Draft_ALCMS_SOW_FY18.pdf

STATEMENT OF WORK

STANDARD MAINTENANCE ON AIRFIELD LIGHTING SYSTEM

COLUMBUS AFB, MISSISSIPPI

28 March 2018

1.1 This Statement of Work (S.O.W.) defines the scope of work to accomplish the standard maintenance and personnel training on the Columbus AFB Airfield Lighting Control and Monitoring System (ALCMS). The Contractor shall provide all labor, materials, equipment, management, supervision, coordination and transportation required to accomplish this work.

1.2 WORK SCHEDULE, PLANS AND WORKING HOURS: Work days for this contract will be Monday through Friday between the hours of 0730 and 1615 (7:30 Am and 4:15 PM). The facility will be occupied during the hours of work listed above. The Contractor shall not begin any work until he or she is 100% material complete. Written permission from Maintenance Engineering shall be obtained for any deviation from the approved schedule. Columbus AFB will be responsible for scheduling 2 check-ups on site per year. These visits will be conducted by a specialist and have a maximum duration of 5 working days with travel time included in the 5 day time limit.

1.3 AVAILABILITY OF UTILITY SERVICES: All reasonable quantities of utilities will be made available to the Contractor. The Government shall not be held responsible for interruptions of utility services, and will not be liable for contractor delays, damages, or increased cost incurred by any such interruption of service. The contractor shall be responsible for providing all labor, equipment, and materials to make necessary temporary utility connections. The temporary connections shall be coordinated with the Government Representative before being made and shall be removed upon project completion.

1.4 CLEAN-UP: All debris and rubbish not specified to become government property resulting from construction work will be disposed of by the contractor off government property. Disposal will be in compliance with federal, state, and local hauling and disposal regulations. Site clean-up shall be daily. The Contractor will be extremely cautious arriving and departing the job site. No debris will be allowed to accumulate on site at any time.

1.5 SAFETY REQUIREMENTS: Safety requirement shall be the applicable sections of

EM 385-1-1, Oct 1992 and Occupational Safety and Health Administration (OSHA) Regulations. OSHA regulations are available for review at the Base Safety Office, Building 724. EM 385-1-1 is available for reference in the Maintenance Engineering Office, Building 385. The contractor shall ensure that any lifting devices or ladders meet any and all applicable safety standards.

1.6 SITE CONDITIONS: The Contractor acknowledges satisfaction as to the nature and location of the work, the general and local conditions, access to job site; disposal, handling and storage of materials; availability of water, electric power or similar physical conditions at CAFB; the character of equipment and facilities needed preliminary to and during the performance of the work; and all other matters that can in any way affect the work or the cost thereof under this contract. The Contractor acknowledges that any damage to the existing facility will be returned to its original condition prior to the completion of subject work at no additional cost to the government.

1.7 WARRANTY: Contractor shall provide a one year warranty for all parts and labor.

TECHNICAL – PART II

2.1 The minimum notice period is three weeks and CHALP/GA are not responsible for scheduling or reminding Customer that preventive maintenance check-ups are required for their system.

2.1 The contractor shall perform a physical inspection and cleaning of all ALCMS computers, keyboards, and screens and ensure proper airflow around all equipment.

2.2 The contractor shall perform system diagnostics and inspections as well as review Maintenance History Log and follow up on any discrepancies to ensure the integrity of the system and verify optimal performance.

2.3 The contractor shall confirm condition of all hardware and physical connections of communication lines are working correctly and secure as well as identify any defective parts that may need replacement or repair.

2.4 Contractor shall conduct System Failure Analysis and System Reporting Review.

2.5 The contractor shall calibrate all touchscreens.

2.6 The contractor shall clean up and defragment all Hard Disk contents.

2.7 The contractor shall perform virus inspections and system heals (as required).

2.8 If available, the contractor will provide newly released software upgrades for the operating software that will enhance the overall performance of the system.

2.9 The contractor shall identify any hardware that should be replaced in the future.

3.0 The contractor shall conduct training classes to government personnel who maintain the system each day on an as needed basis during scheduled visits. The training shall consist of, but not limited to: system block diagram, theory of operation, system assemblies, system wiring diagram, hands-on use of Graphical User Interface, touchscreen operations, maintenance, and trouble shooting.

3.1 The contractor shall provide “As-Made” Drawings that reflect the up to date system.

3.2 The contractor shall provide a complete service report at the end of each visit.

3.3 Upon completion of each on site visit, the Contractor’s representatives shall issue a report. The Customer shall acknowledge receipt of the report by signing one copy of the report and returning it to the Contractor. The report shall list all problems detected. The report shall include the following: 1. a description of the work required to be performed to solve problems, 2. the estimated period of time required to solve all pending problems, and 3. provide the Customer information about the condition of the ALCMS system in order to improve quality of service by recommended actions.

END SECTION