Attachment 1 - Statement of Work.pdf

STATEMENT OF WORK

BLDG 268

LUXURY VINYL PLANK FLOORING INSTALLATION

13 March 2024

1. DESCRIPTION OF SERVICES:

The Contractor shall provide all management, tools, supplies, equipment, and labor necessary to perform all work in accordance with these specifications. Work includes removing existing flooring, patching floor, installing Luxury vinyl plank (LVP), cove base, and providing labor to remedy unusual requirements related to the installation of flooring materials. All flooring material will be contractor furnished. The required work will be in Building 268, Room 107, on Columbus AFB. This general outline of work does not, in any way, limit the responsibility of the Contractor to perform all work as specified herein.

1.1 WORK INCLUDED.

The contractor shall accomplish the following work for the installation of flooring in building 268.

The work area shall contain two (2) individual rooms.

1.2 Removal of existing one hundred sixty (160) linear feet of four (4) inch glued on cove base.

Removal of six hundred ninety-five (695) square feet of existing rolled carpet, LVT, and VCT. Removal of nine (9) linear feet of vinyl edge molding.

1.3 Prepare six hundred ninety-five (695) square feet of existing floor according to manufacturer’s recommendations for the installation of new glued down materials.

1.4 Purchase and install approximately six hundred ninety-five (695) square feet of new commercial

LVP flooring. The new LVP flooring shall be 30 mil Shaw 5th and Main Symbiotic 5M304. The color will be Cinders 0512 or of an approved equal.

1.5 Purchase and install one hundred sixty (160) linear feet of six (6) inch cove base. Purchase and install nine (9) linear feet of vinyl edge molding. The color selected will be black.

1.6 Upon completion of installation the contractor will promptly notify the C.O.R. for final inspection and acceptance of service.

2.0 WORK EXCLUDED.

2.1 Movement of Furnishings or Equipment. All furniture and equipment will be moved by the Using Agency facility occupants. Where the contractor elects to perform movement of furniture or equipment to gain access to additional work areas will be done at no cost to the Government. Any furnishings moved by the contractor shall be returned to their original location, and the contractor is liable for any damages caused by the movement of furnishings.

3.0 PRODUCTS:

3.1 ADHESIVES and PRIMERS. Adhesives and primers shall be provided by the contractor consisting of the type recommended by the manufacturer for the materials to be installed for the conditions of the surfaces to be covered. Adhesives shall be used in strict accordance with manufacturer's printed instructions.

3.2. DOOR/TRANSITION MOLDING. Threshold molding shall be commercial in style for the type of flooring installed.

3.3. VINYL COVE BASE. After flooring is installed, the Contractor shall install set-on type, rolled, rubber cove base 1/8 inch thick and in height (6 inches) indicated, Johnsonite or approved equal. An adequate coved backing strip to prevent "poke-thru" shall be provided. Color: Black

3.4 PATCHING MATERIAL: Repair holes, cracks, depressions or rough areas using polymer fortified patching compounds recommended by the flooring or adhesive manufacturer compatible with existing surfaces.

3.5 LVP flooring shall be Shaw 5th and Main Symbiotic 5M304 30 mil. thickness. The color will be Cinders 0512 or of an approved equal.

4.0 EXECUTION:

4.1. The COR shall work in cooperation with the Contractor to schedule and coordinate the installation of flooring with the facility where the work is to be performed.

4.1.1 The contractor has 45 days to complete the contract from award date. This date cannot be extended without approval from the C.O.

4.2. If the possibility exists for Asbestos Containing Material (ACM) in the area to be worked, it will be identified prior to any work. If there is ACM in the area the Contractor will not use any mechanical means to remove the ACM. In the event during flooring removal, it is determined that the ACM must be removed the Contractor must stop and notify the C.O.R. Removal of ACM is accomplished by the Government using a separate Asbestos Removal Team.

4.3. REMOVAL

4.3.1. Cleanup. Remove any residual glue, oil, grease, paint, plaster, and other substances detrimental to proper performance of adhesive of LVP flooring. Allow floors to thoroughly dry before laying LVP Flooring. Floors shall be free of any foreign materials that would affect the proper installation of new floor covering.

4.3.2. Costs for cleanup of dirt and flooring debris generated during material removal operations shall be included in the quoted price.

4.3.4 Patching and Preparation of Surfaces.

4.3.5 Inspect all areas before installation. Repair holes, cracks, depressions or rough areas using polymer fortified patching compounds recommended by the flooring or adhesive manufacturer compatible with existing surfaces to ensure a smooth, finished appearance. Minimum floor temperature before, during and after installation and requirements for conditioning adhesive shall comply with the flooring and adhesive manufacturer’s instructions; however, in no case shall floor temperature be less than 60 degrees F. for 24 hours prior to, during and after installation.

4.3.6. The cost for floor prep shall be estimated and predetermined by the contractor and included in the overall fixed price project quote.

4.3.7 Contractor is responsible for adjustment of all doors that may require adjusting after installation of LVP flooring.

4.4 INSTALLATION

4.4.1 Cut and fit tile neatly around projections through floor and to walls and other vertical surfaces.

4.4.2 Install Commercial edging strips where installed flooring joins at other floor coverings. Use full-length transition pieces only. Butt tight to vertical surfaces. Where splicing cannot be avoided, butt ends tight and flush.

4.4.3 Transportation of Materials. Contractor shall be responsible for cutting and transporting LVP flooring to the job site. The cost for cutting, handling, transporting, and disposing shall be included in the overall fixed price project quote.

4.4.4 Removal of Debris. Any debris generated by the contractor during the removal and installation process shall be disposed of off Columbus AFB at an approved landfill at no additional cost to the Government.

5.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES:

5.1. AVAILABILITY of UTILITIES. All reasonable quantities of utilities shall be made available to the contractor without cost. Any temporary connection of lines that may be required and removed by the Contractor will be at the Contractors expense. Temporary connection shall follow existing lines of the building and shall be installed safely IAW standard commercial practices.

5.2. STORAGE of MATERIAL. The Contractor shall not store materials and equipment in the work area without approval and coordination with 14 CES C.O.R. Material and equipment approved for storage shall be placed to provide continued facility use, neat in appearance and shall assure safety.

6.0 GENERAL INFORMATION:

6.1. HOURS of OPERATION. (07:30 to 16:00) Work shall be performed in a manner to create minimum disturbance and inconvenience to the use of the facility. Contractor personnel will be limited to work areas. Personnel clearances, access or escorted entry shall be coordinated with 14CES/ CEOES Service Contracts, (662) 434-7346.

6.2. RECOGNIZED HOLIDAYS. The Contractor is not required to provide service on Federal Holidays, except in emergency situations. The holidays are:

• New Year’s Day - 1 January

• Martin Luther King Day - 3rd Monday in January

• Washington’s Birthday - 3rd Monday in February

• Memorial Day - last Monday in May

• Juneteenth - 19 June

• Independence Day - 4 July

• Labor Day - 1st Monday in September

• Columbus Day - 2nd Monday in October

• Veteran’s Day - 11 November

• Thanksgiving Day - 4th Thursday in November

• Christmas Day - 25 December

6.3. BASE CLOSURES. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

6.4 SECURITY REQUIREMENTS.

6.4.1. Passes. All personnel entering must have specific permission of the installation commander for entry. This permission is granted when the contractor and employees are issued a Base Pass. The pass will be issued at the start of the work and continue until the work is complete. Once the work is complete the individual issued the pass will surrender the pass to the C.O.R.

6.4.2. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor’s employees shall be briefed by their immediate supervisor upon initial on-base assignment.

6.4.3. Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

6.4.4 COMPLIANCE WITH LAWS and REGULATIONS. The contractor shall be knowledgeable of and comply with all applicable federal, state, and local laws, regulations, and requirements regarding environmental protection to include AFI 32-7080, Pollution Prevention Program, AFI 32-7042, Solid and Hazardous Waste Compliance, and ACC Manual 32-7051, Environmental Quality Manual, and 40 CFR 273, 40 CFR 133, Mississippi Administrative Code 11-3-1, and base Hazardous Waste Management Plan. In the event environmental laws/ regulations/requirements change during the term of this contract, the contractor shall comply with such laws/ regulations as changed. The contractor shall comply with the base Hazardous Waste Management Plan when turning in wastes generated from spill cleanup.

6.4.5 NOTIFICATION of ENVIRONMENTAL SPILLS. If the contractor spills or releases any substance listed in 40 CFR 302, Designation, Reportable Quantities, and Notification or general fluids into the environment, the contractor shall immediately report the incident to the COR. The contractor shall be held liable for the spill or release of such substances and is expected to clean up all spills of less than 25 gallons. The contractor is responsible for advising his employees of all Environmental and Hazardous Materials Handling and is also required to have and maintain Material Safety Data Sheets (MSDS) on all materials that are required by state and federal laws and/or regulations (reference AFI 91-301 and OSHA requirements). Copies of MSDSs must be provided to COR for all materials prior to being brought on Columbus Air Force Base.

6.4.6 TRAFFIC LAWS. The contractor and its employees shall comply with base traffic regulations.

6.4.7 WEAPONS, FIREARMS, and AMMUNITION. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned or privately owned vehicle while on Columbus Air Force Base.

6.4.8 FOR OFFICIAL USE ONLY (FOUO). The contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

6.4.9 PERSONNEL. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

The Government is authorized to restrict the employment under the contract of any contractor employee or prospective contractor employee, who is identified as a potential threat to the health, safety, security, general wellbeing, or operational mission of the installation and its population.

The contractor shall ensure employees have any applicable current and valid professional licensing/certifications to accomplish the services found in this SOW before starting work under this contract and are in compliance with all federal, state, and local environmental requirements or laws.

6.5 DAMAGE to GOVERNMENT PROPERTY. The Contractor shall notify the government when damage to government property is discovered. Any damage to government property caused by the Contractor shall be repaired or replaced by the Contractor at the Contractor’s expense. The Contractor shall annotate on the inspection report, the damage, the cause of damage (if known) and a proposal for repair.

6.6 FIRE and EMERGENCY REPORTING. Dial 911

6.7 PAYMENT and MEASUREMENT:

6.8 Floor Plan. Reference Attachment 1 Floor Plan for additional information.

6.9 PAYMENT. Payment for materials and services shall be in accordance with a fixed price award amount for the completed work.

6.9.1 PREPAYMENT. Under no circumstances shall the contractor receive prepayment for scheduled work not completed.

7.0 MEASUREMENT.

7.1 Material Quantities. Measurements provided in attachments are estimates only. Offerors are responsible for determining actual material quantities required for the work.

7.2 Project Amendments. Once project is awarded and is accepted by the contractor any additional changes must be approved by the Contracting Officer prior to the work in question being accomplished.

Any additional work accomplished without prior approval of the Contracting Officer shall be at no cost to the Government.

8.0 WARRANTY

8.1 The Contractor shall guarantee all materials and workmanship under this contract against defects or incorrect installation for a period of one year from the date of the Government acceptance of work. Repair or replacement of any defective finishes, materials, correction of faulty workmanship, or correction of any item not in accordance with the manufacturer's specifications or directions and this statement of work shall be made at the Contractor's expense.