SoW AUL Modular Furniture Relocation 9Apr2024.pdf

SOW: AU Library Modular Furniture Relocation

Statement of Work (SOW) Air University Library

Modular Furniture Relocation Maxwell AFB, Montgomery, Alabama

14 Dec 2023

1.0 Introduction

1.1 Air University Library (AUL) is reorganizing staff spaces and requires a services contract to relocate five cubicles and assorted furniture (See paragraph 2.3 for specifics). One set of two connecting cubicles in Building 1405, Room 140 need to be relocated to a different location in the same room. This move will require network and electrical wiring/cables to be moved. The electrical work is required to be completed by a certified electrician. Three separate cubicles need to be disassembled from Room 1005 and reassembled in Room 140. Bookcases, filing cabinets and office furniture need to be moved from several locations in Building 1405 to Room

140. Any remaining cubicles and furniture in room 1005 will be removed and taken for disposal.

All of the cubicles and furniture that need to be relocated are already owned and installed at Air University Library, this is a contract only to disassemble (as needed), move and install the existing furniture in a new location. Details of specific cubicles and furniture are below.

1.2 The Service provider shall furnish all necessary equipment, labor, supervision, and material, to include test equipment to conduct necessary tests, repairs, parts, and service in Section 2.3 as specified in this Statement of Work (SOW). All work is to be performed in accordance with these specifications, subject to the terms and conditions of this SOW and as specifically cited in the Contractor’s Proposal to the Contracting Officer.

1.3 The contractor must comply, in every detail to the rules and requirements with the Unified Facilities Criteria (UFC) 3-580-01 Telecommunications Building Cabling Systems Planning and Design, dated 01-June-2016 (copy will be provided), and where applicable ANSI/EIA/TIA 568- C.0-3 or NEC standards (latest edition).

2.0 Task Description:

2.1 LOCATION: This contract is to be performed at Maxwell AFB, Montgomery, Alabama.

2.2 DESCRIPTION OF SERVICES: To relocate five cubicles and assorted furniture and to connect electrical and network wiring/cables to the cubicles, all within Building 1405.

2.2.1 Relocate one set of two connecting cubicles in Rm 140 to a different location in the same room. This move will require network and electrical wiring/cables to be moved.

2.2.2 Disassemble three separate cubicles from Rm 1005 and reassemble them in Rm 140.

2.2.3 Move bookcases, filing cabinets and office furniture from several locations to Rm 140.

2.2.4 Any remaining cubicles and furniture in Rm 1005 will be removed and taken for disposal.

2.3 STATEMENT OF WORK: This work shall consist of but not necessarily limited to the following:

2.3.1 Cubicles to be moved

2.3.1.1 Two connecting cubicles (16'w x 8'd x 66"h, including the furniture anchored to the frame of the cubicles, under cabinet task lights, and the freestanding 24”w x 24”d x 65.6”h storage/coat towers) in Rm 140 by about 6.5 feet. The existing power pole for the 2 cubicles will have to be moved as well; replace the ceiling tile that has the existing power pole with a new ceiling tile; put a cover/plate around the moved power pole on the ceiling tile to cover up the extra space around the pole to prevent debris from above the ceiling tile from falling down into the room like the picture shown below.

The power cables for the under cabinet task lights should be tucked behind the cubicle panels as shown below.

Restore electrical and network connections to both cubicles, including 2 power outlets and 2 network ports on the outside of one of the panels to allow connection of 2 network printers. The 2 outlets and 2 network ports should already be on the outside panel in the area as indicated by the red line below.

2.3.1.2 One cubicle (8’w x 12’d, including the furniture anchored to the cubicle frame, under cabinet task lights, and the freestanding 24"w x 22"d x 65"h storage/coat tower) from Rm 1005 to Rm 168 (inside Rm 140). Rm 168 measurements are approximately 11’2” x 15’8”. Restore electrical connection to the cubicle.

Relocate/reinstall only the cubicle wall panels/frames necessary to provide structural stability of the cubicle. The panels marked by red X below should be omitted, since that side would be facing the door. If possible, the panels and the sliding door marked by purple X below should be omitted, since there is no need for the sliding door.

2.3.1.3 One cubicle (8’w x 8’d, including the furniture anchored to the wall panels, under cabinet task lights, and the freestanding 24"w x 22"d x 65"h storage/coat tower) from Rm 1005 to Rm 165 (inside Rm 140). Rm 165 measurements are approximately 9’4”-9’11” x 14’6”. Restore electrical connection to the cubicle. Relocate/reinstall only the wall panels/frames necessary to provide structural stability of the cubicle. If possible, the panels marked by red X below should be omitted.

The red checkmark indicates the freestanding 24"w x 22"d x 65"h storage/coat tower. If possible, the panels marked by red X below should be omitted.

2.3.1.4 One cubicle (8’w x 8’d, including the furniture anchored to the wall panels, under cabinet task lights, and the freestanding 24"w x 22"d x 65"h storage/coat tower) from Rm 1005 to Rm 169 (inside Rm 140). Rm 169 measurements are approximately 11’2” x 15’8”. Restore electrical connection to the cubicle.

Relocate/reinstall only the wall panels/frames necessary to provide structural stability of the cubicle. If possible, the panels marked by red X below should be omitted.

Inside the cubicle: the red checkmark indicates the freestanding 24"w x 22"d x 65"h storage/coat tower. If possible, the panels marked by red X below should be omitted.

The cubicle is the same as the one in 2.3.1.3 above, except that there is an adjoining cubicle. If possible, the panels marked by red X below should be omitted.

2.3.2 Furniture to be moved

2.3.2.1 Office furniture from Rm 1005 to Rm 163 (inside Rm 140): two storage cabinets--each cabinet measuring 30”w x 24”d x 70.5”h; desk with drawers, measuring 60”w x 30”d x 28.5”h; hutch on top of a credenza (2 separate pieces)--when assembled, measurements are 96”w x 24”d x 70.5”h; round table, 42” diameter x 29”h.

2.3.2.2 Two 3-drawer cabinets (20”d x 36”w x 36.8”h each) with countertop from Rm 1005 to Rm 140.

2.3.2.3 One adjustable height table (36”d x 72”w) from Rm 1005 to Conference Room (Rm 167 inside Rm 140).

2.3.2.4 One bookcase (15”d x 36”w x 56”h) from Rm 1005 to Rm 140.

2.3.2.5 Two 4-drawer cabinets (20”d x 35”w x 48”h each) from Rm 1005 to Rm 140

2.3.2.6 Three tables (36”d x 60”w x 26.42”h each) from Rm 121 Server/storage room to Rm 140.

2.3.2.7 Four bookcases (15”d x 36”w x 56”h) from the Conference Room (Rm 167 inside Rm 140) to middle of Rm 140.

2.3.2.8 One catalog cabinet (19”d x 40”w x 60”h) from Rm 140 to Rm 163 (inside Rm

140).

2.3.3 Electrical Work

2.3.3.1 A certified electrician is required to make all disconnects and re-connects of electrical connections.

2.3.3.2 For the two connecting cubicles in 2.3.1.1, restore electrical connection to that cubicle so the 2 power outlets on the outside of one of the cubicles will be functional indicated by the red line in below picture.

The power outlets within each cubicle as indicated in below picture should also be functional as well.

2.3.3.3 For the cubicles in 2.3.1.2, 2.3.1.3, and 2.3.1.4, each cubicle will be relocated to a different office. The wall outlets in each office provide the only power source as indicated below.

Restore electrical connection to the cubicle within each office so the outlets inside the cubicles, which are located at the bottom of the panels, are functional.

2.3.4 Network Work

2.3.4.1 For the two connecting cubicles in 2.3.1.1, restore network connection so the 2 network ports on the outside of one of the cubicles will be functional indicated by the red line in below picture.

The network ports within each cubicle as indicated in below picture should also be functional as well.

2.4 DEMOLITION: Any cubicles or parts of cubicles remaining in 1005 will be removed for disposal.

2.5 PERFORMANCE OF WORK: Services shall be conducted in conformity with applicable regulations to contribute maximum satisfaction to responsible base offices. Services shall be made with minimum divergence from schedules once established. All services shall be made with minimum disturbance and maximum protection of property. AUL shall be notified 48 hrs. prior to work starting.

2.6 PERIOD OF PERFORMANCE: will be in accordance with contract award. Any changes must be presented to the 42 CONS assigned CO. All work is expected to be completed NLT 90 days after NTP.

2.7 Installation Access Requirements: As prescribed by the AFFAR 5352.242-9000, Contractor access to Air Force installations, AFI 31-218, Motor Vehicle Traffic Supervision, and DoDM5200.08v3_AFMAN31-101v3, Installation Perimeter Access Control.

2.8 Freedom Of Information Act Program (FOU) The contractor shall comply with AFI 37-131, Freedom of Information Act Program (FOIA), requirements. The regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding For Official Use only (FOUO) material.

2.9 Reporting Requirements. The contractor shall comply with AFI 71-lOl, Volume1, Criminal Investigations and Volume-2, Protective Service Matters, requirements. Contractor personnel shall report to an appropriate authority, any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

2.10 Physical Security. Areas controlled by the contractor employees shall comply with Base Operations Plans/instructions for FPCON procedures, Random Antiterrorism Measures (RAMS), and local search/identification requirements. The contractor shall safeguard all government property, including controlled forms, provided for contractor use. At the close of each work period, government training equipment, ground aerospace vehicles, facilities, support equipment, and other valuable materials shall be secured.

2.11 Traffic Laws. The contractor and its employees shall comply with base traffic.

2.12 Inspections and acceptance of the Services will be performed by the Subcontract Technical

Monitor (STM), Contracting Officer, and Customer. Inspection and acceptance will be conducted in accordance with this SOW and terms and conditions agreed to incorporated into subcontract.

2.13 Government surveillance. Contracting Officer Surveillance of contractor performance is required to give reasonable assurance that efficient methods for performance, effective cost controls are being used and compliance with this SOW. Quality assurance will be conducted in accordance with the contract agreement, terms, and conditions and any quality assurance procedures/plan provided as a part the contractors proposal.

3.0 Deliverables:

3.1.1 Warranties: Contractor will furnish all manufacturer warranties as needed for any component incorporated into this project such as equipment; any component installed in or made a part of the existing infrastructure and any exterior or interior finishes, etc.

3.1.2 Reconfiguration of the workstations shall be performed by an Affordable Interior Systems certified installer or an installation team from an authorized dealer in order to maintain the warranty.

4.0 Acronyms/Definitions:

AUL – Air University Library

NTP – Notice to Proceed

SOW – Statement of Work

TM –Technical Monitor

UFC – Unified Facilities Code