Contractor shall record and report all available facts relating to each instance of accidental damage to Government property or injury to either

Contractor or Government personnel to the Base Safety Office unless otherwise stated in the SOO. The

Contractor shall secure the scene of any accident and wreckage until released by the accident investigative authority through the Contracting Officer. If the Government elects to conduct an investigation of the incident, the Contractor shall cooperate fully and assist the Government personnel until the investigation is completed.

3.9.11 Subcontractor Safety. The Contractor shall be responsible for ensuring subcontractors satisfy the safety and health requirements set forth in OSHA standards, any local procedures, and other provisions of this contract.

3.9.12 Contractor-Furnished Property and Equipment (CFP/CFE):

3.9.12.1 Identification / Marking. The Contractor shall clearly mark all Contractor-Furnished Property and Equipment (CFP/CFE) with their company's name, contract/task order number, and project number.

The Contractor shall place a easily read, very visible, sign (minimum 8.5" x 11") on large containers, construction equipment, or un-manned rental vehicles while on the Government installation indicating the company name; contract/task order number; project title; and both the Contractor and Site POC's names and local telephone numbers.

3.9.12.2 Transportation and Storage of Material/Equipment. The Contractor shall transport and store all CFM and CFE required to perform contract requirements. It should be noted that the road to the site is unpaved and steep.

3.10 Documentation:

The Contractor shall provide all documents to the Government for review and approval prior to system installation. The Contractor shall provide the Government with all documentation compiled during the course of the project. The documentation shall be delivered by the Contractor in both hard copy and soft copy formats (on a Data CD). This documentation shall include but not limited to the following (as applicable):

a. Project Management Information

b. Project Planning Materials

c. Services Change Orders

d. Hardware Change Orders

e. Out of Scope Work Hours

f. Product Inventory

g. Serial Numbers

3.10.1 Manuals and Practices. The Contractor shall provide at least one paper copy and one soft copy of the latest version of operation, installation, and maintenance manuals and practices/ users guide for each system installed.

3.10.2 Commercial Deliverables and Documentation. The Contractor shall provide standard commercial deliverables and documentation. Documentation shall be provided in Microsoft Word 2007 or PDF format unless specified otherwise below or agreed to by the Government Contracting Officer and the Contractor before installation.

3.10.3 Installation Schedules. The Contractor shall provide two (2) project schedules. The Contractor shall establish the project schedule/plan and submit the proposed schedule with the technical proposal

(CDRL A002). The Contractor shall, within ten (10) days after the work commences on the contract, prepare and submit the final installation project schedule. The Contractor shall provide a practicable schedule showing the order in which the contractor proposes to perform the work, and dates on which the

Contractor contemplates starting and completing the several salient features of the work (including acquiring materials, plant, and equipment). The schedule shall be in the form of a progress chart of suitable scale to indicate appropriately the percentage of work scheduled for completion by any given date during the period. Quantity surveys may be conducted by the Government. The data derived from these surveys shall be used in computing the quantities of work performed.

3.10.4 Hours of Operation. The Contractor shall routinely work during normal duty hours of the site.

However, mission requirements may necessitate work outside normal hours (nights and/or weekends), especially if existing service must be interrupted. Any site work requested by the Contractor to be performed outside of normal duty hours shall be coordinated with the CO and Base POC at least three working days in advance. Loud noise generating actions will likely have to be scheduled during no or low flight operation periods. These can be coordinated with the on-site Point of Contact or shift Watch

Supervisor.

3.10.5 Holidays. The Contractor shall not perform under this contract on federal holidays or site-unique down-days unless expressly authorized by the CO and coordinated with the base POC.

3.10.6 On Call/Emergency Services. The Contractor shall be required to provide support and/or assistance in the resolution of Contractor-caused system problems during non-duty hours for emergencies or mission need basis.

3.10.7 Integrated Product Team (IPT). The Contractor shall chair a bi-weekly IPT meeting that includes Contractor representatives, the Government CO, the CSI-B, the CSI-E(s), the 38 ES Project

Manager, the 502 CS Project Manager, and other base personnel as required. The Contractor shall provide an agenda and a worldwide “Meet Me” teleconference capability for the duration of the project. The purpose of the IPT meeting is to discuss project progress, problems being encountered, and other information necessary/beneficial to ensure success and timely completion of contract requirements. The contractor shall record meeting minutes and distribute IAW (CDRL A004).

3.10.8 Weekly Status Reports. The Contractor shall prepare a Weekly Status Report and distribute IAW

(CDRL A003). The purpose of the report is to inform IPT members of project progress, problems being encountered, and other topics necessary/beneficial to ensure success and timely completion of the contract requirements.

3.10.9 Communications-Electronics Facilities Records:

The Contractor shall provide As-Built Rack Elevation Drawings and distribute IAW (CDRL A001) that include diagrams of the as-installed layout of the tower, site layout, and repeater cabinet.

3.10.10 Acceptance/Installation Test Plan. The Contractor shall provide a test plan as to how the system will be tested to demonstrate to the Government that the system is fully operational and meets or exceeds the specified requirements and that the system is fully ready to be placed into service (CDRL

A006). The Contractor shall test the system to demonstrate to the Government quality assurance evaluation of the system. These tests shall be accomplished prior to the system being placed into service.

3.10.11 Acceptance/Installation Test Report. The Contractor shall provide an installation test report of the results of the testing accomplished under the installation test plan (CDRL A005).

3.10.12 Training Plan. Upon completion of the installation process, the Contractor shall provide User

Training to the designated Site Staff in accordance with the customer requirements, as needed.

Instructional sessions shall be permitted to be videotaped for future training purposes. The Government shall retain the right to duplicate and distribute the training material for future training purposes. This training will include any applicable setup, configuration, operations, and user diagnostic, repair and replacement for any installed CFE. An outline of the training plan will be discussed with the 374

OSS/OSA POC to determine need, extent, and content of the plan (CDRL A007).

3.10.13. List of Deliverables. All deliverables are subject to Government acceptance and approval. They shall meet professional standards and the requirements set forth in this Task Order. All deliverables shall be produced using recommended software tools/versions as accepted by the

Government. The Contractor shall submit the following deliverables:

CDRL Data Item Title

A001 As Built

A002 Work Schedule

A003 Status Report

A004 Meeting Minutes

A005 Test Report

A006 Test Plan

A007 Training Plan

Table 3: Deliverables

3.10.14. Project Acceptance. The Contractor shall identify and provide acceptance test criteria as a part of the contractor proposal. The Contractor shall provide a test plan after contract is awarded (CDRL

A006). Upon final acceptance, the Government shall complete an AFTO 747 and provide one copy to the

Contractor.

4.0 Point of Contacts: Info to Be Provided After Contract Award.

5.0 Appendix:

General Radio Installation Standards

Federal Government Standards.

NUMBER TITLE WEBSITE OR LOCATION

OSHA Occupational Safety and Health

Administration (OSHA) http://www.osha.gov

EPA Environmental Protection Agency (EPA) http://www.epa.gov/

EPA EPA Rules, Regulations, and Legislation

FAA Federal Aviation Authority (FAA) http://www.faa.gov

FAA FAA Regulation and Certification http://www.faa.gov/avr/index.cfm

DODD 5220.22 DOD Industrial Security Program Directive

DoD JTA ver. 4 Department of Defense Joint Technical

Architecture http://www.osha.gov/ http://www.epa.gov/ http://www.faa.gov/ http://www.faa.gov/avr/index.cfm

AFI 31-101 and

CAFB Supplement

The Air Force Installation Security Plan

FAA Handbook OA

P 8200.1

United States Standard Flight Inspection

Manual

Standard Installation Practices Technical Orders.

NUMBER TITLE

31-10-2 Fanning and Forming Conductors for Ground C-E Equipment

31-10-6 Cable Racks, Troughs and Their Supports

31-10-7 Terminating and soldering Electrical Connections

31-10-9 Marking Site Layouts

31-10-10 Anchoring Devices for Ground C-E Equipment

31-10-11 Cross-connections and Strapping of Fixed Ground C-E Components

31-10-12 Metal Ducts and Conduits

31-10-13 Cabling for Fixed Ground C-E Equipment

31-10-24 Grounding, Bonding, and Shielding

31-10-27 Equipment Designations

31-1-141 Basic Electronics Technology

31R-10-5 Antenna Systems Maintenance, Repair, and Testing

31-10-34 Standard Installation Practices – Fiber Optic Communication Cables And Connectors

Military Standards.

(ETL) 11-12 Engineering Technical Letter (ETL) 11-12: Grounding, Bonding, Testing, and

Recordkeeping for Communication Facilities; dated 24 February 2011.

AFI 32-1065 Grounding Bonding and Shielding for Electronic Equipment and Facilities

MIL-STD-188-124B Grounding Bonding and Shielding

MIL-HDBK-1857 Grounding, Bonding and Shielding Design Practices

MIL-HDBK-454A General Guidelines for Electronics Equipment

(Copies of the above documents may be obtained from the Naval Publications and Forms Center (NPFC 105), 5801

Tabor Ave, Philadelphia PA 19120.)

State, Local and Site-Specific Regulations.

Commercial Standards and Manuals. The Contractor shall comply with the following commercial standards where applicable. Other commercial standards may apply to individual projects and will be stated in individual task orders. It is the Contractor's responsibility to identify and obtain applicable standards proposed for the project in the

Statement of Objective (SOO).

NUMBER TITLE WEBSITE OR LOCATION

Building Industry

Consulting Service

International

(BICSI)

Building Industry Consulting Service

International, Inc. (BICSI) http://www.bicsi.org/

NFPA 70 National Fire Protection Association (NFPA) http://www.nfpa.org/

EIA-310 Racks, Panels and Associated Equipment http://www.eia.org/ http://www.tiaonline.org/ http://www.bicsi.org/ http://www.nfpa.org/ http://www.eia.org/ http://www.tiaonline.org/

NEMA TC 2 Electrical Polyvinyl Chloride (PVC) Tubing and Conduit http://www.nema.org/stds/tc2.cfm

NEMA TC 6&8 PVC Plastic Utilities Duct for Underground

Installations http://www.nema.org/stds/tc6_8.cfm

NEMA TC 9 Fittings for PVC Plastic Utilities Duct for

Underground Installation http://www.nema.org/stds/tc9.cfm

EIA/TIA RS222-F Tower Installation Specifications http://www.nema.org/stds/tc2.cfm http://www.nema.org/stds/tc6_8.cfm http://www.nema.org/stds/tc9.cfm

Attach 1; Base Map, 3537 Located on Northwest Corner