Statement of Objectives - Pest Control Services.pdf

Statement of Objectives

(SOO)

“Entomology/Pest Services” at

Laughlin Air Force Base, Texas

20 August 2024

1.0 Introduction

1.1 Mission: Privatized Housing is meant to provide high-quality, safe, and comfortable living conditions for service members and their families, leveraging private sector expertise to enhance housing standards. Pest control services are essential to this mission, as they ensure homes remain free from infestations that can compromise health, safety, and overall quality of life. Effective pest control supports a healthy living environment, which is crucial for the well-being and readiness of military personnel. Contractors are expected to conduct proactive inspections, provide responsive and comprehensive pest management, educate residents, and comply with all regulations, ultimately ensuring a safe and comfortable living space for military families.

1.2 Background: This requirement is meant to cover gaps in service for Pest Control services in aid and support of controlling pest infestations. Effective pest control is crucial to ensure a safe, healthy, and comfortable living environment for service members and their families. By preventing and addressing infestations, pest control services help maintain the habitability and quality of the housing, directly supporting the readiness and well-being of military personnel.

1.3 Scope: The scope of the work to be completed under this contract includes the contractor to furnish all personnel, equipment, tools, materials, supervision, transportation, safety equipment, any other items and services necessary to ensure Pest Control services are performed in a manner adhering to a professional manner and in accordance with all Federal, State, and local laws.

2.0 General Requirements

2.1 Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2 Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources in order to maintain proper and accurate records related to this contract.

2.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

2.4 Hours of Work: The contractor must be on-call and respond within 60 minutes, 24-hours/7 days a week. A proposed schedule for daytime and nighttime schedules must be provided and adhered to by the contractor.

3.0 Service Requirements

3.1 Pest Control Services: The contractor shall provide pest control services on LAFB Hunt Military Family Housing property. The SP shall trap, net, relocate, and/or dispose of domestic or wild animals/pests (racoons, skunks, rats, cats, rattlesnakes, owls, armadillos, squirrels and other wildlife) alive or dead. When noxious odors indicate the presence of dead rodents or other animals, locate, and remove the animals and apply an effective deodorizer. All dead animals shall be collected and disposed of in the designated Burial Pit and then fully covered with dirt/soil.

Live animals can be relocated to the areas identified on the attached map. Technicians may use a .22 pellet air rifle to dispose of undesirable pest animals at the burial pit. Before the air rifle is brought on base, please get with the government point of contact. Prior to disposing, report the number and type (bird, dog, cat, unrecognizable, etc.) to the PM.

3.2 The contractor shall provide all personnel, equipment, tools, materials, supervision, transportation, safety equipment, any other items and services necessary to carry out pest control services in Laughlin Air Force Base, Del Rio, Texas Hunt Military Housing property (outside housing structures).

3.3 The contractor shall exercise management and operational control over and retain full responsibility for performance requirements set forth in this SOO. The Government will not exercise any direct supervision over the contractors’ employee performance under this contract.

3.4 The contractor shall ensure all workers have current state certification for pest control services being performed.

Display current applicators’ licenses, certificates, and cards or have them available to view.

3.5 The contractor shall only use approved pesticides. All pesticides and rodenticides are defined in the DoDI and AF documents. Maintain current Safety Data Sheets (SDS).

3.6 The contractor shall submit a report from the approved Government electronic tracking/database system to the

Project Manager (PM) within ten (10) business days after the first calendar day each month listing all pesticide applications made. Include pesticide name, use concentration, amount applied, date, pounds of active ingredient (PAI), and detailed location of use.

3.7 The contractor shall use reasonable care to avoid releasing hazardous material or hazardous waste, which may cause environmental damage to Hunt Military Housing structures, public land, water, or other natural resources.

3.8 The contractor shall not harm a state or federally listed threatened or endangered species.

3.9 The contractor shall submit all conflicts, deficiencies, and questions regarding job requirements before award to the Contracting Officer (CO) for clarification. Address all requests to the CO prior to proceeding with work. Any deviations shall be approved in writing by the CO.

4.0 Special Requirements

4.1 Security & Safety

4.1.1 Operational Security (OPSEC): If any installation is required to take place in a Government facility, the Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access to. The required CIIL can be provided by the Contracting Officer.

4.1.2 Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

4.2 Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal and vehicle searched when entering or leaving a DoD installation. If installation access is required, the Government will provide the Contractor with the required information and documents for installation access passes upon award. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes, and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

4.3 Performance Instructions

4.3.1 For vendors located within the local area.

4.3.1.1 On-call services must be responded to within 60 minutes.

4.3.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either include the shipping in the costs of the items, or outline it in a separate line item).

4.4 Government Furnished Material: No Government Furnished Property (GFP) or Government Furnished Equipment (GFE) will be provided.