SOW_Catholic_Music_Director_Final.docx

STATEMENT OF WORK (SOW)

Catholic Music Director Columbus Air Force Base (AFB) 6 Jun 16

1. Contract Position Title. Catholic Music Director (Non-Personal Service).

2. Scope of Responsibilities. Provides leadership and administrative support for the Catholic choir and the Catholic music program, Catholic music events and/or concerts, and music resource management for the Catholic Parish at the Columbus AFB Chapel. Works closely with the Catholic Chaplain or Auxiliary Priest to ensure appropriate music is selected, rehearsed, and provided for the Catholic Mass and events requiring music. The Catholic Music Director will serve as the primary leader for the Catholic Music at all rehearsals and Masses.

2.1. Duration of this contract is 15 September 2016 – 14 September 2017 (with three option years)

3. Education and Experience Requirements. The Catholic Music Director:

3.1. Must possess and produce a resume with work history, degrees, certificates, and/or relevant training, and a minimum of three work- related references. Must have 3 years of experience as a Music Director (preferably within a military Chapel setting).

3.2. Must have experience coordinating and conducting the liturgical requirements of the Catholic Mass, familiarity with the requirements of Catholic liturgy, and an understanding of the Catholic Mass.

3.3. Must be experienced in traditional music, sight reading, and able to teach harmony. The Contractor must be experienced in leading choral ensembles.

3.4. Be available to work flexible hours due to possible variances in service time or special service/activity times.

3.5. Contractor will be professional at all times. Attire and grooming will be neat, clean, and proper for worship and ministry settings.

3.6. Must be able to receive a “favorable” background investigation IAW public Law 101-647, Section 231 (Crime Control Act of 1990 and DODI 1402.5, Criminal History Background Checks on Individuals in Child Care Service Position). An adverse finding from this investigation may result in termination of services.

3.7. Contractor must be willing to work in a pluralistic environment where they may come in contact with members from various faith groups and/or viewpoints. Contractor will be professional and not denigrate individuals with a different religious perspective or viewpoint.

4. Duties and Responsibilities. The Catholic Music Director will:

4.1. Direct music for the weekly, Sunday Mass. Worship music will include hymns, offertory music, music specials, call to worship, postludes, and any other music deemed appropriate for the Catholic Mass. Worship times are subject to change with the Wing Chaplain’s approval.

4.2. Work closely with the Catholic Chaplain or Auxiliary Priest and select and prepare all music for Mass according to prescribed Catholic liturgy. Music will be coordinated in advance with the Catholic Chaplain or Auxiliary Priest and the Catholic Musician to ensure the music is appropriate and to give the Catholic Musician adequate time to prepare.

4.3. Ensure facility requests for all Catholic rehearsals, concerts, special music events, etc. occurring in Chaplain Corps facilities are filled out correctly and submitted to the Columbus AFB Chapel staff in a timely manner.

4.4. Provide leadership and direction for the weekly music rehearsal. Rehearsals will be one hour in length with a maximum of one rehearsal per week. Day of rehearsal will be coordinated between the Catholic Music Director, Catholic Musician, Catholic Chaplain or Auxiliary Priest, and the Chapel facility scheduler. The Wing Chaplain is the final approval authority for the scheduling of rehearsals.

4.5. Coordinate and ensure that all funds requests for Catholic music programs are properly completed and submitted in a timely manner.

4.6. Arrive at least 30 minutes prior to the beginning of all services to include the weekly Mass. Arrive at all rehearsals no later than 15 minutes prior to the start time.

4.7. Provide music for religious observances of Holy Days and special services as determined by the Catholic Priest and approved by the Wing Chaplain. Holy Days and special services will not exceed 10 services per year.

4.8. In preparation for each service and rehearsal, the contractor will ensure equipment needed to perform the duties within this SOW are set up prior to start time. At the conclusion of each service and rehearsal, the contractor will return equipment to the appropriate location and ensure the equipment is stored neatly. The sanctuary must also be returned to a neutral status and left in a neat and orderly condition.

4.9. Lead recruitment for new volunteer musicians and volunteer vocalists through invitation, phone calls, social events, etc.

4.10. Attend the following meetings (when requested):

4.10.1. Catholic Parish Advisory Council meetings

4.10.2.Liturgy planning sessions with the Catholic Priest and the Catholic Musician

4.10.3.Consultation meetings with the Wing Chaplain.

4.11. Monitor the handling of all funds received in Catholic music programs to ensure compliance with applicable directives and operating instructions.

4.12. Ensure that all Catholic volunteer musicians and volunteer vocalists are aware of local safety requirements and procedures.

4.13. Furnish a yearly Chapel Tithes & Offering Fund (CTOF) and Appropriated budget for the Catholic music program (to include any supplies) to the Wing Chaplain, in coordination with the Catholic Chaplain or Auxiliary Priest, the Catholic Parish Coordinator, and the Catholic Musician.

4.14. Sub-Contracting.

4.14.1. When necessary, the Catholic Music Director shall provide a list of substitute contract personnel. Names of substitutes and their credentials shall be provided no later than 30 calendar days prior to the sub-contractor providing services for this contract. Subcontractors must meet or exceed the education and experience requirements listed in this statement of work as well as comply with all required regulations. Substitutes will be approved by the Contracting Liaison or the Wing Chaplain.

4.14.2. The Contracting Liaison and the Wing Chaplain should be notified at least 14 days before any leave of absence that would prevent the contractor from performing the services for this contract.

4.14.3. The Contracting Liaison and the Wing Chaplain reserve the right to refuse the services of such a substitute if he/she is deemed unqualified.

4.15. Safety and Security. The Contractor is accountable for the safety, security, and cleanliness of all facilities utilized in conjunction with their programs.

4.15.1. Contractor will be familiar with and implement fire and safety practices in accordance with AFI 91-301 to prevent accidents and preserve the life and health of him/herself and any personnel performing or in any way affected by the performance of this contract.

4.15.2. Contractor will be familiar with and comply with all security procedures to include ensuring that Columbus AFB Chapel facilities are properly secured, doors and windows locked, and lights turned off.

4.15.3. Contractor shall be responsible for keys provided and keys shall not be duplicated.

4.15.4. All keys will be returned on revocation of this contract.

4.15.5. Contractor shall report any duplicated, lost or misplaced keys upon discovery of the occurrence.

4.16. Background Checks.

4.16.1. Contractor shall complete and submit personnel background check applications within twenty (20) working days after award date to the Chaplain Corps back check program manager for processing. It is mandatory that all contractors working with children under the age of eighteen (18) have a background investigation. This is in compliance with Public Law 101-64, Section 231 (Crime Control Act of 1990 and DoDI 1402.5). An adverse finding from this investigation at any time will result in termination of services.

4.17. Payment for Services. The Contractor is being hired as an “independent non-personal service contractor” and is accountable to pay any Social Security taxes, federal or local income taxes, and state unemployment insurance premiums for themselves, as well as any individual employed or subcontracted by them to provide services under this contract.

4.18. The Contractor will coordinate all support requirements with the Contracting Liaison or the Superintendent/NCOIC, Chapel Operations.

4.19. Government owned equipment will not be removed from Chaplain Corps Facilities without authorization from the Wing Chaplain or the Superintendent/NCOIC, Chapel Operations.

4.20. The Contractor must arrange for facility use and equipment and supply needs in accord with local policy and procedures.

Attachment 1