Cadets in Jets - PWS FY25-3.docx

Cadets in Jets – PWS; 12 Nov 2024

PERFORMANCE WORK STATEMENT (PWS)

FOR

AIR FORCE RESERVE OFFICER TRAINING CORPS (AFROTC)

“Cadets in Jets” Program

Date: November 12, 2024

1.0 GENERAL

This is a non-personal services contract to purchase incentive orientation flights, in high performance turboprop aircraft, for Air Force Reserve Officer Training Corps (AFROTC) cadets. The intent of the program is to give cadets one hour of flying time and emulate the experience of military flying, including formation and aerobatics.

2.0 BACKGROUND AND OBJECTIVES

AFROTC is a subordinate command of the Air University (AU) within the Air Education and Training Command (AETC). It is one of three primary commissioning sources for officers in the United States Air Force (USAF). This effort is an AF-wide initiative supporting the Chief of Staff of the Air Forces’ (CSAF) priority to educate and inspire cadets for the rated career fields. The goal of this initiative is to address the nationwide pilot shortage by incentivizing and motivating cadets with a flight experience in high-performance aircraft. Comment by STAMPHER, MATTHEW J Lt Col USAF AETC AFROTC/Det 027/CC: update

3.0 PERIOD OF PERFORMANCE

The primary period of performance (PoP) shall be during the Air Force ROTC summer camp period typically from the last week of May through the first two weeks of August which commences annually.

Additional performance periods may be tasked as needed throughout the year through bilateral modification with the similar terms and conditions:

Base Year: 1 May 2025 to 30 April 2026 Option Year 1: 1 May 2026 to 30 April 2027 Option Year 2: 1 May 2027 to 30 April 2028 Option Year 3: 1 May 2028 to 30 April 2029 Option Year 4: 1 May 2029 to 30 April 2030

4.0 PLACE OF PERFORMANCE

All operations in support of this contract will be completed at Maxwell AFB AL (KMXF) each period of performance.

In the event sorties are required for locations other than Maxwell or its alternates, a site specific PWS will be produced.

5.0 DESCRIPTION OF SERVICE TO BE PROVIDED

The contractor shall provide orientation flights for Air Force ROTC (AFROTC) cadets who are selected by the Government. Active-duty personnel or DAF civilians may also fly with the contractor as an incentive flight or as a safety observer. Regardless of the type of passenger, for the purposes of this document all flights with DAF passengers count towards the performance of the contract.

5.1 The contractor shall provide all aircraft, pilots, and administrative support to sustain continuous orientation flight operations out of Maxwell, Air Force Base. If Maxwell Air Force Base has an airfield closure, sorties may be flown out of KMGM (Montgomery Regional) or 1A9 (Prattville Airport) and cadets will be transported to those locations.

5.1.1 The base number of sorites required is 500 annually. Depending upon available funding, the Air Force reserves the right to increase the base sortie amount in 250 sortie increments, not to exceed 2,250 sorties during any period of performance of this contract.

The government shall notify the contractor 60-90 days in advance for any additional sortie increases. Any request over 1000 sorties the Government shall notify the contractor at least 90 days in advance.

5.1.2 The contractor is expected to fly on average 16 cadets per day utilizing formation departures and recoveries to the maximum extent (weather permitting) to demonstrate military flying. The duration of each orientation flight will be a minimum of .7 hours, not to exceed 1.2 hours except when necessary for safety of flight. The contracted flights shall not exceed 12,500 feet mean sea level.

5.1.3 The orientation flights will be conducted to a Military Operating Area or designated training area where they will introduce cadets to aircraft operations, basic air maneuvers, aerobatics and flight safety procedures. The contractor is encouraged to and may conduct flights in formation to display teamwork and the concept of mutual support to cadet passengers. Contract pilots shall only fly formation if approved by the contract chief pilot.

5.2 The contractor shall provide sufficient properly maintained turbo prop aircraft with the necessary crew to deliver a minimum of 16 sorties per day to include requisite turnaround times between flights. The contract aircraft shall be equivalent to a T-6A Texan II trainer with the following characteristics: turboprop type, tandem seating, 4G capable, 250 knots capable, and have operable ejection seats. All aircraft will be of similar designation and have an assigned Airworthiness Certificate or FAA equivalent. Contractor shall operate their aircraft in compliance with all Federal Aviation Administration (FAA) regulations and Air Force guidelines.

5.3 The contractor shall provide all crew and personnel required for the safe operation of their aircraft. Contracted Pilots shall possess a Commercial Pilot Certificate and be fully qualified Instructor pilots for the type aircraft utilized. Additionally, contracted pilots shall have at least 500 hours in military aircraft (US or foreign), at least 100 hours in the last year, and at least 300 hours in-type.

5.4 Safety and Compliance: The contractor shall adhere to all safety regulations and guidelines specified in AFI21-101 and AFMAN13-204v1. This includes maintaining the aircraft in an airworthy condition, conducting regular inspections, and ensuring compliance with all FAA requirements. The contractor shall also develop and implement a safety program to mitigate risks and maintain a safe operating environment throughout the contract period.

5.4.1 The contractor will provide all required Federal Aviation Administration Regulation training for their cadet passengers to include ejection seat familiarization and a brief and debrief.

- Debriefs shall include a review of the flight and answer any questions the students may have on what was accomplished.

- Any safety of flight items shall be reported to the Chief pilot and AFROTC supervisor of flying immediately.

5.4.2 The contractor’s flight operations shall be Federal Aviation Administration Regulation compliant. Additionally, all contracted pilots will be current and qualified in accordance with the Federal Aviation Administration Regulation for the duration of the contract.

5.4.3 The contractor shall maintain accurate records of all flight operations, including flight logs, maintenance records, and any required reports. These records shall be made available for inspection by the Contracting Officer Representative (COR) or other authorized personnel upon request.

5.5 The contractor shall prepare and deliver to the Contracting Officer and COR an Operations Plan for the delivery of required services at least 14 days prior to commencing flight operations. This plan shall contain at a minimum:

a. Number and types of aircraft to be provided.

b. Proposed flight schedule for each day of service listing takeoff and return times, and passenger brief times.

c. Ground services required, turnaround procedures, refueling requirements.

d. Unforecasted maintenance recovery procedures.

e. Inclement weather procedures.

f. Mishap response and reporting procedures.

g. Contact information for Key Personnel.

The contractor will supply weekly activity report (WAR) with a total summary of the flight operations for the week. This report will include a safety analysis from the contractor detailing areas of concern and how to rectify.

6.0 The contractor shall coordinate with the following activities and comply with all applicable directions:

a. Ground Operations – The Chief Pilot shall meet with Tower and Base Ops to establish standard ground procedures and verbiage.

- Parking is at the discretion of Base Ops and Transient Alert. Military and DV aircraft have priority over all cadet sortie operations.

- The chief pilot should establish a rapport with Transient Alert and work closely to ensure a convenient and standardized parking plan.

b. Flight Plans - The Chief pilot will work with Base Ops to establish a standard system for filing VFR flight plans for every flight.

- Area planning - sorties will be performed in a VFR area free of traffic and Tower and RAPCON should be kept apprised of position and intent.

c. Mishap Response Plan - The chief pilot will meet with 42ABW/SE to review mishap procedures and establish a plan in case of mishaps.

6.0 DELIVERABLES

The contractor shall comply with the documentation requirement in Table 1. The deliverable(s) shall be provided electronically in either Microsoft Word, Excel, or PDF format. The deliverable shall use Program Outcomes, as stated in Section 4.0, as the context for the analysis. Organizational structure will be prescribed in Week 1 to facilitate real-time data collection and analysis during the period of performance.

Table 1. Deliverables

7.0 SERVICES SUMMARY

The following service summary reflects the objectives and thresholds used to track contractor performance according to the contract. The COR in accordance with the Quality Assurance Surveillance Plan (QASP) will evaluate all or part of the following elements:

Table 2. Services Summary

8.0 TRAVEL

Contract employees will not be required to travel.

9.0 CONTRACTOR IDENTIFICATION

When conversing with Government personnel during business meetings, over the telephone or via electronic mail, contractor/subcontractor personnel shall identify themselves as such to avoid situations arising where sensitive topics might be better discussed solely between Government employees. Contractors/subcontractors shall identify themselves on any attendance sheet or any coordination documents they may review. Electronic mail signature blocks shall identify their company affiliation.

10.0 SECURITY REQUIREMENTS:

Facility Security Clearance Requirements: Classified access is not required for the performance of this contract.

10.1 Personnel Security Clearance Requirements: Personnel performing work on this contract will not require a security clearance.

Confidentiality: The contractor shall treat all non-public information received or accessed during the performance of this contract as confidential and shall not disclose such information to any third party without prior written consent from the Government, unless required by law or authorized by the Contracting Officer.

10.2 Contractor Notification Responsibilities: The contractor shall notify the contracting office within 30 days before on-base performance of the service. The notification shall include:

Name, address, and telephone number of contractor representatives.

The contract number and contracting agency.

The location(s) of service performance and future performance, if known.

The date service performance begins.

Any change to information previously provided under this paragraph.

11.0 Installation Access Requirements: As prescribed by the AFFAR 5352.242-9000, Contractor access to Air Force Installations, AFI 31-218, Motor Vehicle Traffic Supervision, and DoDM5200.08v3_AFMAN31-101v3, Installation Perimeter Access Control.

The contractor shall obtain base identification, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force Installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

11.1 The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass. Government ID card holders may not use their credentials to sponsor an individual on to the base to perform work that’s been contracted to an official contractor.

11.2 All persons accessing Maxwell/Gunter will be vetted through NCIC/ALACOP. Access can and will be denied for unfavorable information. NOTE: If disqualifying information is found during the vetting process, the individual will need to go to the Maxwell Visitor Center, building 518 to validate personal information. Visitor Center Staff may require additional 11.3 Personal Identifying Information (i.e., social security number, date of birth, etc.) to validate fitness to access the installation.”

Within 30 calendar days of contract award, the Contractor shall ensure their personnel have completed Level 1 – Antiterrorism Awareness Training.

Level 1 Antiterrorism Awareness Training can be completed online at jten.mil.

During performance of the service, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials for any employee who no longer requires access to the work site.

Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

Failure to comply with these requirements may result in withholding of final payment.

11.4 Vehicle Inspections. All commercial vehicles will be directed to Gate 3 (Kelly St) or Gate 4 (Congressman Dickenson for Gunter) for processing through the Commercial Vehicle Inspection (CVI) Area, when operational. During non-duty hours and holidays, commercial vehicle inspections will be conducted at Gate 1 (Maxwell Blvd) or Gate 4 only. Inspection members will conduct thorough inspections of the interior and exterior of the vehicle for items prohibited from the installation such as explosive devices, weapons and ammunition, drugs, and open or closed alcohol containers.

11.5 Reporting Requirements: The contractor shall comply with AFI 71-101, Volume-1, Criminal Investigations, and Volume-2, Protective Service Matters, requirements. Contractor personnel shall report to 42d Air Base Wing Information Protection Office, any information, or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

11.6 Traffic Laws: The contractor and their employees shall comply with base traffic regulations set forth in AFI 31-218, Motor Vehicle Traffic Supervision and DoDM5200.08v3_AFMAN31-101v3, Installation Perimeter Access Control. Personnel in violation may be issued a Central Violations Bureau Form 1805 traffic ticket.

11.7 Random Installation Entry/Exit Checks: Entry/exit vehicle checks are conducted by order of the 42 ABW Commander. These checks are conducted for the purpose of safeguarding the base and protecting government property by discovering and seizing stolen property, classified information, and contraband. Refusal to submit to an installation (entry/exit) vehicle check may result in the loss of base driving privileges, revocation of base registration, or debarment action.

11.8 Cellular Phone Operation Policy: The use of cellular phones while operating a motorized vehicle is prohibited on Maxwell-Gunter. Although discouraged, drivers are authorized to use devices, i.e., ear bud or ear boom, which allows their cellular phone to be operated hands-free. The device must not cover both ears. This policy applies to everyone driving on Maxwell AFB and Gunter Annex. Personnel in violation may be issued a Central Violations Bureau Form 1805 traffic ticket

11.9 Wireless Electronic Devices: The contractor will not establish their own Information Technology (IT) systems or networks (Local Area Networks [LAN], Wide Area Network [WAN], Cellular phone/USB Modem as WAN, Wi-Fi as WAN, etc.), or camera system without the direct permission of the Program Manager and governing communications and responsible information systems office (42 CS).

11.10 Firearms and Ammunition: Transporting weapons or ammunition, concealed or otherwise, IS NOT permitted by any non-law enforcement personnel on Maxwell AFB/Gunter Annex at any time regardless of state issued concealed weapons/LEOSA permits. Violations may result in criminal prosecution under the applicable federal laws.

11.11 Illegal Weapons. The below weapons are considered illegal, unless specifically authorized by competent authority, and are prohibited on Maxwell AFB/Gunter Annex. Violations may result in criminal prosecution under the applicable federal laws.

Switchblade knives or knives with any type of automatic blade release.

An incendiary/explosive weapon (e.g., grenades, flash bangs).

11.12 Fireworks

Homemade mortars, aka "tennis ball launchers" or similar devices.

12.0 AIRFIELD ACCESS

The Contractor shall fill out Form 2400, 2401, and 2402 (2400 Series). Upon award of the contract, this document will be submitted by AFROTC to coordinate airfield access.

The Contractor shall present proof that they have insurance with a coverage limit specified in section 13.

12.1 All contract personnel requiring access to the flight line will abide by local installation regulations. Personnel needing to drive vehicles on the flight line will abide by AFI 13-213 “Airfield Driving,” and complete the required Flight Line Driving course (to be administered by 42/OSS) and maintain the Form 438 certificate of completion on their person. Contractor owned vehicles may only be driven by qualified personnel with a valid state-issued driver license and must submit the vehicle make, model, year, color license plate number and state registration information to 42/OSS for clearance to drive during the period of performance.

13.0 CONTRACTOR’S LIABILITY INSURANCE

Contractor shall provide Maxwell Air Force Base with a copy of the pilot’s certificates (upon request). The Contractor declares that they will maintain personal liability insurance with limits of a million dollars ($1,000,000.00) per aircraft/occurrence for bodily injury or property damage. The Civil Aircraft Certificate of Insurance shall be provided upon request. Civil Aircraft Landing Permit (DD 2401) and Civil Aircraft Hold Harmless Agreement (DD 24002), Certificate of Insurance, DD Form 2400 must be approved by AF/A3OJ, Civil Aircraft Landing Permits, before the performance of this contract.

SCHEDULE OF INSURANCE -- The Contractor shall procure and thereafter maintain in full force and effect during the term of this contract insurance coverage as set forth below:

Workman’s Compensation Insurance as required by law and Employer’s Liability Insurance –$100,000.00 Comprehensive General Liability Insurance at $500,000.00 per occurrence for bodily injury.

Aircraft Public/Passenger Liability Insurance:

Per Person $200,000.00 Per Occurrence: Bodily Injury $500,000.00 Per Occurrence: Property Damage $200,000.00 Passenger Liability: Bodily Injury $200,000.00 (multiplied by the number of seats or passengers, whichever is greater) Automobile Liability Insurance at $200,000.00 per person and $500,000.00 per occurrence for bodily injury and $20,000.00 per occurrence for property damage.

14.0 NOTIFICATION OF ENVIRONMENTAL SPILLS

In the event the contractor spills or releases any unpermitted substance or hazardous waste into the environment, the contractor shall immediately report the incident to the Fire Department, the Contracting Officer (CO), and a member of the MAT.

The contractor shall comply with all applicable environmental laws, regulations, and guidelines in the performance of this contract. The contractor shall take necessary precautions to prevent pollution, minimize waste generation, and properly handle and dispose of hazardous materials, if applicable.

15.0 ACCIDENT/INCIDENT REPORTING AND INVESTIGATION

The contractor shall record and report all available facts relating to each instance of accidental damage to government property or injury to either contractor or government personnel. The contractor shall secure the accident scene and wreckage until released by the accident investigative authority. If the Government elects to investigate of the incident the contractor shall cooperate fully and assist the government personnel until the investigation is completed.

16.0 AIR OPERATIONS MANAGEMENT AND SAFETY

Due to the highly technical nature of the task, the number of Contractor flight positions, and the general risk involved in flight and operations, the Contractor shall provide onsite air operations management oversight with specific aviation qualifications and experience (such as a designated “chief pilot”) to lead the Contractor’s effort in a safe, efficient manner. The Air Operations Manager shall produce deliverables identified in section 5 and ensure compliance with AR 95-20, “Contractor’s Flight and Ground Operations.”

16.1 The Air Operations Manager will establish an internal flight safety review process and submit Operational Risk Management assessments on a per sortie and weekly basis. The contractor will work with the COR to establish a risk decision matrix in accordance with the Risk Management Principles outlined in Chapter 3 of AFI 90-802.

16.2 The Air Operations Manager shall ensure all passengers are properly equipped and trained to safely fly in the contractor’s aircraft to include: egress training, specific ejection seat training, cockpit familiarization, and non-interference of controls as specified in the Federal Aviation Administration Regulation. Comment by STAMPHER, MATTHEW J Lt Col USAF AETC AFROTC/Det 027/CC: Add that the “chief pilot” will review mishap plans and procedures with 42ABW/SE

16.3 The Chief Pilot shall review mishap plans and procedures with42 ABW/SE.

17.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

The Government will not provide any aircraft or equipment as part of this contract. The contractor shall be responsible for providing all necessary turbo prop aircraft, crew, and equipment required to fulfill the contract requirements. Additionally, the contractor shall be responsible for purchasing their own fuel to support Cadets in Jets Operations. The contractor will be able to purchase the required fuel from Maxwell AFB, AL.

17.1 The Government will provide personal protective equipment for the passengers to include: flight suit, flight gloves, airsickness bags, and flight boots. The contractor will provide passengers helmets, communication equipment, and oxygen masks as required for safety of flight.

The Government will only provide the following services for the performance of this contract:

· Airfield operations services to include an operable airfield

· An air-conditioned workspace to brief, debrief, and rest between flights.

· Fueling equipment (fuel trucks, fuel tanks, hoses, nozzles, etc.)

· Fuel personnel for fuel delivery,

· Transient alert

17.2 Aircraft Handling and Parking: Transient alert personnel may be responsible for assisting with aircraft parking, positioning, and movement on the flight line. They ensure that contractors' aircraft are properly positioned and secured in designated areas.

17.3 Aircraft Servicing: Transient alert personnel may provide essential aircraft services such as fueling, defueling, oxygen servicing, and aircraft towing. They ensure that contractors' aircraft receive the necessary services to support their operations.

17.4 Ground Support Equipment (GSE) Services: Transient alert may provide access to or support with ground support equipment required by contractors, such as power units, air conditioning units, and maintenance stands. This ensures that the necessary equipment is available for contractors to carry out their operations effectively.

17.5 Safety and Emergency Response: Transient alert personnel are trained to respond to aircraft emergencies and provide immediate assistance if needed. They play a critical role in ensuring the safety and security of contractors' aircraft and personnel.

17.6 Communications and Coordination: Transient alert personnel coordinate with contractors and air traffic control to ensure smooth operations and effective communication. They facilitate the exchange of information and coordinate any necessary support services or maintenance activities.

17.7 Parking space, Hangar space for inclement weather will be provided as available, determined by the prioritization of the airfield Transient Alert chief.

Temporary aviation shelters may be supplied, if available, and/or the contractor may supply and deploy temporary aviation shelters that meet FAA and Air Force regulatory requirements.

18.0 PRIVACY ACT

Work under this contract may require that personnel have access to Privacy Information. Personnel shall adhere to the Privacy act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.