Attach 1 SOR Rev. 1 - USSF Partnership Days_.pdf

Statement of Requirements [STARCOM Partnership Day & SPACE DELTA 13/ 13 DOS]

1.0 PURPOSE. Two Day event targeted to bring USSF education leaders together with space-related private industry and civilian academic institutions who would present overviews of current initiatives and programs that would be pertinent to Guardians’ education to include specific course offerings that are not currently in the existing SF curriculum.

2.0 DESCRIPTION OF ITEMS. The following items are required for performance under this contract

Event venue space to house 350 attendees with multiple breakout rooms for one-on-gov sessions.

2.1 Venue Space

2.1.1 Need a venue to host 350 attendees. Lodging is not required.,

2.1.2 Conference/ Auditorium room

2.1.2.1 Theater style set up with a podium for the speaker.

2.1.2.2 coffee, tea, water and snacks should be provided on a table in the back of the room.

2.1.3 At least 5 to 10 Breakout rooms for one-on-gov meetings, that can support up to 10 people at one time.

2.1.4 One staff working room is required to support up to 10 personnel.

2.2. A/V Support

2.2.11 Conference Room Requirements Equipment for rooms

2.2.1.1 Minimum 9’ x 16’ projection screen

2.2.1.2 Projector fitting the size of the projection screen

2.2.1.3 Laptop for projecting

2.2.1.4 Video switching capability

2.2.1.5 HD Camera for video conferencing

2.2.1.6 Web Conference/Webinar Interface Capability with content sharing abilities.

2.2.1.6.1 The preference is for online/web attendees to be able to listen and watch, with a chat feature providing for two-way conversations.

2.2.1.7 Audio support package for both presentation and video conferencing

2.2.1.8 Wireless handheld microphones (6)

2.2.1.9 Stage lighting

2.2.2 Breakout Room Requirements: All break out rooms require the following items

2.2.2.1 Projector or TV that can be used to project from a computer

2.2.2.2 Projector Screen (If projector is required)

2.2.2.3 Laptop

2.2.2.4 Cables to support connection to projector or TV

2.2.2.5 Video conferencing capability

2.2.32.2.3 Staff Room A/V Technician Support RequirmentsRequirements

2.2.3.1 Technician to Set and Strike equipment in main and breakout conference rooms

2.2.3.2 Video Camera Operator for main conference room

2.2.3.3 Audio Engineer for main conference room

2.2.3.4 Video Engineer for main conference room

2.2.4 The staff working room should have one wi-fi/Bluetooth capable printer with additional printer paper, some notebooks, and pens for the staff to utilize during the event.

2.3. IT Support

2.3.1 Secured/password protected Internet connectivity for staff, capable of supporting about 30 people

2.3.2 Internet connectivity with the ability to support lLive live streaming in the main conference room.

2.3.3 Internet connectivity for breakout rooms

3.0 DELIVERY REQUIREMENTS:

3.1 Venue Location within the Nation Capitol Region. location should be within 30-40 minutes distance from the Pentagon, and DCA.

3.2 Conference Event Dates 31 Oct – 1 Nov 2024

3.2.1 Event space, to include conference and breakout rooms, will be needed from 0700-1730 on both days