SOW_Protestant_Music_Director_Final.docx

STATEMENT OF WORK (SOW)

Protestant Music Director Columbus Air Force Base (AFB) 6 Jun 16

1. Contract Position Title. Protestant Music Director (Non-Personal Service).

2. Scope of Responsibilities. Provides leadership and administrative support for Protestant choir and music program, Protestant music events or concerts, and Protestant music resource management for the Protestant Parish at the Columbus AFB Chapel. Works with the Chaplain assigned to the Protestant Worship Service to ensure appropriate music is selected, rehearsed, and provided for the worship service and events requiring music. The Protestant Music Director will serve as the primary leader for the Protestant music at all rehearsals and worship services.

2.1. Duration of this contract is 15 September 2016 – 14 September 2017 (with three option years)

3. Education and Experience Requirements. The Protestant Music Director:

3.2. Must possess and produce a resume with work history, degrees, certificates, and/or relevant training, and a minimum of three work- related references. Must have 3 years of experience as a Music Director (preferably within a military Chapel setting).

3.3. Must have 1 years’ experience coordinating and conducting a Protestant blended worship service. A familiarity with contemporary, traditional, and gospel Protestant music and an understanding of the basic Protestant doctrine.

3.4. Demonstrate the ability to play the piano or guitar.

3.5. Must be experienced in contemporary, traditional, and gospel music, sight reading, and be able to teach harmony. Must have 1 years’ experience in leading choral ensembles.

3.6. Be available to work flexible hours due to possible variances in service times or special service/activity times.

3.7. Contractor will be professional at all times. Attire and grooming will be neat, clean, and proper for worship and ministry settings.

3.8. Contractor must be willing to work in a pluralistic environment where they may come in contact with members from various faith groups and/or viewpoints. Contractor will be professional and not denigrate individuals with a different religious perspective or viewpoint.

3.9. Must be able to utilize MediaShout/LiveWorship to produce slideshow presentations/music slides appropriate for worship services.

3.10. Must be able to receive clearance from a background investigation IAW public Law 101-647, Section 231 (Crime Control Act of 1990 and DODI 1402.5, Criminal History Background Checks on Individuals in Child Care Service Position). An adverse finding from this investigation may result in a termination of services.

4. Duties and Responsibilities. The Protestant Music Director will:

4.1. Direct music for the weekly, Sunday worship service. Worship music will include hymns, offertory music, special music, call to worship, postludes, and other music deemed appropriate for Protestant worship. Worship times are subject to change with the Wing Chaplain’s approval.

4.2. Work with the Protestant Chaplains to select and prepare music for worship according to the Wing Chaplain’s direction. Music will be coordinated in advance with the Protestant chaplains and the Protestant Musician to ensure the music is appropriate and to give the Musician adequate time to prepare.

4.2.1. Prepare worship slides for the Sunday Protestant Worship Service. The Contractor will (in consultation with the Chaplain responsible for the service) create and input the worship slides no later than three days before the Sunday Protestant Service. Contractor will also trouble-shoot the slides to ensure that there are no errors and that the slides transition smoothly.

4.3. Ensure facility requests for all Protestant music programs occurring in Chaplain Corps facilities are filled out and submitted to the Columbus AFB Chapel staff.

4.4. Provide leadership and direction for the weekly music rehearsal. Rehearsals will be one hour in length with a maximum of one rehearsal per week. The day of rehearsal will be coordinated between the Protestant Musician, Protestant Music Director, the Protestant Chaplain in charge of the service, and the Chapel facility scheduler. Final approval for rehearsal scheduling is given by the Wing Chaplain.

4.5. Coordinate and ensure that all funds requests for Protestant Music programs are properly completed and submitted in a timely manner.

4.6. Arrive at least 30 minutes prior to the beginning of all services to include the weekly worship service. Arrive at all rehearsals no later than 15 minutes prior to the start time.

4.7. Provide music for religious observances of holidays and special services as determined by the Protestant Chaplain in charge of the worship service and approved by the Wing Chaplain. Holiday services and special services will not exceed 4 services per year.

4.8. In preparation for each service and rehearsal, the contractor will ensure equipment needed to perform the duties within this SOW are set up prior to start time. At the conclusion of each service and rehearsal, contractor will return equipment to the appropriate location and ensure the equipment is stored neatly. The sanctuary must also be returned to a neutral status and left in a neat and orderly condition.

4.9. Lead recruitment for new volunteer musicians and volunteer vocalists through invitation, phone calls, social events, etc.

4.10. Attend the following meetings (when requested):

4.10.1. Protestant Advisory Council meetings

4.10.2. Worship planning sessions with the Protestant Chaplain in charge of the service and the Protestant Musician

4.10.3. Consultation meetings with the Wing Chaplain.

4.11. Ensure that all Protestant Music volunteers are aware of local safety requirements and procedures.

4.12. Create an annual Chapel Tithes and Offering Fund (CTOF) budget and an Appropriated Fund budget for the Protestant Music program.

4.13. Sub-Contracting.

4.13.1. As needed, the Protestant Music Director shall provide a list of substitute contract personnel. Names of substitutes and their credentials shall be provided no later than 30 calendar days prior to the subcontractor fulfilling the contract. Subcontractors must meet or exceed the experience requirements listed in this statement of work as well as comply with all required regulations. Subcontractors will be approved by the Wing Chaplain.

4.13.2. The Contracting Liaison and Wing Chaplain should be notified at least 14 days before any leave of absence that would prevent the Contractor from performing the services.

4.13.3. The Contracting Liaison and Wing Chaplain reserve the right to refuse the services of a substitute if he/she is deemed unqualified.

4.14. Safety and Security. The contractor is accountable for security and cleanliness of all facilities utilized in conjunction with their programs.

4.14.1. Contractor will be familiar with and implement fire and safety practices in accordance with AFI 91-301 to prevent accidents and preserve the life and health of him/herself and any personnel performing or in any way affected by the performance of this contract.

4.14.2. Contractor will be familiar with and comply with all security procedures to include ensuring the Columbus AFB Chapel facilities are properly secured, doors and windows locked, and lights turned off.

4.14.3. Contractor shall be responsible for keys provided and keys shall not be duplicated.

4.14.4. Contractor shall report any duplicated, lost or misplaced keys upon discovery of the occurrence.

4.14.5. All keys will be returned on revocation of this contract.

4.15. Background Checks.

4.15.1. Contractor shall complete and submit personnel background check applications within twenty (20) working days after award date to the Chaplain Corps back check program manager for processing. It is mandatory that all contractors working with children under the age of eighteen (18) have a background investigation. This is in compliance with Public Law 101-64, Section 231 (Crime Control Act of 1990 and DoDI 1402.5). An adverse finding from this investigation at any time will result in termination of services.

4.16. Payment for Services. The Contractor is being hired as an “independent non-personal service contractor” and is accountable to pay any Social Security taxes, federal or local income taxes, and state unemployment insurance premiums for themselves, as well as any individual employed or subcontracted by them to provide services under this contract.

4.17. The Contractor will coordinate all support requirements with the Contracting Liaison or the Superintendent/NCOIC, Chapel Operations.

4.20. Government owned equipment will not be removed from Chaplain Corps facilities without authorization from the Wing Chaplain or the Superintendent/NCOIC, Chapel Operations.

4.21. The contractor must arrange for facility use, equipment use, and supply needs in accord with local policy and procedures for events, practices, and special performance’s.

Attachment 1