2024 Air Show Golf Cart Statement of Work.docx

STATEMENT OF WORK (SOW)

AIR SHOW GOLF CARTS

1. DESCRIPTION OF SERVICES.

1.1. The Contractor shall provide all personnel, supervision, and other items to provide rental Golf Carts and rental Gator Carts (as annotated below) for the 2024 Maxwell AFB Air & Space Show. The Contractor shall perform to the standards in this SOW.

1.2. Contractor. The Contractor hereby agrees to provide rental golf carts and rental gator carts to Maxwell AFB for the 2024 Maxwell AFB Air & Space Show within the limitations as defined by the Air Show Director and USAF regulations. Contractor shall provide the following golf carts, as well as the necessary equipment and personnel to deliver the products to the AFB and pick up when completed:

1.2.1 Eight (8) Standard Two-Seat Golf Carts (gas powered)

1.2.2 Fifteen (15) Four-Seat Golf Carts (gas powered)

1.2.3 Five (5) Six-Seat Golf Carts (gas powered)

1.2.4 Eighteen (18) Two-Seat Golf Carts with bed (gas powered)

1.2.5 Two (2) Four-Seat Golf Carts with bed (gas powered)

1.3. Performance. Contractor shall provide golf carts on Thursday 4 April 2024, through, Monday, 8 April 2024. Contractor shall be in place and ready to start providing product at designated times listed below:

1.4. Compensation. The Government hereby agrees to compensate the Contractor in accordance with Wide Area Work Flow procedures. Advance payment is not authorized, nor will the Government pay a deposit.

1.4.1. Donations. In accordance with Air Force policy, the Contractor shall not solicit donations as additional compensation from the public on an Air Force installation, unless the Contractor is a legitimate “War Bird” 501c3 private organization. Air Force shows are free to the public. The Contractor may not display or present any signage or person charge or an admission fee in any way, shape, or form to tour an aircraft or display. However, unsolicited donations are permissible, as long as no signage or person block or interference with entry by the public.

1.5. Contractor’s Liability Insurance. The Contractor declares that he shall maintain personal liability insurance. The Contractor agrees to coordinate with the Maxwell AFB POL Flight to ensure all requirements are met, prior to bringing refueling equipment and product on base.

1.6. Government Contractor. The Contractor and his/her employees shall perform service in accordance with this SOW as a Contractor, not as a Government agent or employee. The Contractor and his/her employees shall render professional aviation services only, and any payment made by the Government is compensation solely for such services rendered.

1.7. Security Requirements. Installation Access Requirements: As prescribed by the AFFAR 5352.242-9000, Contractor access to Air Force installations, AFI 31-218, Motor Vehicle Traffic Supervision, and AFMAN 31-113, Installation Perimeter Access Control.

The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass. Government ID card holders may not use their credentials to sponsor an individual on to the base to perform work that's been contracted to an official contractor.

During performance of the service, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials for any employee who no longer requires access to the work site.

All commercial/delivery vehicles will be directed to Gate 3 (Kelly St) or Gate 4 (Congressman Dickenson for Gunter) for processing through the Commercial Vehicle Inspection (CVI) Area, when operational. During non-duty hours and holidays, commercial vehicle inspections will be conducted at Gate 1 (Maxwell Blvd) or Gate 4 only. Inspection members will conduct thorough inspections of the interior and exterior of the vehicle for items prohibited from the installation such as explosive devices, weapons and ammunition, drugs, and open or closed alcohol containers.

Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

Failure to comply with these requirements may result in withholding of final payment.

1.8. Notification of Environmental Spills. In the event the contractor spills or releases any unpermitted substance or hazardous waste into the environment, the contractor shall immediately report the incident to the Fire Department, the Contracting Officer (CO), and a member of the MAT.

1.9. Traffic Laws. The contractor and their employees shall comply with base traffic regulations set forth in AFI 31-218, Motor Vehicle Traffic Supervision and AFMAN 31-113, Installation Perimeter Access Control. Personnel in violation may be issued a Central Violations Bureau Form 1805 traffic ticket.

1.10. Cellular Phone Operations Policy. The use of cellular phones while operating a motorized vehicle is prohibited on Maxwell-Gunter. Although discouraged, drivers are authorized to use devices, i.e. ear bud or ear boom, which allows their cellular phone to be operated hands-free. The device must not cover both ears. This policy applies to everyone driving on Maxwell AFB and Gunter Annex. Personnel in violation may be issued a Central Violations Bureau Form 1805 traffic ticket.

1.11. Wireless Electronic Devices. The contractor will not establish their own Information Technology (IT) systems or networks (Local Area Networks [LAN], Wide Area Network [WAN], Cellular Phone/USB Modem as WAN, Wi-Fi as WAN, etc.), or camera system without the direct permission of the Program Manager and governing communications and responsible information systems office (42 CS).

1.12. Random Installation Entry/Exit Checks. Entry/exit vehicle checks are conducted by order of the 42 ABW Commander. These checks are conducted for the purpose of safeguarding the base and protecting government property by discovering and seizing stolen property, classified information and contraband. Refusal to submit to an installation (entry/exit) vehicle check may result in the loss of base driving privileges, revocation of base registration, or debarment action.

1.13. Firearm and Ammunitions. Transporting weapons or ammunition, concealed or otherwise, IS NOT permitted by any non-law enforcement personnel on Maxwell AFB/Gunter Annex at any time regardless of state issued concealed weapons/LEOSA permits. Violations may result in criminal prosecution under the applicable Federal laws.

1.14. Illegal Weapons. The below weapons are considered illegal, unless specifically authorized by competent authority, and are prohibited on Maxwell AFB/Gunter Annex. Violations may result in criminal prosecution under the applicable federal laws.

a. Switchblade knives or knives with any type of automatic blade release.

b. An incendiary/explosive weapon (e.g., grenades, flash bangs).

c. Fireworks

d. Homemade mortars, aka “tennis ball launchers” or similar devices.

1.15. Safety. The contractor must have a safety and health plan for their employees. The contractor shall instruct each employee in the recognition and avoidance of unsafe conditions and regulations to his work environment to control or eliminate any hazards or other exposure to illness or injury.

1.16. Accident/Incident Reporting and Investigation. The contractor shall record and report to the CSO all available facts relating to each instance of accidental damage to government property or injury to either contractor or government personnel. The contractor shall secure the accident scene and wreckage until released by the accident investigative authority through the CSO. If the Government elects to conduct an investigation of the incident the contractor shall cooperate fully and assist the government personnel until the investigation is completed.

1.17. System for Award Management. The contractor must be registered with the System for Award Management (SAM) database. This will require a DUNS number. If the contractor is not registered with SAM, further information may be found at www.sam.gov.

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