Attach_4a_Sample_SOW.docx

STATEMENT OF WORK

24 SOW CHAPLAIN-LED SECIAL TACTICS REINTEGRATION & FAMILY SUSTAINMENT PROGRAM EVENT

FOR

STS Pope Army Airfield, NC

1. DESCRIPTION OF SERVICES: The contractor shall provide 4-star quality lodging that possesses necessary facilities in accordance with (IAW) paragraph 1.4, meeting spaces IAW paragraph 1.2., meals throughout the event in meeting spaces IAW paragraph 1.3, and childcare for the participants of the events IAW paragraph 1.5.

*Childcare shall be provided when specified in the solicitation. Childcare shall be provided IAW paragraph 1.5.

1.1 Description of Service: The contractor shall provide one (1) event complete with lodging, meeting spaces, meals, and childcare on the date and for number of participants noted in paragraph 1.6.

1.2 Meeting Space: The contractor shall provide one (1) adult meeting room and two (2) childcare meeting rooms for each of the events. Each meeting space requirement includes audio visual support, tables and chairs to support the participants. Proposals shall include any and all applicable service or set-up fees.

1.2.1 For each event, provide one adult meeting space to accommodate the numbers of participants defined in paragraph 1.6 with audio visual support, round tables (8 top preferred), and chairs available from 4:00 p.m. until 9:00 p.m. on Friday; 7:00 a.m. until 11:00 p.m. on Saturday; and 7:00 a.m. until 12:00 noon on Sunday. The audio visual support shall include power cords, projection screens, projector cart, MP3 (e.g. iPod) audio-in jack to room sound, audio support, easels and onsite technical support for each adult meeting room.

*1.2.2 For each event, provide two childcare meeting rooms to facilitate younger and older children from 5:00 p.m. until 9:00 p.m. on Friday and 9:00 a.m. until 1:00 p.m. and from 6:00 p.m. until 11:00 p.m. on Saturday and from 10:00 a.m. until 12:00 p.m. on Sunday. Both childcare rooms shall have a television with DVD player.

1.3 Meals: The contractor shall provide five (5) meals for each participant of each event: 2 breakfasts, 1 lunch, and 2 dinners. The meals will be provided in the meeting spaces. The contractor shall coordinate with the POC on meal selection. Meal examples: Full hot breakfast buffets, buffet lunch, and dinner buffets. All shall include vegetarian and non-vegetarian items and vegan or other dietary needs as specified prior to the event. Proposals shall include proposed food selections and any and all applicable service fees.

*1.3.1 Children shall be served Friday dinner, Saturday lunch and dinner separate from adults by childcare providers. Adults and children will eat breakfast together Saturday and Sunday.

1.4 Lodging: The contractor shall provide the number of lodging rooms on the given dates listed in paragraph 1.6. For all events, the lodging rooms shall be available for check-in at 3:00 p.m. on the first day of each event and check-out no earlier than 1:00 p.m. on the last day of each event. A variety of lodging rooms must be available to meet the needs of larger families, smaller families, couples, and spouse/single airmen attendees without children.

1.4.1 For families, spouses and single airmen with 3 or more children, lodging room will have bedroom/s separated from the main living area or a minimum of at least one queen bed, two single beds or one set of bunk beds and a pull-out sofa sleeper.

1.4.2 For families, spouses, and single airmen with 1-2 children, lodging rooms will have bedroom/s separated from the main living area.

1.4.3 For couples, spouses without children lodging rooms will at least a studio style room.

*1.5 Childcare: The contractor shall provide childcare by a licensed provider for event on Friday from 5:00 p.m. until 9:00 p.m. and on Saturday from 9:00 a.m. until 1:00 p.m. and from 6:00 p.m. until 11:00 p.m. and from 10:00 a.m. until 12:00 p.m. on Sunday. Childcare provider must be licensed within the state of Florida.

*1.5.1 The childcare provider will serve Friday dinner, Saturday lunch and dinner to all children. Meals shall be provided by the contractor to the childcare contract employees.

*1.5.2 The childcare provider will deliver a physically and mentally active program. Saturday night movie is acceptable but must be approved by the event POC before showing.

*1.5.3 Childcare providers shall submit a childcare activity plan to the event POC for approval prior to start date.

1.6: Requested Dates and Requirements:

Performance dates and the total number of participants will vary between each event requirement. The contractor shall, however, perform event services in accordance with this Performance Work Statement, regardless of differing dates or number of participants.

1.6.1 Alternate Dates: The government or contractor may have to re-schedule an event due to unforeseen circumstances. The government reserves the right to re-schedule at no additional cost, to an alternate date providing at least a 5-day notice is given to the government in writing. The contractor shall offer new dates for the rescheduled event(s).

1.6.2 Reimbursement/Credit: The Government may have unused/vacant rooms due to unforeseen circumstances. The Government shall not be charged for unused/vacant rooms.

1.7 Activities: The contractor shall provide daily use of activities at no additional costs to include the following: onsite fitness center, pool, whirlpools, cable television, free parking and close proximity of beach/vacation activity areas.

2. GENERAL INFORMATION

2.1 Contractor Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates, who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer prior to the contract start date. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager and alternate or alternates must be able to read, write, speak, and understand the English language.