Attachment 1 - SoW - Repair Softball Field.pdf

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STATEMENT OF WORK

FOR

Repair Softball Field

Project# 11424787

January 2024

PREPARED BY:

17TH CIVIL ENGINEER SQUADRON (AETC)

460 E. KEARNEY BOULEVARD

GOODFELLOW AFB, TX 76908-4104

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Table of Contents

PART 1.0 – SCOPE OF WORK

PART 2.0 – PRODUCTS

PART 3.0 – EXECUTION

PART 4.0 – SPECIAL CONDITIONS & PERMITS

PART 5.0 - SITE MAINTENANCE

PART 6.0 - CONSERVATION

PART 7.0 – RESPONSIBILITY

PART 8.0 - COMPLETION OF WORK

TECHNICAL EXHIBITS:

1. Project Location/Haul Route

2. Aerial Photo

3. Site Photos

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STATEMENT OF WORK

FOR

Repair Softball Field January 2024

PREPARED BY:

17TH CIVIL ENGINEER SQUADRON (AETC)

460 E. KEARNEY BOULEVARD

GOODFELLOW AFB, TX 76908-4104

PART 1.0 – SCOPE OF WORK

1.1 GENERAL: The work to be performed under this contract and in accordance with this Statement of Work shall consist of furnishing all necessary parts, labor, tools, transportation, supplies, supervision, equipment, materials, and incidentals necessary for providing all work shown in the project documents, and all applicable codes, regulations, standards, and criteria in effect at the date of solicitation. The work outlined below shall consist of, but not limited to the following:

1.2 PROJECT DESCRIPTION:

The existing softball field is used frequently for recreational activities. Refer to Technical Exhibits for additional information and the Contractor shall field verify all dimensions of removal and replacement of turf.

The Contractor shall remove all damaged and worn-out existing turf in batter’s boxes, catcher’s box, pitcher’s mound landing area, and three base areas. All removed turf shall be disposed of off-site at responsibility of the Contractor. Work includes regrading of existing finish aggregate layer to new condition and Contractor provenience and installation of synthetic turf in all damaged areas per manufacturers directions.

1.3 LOCATION: Goodfellow Air Force Base is in Tom Green County, on the southeast side of San Angelo, TX. and is bounded to the north by Highway #388 (Paint Rock Rd.), to the west by Fort McKavitt Rd and Bell Street/Christoval Road, to the south by Highway #1223 (San Antonio Hwy.)

and to the east by the eastern city limits. The work location of this project will be at the B100 Goodfellow Air Force Base softball field.

1.4 WORK AND MECHANICS: The work for this project shall be executed in the best and most workmanlike manner, by qualified and efficient mechanics/tradesmen, skilled in their respective trades. Only certified journeymen in each respective trade, or apprentices under the direct supervision of certified journeymen, shall be permitted to install and/or supervise installation for this project. Individual trade work for this project shall be performed and quality maintained by the applicable trade, only. All trades shall coordinate their work with that of other trades. The Contractor shall coordinate and perform all operations in a manner that will result in a professional and expeditiously completed project. The work shall be in strict accordance with prevailing industry standards and manufacturer’s instructions.

1.5 PERFORMANCE PERIOD: The Contractor shall have overall sixty (60) calendar days from signing the Notice to Proceed (NTP) to perform all contract work associated with this project.

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1.6 WORKING CONDITIONS: Working hours for the Contractor will normally be between the hours of 7:30 A.M. and 4:30 P.M. excluding Saturdays, Sundays, Federal holidays, and days designated as “Family Days” by Air Education and Training Command (AETC). See the table below for reference for the 2023-2024 dates and refer to Section H of the solicitation/contract document for further information on working days. Any holiday falling on a Saturday will be observed the preceding Friday. Any Holiday falling on a Sunday will be observed the following Monday.

If the Contractor desires to work during periods other than above, a request must be made to the Contracting Officer in writing three (3) calendar days in advance of his/her intention. If the required base personnel are reasonably available, the Contracting Officer may authorize the Contractor to perform work during periods other than normal duty hours/days.

The base could be closed because of security problems, adverse weather, or other events. Unless otherwise notified by the Government, the Contractor should monitor local television stations, radio stations, or Goodfellow’s Facebook page for notification of a possible base closure or late opening. The Contractor may not receive any other form of notification of a base closure from the Government, unless contacted by the Contracting Officer (CO) or the COR. The Contractor is responsible for notifying his/her employees. Contractor(s) do not report when the base is closed due to security problems and/or adverse weather.

1.6.1 WORKER SAFETY CONSIDERATIONS: All Contractor operations shall be conducted and performed in accordance with Department of Labor, OSHA requirements found in 29 CFR 1910 (1910.146 and 1910.147) and 29 CFR 1926, and Air Force Occupational Safety & Health (AFOSH) standards including AFI 91-203, Air Force Consolidated Occupational Safety Instruction. The Contractor shall also ensure that all work is performed in accordance with project identified national standards, military manuals, instructions, pamphlets, standards, and handbooks, and with the edition in effect on the date of this solicitation of the Corps of Engineers (COE) Safety Manual 385-1-1. All job sites are subject to inspections by the Department of Labor. In the event of conflicts between the OSHA standards and these requirements, the most stringent shall apply.

2024 2025 2026 Federal Holiday Holiday Family Holiday Family Holiday Family New Year’s Day 01 Jan 02 Jan 01 Jan - 01 Jan 02 Jan

Martin Luther King’s B-day 15 Jan - 20 Jan - 19 Jan Washington’s Birthday 19 Feb - 17 Feb - 16 Feb

Memorial Day 27 May 24 May 26 May 23 May 25 May 22 May Juneteenth 19 Jun - 19 Jun 20 Jun 19 Jun 22 Jun

Independence Day 04 Jul 05 Jul 04 Jul 07 Jul

03 Jul 06 Jul Labor Day 02 Sep 30 Aug 01 Sep 29 Aug 07 Sep 04 Sep

Columbus Day 14 Oct - 13 Oct - 12 Oct Veterans Day 11 Nov - 11 Nov - 11 Nov

Thanksgiving Day 28 Nov 29 Nov 27 Nov 28 Nov 26 Nov 27 Nov Christmas Day 25 Dec 24&31 Dec 25 Dec 26 Dec 25 Dec 24&31 Dec

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1.6.2 WORKER’S COMPENSATION LAWS: All companies who conduct business within the state of Texas must, in accordance with Texas Worker’s Compensation laws (Texas House Bill 62), have an approved Company Safety Policy and an Accident Prevention Plan. In addition to meeting the TWCC requirements, the plan must also include the requirements of Safety Manual

EM 385-1-1.

1.6.3 VIOLATIONS OF SAFETY & HEALTH STANDARDS: Resolution of Department of Labor citations for violations of Occupational Safety and Health Standards is a Contractor responsibility and shall provide for no basis of a claim against the Goodfellow AFB.

1.6.4 TOILET FACILITIES: There are no toilet facilities available for Contractor use. Contractor shall provide their own portable/temporary toilet facilities. Location of portable toilet facilities shall be within the Contractor Mobilization/and or Storage area.

1.7 TOBACCO USE ON AETC FACILTIES: Contractors are advised that the Commander has placed restrictions on the smoking of tobacco products in AETC facilities. AFI 40-102, Tobacco Use in the Air Force, outlines the procedures used by the Commander to control smoking in our facilities.

Contractor employees and visitors are subject to the same restrictions as government personnel.

Smoking is permitted only in designated smoking areas. Locations of designated smoking areas can be provided upon request.

1.8 WORK AREA ACCESS: Government escorts are not needed in this area.

1.9 SECURITY FORCES: The Contractor shall always comply with base law enforcement and security requirements to include base pass requirements.

1.9.1.1 BASE ACCESS REQUIREMENTS: Goodfellow Air Force Base is a closed/controlled access base. The Government will conduct security/background checks on all construction personnel as required. Requirements are subject to change dependent upon current world situations, potential threats, and base exercises. Contractor should anticipate certain notification and reporting requirements, preparation of forms, and lists for pass and identification of employees and their vehicles, entry restrictions, key/lock control, and compliance with all base traffic rules and regulations. The Jacobson Gate Visitor Control Center 325-654-4122 is the primary point of contact for passes.

1.9.1.2 INSTALLATION ACCESS PASS: Before arrival, a government card-holding person will submit a request for base access using the 17 Training Wing’s Base Access List (BAL) memorandum as a form of registration for each applicant. The BAL will include pertinent visitor information, reason for entry, frequency of entry, destination, times each day requiring entry, and duration of request.

1.9.1.3 ACCESS DENIAL: If it is determined a Contractor requesting access has been convicted of a felony or pled guilty to a felony charge within the past 10 years, or is considered not fit to obtain authorized access based on the information obtained during the identity vetting, or criminal history indicates the individual may present a threat to the good order, discipline and morale of the installation, Security Forces personnel will deny entry. The Contractor will be informed of the

SOW: Page 6 of 11 access denial, will be issued an Access Denial Letter, and will be informed on how they may appeal this order.

1.9.1.4 DENIAL APPEAL PROCESS. When denied access, contract visitors will be informed to report back their manager. If the contract worker and management are considering an appeal, it will be submitted by letter to the 17 SFS Commander, within 30 days of access denial. The 17 TRW/CC will approve/disapprove all appeals for entry.

1.9.1.5 ABNORMAL WORK SCHEDULE: For access on non-duty hours or down days:

a) Identify which workers need access for times not listed in 1.6 WORKING CONDITIONS.

b) Ensure only workers that are already vetted are on the Extended-Hours request (no new personnel). New personnel require a new BAL and formal vetting.

c) Complete the “After Hours” BAL for workers requiring down day access to the installation.

If deliveries are not made during the operational hours listed in the paragraph NORMAL WORK SCHEDULE, the request may be declined.

1.9.1.6 PASS HANDLING: All BALs have a duration not to exceed 180 days. When an employee is no longer employed by the Contractor or Sub-Contractor, all ex-employee passes are to be returned to the Government. If an issued pass is not returned, the Contract Officer may withhold funds, or the Installation Commander may consider debarment to the installation.

1.10 SAFETY: All Contractor operations shall be conducted and performed in accordance with Department of Labor, OSHA requirements found in 29 CFR 1926 (and 1910 if applicable), and Air Force Occupational Safety & Health (AFOSH) standards including AFI 91-203, Air Force Consolidated Occupational Safety Instruction. The Contractor shall also ensure that all work is performed in accordance with project identified national standards, military manuals, instructions, pamphlets, standards, and handbooks, and with the edition in effect on the date of this solicitation of the Corps of Engineers (COE) Safety Manual 385-1-1. In the event of conflicts between the OSHA standards and these requirements, the most stringent shall apply. Resolution of Department of Labor citations for violations of Occupational Safety and Health Standards is a Contractor responsibility and shall provide for no basis of a claim against the Government.

1.11 REFERENCES: The Contractor shall identify and comply with all applicable federal, state, and local laws; statutes; Executive Orders; Department of Defense/Air Force manuals, handbooks, regulations, guidance, and policies. The Contractor shall comply with the National Institute of Building Sciences’ Whole Building Design Guide Construction Criteria Base Unified Facility Criteria (UFC) and all related libraries. It is the Contractor’s responsibility to identify and comply with all applicable requirements. In addition to the documents referenced above, all publications listed herein shall be the most current editions in effect at the time of solicitation and form a part of this SOW:

1.12 SITE VISITS: The Contractor may visit the premises to become thoroughly familiar with details of the work and working conditions, verify dimensions in the field, and shall advise the Contracting Officer of any discrepancies before starting the work.

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PART 2.0 – PRODUCTS

2.1 REFERENCES TO MATERIALS, MANUFACTURERS AND PRODUCTS: Materials shall be the standard product of manufacturer’s regularly engaged in the manufacture of such products. The products furnished shall meet the quality and specifications indicated herein:

Synthetic turf system created specifically for baseball and softball.

Polyethylene Extruded Monofilament Synthetic Turf, Helix Shape Memory Blades Pile Weight: 42-46 ounce per square yard, Resin C8 LLDPE Pile Height: 1.25 inches to 2.25 inches. ASTM D418/D5848 Primary Backing is Tri-layer woven polypropylene. ASTM D5848 Infill shall be dust free SBR granules equal to “Realfill tm” with pea gravel base. ASTM E-11 Turf shall have a 10,000 PPM UV Stabilizer.

G-max (Impact Attenuation) less than 200 over warranty life ASTM F355 Grab tear (length) greater than 300 lbs. Force ASTM D1682/D5034 Grab Tear (width) greater than 350 lbs. Force ASTM D1682/D5034 First, second and third base will have anchor points at 65 and 70 foot distances.

Colors and line pattern to match existing.

PART 3.0 – EXECUTION

3.1 GENERAL: All work shall be performed as shown and in accordance with the manufacturer’s diagrams and instructions, unless otherwise specified. The Contractor shall field verify all dimensions and site conditions. Price increase adjustments to the original contract price will not be issued because the Contractor was not aware of existing conditions. The Contractor shall provide all labor, materials, tools and equipment required to perform all dismantling, repairs and installation as listed in this statement of work.

3.2 REMOVAL: The Contractor shall remove and dispose of all existing damaged turf. The Contractor shall dispose of the removed turf off site. The Contractor shall recycle or divert construction wastes from landfill disposal to the maximum extent practicable. Contractor shall track recycling and waste disposal and submit the report on the provided Construction Waste Management Form for Government Approval at the end of the project, and prior to final acceptance of the work. The Contractor shall take all necessary precautions to prevent damage to property to remain in place.

Any damage to the aforementioned shall be repaired or replaced by the Contractor at no additional cost to the Government.

3.3 INSTALLATION: All work shall be done with the work area. The Contractor shall coordinate with the Contract Inspector prior to start of work.

a. The Turf Contractor shall employ only qualified, experienced supervisors and technicians skilled in the installation of the specified system. Prior to start of work the Contractor shall remove all existing damaged, torn, or split turf.

b. The Contractor shall excavate, backfill, compact, and regrade the existing area prior to start of installation. Laser grading of repair areas is the responsibility of the Turf Contractor.

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c. The Contractor shall provide and install Polyethylene Extruded Monofilament Synthetic Turf system or approved equal in accordance with the manufacturer’s written installation instructions and ensure that all inlaid areas shall have full fastenings and no loose areas.

At no time can pulling on the section separate the mater.

d. The Contractor shall clean field area, restore to proper conditions, and dispose of removed turf off- site at responsibility of the Contractor.

3.4 INSPECTION REQUESTS: Contractor shall provide the Government a minimum 24 hours written notice prior to the scheduled inspection. Any work that covers or inhibits the ability of a government inspector from completing his QA inspections under standard construction conditions is subject to removal and replacement at the Contractor’s expense.

3.4.1 QUALITY ASSURANCE: In all work performed, it is the Contractor’s responsibility to perform proper QC inspections throughout the project to ensure a quality product. The Government inspector is responsible for adequate Quality Assurance (QA) for the work accomplished. It is not the role of the Government to perform the Contractor’s QC for the project, especially during inspections. All work regarding meetings and inspections shall be performed by the Contractor in accordance with the attached Project Documents.

3.4.2 FINAL INSPECTIONS: At the contract final inspection, there will be a joint Government- Contractor inspection to include inspection of work that was done. The Government will not accept BOD until field has been inspected and accepted by the Government.

3.5 SUBMITTALS: All submittals listed on the attached AF Form 66 shall be submitted for Government Approval (GA) or For Information Only (FIO) using AF Form 3000. The Contractor shall not be authorized to perform any work on site without approved submittals.

3.5.1 MANUFACTURER’S CATALOG DATA: Data composed of catalog cuts, brochures, circulars, specifications and product data, and printed information in sufficient detail and scope to verify compliance with requirements of the contract documents.

3.5.2 SAMPLES: The Contractor shall submit actual samples of the product material listed to be installed in PART 2.0 PRODUCTS for Government approval. The Contractor shall submit a sample in each color of the product.

3.5.3 MANUFACTURERS WARRANTY: The Contractor shall provide at minimum a one (1) year manufacturer warranty for all work conducted on this project.

The Contractor shall identify all items being installed that are guaranteed or under warranty for more than a one-year period and provide validated copies of the manufacturer’s warranty to the Government. All warranty information shall be filed by the Contractor in the name of Goodfellow AFB. All warranties shall be identified by product with a listing of the name and address of the company and the expiration date of the guarantee or warranty.

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3.5.4 PRODUCT DATA: Contractor shall provide product description and installation procedure of synthetic turf material. Field maintenance shall be provided to the Government prior to final inspection.

3.5.5 MANAGEMENT PLAN: A management plan shall be submitted for Government review and approval outlining, the Contractor’s methods of achieving work and shall be provided within 7 calendar days after Notice to Proceed (NTP) for Contracting Officer approval. The management plan shall include but not limited to; Lay-down Area, Parking, Removal/Replacement Methods including installation and disposal actions.

PART 4.0 – SPECIAL CONDITIONS & PERMITS

4.1 BASE CIVIL ENGINEERING WORK CLEARANCE REQUEST: The Contractor shall obtain and process AF Form 103 for approval prior to commencement of work for this project. The Contractor shall always have the completed form on site.

4.1.1 PROCESSING AF FORM 103: Due to the requirement for multiple agencies to coordinate on these requests, expect 7-10 days for paperwork processing. Contractor requests should be submitted at the earliest possible date to preclude delays.

4.1.2 UTILITY OUTAGES: When a utility outage is necessary to perform the contract work in an occupied facility, regardless of whether the work area is occupied, the outage shall be performed by the Contractor during non-duty hours at no additional cost to the Government, unless otherwise approved by the Contracting Officer. The Contractor shall notify the Contract Inspector of outage requirements to include buildings affected; length of outage; and reasons for outage. The Contractor must allow affected occupants a minimum of two – (2) weeks’ notice prior to outage.

The Contractor is also required to provide the Contracting Office a written notification of the requested outage.

4.1.3 ACCIDENTAL UTILITY DISRUPTIONS: In the event of accidental disruption of any utility, the Contractor shall immediately notify the Contracting officer of the unplanned outage.

After reporting it to the Contracting Officer, call Civil Engineering (325-654-3436) to inform them of an outage with what type of utility you may have encountered.

The Contractor shall immediately take every reasonable step to repair the damage in a manner acceptable to the Government and shall restore the utility to full use as soon as practicable.

4.2 BASE FIRE REGULATIONS: The Contractor shall comply with Base Fire Regulations as set forth in the latest edition of GAFB Instruction 32-2001, titled “Base Fire Protection Program”. The Contractor shall use no explosives or fire in performing the work. All work shall be in strict compliance with all National Fire Codes.

PART 5.0 - SITE MAINTENANCE

5.1 PROTECT SURROUNDINGS: The Contractor shall protect adjacent property, buildings, and their contents free of dust, dirt, or other materials from construction activities. Work areas shall be maintained in a neat, clean, safe condition and shall, at a minimum, be cleaned at the end of each shift. All streets and roadways in/or adjacent to the site shall always remain free of project generated trash and debris. Parking on turf is not permitted without written approval.

5.1.1 GOVERNMENT STORAGE: There are no Government furnished covered or secure storage areas.

5.1.2 CONTRACTOR STORAGE AND DELIVERIES: All equipment and materials delivered shall be secured with protection from the weather, high winds, humidity, temperature variation, dirt, and any other contaminants. The project documents will designate Contractor storage and laydown yards. All project storage areas shall be kept free of debris, leaks, stains, or splashes and kept in a neat, clean, and safe condition. Any contamination of the storage area by a hazardous substance shall be immediately remediated by the Contractor, in accordance with the contract above at no additional expense to the Government. Upon completion of the work, the Contractor shall leave the work site and storage area(s) in a clean, neat, and workmanlike condition satisfactory to the Contracting Officer.

5.2 SITE CLEANLINESS: All Contractor trailers shall maintain a professional appearance. The Contractor shall collect all trash, debris, refuse, garbage, etc., that is generated and place it in appropriate disposal containers with lids on a periodic basis or as directed by the Contracting Officer’s Representative. Disposal shall be outside the limits of Government property. Disposal shall be by sanitary landfill or other approved methods and shall conform to all local, state, and federal guidelines, criteria, and regulations. Restoration of the original ground contours is required unless otherwise directed by the Contracting Officer’s Representative.

5.3 BARRIERS AND SIGNAGE: Prior to the start of any work for this project, the Contractor shall ensure

PART 6.0 - CONSERVATION

6.1 UTILITIES CONSERVATION: The Contractor shall use good judgment in the conservation of Government utilities. Prevailing energy conservation practices shall be adhered to and enforced by the Contractor. The Contractor shall instruct employees in utilities conservation practices. For this contract, utilities, such as water and electricity, will be furnished by the government at no cost to the Contractor.

Water faucets or valves shall be turned off after the required usage has been accomplished.

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PART 7.0 – RESPONSIBILITY

7.1 CONTRACTOR RESPONSIBILITY: The above Parts 1 through 6 do not in any way limit the responsibility of the Contractor to perform all work and furnish all plant, labor, and materials required by this Statement of Work.

PART 8.0 - COMPLETION OF WORK

8.1 OPERATIONAL SYSTEMS: The Contractor shall ensure that work for this project is performed in accordance with the criteria herein and that all equipment and systems shall be fully operational at the completion of work for this project.

END OF STATEMENT OF WORK