Tent PWS .docx
DOCX document 128 KB Posted
- Attached to
- Sheppard Air Show Rental Tents
- Solicitation number
- FA302024Q0026
About this file
This combined synopsis/solicitation requests quotes to provide various tents and canopies for the Sheppard Air Force Base Air Show from April 26-28, 2024. Required items include a 120x40 four-sided tent, 40x80 four-sided tent, 40x40 four-sided tent, two 10x20 tents, twenty 8x8 canopies, a 10x10 tent, and a 12x12 tent. Quotes are due by March 11, 2024. The solicitation will result in a single firm fixed price contract awarded under NAICS code 532289 with a $12.5 million small business size standard. The requirement is set aside for small businesses. The Department of the Air Force Air Education and Training Command is the contracting agency. Power installations must comply with electrical codes and generators must have capacity for event hours from 0800-1700 daily with protection from public access. All items must be delivered and installed by April 26 and removed by April 29.
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Other files
| File | Type | Posted |
|---|---|---|
| Tent PWS Amendment 001.docx | DOCX document | |
| Tent Combo RFQ Amendment 001.pdf | ||
| FA302024Q0026 - Clause and Provision Set.pdf | ||
| Combo RFQ.pdf |
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Text version
department of the air force air education and training command
82D CONTRACTING SQUADRON
SHEPPARD AFB, TEXAS
Air Show Tent Rentals
Sheppard Air Force Base will host an Air Show and Open House from 26-28 April 2024. In order to execute the Air Show and Open House, Sheppard Air Force Base requires the following tent support. Items to be provided and services to be performed must be in strict accordance to what is below.
| CLIN # |
| DESCRIPTION |
| QTY |
| UNIT OF ISSUE |
| UNIT |
PRICE
TOTAL PRICE
VIP Tent
| 120 x 40 four sided tent with the ability to roll the front side/show side up for viewing. Front, long side ceiling higher than backside ceiling to enable patrons to observe air show while sitting under the shade of the tent. Guest seating for 192 using 21 round tables capable of seating 8 guests per table. Each round table will have 8 padded folding chairs. Tent will also have 10 cocktail tables a bar and a minimum of a 12-foot buffet table. Front of tent will be lined with 200 padded folding chairs going the length of the tent with five equally spaced aisle openings leading into the tent. Tent must have (4) three-prong outlets, 10 amp, 110v. Tent must be anchored to withstand 35 mph winds without penetrating concrete/asphalt. |
| 1 |
| Ea |
Tbird VIP Tent
| 40 x 80 four sided tent with the ability to roll the front side/show side up for viewing. Front, long side ceiling higher than backside ceiling to enable patrons to observe air show while sitting under the shade of the tent. Guest seating inside tent for 100 using folding chairs and (10) 8-foot long tables (10 chairs per table). 200 folding chairs for the flight line side of the tent. Front of tent will be lined with folding chairs going the length of the tent with four equally spaced aisle openings leading into the tent on show side. Tent must be anchored to withstand 35 mph winds without penetrating concrete/asphalt. |
| 1 |
| Ea |
(Performer Tent)
| 40 x 40 four sided tent with the ability to roll the front side/show side up for viewing. Front, long side ceiling higher than backside ceiling to enable patrons to observe air show while sitting under the shade of the tent. Guest seating inside tent for 50 using folding chairs and (5) 8-foot long tables (10 chairs per table). 100 folding chairs for the flight line side of the tent. Front of tent will be lined with folding chairs going the length of the tent with four equally spaced aisle openings leading into the tent on show side. Tent must be anchored to withstand 35 mph winds without penetrating concrete/asphalt. |
| 1 |
| EA |
(MDG)
| 10x20 tent. Tent must have sufficient lighting inside to work and HVAC to maintain the tent at 72 degrees. Tent needs to have (6) 110v outlets. All outlets need to be three prong. Tent must be anchored to withstand 35 mph winds without penetrating concrete/asphalt. |
| 2 |
| Ea |
| 0006 (SFS) |
| 8X8 Canopies for shade at Entry Control Points (4 each) and each general parking, parking lot. |
| 20 |
| Ea |
(Mile High)
| 10X10 tent. Tent must be anchored to withstand 35 mph winds without penetrating concrete/asphalt. |
| 1 |
| Ea |
| 0008 (EOD) |
| 12X12 tent. Tent must have four sides with the ability to roll one side up. Tent must be anchored to withstand 35 mph winds without penetrating concrete/asphalt. |
| 1 |
| Ea |
All items must be delivered to Sheppard Air Force Base and set-up by 1800 on Thursday, 26 April 2024. All tents and canopies must be anchored to the ground and able to withstand 35 mph winds. Tents set-up on paved areas must be capable of being anchored without penetrating the concrete or asphalt surface. Replacement generators, power supplies and lights must be provided within one (1) hour, should a mechanical problem occur. All tents and associated equipment must be removed from Sheppard Air Force Base not earlier than 1800 on 28 April 2024 and not later than noon on 29 April 2024.
Power installation must comply with the National Electric Code, NFPA-70 and NFPA-1. Power and extension cords must rated for the proper amps, grounded and of sufficient length to ensure cords are not connected together or “daisy chained.” Generators must have sufficient capacity to run for the duration of the air show, 0800-1700 hours Friday, Saturday and Sunday. Generator set up should be grouped where possible and protected so the general public doesn’t have access to generator areas.
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