QUESTIONS WITH ANSWERS.doc

General Questions

Q1. What is the total volume (in linear feet, number of pages or number of boxes) of records that the contractor will be responsible for storing associated with this task?

A1. Estimated 750 boxes and estimated 20,000 records Q2. What medium is used to maintain your files (hardcopy, electronic file or both)? Where are your electronic files stored?

A2. Expectation is to maintain hardcopy file only.

Q3. Number of records to be transferred to storage A3. 20,000 Q4. Average size (dimensions) of each record A4. Records – 12 x 8/Storage box – 12 x 18 Q5. Current storage method (eg. in file boxes, in cabinets, in individual offices, etc). Current square footage used for records storage.

A5. Records are filed in boxes. Estimated 4,000 x-ray records would need to be boxed.

Q6. Is a site visit possible?

A6. Site visit will be made available August 7, 2009 at 0900.

Q7. Expected number of records to be stored per month.

A7. Expectation is to store/maintain all 20,000 records.

Q8. Expected number of daily, weekly, monthly records deliveries A8. Estimated frequency to be twice a week Q9. Will records be added to storage on a regular/irregular basis?

A9. No Q10. What type of pricing is desired (eg. fixed price, per unit, time and materials) A10. Fixed Price Q11. How many records are in building 1054? Do you know LFI, number of chart etc?

A11. Estimated 20,000 to include 4,000 x-ray records Q12. What would be the requirements on the indexing or is that at our discretion for the access and retrieval/shipping?

A12. Discretion for indexing is the contractor’s responsibility/choice.

Q13. Are the files boxed or loose? If boxed how many boxes are there?

A13. Majority of the files are boxed (750 boxes).

Q14. Can you e-mail pictures of current storage space?

A14. Site visit will be made available August 7, 2009 at 0900.

Q15. Do you have an estimate of manpower required for this effort?

A15. No Q16. What type of equipment will be required to move the records?

A16. A loading dock is available; however no special equipment is required.

Q17. Does the Air Force have an estimate as to the number of deliveries for any given period (e.g., number of record pulls per month)?

A17. Twice a week.

Q18. Does the Air Force have an estimate as to the average number of records that will be pulled for each delivery?

A18. Between 5 – 10 records.

Q19. Is the assumption that the contractor is responsible for all costs associated with the delivery of records correct?

A19. Yes Q20. If the answer to Question 25 is yes, please provide a list of the delivery destinations for pricing purposes?

Q20. One delivery destination which is Malcolm Grow Medical Center on Andrews AFB, MD.