Site_Visit_MFR.pdf

MEMORANDUM FOR RECORD

SUBJECT: Site Visit, FA4417-16-R-0012 – Repair Door Tracks & Metal Siding, Hangar 91262, Hurlburt Field, FL.

- Please sign in.

- The sign in sheet and meeting minutes will be posted to FBO.

- Introduction: Contracting Officer- Mr. Shawn Edwards; Contract Administrator- TSgt Wendell Gibson, TSgt James Vanmeter, Construction Engineer-Mike Tuominen, Project Inspector-TBD

- Project title – Repair Door Tracks & Metal Siding, Hangar 91262, Hurlburt Field, FL.

- A site visit was accomplished on 15 March 2016 @ 1000hrs local time.

- Solicitation number FA4417-16-R-0012 with a current closing date of 7 April 2016 @ 12 PM CST. The date and time clock outside this room will be used to determine the time proposals are received. And remember, one minute late is still late.

- The project is issued under Authority to Advertise authority, therefore, proposals must be valid through 30 September 2016.

- The total performance period from Notice to Proceed is 207 calendar days.

- It is the responsibility of the contractor to monitor FBO for any project or solicitation changes.

-All offerors must complete their Contractor Registry at http://www.sam.gov/ to be eligible for award. The System for Award Management (SAM) is the Official US Government system that consolidated the capabilities of CCR/FedReg, ORCA, and EPLS.

There is NO fee to register for this site. User guides and webinars are available under the Help tab.

- The contract administrator contact information is on page 3 of the SF 1442, Solicitation, Offer, and Award page. Telephone number

(850) 884-3298 and e-mail address wendell.gibson@hurlburt.af.mil.

- Sections L and M of the solicitation have changed from previous years; therefore, it is vital to ensure compliance with all proposal submission requirements in Section L. These two sections contain the proposal preparation instructions and evaluation factors for award. Failure to ensure compliance with all submission requirements could potentially make an offer non-responsive and ineligible for award consideration.

- Past Performance - Identify past contracts for efforts similar to the Government requirement as stated in the RFP. Offerors must provide information on all relevant Federal contracts before State, local government or private contracts. Explain what aspects of each contract reference is deemed relevant to the complexity and magnitude of the project bidding.

- Limit contract references to work performed in the last three (3) years with a maximum of 10 total references. All references for work that has not been performed within three (3) years of the issue month of the solicitation will not be evaluated.

- ALL contracts must include a summary of the previous contracts to include the project name, name and address of customer, name, telephone number and/or e-mail of customer contact or contracting officer, dollar value, period of performance, completion date and brief description of work performed.

- It is your responsibility to mail out past performance questionnaires to your previous customer contacts, and ensure they are completed and returned the contracting POC NLT the solicitation closing date.

- All Past Performance Questionnaires MUST BE received directly from the project owner. They will not be accepted from prime contractors, subcontractors, or material suppliers.

http://www.sam.gov/ mailto:wendell.gibson@hurlburt.af.mil

- In lieu of a Past/Present Performance Questionnaire, if a project is currently available in the Construction Contractor’s Appraisal Support System (CCASS), the contractor should attach the evaluation to the questionnaire with the relevant solicitation number and submit directly to the 1st Special Operations Contracting Squadron office before the official closing date and time.

- Solicitation Standard Form 1442 with all related attachments must be properly completed and returned. Review the instructions in Section L to ensure compliance with all solicitation requirements.

- Attendees are advised of the requirement to submit all questions in writing to the Contracting office NLT COB five (5) calendar days following the site visit, which is Monday, 21 March 2016. All questions must be submitted in Word format to the Contract Administrator. Only those questions asked and answered in writing will be considered binding to the government. Send all questions to TSgt Wendell Gibson at email: wendell.gibson@us.af.mil and TSgt James Vanmeter at email:

james.vanmeter.1@us.af.mil

- Once all the questions have been answered, they will be posted on FBO.

//Signed// Wendell Gibson Contract Specialist mailto:wendell.gibson@us.af.mil mailto:james.vanmeter.1@us.af.mil