RFP SAM - AFCCC Mixed Reality LIVE Simulation_Updated.pdf

FA330025R1515 – AFCCC Mixed Reality Live Simulation

REQUEST FOR PROPOSAL – TOTAL SMALL BUSINESS SET-ASIDE

(THIS IS NOT AN ORDER)

Solicitation Number #: FA330025R1515 Date issued: 14 Nov 2024

Issued by: 42nd Contracting Squadron Delivery: FOB Destination 50 LeMay Plaza, South Questions Due Date: 18 Nov 2024 Maxwell AFB, AL 36112-6334 12:00 PM CST Offeror Due Date: 4 Dec 2024

12:00 PM CST

Primary POC: Mr. Brian D. Thornton Alt POC: Mrs. Kimberly Knott Phone: 334-953-6497 Phone: 334-953-8552 Email: brian.thornton.15@us.af.mil Email: kimberly.knott.1@us.af.mil

GENERAL INFORMATION

The 42nd Contracting Squadron, 50 LeMay Plaza, Bldg. 804, Maxwell AFB, AL has a requirement to purchase brand name Mixed Reality Live Simulation for the LeMay Center. PROPOSALS FROM LARGE BUSINESSES WILL NOT BE CONSIDERED. This official announcement constitutes the only solicitation; proposals will be requested, and a written solicitation will not be issued. This solicitation is full-and-open for SMALL BUSINESSES and ONLY proposals from SMALL BUSINESSES will be accepted. All proposals must be emailed, no fax or hard copy proposals will be accepted. If you have issues transmitting your proposal, please email the above and a DoD SAFE link will be sent to you or you can use the website at https://safe.apps.mil/ to submit your proposal.

A Firm Fixed Priced Award will be made in accordance with the following:

NAICS Code: 611430; Size Standard: $15,000,000.00

SCHEDULE OF SUPPLIES/SERVICES:

CLIN Line Item Description Quantity Price Total Price 0001 Virtual Avatar Lab Provide mixed reality live simulation execution 132 ea $ $

0002 Scenario Design - New 2 ea $ $

0003 Scenario Design – Modify 2 ea $ $

0004 Training sessions for AFCCC Faculty as experiential expediters for execution of the mixed reality live simulations

4 ea $ $

ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (SEP

2023)

(b) Paragraph 52.212-1(c), Period for Acceptance of Offers, is tailored as follows: “The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers. Offerors may specify a longer acceptance period than the Government’s minimum requirement.” Request for Proposals or modification of proposals received after the exact time specified for receipt of offers will be considered late and handled in accordance with FAR 52.212-1(f). Multiple offers will not be accepted under this Request for Proposals, nor will multiple awards be considered.

(c) The following is inserted as new paragraph (m) of the provision:

(m) PROPOSAL PREPARATION INSTRUCTIONS:

A. To ensure timely and equitable evaluation of proposals, offerors must comply with all instructions contained herein. Failure to do so may result in an offer being determined non-responsive and ineligible for award. Proposals must be complete, self-sufficient, and respond directly to the requirements of this RFP. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

1. To be eligible to receive an award resulting from this RFP, contractors MUST BE REGISTERED and ACTIVE in the DoD Systems for Award Management (SAM) database at time of proposal submission, no exceptions. Contractors not registered in SAM, your proposal will not be evaluated. To register, please visit http://www.sam.gov or call 1-866-606-8220.

2. Interested parties capable of providing the requirement must submit a written proposal to include discount terms, tax identification number, cage code, and UEI.

3. Responses to this notice shall be provided in writing via e-mail to the Contract Specialist, Mr. Brian D. Thornton, (334) 953-6497, brian.thornton.15@us.af.mil and the Contracting Officer, Kimberly Knott,

(334) 953-8552, kimberly.knott.1@us.af.mil. All responses shall be received by 12:00 PM CDT on 4 Dec 2024. Email is the preferred method of contact. Upon receipt of your proposal, the Government will confirm receipt within 24 hours. If a confirmation has not been received within 24 hours, please contact the Contract Specialist and the Contracting Officer identified in this notice.

B. OFFEROR’S PROPOSAL PACKAGE SHALL INCLUDE THE FOLLOWING:

1. Factor 1: Technical Solution

2. Factor 2: Past Performance

3. Factor 3: Price

C. PROPOSAL CONTENTS:

PART I – TECHNICAL SOLUTION: The offeror shall provide a detailed technical solution outlining their approach to meeting the requirements identified in the attached Performance Work Statement (PWS) paragraph 2.0 & 3.0. The technical solution shall include a detailed plan of execution which will fulfill the all of the requirements, a list of any required equipment items, to include description, manufacturer, and part numbers. The written Technical Solution shall be clear, concise, and include all the information required by this provision in sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their capabilities, work processes, facilities, and experience and will base its evaluation on the information presented in the offeror’s technical proposal.

Contractor must be able to fulfil requirement and submit proof of capabilities to the following:

SUBFACTOR 1: IAW PWS para 2.0

a. Provide access to a VAL simulation, with the ability to execute multiple simulations concurrently.

b. Provide a Simulation Specialist to execute the VAL simulation.

c. Provide consultation to support AFCCC for management of the VAL simulation.

d. Have the ability to execute VAL via distance learning medium.

e. Provide scenario development for AFCCC’s competency-based lessons.

SUBFACTOR 2: IAW PWS para 3.0

a. Provide Mixed Reality LIVE Simulations that will be supported by real-time human actors behind the avatar. (para 3.1)

b. Provide Scenario and Environment Design, with ability to expedite scenarios accompanied with a 36-hour turn-around time. (para 3.2)

c. Ability to provide schedule management IAW para 3.3

d. Provide Immersive Learning Specialist (ILS) IAW para 3.4

i. ILS must have experience and ability to provide sentiment analysis

ii. ILS must have experience working with Air Force & Space Force culture, specific terminology, acronyms, and jargon

PART II – PAST PERFORMANCE: The offeror must provide evidence of at least one (1) but no more than three (3) past performance reports within the past 3 years that is relevant to this requirement. The Government will evaluate the quality of the offeror’s past performance by analyzing past performance reports received and other past performance information data independently obtained from Government and/or commercial sources which may include, but not limited to: Contractor Performance Assessment Reporting System (CPARS), the Past Performance Information Retrieval System (PPIRS); Federal Awardee Performance and Integrity Information System (FAPIIS); or other databases.

PART III – PRICE: The offeror must submit proposed unit and extended prices in SCHEDULE OF SUPPLIES/SERVICES (see above) of the synopsis/solicitation for CLIN 0001 through CLIN 0004. The price factor will be evaluated for reasonableness. The offeror must submit a dated proposal with unit prices and extended (total) prices in response to this solicitation. Prices must be rounded to the second decimal (penny).

ADDENDUM TO 52.212-2, EVALUATION – COMMERCIAL ITEMS (NOV 2021)

The following is inserted as new paragraph (d) of the provision:

(d) BASIS FOR CONTRACT AWARD

This is a competitive 100% Small Business Set-Aside firm-fixed price best value acquisition conducted in accordance with Federal Acquisition Regulation (FAR) Parts 12 and 15 in which competing offerors’ combined past performance information and technical acceptability will be approximately equal to price.

By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. All technically acceptable offers will be treated equally except for their prices and performance records. Any proposal with an unacceptable Technical rating will not receive further evaluation. Failure to meet a requirement will result in an offer being determined unacceptable.

The Government reserves the right to award a contract to other than the lowest Total Evaluated Price (TEP), if the difference in the Past Performance Confidence Rating of another offeror justifies the higher price premium. In that event, the Source Selection Authority will make an integrated assessment best value award decision using the TEP and the Past Performance Confidence Rating. The evaluation process will include the following:

Factor 1 – Technical Evaluation

Factor 2 – Past Performance

Factor 3 – Price

All proposals will be ranked by total evaluated price (TEP). The Government shall then evaluate proposals for technical acceptability and past performance in order of their price rankings, lowest to highest. Evaluations will cease once a technically acceptable and a “Substantial Confidence” performance confidence assessment rating is identified, or all offerors have been evaluated (whichever occurs first). If the technical factor is rated Unacceptable, the overall rating is Unacceptable and the proposal will not be evaluated further. The Contracting Officer (CO) will then make a best value award decision which will include the offeror with a Substantial Confidence performance assessment rating (if found) and all technically acceptable offers with TEPs lower than the TEP of the offeror with the Substantial Confidence performance assessment rating. For example: five technically acceptable offers are received; the offerors with the first and second lowest TEP offers have performance assessment ratings less than Substantial Confidence, but the offeror with the third lowest TEP has a performance assessment rating of Substantial Confidence. The CO would make a best value award decision among those three offerors.

Factor 1 – Technical Evaluation. The Government will evaluate technical proposals on a pass/fail basis and assign an Acceptable or Unacceptable rating as described in Table 1 below. Proposals will be evaluated for technical acceptability. A rating of unacceptable in one or more technical subfactor will constitute an overall rating of Unacceptable for the technical evaluation. The offeror’s proposal shall, at a minimum, address each of the subfactors outlined below as they apply to the Performance Work Statement (PWS), in Attachment 1. The subfactors is met when the offeror shall provide evidence or demonstrates that they can complete all work stated in the PWS, and outlined in Proposal Preparation Instructions, PART 1-Technical Solution and subfactors. The evidence could be previous contracts with accompanying Statement of Work or Performance Work Statement, company website showing where the requested technical solution has been implemented, or any other means that will validate such evidence.

Simply rephrasing or restating the Government’s Technical Solution or requirements will not be accepted and will be given an Unacceptable rating. The Government will analyze the offeror’s Technical Proposal and will assign a rating of Acceptable or Unacceptable as described below in Table 1.

Table 1. Technical Acceptability Ratings, Defined

Rating Definition Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

Factor 2 – Past Performance. The offeror shall provide evidence of least (1) one but no more than (3) three past performance reports within the past 3 years that is relevant to this requirement. The Government will evaluate the quality of the offeror’s past performance by analyzing past performance reports received and other past performance information data independently obtained from Government and/or commercial sources which may include, but not limited to: Contractor Performance Assessment Reporting System (CPARS), the Past Performance Information Retrieval System (PPIRS); Federal Awardee Performance and Integrity Information System (FAPIIS); or other databases.

Performance Confidence Assessment. The purpose of the past performance evaluation is to assess the degree of confidence the Government has in the offeror’s ability to meet the solicitation requirements based on the offeror’s demonstrated record of performance. The Government will combine the recency, relevancy and performance evaluations of all of the efforts considered for the offeror to assign a Performance Confidence Assessment of Substantial Confidence, Satisfactory Confidence, Neutral Confidence, Limited Confidence or No Confidence as described below in Table 2.

Table 2. Past Performance Confidence Assessment Ratings

Rating Description

Substantial Confidence

Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the offeror’s recent/relevant performance record, the Government has an expectation that the offeror will successfully perform the required effort.

Neutral Confidence

No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can reasonably be assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence

Based on the offeror’s recent and relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent and relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

Factor 3 - Price. The Government shall conduct a price evaluation of all offers. The Government will evaluate an offer by adding the total price for all CLINs. The Government may use various price analysis techniques and procedures to ensure a fair and reasonable price. Evaluation of prices will determine if they are compatible with the scope of the effort, are not unbalanced and are neither excessive nor insufficient for the effort to be accomplished. It is expected that the competitive nature of this acquisition will drive price reasonableness and fairness; however, the Government reserves the right, if it deems appropriate, to make these determinations by means of one or more price analysis techniques.

CONTRACT TERMS AND CONDITIONS:

See FAR and DFARS Provisions and Clauses on the attachment.

5352.201-9101 OMBUDSMAN JUL 2023

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Primary: Mr. David E. Jones, Deputy Director of Contracting, AFICC/KT, Telephone Numbers: (210) 652-1722 (DSN: 487-1722); or Alternate: Mr. Todd S. Joyner, Chief, Clearance & Program Support Division, Telephone Number: (210) 652-7075 (DSN: 487-7075). Address: 2035 First Street West, JBSA Randolph TX 78150-4304. E-mail Addresses: david.jones.3@us.af.mil and todd.joyner@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/ DRU/HQ AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

ATTACHMENTS (2):

1. PWS – AFCCC Mixed Reality LIVE Simulation.pdf

2. Provisions and Clauses – AFCCC Mixed Reality LIVE Simulation.pdf