Brand_Name_JA_-_Antenna_Tower_System_SIGNED.pdf

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

Security Marking (select from the drop-down list)

25 May 2018 Security Marking (select from the drop-down list) Page 1 of 4

NOTE: If a Justification was approved for the preceding acquisition, a copy of the approved Justification for the predecessor action must be included in the staff package for approval of the instant Justification. This applies to Justification staff packages that are submitted for review and approval at a level above the contracting officer. The predecessor Justification will be used as a reference document by the approving official.

Is this a new or amended J&A Document? New Amended ( Prior to Award Only! )

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan? Yes No

Funding level for this acquisition: >SAT and < $700K > $700K and < $13.5M

Contracting Activity: 1st Special Operations Contracting Squadron (1 SOCONS)/PKC

Purchase Request / Local ID Number: F2FF088120AW01

Program / Project (and PE, if applicable): Kadena AFB-RF Consolidation

Program Type (PEO or Other Contracting): Other Contracting

Authority: AFFARS 5313.501 - 10 U.S.C. 2302b, Implementation of Simplified Acquisition Procedures (41 U.S.C. 1901)

AFFARS 5313.501 - 10 U.S.C. 2304a, Special Emergency Procurement Authority (41 U.S.C. 1903)

Estimated Contract Cost (including options): $498,080.00 Justification Type: Class Individual

COORDINATION (AFFARS 5306.304(a) ) Sign and Save Procedure

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Date

25 Mar 2019

Project Lead / Program Mgr / Requiring Activity Kevin Wilson

HQ AFSOC/A6OP, 850-884-7727

Signature

X

Date

26 Mar 2019

Contracting Officer Jesse Capik

1 SOCONS/PKC, 850-884-0017

Signature

X

APPROVAL (AFFARS 5306.304(a) )

Date

01 Apr 2019

1 Level Above the Contracting Officer Stephanie McCullough

1 SOCONS/PKC, 850-884-6613

Signature

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

25 May 2018 Security Marking (select from the drop-down list) Page 2 of 4

I. Contracting Activity.

Department of Air Force, 1st Special Operations Contracting Squadron, Hurlburt Field, FL. This document serves the purpose of a Brand Name Justification in accordance with the simplified acquisition procedures for commercial items.

II. Nature and/or description of the action being processed.

This requirement will be competed as a Firm-Fixed Price (FFP) purchase order solicited through FBO.gov. The brand name items are limited to one (1) Harris AN/PRC-160 and one (1) VICOM 4-port radio over IP (RoIP) Gateway (RG) and associated interface equipment. All other items for this requirement shall be procured as brand name or equal. The resulting contract will provide various electronic parts and equipment.

III. Description of supplies/services required to meet agency needs.

The purpose of this requirement is to procure a new mobile antenna tower system for Kadena AFB that consists of the following parts and equipment in order to function appropriately; Harris AN/PRC-160 , HF Rotatable Log Periodic (RLP) antenna, VICOM 4-port radio over IP (RoIP) Gateway (RG) and associated interface equipment, and additional equipment required. The brand name items are the Harris AN/PRC-160 and the VICOM 4-port radio.

Delivery is estimated within 90-120 days after receipt of contract award.

IV. Statutory authority permitting other than full and open competition.

Procurement under the contract will be conducted on a brand name basis in accordance with the statutory authority 41 U.S.C. 1901 and implemented by FAR 13.501, Sole Source acquisitions, to include Brand Name, conducted under simplified acquisition procedures. Only one brand is suitable for this requirement because the supplies are unique or highly specialized.

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

(1.) AN/PRC-160 is the approved follow on to replace existing AN/PRC-150 HF radios for both AF and SOCOM. The PRC-160 is the only wide band HF radio currently fielded that is NSA Type-1 Crypto Certified up to Top Secret Level, employs HF wideband transmission techniques, is backward compatible with all 2G and 3G HF radios in the same manufacturers brand line, is software defined to facilitate upgrades such as complying with emerging waveform standards and other capabilities, allows an operator to change frequencies within seconds at the push of a button or twist of a dial without the need for equipment external to the radio, and provides the operator with a viewing screen that indicates the operating state of the radio without the need for equipment eternal to the radio.

The Harris AN-PRC-160 is the only radio that meets all of the requirements identified above. It is also the only such radio currently being manufactured. Hundreds of these radios have been delivered across the Department of Defense, and are performing satisfactorily. Other radios reviewed by an HF Radio Study Group were either beyond a year from production, had backward compatibility problems, were unable to upgrade to the emerging 3G and 4G HF waveform standards, could not be used for classified transmissions, required peripherals to permit the operator to interact with the radio, or a combination of these limitations.

(2.) VICOM, SOCOM has two products approved for the SIE SIPRNet to allow remote radio operations: the VICOM solution for the garrisoned operations and the WAVE solution for deployed kit. Kadena is a garrisoned operation, the radio gateway AFSOC has selected for their Operations Center and currently installed in the building 3537 radio room is VICOM.

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

A Combined Synopsis Solicitation will be issued via Federal Business Opportunities, limited to the specific brand name items covered under this individual justification. A sources sought notice was posted on FBO.gov on 4 March 2019, Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

25 May 2018 Security Marking (select from the drop-down list) Page 3 of 4 and responses from interested parties were due on 18 March 2019. Four (4) responses, from both small and large businesses, were received from vendor's who are capable of providing the mobile antenna tower system with the brand name and brand name or equal parts/equipment, and able to ship and install the requirement to Kadena AFB.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

A combined synopsis/solicitation, issued as a Request for Quote, will be posted to the Government Point of Entry along with the basis for justification for the brand name specific items. The Contracting Officer anticipates determining the price fair and reasonable based on competitive quotes received. The anticipated cost to the Government will be determined fair and reasonable in accordance with FAR 13.106-3(a)(1), comparison of proposed prices received in response to the Solicitation.

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

A sources sought notice was posted on FBO.gov on 4 March 2019, and responses from interested parties were due on 18 March 2019. We received four (4) responses back from vendor's who are capable of providing the mobile antenna tower system with the brand name and brand name or equal parts/equipment, and able to ship and install the requirement to Kadena AFB. Three (3) out of the four (4) responses completed the sources sought cover page which listed two (2) technical questions and company information, and the fourth response was cross checked with SAM.gov to confirm if the business was large or small. Additional market research was conducted by searching "antenna tower system" through the contract writing system CON IT, Google, Small Business Dynamic Search (SBDS), and EZ Search. As a result, zero results were obtained from CON IT and SBDS, two (2) results from Google, and two (2) results from EZ search. EZ search confirmed one (1) small business and one (1) large business recently provided an "antenna tower system" at Government installations.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

The requested electronic equipment and supplies will interface seamlessly with the current infrastructure, alleviating compatibility issues with other type/brand equipment, thus maximizing network uptime and resulting in greater mission accomplishment.

Market Research was conducted by an HF Study Group at Maxwell AFB in November 2017 as discussed in paragraph V.

This study found other radio capabilities were either beyond a year from production, had backward compatibility problems, were unable to upgrade to the emerging 3G and 4G HF waveform standards, could not be used for classified transmissions, required peripherals to permit the operator to interact with the radio, or a combination of these limitations.

Given the capabilities and limitations of HF radios, the HF Radio Study Group recommended two tiers of HF radio networks that together create a global network.

- Tier 1. The first tier consists of all AOCs and the entities that supply them with data relevant to the C3 of air forces, to include those AOCs and schools used for training and exercises.

- Tier 2. The second tier consists of each AOC and the air bases, beddown locations, and aircraft carriers that provide airpower assets for execution by the associated Air Component Commander.

Based on the above requirements, the HF Radio Study Group recommended the Harris AN/PRC-160 as the preferred radio in both Tier 1 and Tier 2 networks.

X. List of any sources that expressed, in writing, an interest in the acquisition.

Based on the sources sought responses, there are four (4) interested vendors able to provide the items for this acquisition: Axion Towers, Harris Corporation, MAG Aerospace Group, and Southernmost Communication Engineering, Inc.

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

25 May 2018 Security Marking (select from the drop-down list) Page 4 of 4

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

There are no actions planned to overcome barriers that preclude this agency from requesting brand name specific items in regards to the Harris AN/PRC-160 and VICOM items. There is no reasonable expectation the brand name requirement for these specific items can be removed for future requirements. Despite this, through every available means, AFSOC A6 will continue to monitor market information and technical publications to determine whether any other source(s) can meet their needs. The individual determination for Other Than Full and Open Competition, specific to brand name, shall be shared with Industry through the Government Point of Entry. Synopsizing this determination and resulting award will assist and encourage Industry to submit technical publications and or capability statements on current market conditions and best practices. Any submissions shall be retained with the official contract file and shared throughout the agency for market research purposes.

XII. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

XIII. Certification by the technical/requirements personnel.

As evidenced by my (our) signature(s) above, I (we) certify that any supporting data contained herein, which is my (our) responsibility, is both accurate and complete.

Remove the Guidance pages below.

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items 25 May 2018 Page of International Agreement Competitive Restrictions (IACR) March 2018 Page of NOTE: If a Justification was approved for the preceding acquisition, a copy of the approved Justification for the predecessor action must be included in the staff package for approval of the instant Justification. This applies to Justification staff packages that are submitted for review and approval at a level above the contracting officer. The predecessor Justification will be used as a reference document by the approving official.

Is this a new or amended J&A Document?

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan?

Funding level for this acquisition:

Authority:

Justification Type:

COORDINATION (AFFARS 5306.304(a)) ** The text in the signature blocks below is editable, including the title.

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APPROVAL (AFFARS 5306.304(a)) NOTE: A signature block will appear here based on the funding level selected above.

(See "Specific Guidance for Completing this Template" below.)

I. Contracting Activity.

II. Nature and/or description of the action being processed.

III. Description of supplies/services required to meet agency needs.

IV. Statutory authority permitting other than full and open competition.

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

X. List of any sources that expressed, in writing, an interest in the acquisition.

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

XII. Certification by the Contracting Officer.

XIII. Certification by the technical/requirements personnel.

Specific Guidance for Completing this Template

I. Contracting Activity. (FAR 6.303-2(b)(1))

Fully identify the contracting agency and organizational activity responsible for the proposed contracting action.

II. Nature and/or description of the action being processed. (FAR 6.303-2(b)(2))

State whether the action will be awarded as a new contract or by modification to an existing contract (identify contract number) and identify the type contract planned (FAR 12.207 and DFARS 212.207).

An individual Justification cannot be used to support more than one contract irrespective of the quantities or the dollar value stated therein. If a proposed contract will contain unpriced options (including NTE prices), those options must be supported by a separate Justification prior to option exercise or the Justification supporting the basic contract must be a Class Justification. For Class Justification situations (covers more than one contract) where the number of contracts in the class can be identified: (1) Provide a brief general description of actions; (2) identify the supplies and services that are being acquired; and (3) for each contract in the class identify the contractor, estimated value, type of contract and rationale for contract length, and estimated award date. Where the same information applies to more than one contract within the class, it need only be stated one time.

III. Description of the supplies/services required to meet agency needs. (FAR 6.303-2(b)(3))

Specifically describe the supplies and/or services to be acquired, the total estimated value of the acquisition - including options (provide cost estimate by year and, for class Justifications, by contract action), and the estimated delivery dates/periods of performance If commodities are being procured, provide quantities. All contract line items (CLIN) -- e.g., technical data, support equipment, support services, etc. -- should be listed. If all of the ancillary requirements associated with a particular item are not specifically described in the Justifications, those ancillary requirements cannot be included in the resulting contract and would require a second Justification. Also, state the type of appropriation (e.g., 3010, 3400) that will be used to fund each requirement listed.

If approval for more than one fiscal year requirement is needed, give the rationale for this request. Generally, the scope of these actions is limited to current requirements only, so that actions may be taken to facilitate competition for out-year requirements.

In some cases, there are no feasible actions that could develop future competition, and it is reasonable to seek approval for more than one fiscal year's requirements.

For ID/IQ or requirements contracts, use the maximum dollar value of the total estimated orders as the estimated Justification dollar value.

IV. Statutory authority permitting other than full and open competition. (FAR 6.303-2(b)(4)) V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority). (FAR 6.303-2(b)(5))

Provide, in narrative form, a detailed explanation supporting and clearly relating to the conditions described by the FAR for using the particular authority cited. This section is normally the most detailed part of the justification as the essence of the justification is presented here. For acquisitions that include both supplies and services, separately justify the use of the authority for the services and supplies.

Contracting without providing for full and open competition shall not be justified on the basis of lack of advance planning by the requiring activity or concerns related to the amount of funds available (e.g., funds will expire) (10 U.S.C. 2304(f)(4)).

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

(FAR 6.303-2(b)(6))

Describe all efforts taken (or to be to be taken) to ensure that offers are solicited from as many potential sources as practicable under the circumstances. Although Market Research is covered in Section VIII, the information in Section VI should correlate with the Market Research described in Section VI. The following issues should be addressed in this paragraph:

Sources Sought Synopsis (used as part of market research). If a sources sought synopsis was issued, state the date the synopsis was issued and a brief description of its content. If any responses were received, describe in detail the results of the screening process and the rationale for determining the unacceptability of any synopsis respondents. Reference FAR 13.105, Synopsis and Posting Requirements.

Other Actions. In this paragraph, discuss any other actions taken or planned to facilitate competition for this acquisition. The discussion should include actions tried or considered even if the actions were unsuccessful. If the efforts were unsuccessful, so state and describe why.

Qualifying Country Sources. If qualifying country sources have expressed interest, but are to be excluded, provide supporting rationale.

VII. Determination by the Contracting Officer that the anticipated cost to the government will be fair and reasonable. (FAR 6.303-2(b)(7))

Include a statement by the contracting officer that the anticipated cost will be considered fair and reasonable and provide the basis for this determination. The steps that will be taken to ensure the final contract price will be fair and reasonable are also described here. Describe the extent of cost or price analysis anticipated including the requirements for certified cost or pricing data, technical evaluations, and audits.

VIII. Description of the market research conducted and the results, or explain why market research was not conducted. (FAR 6.303-2(b)(8))

Generally, some form of market research should be conducted. Discuss any market research conducted pursuant to FAR Part 10 and describe results of that research. Market research is any effort undertaken to determine if sources capable of satisfying the agency's requirements exist and to determine if commercial items or non-developmental items are either available or can be modified so that they will satisfy the agency's needs. Market research should be focused not only on identifying alternate sources, but also on alternate equipment or substitutes that might fulfill the Government needs with only minor modification. Regardless of the approach used, the results should provide a high level of confidence that no other qualified sources exist.

When other exceptions from the requirement to obtain full and open competition are relied upon, the market research might be limited to an examination of the acquisition history and experience with the marketplace under previous acquisitions for the same or similar items.

If no market research was conducted, so state and provide the rationale.

IX. Any other facts supporting the use of Other Than Full and Open Competition. (FAR 6.303-2(b)(9)(i))

Provide any other facts supporting the use of other than full and open competition, including an explanation of why technical data packages, specifications, engineering descriptions, statements of work, statements of objectives, or purchase descriptions suitable for full and open competition have not been developed, are not being developed, are not being used, or are not available.

X. List of sources, if any, that expressed interest in the acquisition. (FAR 6.303-2(b)(10))

If a sources sought synopsis was done and all interested sources are included in Section VI, it is acceptable to state, “See Section VI above.”

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required. (FAR 6.303-2(b)(11))

Describe any actions taken or to be taken to foster competition for future acquisitions of the supplies or services being acquired. Describe potential actions that could be taken to remove the barriers to competition that have been identified in the justification and include a milestone schedule, where available, for accomplishing these actions. For example, if a follow-on competitive acquisition is planned, so state and provide the planned award date, or state that the Government will attempt to acquire rights in technical data and computer software sufficient to compete follow-on acquisitions as a priced option in the contract action that is the subject of this Justification, or (if applicable) state how the Government intends to challenge nonconforming markings on technical data and computer software delivered to it under previous contracts so those markings can be removed in order that the technical data and computer software may be used in support of a follow-on competitive acquisition, or describe plans to qualify additional sources.

Address efforts to ensure competition for future spare parts and maintenance in support of systems or equipment covered by the justification, even when these acquisitions will be accomplished by other organizations. Include a discussion on available breakout data.

If no actions are planned, so state and provide reasons. If approval is sought for more than one year, explain why a sole source effort is required for the planned time duration.

For a non-competitive follow-on acquisition to a previous award for the same supply or service supported by a Justification citing the same authority, include a discussion of the actions planned to overcome barriers to competition established in the previous justification, the status of those actions, and the results of those actions. The approval authority shall determine whether the planned actions were completed. If the planned actions were not completed, the justification for the follow-on acquisition shall be approved by the approval authority one-level above the approval authority for the previous justification (see FAR 13.501(a)(2)). If the previous justification was approved by the Senior Procurement Executive (SPE), the approval remains at the SPE level.

[DFARS 213.501(a) and DFARS PGI 206.304(a)(S-70)(ii)] XII. Certification by the Contracting Officer. (FAR 6.303-2(b)(12))

As evidenced by his/her signature, the contracting officer has determined this document to be both accurate and complete to the best of his/her knowledge and belief.

XIII. Certification by the technical/requirements personnel. (FAR 6.303-2(c))

As evidenced by their signatures, the technical and/or requirements personnel have certified that any supporting data contained herein, which is their responsibility, is both accurate and complete.

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