Attach_3_-_FTQW180321_A-E_SOW_20170901.pdf

SCOPE OF WORK

SECTION 1

GENERAL A/E INVESTIGATION AND DESIGN SERVICE REQUIREMENTS FOR

FTQW 18-0321, F-35 REPAIR ARCTIC UTILIDOR CHPP SOUTH ALONG INDUSTRIAL AVE

1.01 GENERAL SCOPE: The A/E shall perform professional architectural and engineering services such as planning, investigation, study, surveying, design, and provide labor and materials to accomplish the work specified in this contract. The A/E shall be responsible for all travel and lodging arrangements and expenses involved in the performance of work under this contract. The A/E shall furnish the Air Force with complete and usable products to include: planning documents, investigative reports, study reports, design analyses, project drawings, technical provisions (specifications), equipment layouts, cost estimates, submittal registers, quality assurance plans, construction bidding amendments (resulting from design omissions), construction contract modifications (resulting from design omissions), and other documents required under this contract to provide complete engineering services for Eielson AFB, Alaska.

1.02 TYPE OF WORK: Work on the project may involve any or all disciplines including: architectural; civil, structural, mechanical, electrical and fire protection engineering; drafting; surveying; geotechnical; hazardous materials testing, abatement and remediation; cost estimating; and computer word processing.

1.03 ADMINISTRATION: The Eielson AFB Contracting Officer (CO) is responsible for the administration of the contract. No change shall be made in the provisions of this contract without written authorization from the CO. The Base Civil Engineer (BCE) monitors the work and services furnished, and evaluates the performance of the A/E as the Contracting Officer’s Technical Representative (COTR). The COTR is not a CO and has no authority to Contractually bind the Government or modify the contract.

1.04 GENERAL DESIGN CRITERIA: The Air Force requires complete and functional designs that are appropriate for the sub-arctic environment of interior Alaska. Design and construction shall conform to the most recent issue of the following standards and publications. The following shall be considered a partial list and does not limit the standards which may apply to the project.

A. American Association of State Highway and Transportation Officials (AASHTO) Standards

B. U.S. Dept. of Transportation Federal Highway Administration (FHWA) Standards and Guidelines

C. State of Alaska Department of Transportation and Public Facilities (ADOTPF) Standards

D. National Fire Protection Agency (NFPA) – All codes and standards appropriate to project scope

E. National Fire Code (NFC)

F. AFM 88-3 – Air Force Design Criteria for Buildings

G. AFMAN 32-1084 – Facility Requirements

H. EM 385-1-1 – Safety and Health Requirements Manual

I. Occupational Safety and Health Agency (OSHA)

J. Air Force Occupational Safety and Health Agency (AFOSHA)

K. 18 AAC

L. National Electric Code (NEC)

M. National Electrical Safety Code (NESC)

N. International Building Code (IBC)

O. International Plumbing Code (IPC)

P. International Mechanical Code (IMC)

Q. Uniform Mechanical Code (UMC)

R. Uniform Plumbing Code (UPC)

S. American Society of Heating, Refrigeration and Air-conditioning Engineers (ASHRAE)

T. Sheet Metal and Air-conditioning Contractors National Association (SMACNA)

U. Engineering Technical Letter (ETL) 08-13 – Incorporating Sustainable Design and Development

(SDD) and Facility Energy Attributes in the Air Force Construction Program

V. Other applicable Air Force Engineering Technical Letters (AFETLs)

W. National Earthquake Hazard Reduction Program (NEHRP)

X. Americans with Disabilities Act (ADA)

Y. American Petroleum Institute (API) - Specifications and standards as applicable

Z. American Society For Testing and Materials (ASTM) - Specifications and standards as applicable

AA. American Society of Mechanical Engineers (ASME) - Specifications and standards as applicable

BB. Military Standard (MIL – STD) 130, Identification Marking of U.S. Military Property, Rev G, 1988

CC. MIL – STD 161, Bulk Petroleum Products system Including Hydrocarbon Missile fuels, Rev F, Notice 2

DD. Unified Facilities Criteria (UFC) – All standards appropriate to project scope.

EE. UFC 1-200-01 – General Building Requirements

FF. UFC 1-200-02 – High Performance and Sustainable Building Requirements

GG. UFC 3-430-09 – Exterior Mechanical Utility Distribution

HH. UFC 3-600-01 – Fire Protection Engineering for Facilities

II. Unified Facilites Guide Specifications (UFGS)

JJ. Underwriters Laboratories (UL) – All standards appropriate to project scope

KK. Engineering Technical Letters (ETLs)

LL. U.S. Green Building Council (USGBC) – All LEED design and construction reference guides appropriate to project scope

MM. Whole Building Design Guide – www.wbdg.org

NN. Air Force Regulations, Technical Orders and Instructions

OO. Eielson AFB Architectural Compatibility Plan (appendix 1)

PP. Eielson AFB Civil Engineer Design Guide (appendix 2)

QQ. Eielson AFB Foundation Design Guide (appendix 3)

RR. Eielson AFB Roofing Standards (appendix 4)

SS. Eielson AFB Door Hardware Guide (appendix 5)

TT. Eielson AFB Utilidor Design Guide (Rev. 11 Aug 2017) (appendix 6)

UU. Eielson AFB Heating, Ventilation, Air-Conditioning and Refrigeration Design Guide (appendix 7)

VV. Eielson AFB Supplemental Mechanical Design Guide (appendix 7a)

WW. Eielson AFB Mechanical Insulation Guide (appendix 8)

XX. Eielson AFB Fire Alarm Requirements (appendix 9)

YY. U.S. Air Force Communication and Information System Standard (appendix 10)

ZZ. Engineering Technical Letter 02-12 -Communications and Information System Criteria for Air Force Facilities (appendix 10a)

AAA. Eielson AFB Utility Metering Requirements (appendix 11)

BBB. Eielson AFB Survey and Drafting Standards (appendices 12 and 12a)

CCC. Eielson AFB Source Area Location Map, Known Contaminated Soil Sites (appendix 13)

DDD. Real Property Installed Equipment (RPIE) Information and Forms (appendix 14)

EEE. Eielson AFB Fugitive Dust Emissions Plan (appendix 15)

1.05 REFERENCES: All Air Force Manuals, Publications, and Guide Specifications will not necessarily be furnished. The A/E may acquire them from the Defense Printing Service Detachment Office, Standardization Document Order Desk, 700 Robbins Avenue, Philadelphia, PA 19111-5094 or other Federal agencies. The Special Assistance Desk phone number at Defense Printing Service is (215) 697-2664. Many references and standards are available via the following websites: www.wbdg.org and www.afcec.af.mil/library/index.asp. The A/E may review any Air Force Manual or publication available at the Base Civil Engineering offices. The Eielson AFB design guides are attached as appendices to this statement of work.

http://www.wbdg.org/ http://www.wbdg.org/ http://www.afcec.af.mil/library/index.asp

1.06 GOVERNMENT DOCUMENTATION: Because only the A/E can be expected to know exactly which record drawings will be useful for his design, the A/E should expect to spend some time in Eielson's Civil Engineering drawing storage vault locating drawings he/she might need. The A/E should not expect Government personnel to perform a drawing search for him/her. "As-builts", shop drawings, and operation and maintenance manuals that the Government may have are not guaranteed to be either accurate or complete. It shall be the A/E’s responsibility to verify any information or data that is given to them by the Government.

1.07 WARRANTY: The A/E shall bring any questions concerning the design to the attention of the Government during the design phase. The A/E shall verify that the final documents have been field checked to eliminate conflicts and interferences and shall provide interpretation of construction documents to clarify any omissions and/or errors to the CO.

A. DISCREPANCIES: The A/E shall be responsible for the professional quality, technical accuracy, and the coordination of all design, drawing, specification, and other services furnished by the A/E under the resulting contract. The A/E shall, without additional compensation, correct or revise any errors or deficiencies in design, drawings, specifications, and other services in a timely fashion to avoid construction delays.

B. INTERPRETATION: During the construction bidding and the construction periods of the project, the A/E shall be available, at no additional cost to the government, to interpret or clarify his plans and specifications, should questions arise. An appropriate number of hours for this effort may be negotiated with the design contract.

1.08 CONCEPT LIMITATIONS: General information and criteria provided to the A/E shall not prevent the A/E from suggesting or using improved methods and designs with functional or cost-saving advantages.

1.09 GOVERNMENT FURNISHED MATERIALS: The government shall furnish the A/E with the following:

A. A description of the specific requirements of the investigation and design of this project. See Section 4 of this Statement of Work.

B. An estimated construction cost range.

C. Access to existing drawings of facilities as needed to perform design.

D. Eielson AFB specific Division I specifications (to be tailored by the A/E for specific project requirements). These specifications are attached to Section 4 of this Statement of Work.

E. Pertinent Eielson AFB Design Guides (appendices to this Statement of Work).

F. Examples of applicable government forms to be completed by the A/E such as AF Form 66, Waste Disposal/Borrow Pit Coordination Review Form, AF Form 103, etc. These are attached to Section 4 of this Statement of Work.

1.10 ENERGY EFFICIENCY: The A/E shall provide life cycle cost analysis as applicable and to include energy conservation measures and payback. A/E shall provide designs that best help the Air Force meet the greenhouse gas reduction and energy efficiency goals set forth by Executive Orders 13423 and 13514.

END OF SECTION

STATEMENT OF WORK

SECTION 2

A/E INVESTIGATION SERVICES FOR

2.01 SCOPE OF WORK: A/E investigation services shall include: Participation in the Pre-Investigation meeting and submission of meeting minutes, the planning, study, field reconnaissance, materials testing, site survey and investigation, and work required to obtain the engineering information and data necessary for the accomplishment of this contract. The A/E shall determine the condition and type of existing utility services, structures, pavements, and soils involved in the project design. The A/E shall place particular emphasis on making an accurate estimate of the location and quantity of hazardous materials affecting the project design. The A/E shall prepare documents showing existing conditions, conduct fact finding investigations, collect and review project data and records, create alternative design concepts, preliminary estimates of cost and construction timelines, and prepare and present a written investigation report.

2.02 PRE-INVESTIGATION MEETING: The A/E and Government representatives will meet to discuss the objectives and requirements relating to the investigation. The A/E will have the opportunity to interview appropriate government personnel and request any assistance that may be required. Record the proceedings of the meeting, and submit a written summary report (meeting minutes) to the CO.

2.03 COST AND SCHEDULE ESTIMATE: A preliminary construction timeline and cost estimate shall be included with the investigation report. The A/E shall develop initial estimates of construction timelines and submit for each alternative considered. Any minor construction costs (new work as defined by the Air Force) in the project has a limit and therefore must be tracked separately. The A/E shall separate the cost of minor construction work for ease of tracking. If the estimated construction cost differs significantly from the range shown in the Contract, or exceeds the statutory limit (if one exists), or exceeds the Programmed Amount (PA), the A/E shall notify the CO as soon as practical and shall not proceed until advised to do so by the CO.

2.04 INVESTIGATION REPORT: The A/E shall prepare an investigation report detailing the findings of the investigation and submit it to the CO for approval. Included in this report shall be all soil boring logs (if necessary), site plans, photographs, hazardous materials surveys and test results, documents describing existing conditions prepared by the A/E, inspection results, engineering data, cost and construction estimates, product literature and technical data required to support their findings, etc. required to perform the requested engineering services. If applicable to the project, the report shall include recommendations for design and estimated design and construction schedules. After review of the report by the CO, the A/E shall present the report at an investigation review meeting at Eielson AFB. Changes resulting from the investigation review meeting shall be incorporated into the first design submittal.

1. If soil disturbance is necessary, a Sample and Analysis Plan (SAP) shall be submitted to the CO for approval prior to soil disturbance (soil borings for geotechnical analysis, contamination sampling/testing, etc.) in areas that are known to be contaminated. The SAP will have to be approved by Air Force Environmental, ADEC and the CO prior to soil disturbance. SAP approval can be a 60 day process.

2.05 INVESTIGATION REVIEW MEETING: At the meeting the attendees will discuss the investigative report, consider design alternatives, and give technical guidance for proceeding with the design. The A/E shall attend the investigation review meeting at Eielson AFB, take attendance and minutes, and answer review comments. The investigation review meeting shall be scheduled through the CO. The meeting will be attended by the Government’s project engineer, engineering staff, representatives of the reviewing and using agencies, interested parties, and shall be attended by the A/E’s project manager and necessary staff. Reviewers will submit written comments on the design prior to the investigation review meeting. The A/E shall provide responses to the comments at the investigation review meeting.

SECTION 2

A/E INVESTIGATION SERVICES FOR

2.06 DOCUMENTS SUBMITTED: The exact number of documents required for each review submittal, and time frames for their development and review are described in section 4 of this Statement of Work.

2.07 CONTRACTOR’S FURNISHED PRODUCT: The A/E shall provide complete investigation report to the government as specified elsewhere in this statement of work. The investigation report shall be of the highest professional quality and shall provide the basis of as well as options for the design.

SECTION 3

A/E DESIGN SERVICES FOR

3.01 SCOPE OF WORK: The A/E shall perform all services required to prepare and furnish complete construction documents, with addenda and contract modifications as required, for the accomplishment of this contract.

Note: Beyond gaining access onto Eielson Air Force Base, visits to this site will require special escort.

Reasonable notice shall be given to the Project Manager to coordinate escorting to the job site and inform the building’s users.

3.02 DESIGN SERVICES: Design services shall include all aspects of design required to provide a complete and accurate set of project documents to be used for obtaining contract construction services. This includes the following:

A. Familiarization with the scope of the project, general conditions governing the performance of the work, and the conditions under which the project will be constructed.

B. Coordination with base civil engineering and the using agencies to develop functional relationships and detailed requirements.

C. Production of the required design documents.

3.03 STATUTORY DESIGN COST LIMIT: See contract.

3.04 DESIGN DOCUMENTS: The contract drawings to be furnished shall be well prepared, complete, and accomplished in accordance with the best professional practice to show clearly and concisely the type and extent of work to be performed. The drawings shall clearly distinguish new and existing work. The drawings shall be drawn to appropriate scales and dimensioned completely and accurately. Each drawing shall have a graphic scale.

The A/E shall use a standard sheet format and fonts conforming with Eielson’s Drafting Standards. Lettering shall be large enough to ensure legible half-size reduction. Each discipline’s group of drawings shall contain a detailed legend defining all applicable symbols appearing on that discipline’s sheets. The legend shall appear on the first sheet of each group. Standard building material indicators, and symbols for architectural items and for mechanical and electrical equipment shall be used to the greatest extent possible.

A. DESIGN ANALYSIS: The A/E shall prepare a complete and accurate design analysis to support the project design. Each sheet of the design analysis shall be sequentially numbered and shall carry the title of the project, date of analysis, and the designer’s name. The analysis shall be bound and prepared (typed or legibly printed) on 8-1/2”x11” bond paper or standard company form, with 1” left and right margins. The design analysis shall cite specific code references, assumptions, calculation sources, data sources, etc. Calculations and data shall be presented in a neat and logical progression.

The analysis shall include: A brief description of the desired project outcome, anticipated construction schedule, description of existing conditions, site descriptions, existing facility features such as age and type of construction, utilities location and access, photos as necessary or required, electrical-load and lighting-level calculations, structural computations, foundation determinations, plumbing and HVAC calculations, fire hydrant flow tests and fire suppression hydraulic calculations, fire protection features such as: Egress, fire alarm, fire rated construction, life cycle cost analysis, facility energy analyses, computer modeling, etc. A constructability report shall be incorporated into the 95% design analyses (see section 3.08). An updated design analysis shall be submitted at each design / review stage to describe and justify each decision made at that stage. The final design analysis shall present a clear and logical picture of the final design and shall be edited to exclude reference to changes made during the design process.

2. For facilities projects UFC 3-600-01, para 1-4 states a fire protection design analysis is required for all designs and must address the fire protection requirements of the project as required by the UFC. Summarize the fire protection design analysis and submit with the first design submission separate from other disciplines. Where applicable, discuss the following minimum fire protection provisions (include required vs. provided):

a. Building code analysis (i.e., type of construction, height and area limitations, and building separation or exposure protection)

b. Classification of occupancy,

c. Compliance with this document and National Fire Codes,

d. Requirements for fire-rated walls, fire-rated doors, fire dampers with their fire-resistive ratings, smoke compartmentation, smoke barriers,

e. NFPA 101, Life Safety Code,

f. Analysis of automatic sprinkler systems and suppression systems and protected areas, including hydraulic analysis of required water demand,

g. Water supplies, water distribution, location of fire hydrants,

h. Smoke control methods and smoke control systems,

i. Fire alarm system (the type of alarm system and location of the fire alarm equipment),

j. Fire detection system (the type of detection system and location of detectors),

k. Standpipe systems and fire extinguishers,

l. Interior finish ratings,

m. Connection to and description of base fire alarm reporting system,

n. Identify the various occupancies and hazardous areas associated with the facility,

o. Coordination with security and antiterrorism requirements,

p. Fire Department access.

Note: When directed by the cognizant fire protection engineer (FPE), projects with little or no fire protection considerations may not require a fire protection design analysis.

B. BID SCHEDULE: The A/E shall provide a detailed bidding schedule in the format specified by the government.

C. DRAWINGS: The A/E shall prepare and furnish drawings to show existing site conditions, general layout of facilities, and the extent, type, and detailed requirements of the work to be performed. The preferred full scale drawing size for Eielson AFB is ANSI D (22”X34”), but other drawing sizes may be accepted upon prior approval of the CO. Separate drawings shall be prepared to cover all needed phases of architectural, hazmat, civil, structural, mechanical, fire suppression, fire alarms and mass notification systems, electrical, etc. work to be accomplished. The A/E shall provide a detailed schedule of drawings in the format specified by the government for each design project. In addition to hard copy drawings, the A/E shall provide electronic copies of the drawings on CD-ROMs in the Government’s most recent version of AutoCAD (version 2012 or later) and in read-only Adobe Acrobat Reader (.pdf file) format. Actual number of required copies of drawings to be submitted is described in Section 4 of this Statement of Work.

D. SPECIFICATION TECHNICAL PROVISIONS: The A/E shall prepare detailed specifications for each category of work for each building trade to meet government standards for competitive bidding.

Included shall be a list of all government-furnished equipment (GFE). If no GFE is to be used, the specifications shall state no GFE is to be used. Specifications shall be written utilizing industry and government standards. Specifications shall conform to the CSI system with CSI-format page numbers centered at each page bottom. The header of each page shall include the project title and project number on the left-hand side and the section number and section title on the right hand side.

The specification Table of Contents shall indicate in the CSI format which sections are utilized and shall include a listing of the number of pages in each section. Brand name references in specifications shall be avoided and may only be used when no suitable standard is available. Such cases must be justified on a case-by-case basis and be approved by the CO. If a brand name is used without a CO approved sole source justification letter the term “or approved equal” shall be used with the basis of design. Specifications shall be tailored to the project and be clear; concise; free of typographical, grammatical, and spelling errors; etc. Specifications shall be typed on 8-1/2” x 11” bond paper with 1” left and right margins. In addition, the complete specifications shall be submitted on a CD-ROM, and in a form compatible with the Government’s most recent version of Microsoft Word (2010 or later). Actual number of required copies is described in Section 4 of this Statement of Work.

E. COST ESTIMATE: The A/E shall prepare a detailed construction cost estimate. Estimates shall be broken down into line items by individual task and grouped into major construction categories such as architectural, hazardous material abatement, civil, structural, mechanical, fire protection, electrical, contractor mobilization(s), general contractor requirements, etc. showing labor (man-hours), material costs and equipment costs. Cost estimate shall be marked “FOR OFFICIAL USE ONLY”. Cost estimate shall be prepared using accurate data reflecting construction costs in the Fairbanks, Alaska area. The estimate shall also reflect accurate costs associated with the particular requirements of constructing on Eielson AFB. The cost estimate shall be prepared assuming construction beginning in Summer 2018, continuing through Winter 2019 (as most of this work can be performed inside the existing building, construction can continue in the winter). Also include an “estimating contingency” line item amount appropriately sized per the level of design, with no estimating contingency costs included in the 95% and 100% submittals. If the construction cost estimate will exceed the amount programmed by the Government, the A/E shall notify the CO as soon as that determination is made.

If applicable, the cost estimate shall be broken down into “minor construction” and/or “repair and maintenance”. The final cost estimate forms shall be signed as official by the A/E. In addition to the hard copy, the final cost estimate shall be submitted on CD-ROM in the Government’s most recent version of Microsoft Excel (2010 or later). Actual number of copies is described in Section 4 of this Statement of Work.

3.05 DESIGN REVIEW: Design reviews shall normally be held at the 35% and 95% design stages. After each review, the A/E shall not proceed to the next design stage until given Notice to Proceed (NTP) in writing to do so by the CO. Each review will take up to two (2) to three (3) weeks (as outlined in Section 4.06), or as arranged/modified during the negotiations of the contract. The A/E shall allow for a total of six (6) to ten (10) weeks for government design review on each project. Reviewers will submit written comments on the design prior to each review meeting. The A/E shall provide responses to the comments at the review meetings.

A. DESIGN REVIEW MEETING ATTENDANCE: The A/E shall attend design review meetings at Eielson AFB, take attendance and minutes, and answer review comments. The review meetings shall be scheduled through the CO. The review meetings will be attended by the Government’s project engineer, engineering staff, representatives of the reviewing and using agencies, interested parties, and shall be attended by the A/E’s project manager and necessary staff. Reviewers will submit written comments on the design that will be provided to the A/E for response.

B. 35% REVIEW: The 35% design package shall be submitted to the CO for approval. Included shall be a preliminary design analysis with basic computations and selection of material types for construction, outline specifications, a Waste Disposal/Borrow Pit Worksheet, preliminary drawings showing planned layouts and indicating layout and content of final drawings, preliminary cost estimate, preliminary construction schedule, and the A/E shall also submit the approved investigation review meeting minutes to include investigation review comments and A/E’s response to those comments.

C. 95% REVIEW: The 95% design package, which should be the A/E’s final design package, shall be submitted to the CO for final government review and acceptance. Included shall be the final design analysis, drawings, drawing schedule, specifications, calculations, material selection types, bid schedule, AF Form 66, cost estimate, final estimate of required construction schedule, completed project Waste Disposal/Borrow Pit Plan, and the approved 35% design review meeting minutes to include the 35% comments and responses. The A/E shall have performed and completed Quality Assurance reviews of the design, and thoroughly proofread the specifications.

D. 100% PACKAGE: The 100% package shall be the 95% package with those changes necessitated by the 35% design review. Included shall be the 100% drawings, drawing schedule, AF Form 66, synopsis of work, specifications, design analysis (including calculations, recommended material selections, constructability report), bid schedule, cost estimate, and the approved 95% design review meeting minutes to include the 35% comments and responses. The A/E shall have performed and completed Quality Assurance reviews of the design, and thoroughly proofread the specifications.

3.06 DOCUMENTS SUBMITTED: The exact number of documents required for each review submittal, and time frames (though subject to negotiation) for their development and review is described in section 4 of this Statement of Work. All of the architectural and engineering design, design analysis, specifications, and drawings shall be developed into a uniform level for each review submittal. All review plans and specifications shall be boldly marked on each page “FOR ENGINEERING REVIEW ONLY, ___% REVIEW, NOT FOR CONSTRUCTION”.

The cover sheet of each document shall be boldly marked with the date submitted. Document packages shall include:

A. MINUTES AND REVIEW COMMENTS: The A/E shall submit minutes and the annotated review comments to the CO for written approval, within three (3) working days following each review meeting.

B. REVIEW DOCUMENTS: The A/E shall submit the required number of design packages for review to the CO at each review stage. See 3.04, 3.05 and Section 4 for specific requirements.

C. 100% SUBMITTAL: The A/E shall submit the required number of the 100% design documents to the CO as described in Section 4 of this Statement of Work and meeting the requirements in 3.04, 3.05 and Section 4 of this Statement of Work. Files shall be delivered and labeled clearly with typed project information, to include date, and shall be accompanied by a typed index. Each drawing file shall be made to stand-alone by binding all X-REFs. Include all special font files used, and only use standard AutoCAD font files. Change all menus to standard AutoCAD prior to delivery. Include all *.ctb (plot configuration) files. If *.ctb files are not used, include list of pen weights.

3.07 CONTRACTOR’S FURNISHED PRODUCT: The A/E shall provide complete project designs to the government as specified elsewhere in this statement of work. The A/E shall provide any product literature and technical data required to support the design. Designs shall be of the highest professional quality and shall be certified by a registered architect, civil engineer, structural engineer, mechanical engineer, fire protection engineer, electrical engineer, or land surveyor, as appropriate. Each final plan sheet shall bear the seal of a Registered Professional Engineer or Architect.

3.08 CONSTRUCTABILITY REVIEW: A review of the design for constructability shall be made by the A/E prior to the submittal of the 95% documents. The A/E shall make a site visit during the 95% design phase to determine whether the plans accurately and completely represent existing conditions and to verify that the construction can proceed as designed. The constructability review report shall be incorporated into the 95% design analysis.

3.09 DD FORM 1354, TRANSFER AND ACCEPTANCE OF MILITARY REAL PROPERTY: Prepare a draft DD Form 1354. On the form, identify all items of new construction and associated values. Identify work classified as repair or maintenance and its total aggregate value in the “remarks” section of the form. Coordinate directly with Eielson’s Real Property office to ensure proper completion of the form. Include the completed form as part of the 95% and 100% design submittals.

SECTION 4

SPECIFIC REQUIREMENTS FOR INVESTIGATION AND DESIGN OF

4.01. GENERAL:

A. The Architect-Engineer (A/E) shall perform the services as described in the previous Sections of this Statement of Work and as described below:

B. The Air Force project engineer for this project is Lt Brett Brunner. Lt Brunner can be contacted in the

Eielson AFB Contract Engineering Flight office in bldg. 2258 (2310 Central Ave.), at 377-1122, or brett.brunner.1@us.af.mil to discuss any questions concerning the project requirements.

C. Besides the design and construction criteria listed in Section 1.04 this design effort shall include NFPA

101 and 409; ETL 99-4 Fire Protection Engineering Criteria – Emergency Lighting and Marking of Exits, UFC 3-600-01 Fire Protection Engineering for Facilities; Air Force Instruction (AFI) 32-10141 Planning and Programming Fire Safety Deficiency Correction Projects; and other pertinent industry standards.

Ensure repaired and modified systems will meet applicable State Department of Environmental Conservation and EPA requirements.

4.02. BACKGROUND: Eielson AFB was chosen as the preferred alternative for the F-35A mission beddown.

Utilidor systems are already planned to be upgraded in size and standards to service the incoming two F-35 squadrons due to increased capacity of building utilities. However, the existing companion project (FTQW180111) does not include upgrading lateral systems at the above-mentioned locations. During severe arctic winters, facilities which lose heating for even short periods may freeze up in less than four (4) hours.

Eielson’s utilidors dependably distribute steam and other essential utilities to facilities throughout the installation and will do so for all new F-35 facilities. The subject project will provide heat to the existing facilities (B6209, B3416 through 3420 and between MH 526 and MH 529) by integrally linking to its companion project via the laterals. Without the subject project these existing facilities will not have a connection to the newly upgraded mainlines that will be provided by the companion project. Said upgrades would ultimately aid in the success of the new F-35A program at Eielson Air Force Base.

4.03. SCOPE OF DESIGN PROJECT: The work required under this contract includes investigation and design services necessary to develop construction documents for a project to accomplish the work described below.

Work included in the design is expected to include the following items: selection of equipment, and production of a complete set of documentation, to include specifications, drawings, etc., necessary for the Government to advertise and award a construction contract for the work. The design requirements shall include the following major items of construction which shall result in utilidor patch and repair, up-to-code mechanical piping, piping supports, sump pumps, waterproofing, insulation, lighting, and electrical/communication systems. The facility upgrades/renovations will be designed as permanent construction in accordance with the DoD Unified Facilities Criteria (UFC) 3-430-09 (Exterior Mechanical Utility Distribution), Eielson Air Force Base Design Guidelines – Utilidors, and other applicable DoD, Air Force, and base standards. In addition, local materials and/or construction techniques shall be used, if they are cost effective.

A. Investigation and design of proper disposal of contaminated soils along planned utilidor/piping routes.

B. Investigation and design of disposal of piping cut and abandoned in place.

C. Investigation and design of utilidor patch and repair where necessary from manhole to end tie points.

D. Investigation and design of piping replacement. Replacement piping shall be sized the same as existing.

Replacement to be from connection at MILCON companion project to facility service connections at the following locations (NOTE: MH = Manhole; all footages are approximate, to be verified by the A-E):

1. MH 523

a. To B3417:

i. 3” Steam line; ~55 LF

ii. 2” Condensate line; ~55 LF

2. MH 524

a. To B3419:

i. 2” Steam line; ~55 LF

ii. 1” Condensate line; ~55 LF

b. To B3420:

i. 2” Steam line; ~55 LF

ii. 1” Condensate line; ~55 LF

iii. 2” Water line; ~55 LF

3. MH 524-1

a. 4” gravity Sanitary Sewer line from B3420 to lift station; ~55 LF

b. 2” forced main from lift station to main tie point at MH 525-1; ~235 LF

4. MH 525/526

a. To B6209:

i. 2” Steam line; ~370 LF

ii. 1-1/4” Condensate line; ~370 LF

5. MH 528-1

a. To B3446:

i. 4” Steam line; ~50 LF

ii. 2” Condensate line; ~50 LF

iii. 8” Water line; ~50 LF

iv. 6” Sanitary Sewer; ~50 LF

E. Investigation and design of pipe support replacement within utilidors.

F. Investigation and design of waterproofing and piping insulation.

G. Investigation of lighting, electrical/communications systems, and sump pump replacement.

1. Attention to displacement of electrical panels; To be located outside of the manholes.

2. Attention to communications cables; To be lifted from lateral floors and placed into proper rack system.

H. Investigation and design of ensuring that the existing system will withstand required live load, dead load, wind and seismic activity (high seismic designated area – Seismic Design Category D designation), and be resistant to collapse; This shall be left to the A/E firm to ultimately confirm.

I. WASTE DISPOSAL/BORROW PIT PLAN: The design shall include a project specific Waste Disposal/Borrow Pit section. The A/E shall complete the estimated quantities of wastes to be generated and borrow materials required on the Worksheet during the 35% design phase. The Eielson AFB Natural Resource Manager will then produce a project specific Waste Disposal/Borrow Pit Plan section to be incorporated into the specifications at the 95% design phase. The Waste Disposal/Borrow Pit Worksheet is an attachment to Specification 01030.

J. Assume the presence of asbestos-containing materials in existing utilidor laterals per EAFB Insulation Shop.

K. Design documents shall require a Construction Warranty – one year on all new work and longer warranty where it is industry standard.

L. The identification and analyses of alternatives shall include scope descriptions, the costs and other associated impacts of each alternative.

M. The A/E is expected to include drawings and photographs with the body of each submittal as necessary to adequately describe the work involved. Drawings associated with each submittal shall be of a sufficient size so that details and notes are easily readable. Drawings 11"x17" or smaller shall be bound with the report.

4.04. SCOPE OF WORK: The work includes the following: Attending pre-investigation meeting; investigating site conditions, options, etc.; collecting and reviewing project data and records; developing design concepts and cost estimates; submitting an investigation report; attending review meetings; making the review revisions requested by the Government; submitting intermediate design documents; and producing a complete design based on the requirements specified above and based on comments received during the Investigation, 35% and 95% design review meetings.

4.05. TASKS:

A. The investigation and design shall be divided into four tasks. The Contracting Officer will issue a Notice to Proceed for each task. The Government shall neither approve payment for a task nor issue Notice to Proceed for the subsequent task until all work under the task is complete and the A/E has provided all of the listed Contract Deliverable Items applicable to the task (except draft meeting minutes which may not yet be complete).

B. Pre-investigation and review meetings shall be scheduled by the Contracting Officer and be held at

Eielson AFB. They shall be attended by the Government's Project Engineer, engineering staff, representatives of the reviewing agencies, invited interested parties, and the A/E's project manager and necessary staff. Reviewers will submit written comments on the investigation and design. Comments will be provided to the A/E for response. The A/E may make a presentation at each meeting. The A/E shall record the proceedings of each meeting and submit a written summary report (minutes) of those proceedings to the Contracting Officer for written approval. Draft minutes for each meeting, including the responses to each reviewer's comments shall be submitted to the Contracting Officer within three (3) working days following each meeting.

C. All contract deliverable items for each task (except draft meeting minutes) shall be submitted to the

Contracting Officer at the same time. Approval from the Contracting Officer shall be obtained prior to the submission of contract deliverable items separately.

D. TASK I: Task I includes attending the Pre-Investigation Meeting and submitting draft and final minutes of the meeting; investigating the project site and applicable existing documents; interviewing appropriate facility users and maintenance personnel; investigating options; investigating design concepts; producing the required Investigation Report; submitting these documents to the Contracting Officer for review;

attending the Investigation Review Meeting; and submitting draft meeting minutes of the Investigation review meeting to the Contracting Officer.

1. Pre-Investigation Meeting: The A/E and Government representatives will meet to discuss the objectives and requirements relating to the investigation. The A/E will have the opportunity to interview appropriate government personnel. The A/E shall record the proceedings of the meeting, and submit a draft meeting minutes to the Contracting Officer within 3 working days for approval.

2. Data Acquisition and Field Investigation: The A/E shall complete the necessary investigative field work and submit an investigation report to the Contracting Officer. The report produced shall include discussions of all aspects of the work required under the various options investigated -- identify each item of work and discuss any potential difficulties, alternatives to proposed work items, recommendations, construction cost estimate for each concept presented, etc.

3. Cost Estimate in the Investigation Report: The A/E shall prepare investigation cost estimates for the project with a sufficiently large contingency (30%) to ensure that costs do not increase as design proceeds. The cost estimates shall be in both hard copy and electronic format. Electronic format shall be in Excel.

4. Investigation Review Meeting: The meeting for discussing the investigative report will be scheduled by the Contracting Officer following receipt of the Investigation submittal, and will be held at Eielson AFB.

The meeting will be attended by the Government's Project Engineer, engineering staff, representatives of the reviewing agencies, invited interested parties, and the A/E's project manager and necessary staff.

Reviewers will provide the A/E with written review comments regarding his report for his response and action. The A/E may make a presentation at the meeting. The A/E shall record the proceedings of the meeting and submit draft minutes to the Contracting Officer for written approval. The draft minutes shall include the responses to each reviewer's comments and shall be submitted within three (3) working days following the meeting.

5. Contract Deliverable Items: The following items are deliverable as part of Task I:

a. The Draft Pre-Investigation Meeting minutes shall be submitted to the Contracting Officer by email within three (3) working days after the Pre-Investigation meeting. Corrections to the meeting minutes may be required by the Government.

b. Three (3) hard copies of the investigation report. This report shall include alternative design concepts, analysis, recommendations, construction cost estimates, and the approved Pre- Investigation Meeting minutes and shall meet requirements specified in Section 2 of this Statement of Work. These requirements shall be submitted to the Contracting Officer for review and for presentation / discussion at the Investigation Review Meeting.

(1) If the A/E firm determines during the course of investigation that soil samples are required, the A/E shall submit an SAP prior to geotech work (as described in 2.04 A. of this statement of work) because the aforementioned pipe routings are sitting on known contaminated soil sites.

Though their SAP must be approved by 354 CES Environmental and ADEC the A/E shall assume testing for GRO, DRO, RRO,VOCs (including BTEX), SVOCs, PAHs, TCLP RCRA metals, and TCLP benzene will be required before disposal of soil samples. Sampling and analysis of soils shall be at no additional cost to the Government.

(2) The A/E shall properly dispose of geotech soil cuttings at an approved off-base facility at no additional cost to the Government.

(3) The A/E shall utilize the results of these soil samples and other data gathered / provided by the Government in development of the design pertaining to construction in the contaminated area.

c. Digital: One (1) copy of the entire investigation report on CD; Plus online submittal via AMRDEC.

d. The draft investigation review meeting minutes shall be submitted to the Contracting Officer by email within three working days of the investigation review meeting. Corrections to the meeting minutes may be required by the Government.

E. TASK II: Task II includes producing the required preliminary (35%) design documents; submitting the required documents to the Contracting Officer for review; attending the 35% Review Meeting; and submitting draft minutes of the 35% design review meeting to the Contracting Officer for review.

1. Contract Deliverable Items: The following items are deliverable as part of Task II:

a. Three (3) paper copies each of the required 35% design documents -- drawings, outline specifications (including the waste disposal/borrow pit worksheet), cost estimate, design analysis, and approved/final investigation review meeting minutes. All deliverables shall meet requirements of Section 3 of this Statement of Work.

(1) Drawings may be half-size, but only if all details are legible.

(2) The preliminary cost estimate shall have a sufficiently large contingency (15-25%) to ensure that costs do not increase as design proceeds. The cost estimate shall be in Microsoft Excel format.

b. Digital: One (1) copy of the entire 35% documents on CD; Plus online submittal via AMRDEC.

c. The draft 35% design review meeting minutes shall be submitted by email within three (3) working days after the 35% design review meeting. Corrections to the meeting minutes may be required by the Government.

2. 35% Design Review Meeting: The meeting for discussing the 35% design shall be held following receipt of the 35% design submittal.

F. TASK III: Task III includes producing 95% design documents; incorporating changes requested in approved review comments; submitting the required documents to the Contracting Officer for review;

discussing these documents at the 95% design review meeting; and submitting draft minutes of the 95% design review meeting to the Contracting Officer.

1. Contract Deliverable Items: The following items are deliverable as part of Task IV:

a. Three (3) paper copies each of the required 95% design documents -- drawings, complete specifications, cost estimate, design analysis, completed AF Form 66, Draft DD Form 1354 and approved/final 35% review meeting minutes, including all comments and responses.

(1) Drawings may be ½-size, but only if all details are easily legible.

(2) The waste disposal/borrow pit plan shall be in Microsoft Word format.

(3) The 95% design cost estimate provided by the A/E shall have zero contingency. The cost estimate shall be in Microsoft Excel format.

b. Digital: One (1) copy of the entire 95% documents on CD; Plus online submittal via AMRDEC.

c. The draft 95% design review meeting minutes shall be submitted by email within three (3) working days after the 95% design review meeting. Corrections to the meeting minutes may be required by the Government.

2. 95% Design Review Meeting: The 95% design review meeting will discuss the 95% design and shall be scheduled following receipt of the 95% design submittals.

G. TASK IV: Produce final (100%) design documents as defined in Section 3 of this Statement of Work and as described below:

1. Final (100%) Documents: The A/E shall incorporate into the 100% project documents the revisions requested in the approved 95% design review comments. Each plan sheet shall bear the seal of a Registered Professional Engineer. Note: Per UFC 3-600-01, para 1-4.1 the project Fire Protection Engineer (FPE) must review the 100% design submission of plans and specifications and certify in writing that the design is in compliance with this UFC and all applicable criteria. This certification letter must be submitted with the 100% submission.

2. Contract Deliverable Items: The following items are deliverable as part of Task V:

a. Five (5) half size paper copies of the 100% drawings.

b. Five (5) paper copies of the 100% specifications, the 100% design analysis, the 100% construction cost estimate, the final AF Form 66, Draft DD Form 1354 and the approved/final 35% and 95% design review meeting minutes. The cost estimate provided by the A/E shall have zero contingency.

The cost estimate shall be in Microsoft Excel format.

c. Digital: The A/E shall submit one (1) CD-ROM, and also online via AMRDEC. Digital submittals shall contain the complete project specifications, drawings, AF Form 66, final design analysis, the final construction cost estimate, and the approved/final 35% review meeting minutes. The project specifications, review meeting minutes, design analysis and Draft DD Form 1354 shall be delivered in Microsoft Word format. The AF Form 66 and construction cost estimate shall be delivered in Microsoft Excel format. The project drawings shall be delivered as AutoCAD files and in PDF format. AutoCAD drawings shall be developed to be plotted at desired scale on ANSI D (22”x34”) paper when scale of “1:1” is selected during the plotting function. If specific plot assignment files or fonts were used in the creation of the AutoCAD drawings these files shall be included on the CDs.

NOTE: Specifications shall be bound and shall be printed on double-sided 8-1/2 x 11 bond paper.

Design analyses, cost estimates, and AF Form 66 shall be printed on 8-1/2 x 11 bond paper and shall be bound. All pages shall be numbered consecutively. The design analyses, cost estimates, and AF Form 66 may be included in the specifications binder during the earlier submittals, but the specifications shall be bound separately at 100%. Provide all plot style files, font files and x-refs utilized with the drawing files. All x-refs shall be bound to the appropriate drawing files.

4.06. SCHEDULE

A. Pre-Investigation Meeting – within 14 calendar days after Notice to Proceed

B. Investigation period – 14 calendar days (starting immediately after the pre-investigation meeting)

C. Investigation review period – 14 calendar days

D. 35% design period – 14 calendar days

E. 35% review period – 14 calendar days

F. 95% design period – 21 calendar days

G. 95% review period – 14 calendar days

J. 100% document preparation – 15 calendar days

4.07 ATTACHMENTS:

A. Eielson AFB Division I Specifications…