Sources_Sought.pdf

SOURCES SOUGHT

INSPECTION, TESTING, MAINTENANCE, AND REPAIR OF FIRE ALARM DETECTION,

MASS NOTIFICATION, AND EXTINGUISHER MAINTENANCE

SCOTT AIR FORCE BASE, IL

08 AUGUST 2018

This acquisition is for services for fiscal year 2019. Currently, funds are not available. The government may cancel this requirement at any time if funds do not become available. If funds become available, the government intends to issue an award to the vendor who supplied the successful quote. Award will be contingent upon the availability of fiscal year 2019 funds.

This is a request for information only. This is not a request for quote/proposal and there is no solicitation package available at this time. The United States Air Force, 375 Contracting Squadron, Scott Air Force Base, IL is seeking sources to provide services to inspect, test, repair, and maintain automatic fire alarm and mass notification systems at Scott AFB, IL in a manner that will ensure their serviceability and operation. Fire alarm and mass notification systems include but are not limited to panels, associated devices/components/wiring, pull stations, radio transceivers, and directly connected fire suppression panels/interfaces. In addition, the contractor shall also provide fire extinguisher maintenance. The North American Industry Classification System (NAICS) Code is 561621; Security Systems Services, Product Service Code (PSC) S211;

Housekeeping - Surveillance and the small business size is $20.5 Million. Anticipated Period of Performance: 01 Oct 2018 – 30 Sep 2019, with four one-year options.

Description of Service The contractor shall provide all management, tools, supplies, equipment, and labor necessary to inspect, test, repair, and maintain automatic fire alarm and mass notification systems at Scott AFB, IL in a manner that will ensure their serviceability and operation. Fire alarm and mass notification systems include but are not limited to panels, associated devices/components/wiring, pull stations, radio transceivers, and directly connected fire suppression panels/interfaces. In addition, the contractor shall also provide fire extinguisher maintenance as required by the Scott AFB Fire Department. All maintenance and repairs to include inspections, testing, and preventative maintenance shall be performed In Accordance With (IAW) industry standards to include Unified Facilities Criteria (UFC) 3-601-02, UFC 4-021-01, National Fire Protection Agency (NFPA) Standards, Air Force Occupational Safety Handbook (AFOSH) Standards, and manufacturer’s instructions. The contractor may also be required to attend daily/weekly meetings to discuss scheduled work and new service calls/troubles. Estimated workload factors are found in Appendix A, Facilities Covered Under PWS. Estimated workload factors can fluctuate throughout period of performance.

Annual Inspection, Testing, Preventive Maintenance (PM), and Repair Work The contractor shall annually inspect, test (functional/operational), and perform PM on all installed automatic fire alarm systems, radio transceivers, mass notification systems and directly connected fire suppression panels/interfaces IAW applicable UFC 3-601-02, UFC 4-021-01, NFPA Standards, and manufacturer’s instructions. Any discrepancies or impairments discovered during a scheduled annual inspection/test/PM shall be corrected within three calendar days thereafter. If a discrepancy or impairment is found during an inspection that requires more than three days to correct, the contractor shall provide to the Contracting Officer’s Representative (COR) written recommendations and solutions, along with a project completion date, to correct the problem. Any discrepancies found during an annual inspection/test/PM will not be considered a service call after the three calendar days and will still be considered a repair under annual inspection/test/PM. The contractor shall provide/maintain a monthly inspection schedule to ensure that all equipment listed in Appendix A of the PWS receive annual inspection/test/PM service.

Fire Extinguisher Maintenance The contractor shall be responsible for providing maintenance, inspection, and repair of all fire extinguishers of various types located on Scott AFB, including 150 pound Halon flight line extinguishers, handheld aircraft Halon, and 150 pound Dry Chemical extinguishers. All maintenance and inspections for easily transportable extinguishers will be accomplished at Fire Station #1 (Building 460). The Fire Department will provide all extinguishing agents, expellant, and reload equipment required. Maintenance will be conducted IAW NFPA 10, Standard for Portable Fire Extinguishers, AFOSH 91-203, and applicable manufacturer’s instructions.

Maintenance and inspections conducted on Department of Transportation (DOT) certified cylinders require special training and documentation standards as outlined in 49 CFR Part 107 Subpart I. The government will provide a requalification identification number for Fire Station #1 IAW 49 CFR 107.805. The contractor must receive DOT approved training, to include refresher training (every three years). Upon completion, forward DOT compliant requalification training certificates for employees to the Contracting Officer or COR.

Qualifications

• Vendor shall maintain employment of National Institute for Certification in Engineering Technologies (NICET) Level II certification in Fire Alarm Systems.

• Vendor shall maintain employment of NICET Level III certification in Fire Alarm/Mass Notification Systems.

• Vendor shall have the experience and capability to perform fire alarm and extinguisher maintenance.

• Vendor must be registered in System for Award Management (SAM).

• If your SAM does not have NAICS 561621 associated, it is suggested you add NAICS

Code 561621 to “Reps & Certs” in SAM. If not included in reps and certs or added, verification of size standard may be required via email.

Contract Type 375 Contracting Squadron is anticipating a performance based, firm fixed price contract with a one-year base performance period and four one-year options.

Information Required This acquisition is being considered for Small Business Socio-Economic contracting programs (i.e., Service-Disabled Veteran-Owned Small Business (SDVOSB), HUBZone, 8(a), Women- Owned Small Business (WOSB)) and Small Business set-aside. If your firm is interested, please provide the following information to 375 Contracting Office personnel listed below no later than 18 August 2018:

1. Contractor Name: _______________________________________________________

2. Contractor Address: _____________________________________________________

3. Point of Contact: ________________________________________________________

4. Phone Number: __________________________________________________________

5. Email Address: __________________________________________________________

6. DUNS Number: ___________________________________________________________

7. CAGE Code: ______________________________________________________________

8. Business Type (i.e. Small, Women-Owned, SDVOSB, etc.): ________________________

9. Number of Employees/Annual Revenue: _________________________________________

Please submit the above information no later than 3:00 pm CST on 17 August 2018.

Information may be submitted by email or U.S. mail to the address below.

If you have any questions, please feel free to contact:

Primary:

TSgt Scott Ray Contract Specialist 201 East Winters Street, Bldg 50 Scott AFB, IL 62225-5015 E-mail: scott.ray@us.af.mil Phone: 618-256-9251

Alternate:

Ms. Marcia L. Wuebbels Contracting Officer 201 East Winters Street, Bldg 50 mailto:scott.ray@us.af.mil

Scott AFB, IL 62225-5015 E-mail: marcia.wuebbels@us.af.mil Phone: 618-256-9308

This is for informational and planning purposes only. All information submitted is voluntary.

The government will not pay for information gathered as a result of this notice.

mailto:marcia.wuebbels@us.af.mil