Attachment 1 - Statement of Work - TOC Avgas FY24.pdf

COLUMBUS AIR FORCE BASE

TOC AVGAS-OIL FY24

STATEMENT OF WORK

4 September 2024

Attachment 1 - SOW - FA302224Q0364

TOC AVGAS-OIL FY24

STATEMENT OF WORK 4

September 2024

1. Background

1.1. Aviation fuel (AVGAS), Smoke Oil, and aviation engine oil is required for multiple visiting aircraft coming to Columbus AFB (CAFB) Air Show and Open House, 20 – 22

September 2024. These type of fuel and oils are not readily available one base and will need to be provided from an outside vendor.

2. Scope

2.1. Contractor shall transport AVGAS to Columbus AFB and remove any excess 100 Low

Lead AVGAS from Columbus AFB while complying with all federal, state and local laws and regulations.

2.1.1. Contractor shall provide delivery and pickup for the fuel truck to and from

Columbus AFB on 19 September – 23 September 2024.

2.2. Contractor shall provide all necessary personnel and equipment to fill all vintage warbirds and general aviation aircraft with 100 Low Lead (100LL) AVGAS IAW AFMAN 10-

1004.

2.3. Contractor shall provide greater than or equal to 2500 gallons of 100LL AVGAS at

Columbus AFB on 19 September – 22 September 2024 from 1000 – 1800. Contractor shall arrive on station no later than 1700 on 19 September and remain available through

1800 on 22 September. Times are subject to change at the discretion of the Air Show

Director.

2.4. Contractor shall ensure all 100LL AVGAS is measured, documented, reported, and invoiced for the appropriate designated aircraft. Aircraft will be designated in the following categories: 1) Appropriated Fund (APF) Aircraft/Performers, 2) Non-

Appropriated Fund (NAF) Aircraft/Performers.

2.5. Contractor shall consolidate consumed AVGAS associated with all (APF) Aircraft

/Performances on one invoice (submitted in Wide Area Work Flow). Government will provide a list of aircraft designated for APF funding when contractor arrives.

2.6. Contractor shall consolidate consumed AVGAS associated with all (NAF) Aircraft

/Performances on one invoice (hardcopy invoice submitted to 14 CONS). Government will provide a list of aircraft designated for NAF funding when contractor arrives.

3. Air Show Aircraft Servicing

3.1. Contractor shall provide AVGAS, smoke oil, and aviation engine oil to include all necessary equipment and coordination to supply performers in the quantities provided by the Air Operations

Director below. The contractor shall provide personnel trained in the safe aircraft handling and operation of contractor supplied equipment.

3.1.1. AVGAS – 2460 Gallons

3.1.2. Smoke Oil (USAF Thunderbird use) – 32 Drums (1,760 Gallons)

3.1.3. Smoke Oil (Civilian acts use) – 4 Drums (220 Gallons)

3.1.4. W120 Aviation Engine Oil – 23 Gallons

4. General Requirement

5. Insurance

5.1. Contractor's Liability Insurance: The Contractor declares that they will maintain personal liability insurance within the limits of one million dollars ($1,000,000.00) per occurrence for bodily injury or property. A copy of proof of insurance shall be provided to the Contracting Officer immediately upon receiving award.

6. Base Access

In order to gain access, the contractor shall do the following:

6.1. The contractor shall obtain base identification and vehicle passes, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. To obtain access, the contractor will provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate and complete SF74 to obtain a vehicle pass. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

6.2. The contractor shall contractor shall submit a written request on company letterhead to the

Air Operations Director or designated representative listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The Air

Operations Director will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate and complete SF74 to obtain a vehicle pass.

6.3. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

6.4. When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense, and AFI 31-501, Personnel Security Program Management, citing the appropriate paragraphs as applicable.

6.5. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

6.6. Failure to comply with these requirements may result in withholding of final payment.

7. Compensation and Cancellation

7.1. Should the 2024 CAFB Open House be postponed, abandoned, canceled, or otherwise prevented from occurring due to conditions outside the control of either party, including, but not limited to, national or military emergency, disaster, terrorism, or an act of

God/force majeure, pandemic and or epidemic neither party hereto shall be liable to the other for any expense incurred at the time of cancellation. If the Contractor has incurred costs at the time of cancellation, the Contractor shall be entitled to a compensation amount that is commensurate with the amount of work performed. The Contractor shall therefore provide substantiating documents to support costs incurred when invoicing.

7.2. Negligence, equipment failure, sickness, and loss of employees/subcontractors do not create conditions outside the party's control and do not excuse performance. If the

Contractor is on-site and ready to perform on the day of the event but cannot perform due to circumstances outside of the Contractor's control, the Contractor will be paid 100% of the performance fee. If the Contractor fails to perform for any reason other than those stated above, the Contractor shall not be entitled to compensation of any type, to include a percentage thereof that is commensurate with the amount of non-performance.

8. Deposits

8.1. The Government will not pay any deposits. All costs will be inclusive and will be paid in one lump sum at the end of the performance. Payment will be made within 30 days of receipt of invoice, material inspection, and receiving report.

9. Donations

9.1. Air Force shows are free to the public and charge no admission. The Contractor shall not solicit donations as additional compensation from the public. The Contractor may not display or present any signage or charge for an admission fee in any way, shape, or form to tour an aircraft or display. See AFM 10-1004 for further guidance.