Attachment_1_-_Statement_of_Work.pdf

STATEMENT OF WORK

INSTALLATION OF CROSSROADS’ SECURITY CAMERAS

JULY 2016

17th TRAINING WING (AETC)

184 SCHERZ BOULEVARD

GOODFELLOW AFB, TX 76908

Attachment 1 - Statement of Work

Attachment 1 - Statement of Work 1

Table of Contents

Section

Background

1.0 Description of Services

2.1 General Services

2.2 Delivery services

2.3 Installation and Removal Services

2.4 Inspection/Acceptance

2.0 Site Conditions

3.0 Base/Installation Specifics

Background

This requirement is for the delivery, installation of security cameras for Bldg 3201, Crossroads Airman Ministry Center at Goodfellow Air Force Base, San Angelo, Texas.

1.0 Description of Services

1.1 General Services

Coordination, delivery, installation of security cameras at Bldg 3201, Crossroads.

1.1.1 The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF and base requirements and instructions required for the performance of the duties in this Statement of Work (SOW).

1.1.2 The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal and Installation policies and procedures.

1.1.3 The contractor shall provide a site manager who shall be responsible for all installation and delivery. The name of this person and an alternate or alternates who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO) within 10 days after contract award. The site manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation.

1.1.4 All contractors shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that each individual will be able to present a current and valid state identification, to meet local Air Force security requirements. (Please note that many installations require this information be coordinated days in advance).

Attachment 1 - Statement of Work

1.1.5 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

1.1.6 The contractor shall deliver and install all security cameras during normal duty hours, 0730-1630 hours, Monday through Friday; except for federal holidays.

1.1.7 Recognized US Federal Holidays are as follows: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving and Christmas.

If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

1.1.8 When the contractor desires to work other than standard times, a written request shall be submitted to the Government Acceptor for approval.

Written approval from the Contracting Officer must be received before proceeding with the work. The request shall be submitted at least five (5) work days prior to the proposed performance of work, and it shall indicate the day/days, time/amount of work, and reason why performance is necessary during nonstandard hours.

1.1.9 Vehicle registration, proof of insurance and a valid driver’s license shall be presented to gain base access.

1.1.10 Lost vehicle and entry passes shall be reported immediately to the Security Police as well as the Government Acceptor in accordance with the local security forces policy.

1.1.11 Reserved

1.2 Delivery Services

Transportation of all new products, loading, unloading, storage and all necessary movement from factory to final onsite set up.

1.2.1 The contractor shall deliver the required equipment to include security cameras, necessary wiring cables, mounts, DVR to B3201, Crossroads.

1.2.2 Crossroads is a single story building with 2 main front doors as well as 2 main back doors for larger entry.

1.2.3 The contractor Site Manager shall be responsible for on-site coordination of all staging and deliveries of their product, to include access to and operation of any equipment needed for unloading and movement of materials or product.

1.2.4 Contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non-existence of loading docks and equipment at any given location. Special circumstances may be identified by and negotiated with the Contracting Officer.

Attachment 1 - Statement of Work 3

1.2.5 Delivery shall be in accordance with the terms of the contractor's agreement. If the ordering activity designates an accelerated delivery schedule it will be identified in the contract.

1.2.6 The contractor shall prevent its personnel from entering any area other than the designated work area.

1.2.7 The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

1.2.8 The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

1.3 Installation and Removal Services

Contractor shall provide personnel to install security system and remove trash as indicated below.

1.3.1 The contractor shall install a quantity of 14 3MP Dome cameras with IR- 2.8mm into rooms; Entry, 100, 101, 113, 117, 118, Corridor, East Exit Door, West Wall, Covered Patio and the North Side of the facility. Install a quantity of 6 dummy cameras into rooms; Hallway, 103, 117, 118, 112 and the covered patio. Install a DVR system capable of 14 days recording into room 110 (TV/Monitor will be provided). Total equipment; 14 dome IR cameras, 6 dummy cameras and DVR system no later than 30 September 2016. (Sketch Included for Recommended Placement – can be adjusted for optimal coverage).

1.3.2 Contractor shall place all refuse from all packaging in designated recycling and trash dumpsters located nearest to the Crossroads Bldg.

1.3.3 During installation the contractor shall protect all furniture and building materials, to include carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such type material. The contractor shall not use protective materials that will leave any type of residual print, outline or imaging on any furniture or building materials. Contractor shall not repair damage to finishes but will be responsible to pay for damages. The government will make repairs and back charge the installation contractor.

1.3.4 Services shall include inspection of product for shipping damage. If damage is found it shall be the responsibility of the contractor to notify the authorized Government representative or Contracting Officer.

1.3.5 The contractor shall provide three service checks during normal business hours.

1.3.6 The contractor shall ensure that all work performed carries a (1) year labor and equipment warranty.

1.4 Inspection/Acceptance

Validation between the contractor and the Government Acceptor that the security system has been installed according to manufacturer guidelines and customer specifications.

Attachment 1 - Statement of Work 4

1.4.1 Upon completion of all contract requirements, the contractor will submit to the Government Acceptor the Inspection/Acceptance Checklist. The Government Acceptor will complete the Inspection/Acceptance Checklist and return it to the contractor. The Contractor may then submit a final invoice in the Wide Area Workflow system (WAWF) (https://wawf.eb.mil/) and will attach an electronic copy of the signed Inspection/Acceptance Checklist to the invoice submission.

2.0 Site Conditions

2.1 Standard site conditions shall be considered those that include:

2.1.1 Free and clear hard surface access to the receiving and installation location during regular working hours

2.1.2 Parking and off-loading area suitable for access by a semi-trailer combination or truck within 100 feet of the building entrance closest to product installation area

2.1.3 Threat condition level of the base is Alpha. This requires dealer personnel to get base access in order to complete the product installation.

2.1.4 A staging area adequate to sort, stage and uncrate products along with a waste receptacle suitable for disposal of materials

2.1.5 Includes electric power, working lights, heating and air conditioning.

2.1.6 A building ready for the installation of the security cameras (i.e. other tasks such as painting and flooring are complete so as not to cause any delays in performance)

2.2 Contractor shall notify the Contracting Officer of any deviations from the above standards, as well as any requests for equitable adjustment to the contract price.

3.0 Base/Installation Specifics

3.1 All commercial trucks must enter through South Gate of Goodfellow AFB, which is off Chadbourne St., for inspection. In accordance with the Installation; base entry procedures must adhere to delivery vehicle process requirements mandated by the Wing: AFI 31-113, AFMAN 31-116, and the Goodfellow AFB Integrated Defense Plan. Once at South Gate, the driver must have a current pass or contact the customer at 325-654-3605, and must be able to show:

• A current Vehicle Registration

• A current Proof of Insurance

• A valid and current Driver's License for the driver

• A valid and current Driver's License or other State Identification for any passenger(s) in the vehicle.

3.2 Gate Procedures:

• Once at South Gate, be prepared to exit the vehicle and allow for vehicle inspection. At this time you may ask for directions to your final destination.

• If the final destination requires the driver to leave South Gate, and re-enter the base through an alternate gate, the pass received will be sufficient

Attachment 1 - Statement of Work

Attachment 1 - Statement of Work 5 http://www.wawf.eb.mil/ documentation for entry into both gates, within a pre-established time directed by the Security Forces representative.

• Arrival at the appropriate gate after the designated allotted time will result in non-admittance to the installation.

• This procedure will occur each time a commercial truck requests access to the base.

3.3 Current Bill of Lading (BOL) to get delivery driver and the vehicle on base. BOL must include the AF installation name, date of anticipated delivery, and specific destination (including building number, street address, and point of contact information).

3.4 Personnel should the following items when entering an installation:

• Current Registration for all vehicles

• Current Proof of Insurance for all vehicles

• Valid driver’s license for each driver

• Valid driver’s license or other state identification for each passenger

• Depending on the current Force Protection Condition, a government representative may be required to sponsor those people in person at Pass & ID, “Visitor Control Center” building# 3005.

• The sponsor must state the guest's purpose and destination. It is the responsibility of the contractor to validate this need with their government POC prior to their arrival so as to coordinate the arrival time accordingly.

Sponsors may request that a pass be applicable for multiple days if needed.

3.5 To sponsor 10 or more people, a typed list of those people must be submitted by the Government Acceptor in Word or Excel format, stating LAST NAME then FIRST NAME of each person. The sponsor must submit that list to Pass & ID (building# 3005) no fewer than three days prior to the anticipated arrival. Names listed must be complete names, (no nicknames), and correspond to the names on the state ID for each person.

3.6 Mission Essential Services: Contractors are not considered mission essential.

3.7 Prohibitions: Firearms may not be brought on base under any circumstances.

Individuals with criminal records are not allowed on base. Contractor personnel are prohibited from sponsoring guests onto the installation.

3.8 Contractors are advised that the Commander has placed restrictions on the smoking of tobacco products in AETC facilities. AFI 40-102, Tobacco Use in the Air Force, outlines the procedures used by the commander to control smoking in our facilities. Contractor employees and visitors are subject to the same restrictions as government personnel. Smoking is permitted only in designated smoking areas. Additional information, to include locations of designated smoking areas, will be provided to the contractor upon request.

3.9 The contractor shall follow the procedure contained in clause 5352.242-9000, CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS:

ACCESS: Installation access is restricted to only authorized persons and their vehicles. Authorization to enter Goodfellow AFB will be granted following a process of identity proofing and vetting, at minimum, each unescorted visitor, to determine fitness of the individual requesting and/or requiring access to the base

Attachment 1 - Statement of Work 6 and issuance of access credentials. Prior to allowing access to Goodfellow AFB, a minimum of a National Crime Information Center (NCIC) will be completed on all visitors (16 years of age and older), requesting unescorted access to validate the visitors fitness.

DENIALS: Authorization to enter Goodfellow AFB will be immediately denied in instances revealing the following items: felony conviction within 10 years, any violence within 7 years, indecent acts with minors, violence with a weapon, terrorist threats, repetitive history of criminal activity or any other misconduct the commander determines may have a negative effect on good order and discipline or installation security. All information is subject to review and recommendation by Chief, Security Forces as delegated by TRW/CC. All personnel denied will be issued a letter containing instructions on how to appeal the decision.

Attachment 1 - Statement of Work 7

03201-1-8.5 x 11