Atch_02_PWS__Water_&_Wastewater_Plant_Services.pdf

FA3020-18-R-0002 28 November 2017

PERFORMANCE WORK STATEMENT

(PWS) FOR

WATER PLANT AND WASTEWATER

TREATMENT PLANT OPERATION AND MAINTENANCE

SHEPPARD AIR FORCE BASE (SAFB)

RECREATIONAL ANNEX at LAKE TEXOMA

Original: 28 August 2017

Last Revised: 28 November 2017

1. Scope of Work. The contractor shall provide all personnel, equipment, tools, computer, fax, internet, phone, materials, supervision, laboratory analysis, and other items and services, necessary to operate and maintain the water plant and wastewater treatment plant in this Performance Work Statement (PWS), except as specified as government-furnished property and services at SAFB Recreational Annex, Lake Texoma, Grayson County, Texas located approximately 118 miles Northeast of SAFB and eight miles North of Sandusky, Texas. The contractor shall perform to the standards in this contract and shall comply with all federal, state, and local environmental laws, rules, and regulations.

1.1. Water Storage and Distribution Plant. SAFB Recreational Annex is considered a transitory, non-community water system. Within the design capacity and capability of the water plant, the contractor shall:

1.1.1. Maintain water wells, storage and distribution in accordance with (IAW) Texas Administrative Code (TAC) 290.

1.1.2. At all times, staff the water plant with employee(s) who have a minimum of a valid Class C license in groundwater and in wastewater treatment as prescribed by the State of Texas. The contractor shall provide a copy of the license to the contracting officer’s representative (COR) at the post-award conference. Prospective employee(s) shall have had no Notice of Violations (NOVs) issued against any area that was under their responsibility or supervisory purview during their last two (2) years of employment in this capacity. Contractor shall ensure that the drinking water and was t ewater t r ea tment / labora to r y t es t ing complies with all applicable federal, state, and local standards. The contractor shall ensure employees have a current and valid driver’s license before allowing the employee to operate a contractor-owned vehicle at Lake Texoma Annex. All contractor employees shall be able to read, write, speak, and understand English.

1.1.3. Daily inspect and document results on systems associated with the water plant area, supply lines and connections to ensure required operability. State approved checklist or contractor generated checklist shall be used to document daily inspections and results. Documentation shall be available to the government for review upon request.

1.1.4. Supply, properly store and maintain necessary chlorination for water purification prior to the delivery of water to each connection.

1.1.5. On occasion, Texas Commission on Environmental Quality (TCEQ) or designated representative(s) schedules, conducts and collects water samples. The contractor shall notify the COR via email when TCEQ or designated representative(s) schedules a water collection site visit.

1.2. Water Storage and Distribution Plant Characteristics. The following are characteristics of the water storage and distribution plant:

1.2.1. Three (3) each, 10,000-gallon water storage tanks are fed by four (4) bored wells with TCEQ Water System Identification #0910090.

1.2.2. The water supply lines consist primarily of, but not limited to, 1" Polyvinyl Chloride (PVC), 2" PVC, 3” PVC, 4” PVC, 2" Copper, 3/4" Copper and 1.5" Copper. There are approximately

90 connections throughout the recreational area including, but not limited to, cabins, camping and recreational vehicle sites.

1.2.3. The water treatment system pumps water from four (4) wells and stores in three (3) 10,000-gallon tanks.

1.3. Routine Bac-T / E-Coli Test. The contractor shall collect and submit a minimum of one (1) drinking water sample to a state certified testing laboratory on either Monday, Tuesday or Wednesday (excluding holidays) no later than the 15th calendar day of each month.

1.3.1.1. In the event a positive routine Bac-T / E-Coli sample results is received, the Monday, Tuesday, and Wednesday testing requirement allows sufficient time for another collection, submission and testing of drinking water sample is completed within 24-hrs in accordance with 30 Texas Administrative Code (TAC) section 290.

1.4. Wastewater Treatment Plant Characteristics. The following are characteristics of the wastewater treatment plant:

1.4.1. Aeration basin volume is 30,033 gallons.

1.4.2. The clarifier chamber volume is 5,157 gallons.

1.4.3. The sludge holding chamber volume is 6,930 gallons.

1.4.4. The equalization basin volume is 9,963gallons.

1.4.5. The sewage and drainage lines consist primarily of, but are not limited to, 3", 4", and 6" vitrified clay and PVC. There are approximately 85 connections.

1.4.6. Operate under the government's state and federal permits.

1.4.7. Manage, operate, and maintain the wastewater treatment plant so that effluent discharged and landfill disposal of solids from the plant meet the applicable federal, state and local guidelines.

1.4.8.1. Sludge Disposal. Notification to dispose of the sludge shall be submitted to the COR for review at least 30 days prior to the disposal of the sludge. The contractor shall handle and dispose of sewage sludge IAW TAC 30, Chapter 312 and all other applicable state and federal regulations in a manner which protects public health and the environment. The contractor shall dispose of sludge only at a TCEQ registered or permitted land application site, commercial land application site or co-disposal landfill. The contractor shall not be authorized to land apply/dispose sludge on property owned, leased or under direct control of SAFB. The contractor shall submit sludge/scum disposal tickets to the COR prior to invoicing for sludge disposal.

1.4.8.2. Operate the ultraviolet (UV) disinfection system as the primary source of final disinfection.

1.4.8.3. Perform all laboratory analysis and sampling as required by and according to the permit(s) unless otherwise specified in the permit.

1.4.8.4 Design and implement a plan to ensure the permitted maximum flow limits on the wastewater treatment plant are not exceeded, especially during historically high volume usage times such as Memorial Day, July 4th, Labor Day, weekends, etc. The plan shall include hourly monitoring of the wastewater flow meter throughout the entire period of possible high use times. Should there be a wastewater exceedance, it is the responsibility of the contractor to notify TCEQ regulatory officials and COR and file all necessary documents related to the wastewater exceedance. Copies of all correspondence shall be furnished to the COR.

1.5. Water Storage and Distribution Plant and Wastewater Treatment Plant Repairs.

1.5.1. Repairs. The contractor shall provide all personnel, equipment, tools, parts and materials, supervision, and other items and services, necessary to provide minor, major and emergency repairs to any necessary item(s) or component(s) associated with water storage and distribution and wastewater treatment operations. The contractor shall perform minor repairs consisting of, but not limited to, the following items / components:

a. Wastewater treatment plant including aeration basin, clarifier, sludge holding chamber, equalizer basin, and UV system

b. Lift stations

c. Control panels

d. Wastewater distribution lines

e. Grounds storage tanks

f. Water wells including pumps, motors, pipes and feeder cables

g. Water distribution lines

h. Communication devices / lines between ground storage tanks and water wells.

i. Any item(s) / component(s) not previously mentioned associated with water storage and distribution or waste water treatment plant operations.

1.5.1.1. Minor Repairs. Minor repairs are i d e n t i f i e d when parts, materials and labor costs are less than $250.00. Minor repairs shall be accomplished without the contracting officer’s (CO) approval and shall be at no additional cost to the government.

1.5.1.2. Major Repairs. Major repairs are when parts, materials and labor costs exceed $250.00.

The contractor shall notify the COR and shall provide the CO with an itemized report, which include the nature of the repair, estimated cost, and impact of the repair and the estimated completion time.

The government reserves the right to determine the most cost efficient method of repair. All “Major Repairs” shall be reviewed by the COR and will submit to the CO for approval. The CO must approve in writing prior to starting any repairs.

1.5.1.3. Emergency Repairs. The contractor shall perform "Emergency Repairs" in the event that the problem will cause a risk to health, human safety and the environment. Contractor shall also perform emergency repairs in the event the water and/or wastewater systems become disabled;

for example the annex facilities are more than 50% devoid of utility service. The contractor shall perform the repairs if the problem will pose the threats mentioned above. The contractor shall notify the 82 CES Energy Management Control System, 24-hour manned section, (940) 676-4502 or

(940) 676-1856 immediately of any “emergency” situations and immediately proceed with the repair.

Emergency repairs will be negotiated with the CO after each emergency repair.

1.5.2. Repair Summary (to include date of repair, supplies used, and description of repairs) shall be submitted to the COR by the 10th of the month after repair.

2. Service Summary (SS) (Figure 1.1.). The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS and the Contractor’s Quality Control Plan (QCP) provide information on contract requirements, the expected level of Contractor performance and the expected method of Government validation and confirmation of services provided.

Services Summary

Performance Requirements PWS Paragraph(s) Performance

Threshold (SS-1) Staff water storage/distribution and wastewater treatment plants with licensed operator(s)

1.1.2., 1.4.1, 100% of the time

(SS-2) Maintain compliance with terms and conditions of TCEQ water storage and distribution system #0910090

1.1 inclusive, 1.3, 100% of the time

(SS-3) Maintain compliance with terms and conditions of Wastewater TCEQ TPDES Permit # WQ0012512001

1.4 inclusive, 100% of the time

(SS-4) Maintain and provide copies of regulatory agency inspections

3.2 No more than one (1)

valid customer complaint per fiscal year.

(SS-5) Submit regulatory reports by required dates

3.3, 3.3.1 - 3.3.4 No more than one (1) valid customer complaint per fiscal year.

(SS-6) Submit Wide Area Work Flow (WAWF) invoice by the 10th of each month

9 No more than one (1) valid customer complaint per fiscal year.

(SS-7) Submit monthly chemical usage reports by the 10th of each month

8.3.1.2 No more than one (1)

valid customer complaint per fiscal year.

(SS-8) Conduct and validate joint government furnished equipment inventory

4.3.1 100% accurate

Figure 1.1

2.1. Quality Control. The contractor shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used. Develop a plan, implement and follow procedures to identify, prevent, and ensure non-performance and repeat of defective service does not occur. A written Quality Control Plan shall be submitted to the CO for acceptance. The plan shall be submitted no later than the pre-performance conference or within the first 30 days of award as determined by the CO. The plan shall specifically address the requirements of the PWS, the Contractor’s strategy to provide quality workmanship and continual process improvement, and for correcting deficiencies as required.

2.1.1. Contracts for commercial items rely on contractor’s existing quality assurance systems as a substitute for government inspection. The government will rely on the contractor’s assurances that the commercial item tendered for acceptance conforms to the contract requirements. Quality control is the responsibility of the contractor and not the government.

2.2. Quality Assurance. The government may surveil and evaluate the Contractor’s performance to ensure services are received IAW requirements set forth in this contract. The CO or COR may surveil by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise surveilling the task or its results to determine whether or not performance meets the standards contained in this PWS. Results of the surveillance then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the CO or the COR will initiate either a Corrective Action Report (CAR) or a Contract Discrepancy Report (CDR). The Contractor shall respond to the COR IAW instructions provided.

2.3. Periodic Performance Assessments. Periodic assessments will be conducted at least quarterly and may be adjusted, based on quality trends. Any unsatisfactory assessment result shall be recorded, and the Contractor shall re-perform the service after notification by the CO or COR. Failing to meet the performance threshold as outlined in the SS for any of these Performance Objectives in any one month period shall result in a warning or letter of concern from the CO. Failing to meet the Performance Threshold as outlined in the SS of these Performance Objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team.

2.4. Multifunctional Team Meetings (MFT). The CO may call mandatory meetings to discuss the Contractor’s performance. Typical issues to be discussed include: opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and trends against each Performance Objective observed, positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide insight into any identified adverse trends and corrective actions. The minutes of these meetings will be reduced to writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the Contractor. Should the Contractor not concur with the minutes, the Contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

3. Permit, Regulatory Information, Agency Inspections and Regulatory Reports.

3.1. TCEQ Permit. The contractor shall be responsible for operating the SAFB Lake Texoma Recreational Annex systems IAW with all Environmental Protection Agency, Texas Department of Health, TCEQ, TAC, Code of Federal Regulations, Texas Water Code, Texas Health and Safety Code, Clean Water Act and all other regulatory requirements outlined in the Texas Pollutant Discharge Elimination System (TPDES) Permit. The contractor shall be responsible for meeting the effluent quality requirements of the permit(s) unless the plant influent does not contain adequate nutrients to support operation of the plant biological processes and/or contains biologically toxic substances, which cannot be removed by the existing process and facility. Prior to commencing operation, the contractor shall thoroughly review the TPDES permit. If the contractor has any concerns regarding the permit, the contractor shall provide written notification to the CO within ten

(10) calendar days after receiving the permit.

3.1.1. The contractor shall notify the government by telephone within two (2) hours of discovery of a permit violation. The contractor shall call 82 CES/EMCS at (940) 676-4502 or (940) 676-1856 for emergency notification.

3.1.2. The contractor shall share responsibility and legal authority with SAFB. The contractor shall be responsible and liable for complying with the terms and conditions of the permit. Any liability or monetary fines associated with a permit infringement or neglect resulting in citation and/or NOV shall be assumed and paid by the contractor.

3.2. Agency Inspections. The contractor shall prepare and submit all required regulatory report information. The contractor shall maintain a copy of each report and forward a copy to the COR.

The contractor shall have all reports available for regulatory agency or government representative of any regulatory agency inspections and immediately notify the COR of any "no-notice" inspections.

Copies of all inspections conducted by any regulatory agency shall be provided to the COR within five (5) working days after receipt of the inspection. Copies of any and all violations and/or deficiencies issued by a regulatory agency shall be furnished to the COR within 48 hours.

3.3. Regulatory Reports. The contractor shall prepare and submit the following reports to the proper regulatory agencies. The contractor shall submit reports by the required due dates and method as identified below. These reports include, but are not limited to, the following:

3.3.1. Drinking Water Reports.

3.3.1.1. Drinking Water Form H-3 (Monthly). Water works operation for ground water report includes, at a minimum, total water production, chlorine residual, number of connections, operator(s) license, and daily and monthly test results. The contractor shall submit Form H-3 electronically to 82AMDS.BIO@US.AF.MIL and the COR to be received no later than the 10th of the month.

3.3.1.2. Bac-T / E-Coli Test (Monthly). The contractor shall collect and submit a minimum of one

(1) drinking water sample to a state certified testing laboratory to be received no later than the 15th calendar day of each month. The contractor notify the COR via email when required drinking water sample is collected and submitted to state laboratory.

mailto:82AMDS.BIO@US.AF.MIL

3.3.1.2.1. Chain of Custody (Monthly). The contractor shall provide the COR an electronic email copy of the monthly Bac-T / E-Coli “Completed” test result chain of custody to be received by the 25th of the month.

3.3.2.3. Air Force Form 1461 – Water Utility Operating Log (Monthly). The contractor shall prepare, maintain, and submit AF Form 1461 water utility operating log electronically to be received by the 10th of the month and the hard copy to 82 CES service provider to be received by the 15th of the month. The information identified on the water utility operating log provides pertinent information showing trends such as increases in drawdown or decreases in yield helping detecting existing problems or preventing future ones.

3.3.2.4. Disinfectant Level Quarterly Operating Report (DLQOR) (Quarterly). The contractor shall prepare, maintain, and submit the DLQOR to TCEQ to be received by 10 Oct, 10 Jan, 10 Apr and 10 Jul. Additionally, the contractor shall submit a copy of the DLQOR to 82AMDS.BIO@US.AF.MIL,82 CES service provider and COR by the required dates as listed above.

3.3.3. Wastewater Reports.

3.3.3.1. Air Force Form 1462 – Water Pollution Control Utilities Operating Log (Monthly).

The contractor shall prepare, maintain, and submit AF Form 1462 electronically and hard copy to 82 CES service provider to be received by the 10th of the month.

3.3.2. Wastewater Discharge Monitoring Report (DMR) Calculations (Monthly). The contractor shall prepare, maintain, and populate DMR data electronically to WWW.NETDMR.TCEQ.TEXAS.GOV, or required database, and hard copy to 82 CES service provider to be received by the 10th of the month.

3.3.3. Sludge Discharge Monitoring Report (Annual). The contractor shall prepare, maintain, and populate sludge DMR electronically to WWW.NETDMR.TCEQ.TEXAS.GOV, or required database, and hard copy to 82 CES service provider to be received no later than 31 August. In the event no sludge is discharged, the contractor shall submit a sludge discharge report.

3.3.4. All additional permit reports above and possible future reports required by TCEQ shall be provided to the COR to be received by the 10th of each month for the previous month of service.

4. Government Furnished Facilities, Utilities and Equipment.

4.1. Government Furnished Property (Figure 1.2). The contractor shall be responsible for safeguarding all government property provided for contractors use. At the end of each work period, all government facilities, equipment, and material shall be secured. The contractor shall establish and implement methods of making sure all keys issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government. The contractor shall immediately report to the COR or CO any occurrences of lost keys.

4.1.1. Government Facility Grounds Maintenance. The contractor s h all maintain the vegetation inside fenced areas (Approximately .27 acres) at building 55510 (Water Storage area) and 55602 (Wastewater Treatment Plant) between four (4) and six (6) inches in height at all times.

mailto:82AMDS.BIO@US.AF.MIL http://www.netdmr.tceq.texas.gov/ http://www.netdmr.tceq.texas.gov/

FACILITY # FACILITY DESCRIPTION

55502 Storage Shed 55504 Water Plant Mechanical Room 55507 Laboratory 55508 Water Well #1 55510 10,000 gallon water tanks (3 each) 55528 Lift Station #4 55541 Water Distribution Main 55573 Water Well #2 55574 Water Well #3 55578 Water Well #4 55602 Wastewater / Sewage Treatment Plant 55605 Lift Station #1 55606 Lift Station #3 55607 Lift Station #2 55611 Sewage Main

Figure 1.2

4.2. Government-Furnished Utilities. The government will furnish existing utility services for contractor personnel use including water, sewer, and electric services. In the event of a commercial power loss, electric power will automatically be restored by generator power. The government will maintain the backup generators and automatic switches. If contractor personnel require utility services that do not exist with the facility, or areas of the facility, it shall be the contractor's responsibility to provide such utility service. This shall be accomplished by a portable or temporary means. The installation and removal of temporary or portable units shall be coordinated with the COR, through the CO.

4.2.1. Conservation of Utilities. The contractor shall practice utility conservation. The contractor shall be responsible for operating under conditions that prevent the waste of utilities.

4.3. Government Furnished Equipment (GFE). All GFE listed in Appendix A is located at Lake Texoma Recreational Annex. The Contractor is responsible for inventorying the GFE and accountability and reporting any discrepancies to the COR. The contractor shall be responsible for safeguarding all GFE for contractor’s use. At the end of each work period, all GFE shall be secured.

4.3.1. GFE Inventory. The contractor and COR shall conduct a joint inventory of all GFE by the 10th of the first month on this contract and by Oct 10th of each option year. The contractor and the COR shall jointly determine the operational condition of all equipment and document their findings on the inventory. The contractor shall sign the joint inventory list provided by the government;

contractor’s signature signifies the equipment is present and operating as designed. A final inventory of GFE shall be accomplished not later than ten (10) calendar days prior t o the expiration of the contract.

4.3.1.1. Inoperable or missing equipment shall be recorded and the CO shall be notified in writing.

The contractor shall, at no cost to the government, furnish all additional necessary equipment required to continue performance under this contract.

4.3.2. Replacement of GFE. The contractor shall submit all requests for replacement of GFE in writing to the COR for processing. The contractor shall include in the request the reason the equipment needs to be replaced.

4.3.3. Maintain Laboratory GFE. There are two (2) options for the contractor to use for maintaining the annual calibration certification requirement.

4.3.3.1. In-house Laboratory Testing Option. If in-house laboratory testing and analysis is conducted on the property, the contractor shall be responsible for the annual calibration of all required equipment, metering devices and laboratory instruments. Calibration stickers shall be located on the equipment.

4.3.3.2. Sub-contracted Laboratory Testing Option. If the contractor elects to send out or sub-contract laboratory testing and analysis, the contractor is not required to maintain the annual calibration of the applicable government furnished equipment.

4.3.4. Contractor Notification of Testing Option. The contractor shall notify the COR and CO during the post-award conference and no later than 10 days prior to each option year of the contractor’s testing option.

5. Contractor Personnel.

5 .1 . Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person, and an alternate(s), who shall act for the contractor when the contract manager is absent, shall be designated in writing to the CO. The contractor shall notify the CO and the COR in writing of any changes before the changes in personnel become effective.

5.1.1. The contract manager or alternate shall have full authority and responsibility to act for the contractor on all contract matters relating to daily operation of this contract.

5.1.2. The contract manager or alternate shall be available within one hour during normal duty hours to discuss with government personnel contract issues or concerns. The contract manager or alternate shall be available within two hours other than normal duty hours, seven days a week.

5.2. Contractor Employees. Contractor personnel shall wear appropriate attire and shall be easily identified as contractor employees. Identification of all employees shall be accomplished by wearing distinctive clothing bearing the name of the company or by wearing an appropriate badge, which contains the company name, employee name, and the words “Lake Texoma Annex Water/Wastewater Treatment Plant Operator”. The contractor shall provide badges for all employees.

Water/Wastewater treatment plant Operator shall wear badges at all times during duty hours.

5.3. Hours of Operation.

5.3.1. Normal Duty Hours. The Contractor shall maintain the following normal duty hours from Monday through Friday 7:30 AM to 4:30 PM and Saturday through Sunday 7:30 AM to 12:30 PM.

Government contracting office representative is only reachable Monday through Friday.

5. 3. 2. Legal H o l i days. Observed government holidays are identified in figure 1.3. However, these holidays do NOT exempt the contractor from providing the required TCEQ permit testing, sampling and data analysis.

New Year’ s D ay 1 January Mart in Luther Ki ng’ s Birthday Third Monday in January Pres ident ’ s D ay Third Monday in February Memorial D ay Las t Monday in May Independence D ay 4 July Labor D ay Firs t Monday in Sept ember Columbus D ay Second Monday in October Veterans D ay 11 November Thanksgiving ng D ay Fourth Thurs day in November Chris t mas D ay 25 December

Figure 1.3

6. SECURITY REQUIREMENTS FOR UNCLASSIFIED CONTRACTS:

6.1. INFORMATION PROTECTION

6.1.1 Contractor Notification Responsibilities. The Contractor shall notify the sponsoring unit’s Security Manager no later than 30 days before on-base performance of the contract. The notification shall be sent in writing on company letterhead to the COR who will in-turn forward to the sponsoring unit’s Security Manager, and shall include:

a. Name, address, and telephone number of company representatives.

b. The contract number and contracting agency.

c. The reason for the contract (i.e., work to be performed).

d. The location(s) of contract performance and future performance, if known.

e. The date contract performance begins.

f. Any change to information previously provided under this paragraph.

6.1.2. Reserved.

6.1.3. Reserved.

6.1.4. Reserved.

6.1.5. Freedom of Information Act Program (FOIA). The contractor shall comply with DoDM 5400.07, DoD Freedom Of Information Act (FOIA) Program, AFMAN 33-302, Freedom of Information Act (FOIA) Program, requirements. The regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding For Official Use Only (FOUO) material. The contractor shall comply with AFI 33-332, Air Force Privacy and Civil Liberties Program, when collecting and maintaining information protected by the Privacy Act of 1974 authorized by Title 10, United States Code, Section 8013. The contractor shall remove or destroy official records only IAW AFI 33-322, Records Management Program and AFI 33- 324, The Air Force Information Collections and Reports Management Program.

6.1.6. Reserved.

6.2. PHYSICAL SECURITY

6.2.1. Contractor Access Requirements. The contractor shall comply with all requirements and procedures IAW AFFAR 5352.242-9000, Contractor Access to Air Force Installations, and local clause, Security Requirements. Contractor employees shall comply with SAFB security requirements imposed by the Installation Commander at all times while on premises. The contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services.

The contractor is responsible for accountability of all such media, which shall be surrendered to the Security Forces Squadron Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment for the contractor. If all identification is not provided, a portion of the final payment (to be determined by the Contracting Officer) will be withheld pending its submission. The contractor shall comply with all SAFB policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions.

NOTE: The following criteria will serve as a guideline for denial of Defense Biometric Identification System (DBIDS) Identification Card, AF Form 75 Visitor and Contractor Access Pass, or to any contract employee seeking to gain access to SAFB. Minor deviations from this guideline are permitted when the Defense Force Commander (DFC) and/or the 82 TRW/CC determine that the individual in question does not pose a risk to SAFB personnel. Denial of a DBIDS Identification Card may be based on any one of the disqualifying factors found in SAFB Plan 31-101, Installation Access, under criteria to serve as a guideline for denial of base access:

(1) U.S. citizenship, immigration status or social security account number cannot be verified

(2) Barred from entry/access to any military installation or facility

(3) The individual is wanted by Federal or civil law enforcement authorities, regardless of offense or violation,

(4) The individual has been convicted of a firearms or explosive violation within the past ten years,

(5) The individual has been incarcerated within the past ten years, regardless of offense/violation, unless released on proof of innocence,

(6) The individual has been convicted of aggravated assault or felony drug possession within the past 5 years,

(7) The individual appears on any federal agency’s “watch list” or “hit list” for criminal behavior or terrorist activity,

(8) Individuals currently within their first year of parole or probation for any offense.

(9) The individual is known to be or reasonably suspected of being a terrorist or belongs to an organization with known terrorism links/support,

(10) The Security Forces member is unable to verify the individual's claimed identity,

(11) There is a reasonable basis to believe the individual has submitted fraudulent information concerning his or her identity,

(12) There is a reasonable basis to believe the individual will attempt to gain unauthorized access to classified documents, information protected by the Privacy Act, information that is proprietary in nature, or other sensitive or protected information,

(13) There is a reasonable basis to believe the individual will unlawfully or inappropriately use an access credential outside the workplace,

(14) There is a reasonable basis to believe, based on an individual's criminal or dishonest history, that issuance of an access credential poses an unacceptable risk to SAFB or its geographically separated sites,

(15) The individual has/had been barred from entry/access to a Federal installation or facility,

(16) There is a reasonable basis to believe, based on the individual's material, intentional false statement, deception, or fraud in connection with Federal or contract employment, that issuance of an access credential poses an unacceptable risk to the installation/mission,

(17) There is a reasonable basis to believe, based on the nature or duration of the individual's alcohol abuse without evidence of substantial rehabilitation, that issuance of an access credential poses an unacceptable risk to SAFB or its geographically separated sites,

(18) There is a reasonable basis to believe, based on the nature or duration of the individual's illegal use of narcotics, drugs, or other controlled substances without evidence of substantial rehabilitation, that issuance of an access credential poses an unacceptable risk to SAFB or its geographically separated sites,

(19) A statutory or regulatory bar prevents the individual's contract employment; or would prevent Federal employment under circumstances that furnish a reasonable basis to believe that issuance of a access credential poses an unacceptable risk to SAFB or its geographically separated sites,

(20) The individual has knowingly willfully engaged in acts or activities designed to overthrow the U.S. Government by force, and

(21) Convicted of espionage, sabotage, treason, terrorism, murder, sexual assault, rape, child molestation, child pornography, armed robbery, trafficking in humans, drug possession with intent to sell or drug distribution.

NOTE: Procedures for individuals with disqualifying information:

(1) If an NCIC/TLETS or CHC check on a contractor employee reveals any of the above disqualifying factors, the individual will be issued an initial denial of AF Form 75 and letter by the DFC. The individual's contract manager and 82 CONS will be notified that an NCIC/TLETS or CHC check revealed one or more disqualifying factors in the employee’s background. The individual may submit a written appeal with relevant supporting documentation to the DFC.

(2) The DFC will review the appeal and make a determination based on the matters submitted. If the appeal is granted, the individual will be issued a DBIDS Identification Card. If the DFC denies the appeal, a denial of appeal letter will be generated and signed by the DFC and forwarded to the 82 MSG/CC for final determination on the appeal. Once the 82 TRW/MSG has taken final action, the individual will be served with a notification as to the final outcome of the appeal. Contractor employees are authorized entry to the installation for the purpose of work under this contract only, and are not authorized in other facilities or areas without prior Government authorization. The contract should anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

The contract will also be required to participate in the government’s in-house and web-based security training program under the terms of the contract. The government will provide the contractor with access to the on-line system.

6.2.2. Pass and Identification Items. The contractor shall ensure the following pass and identification items required for contract performance are obtained for employees and non- Government owned vehicles:

6.2.2.1. Defense Biometric Identification System (DBIDS). DBIDS card is required for employees of contracts over 6 months in length. To receive a DBIDS card, the employee must provide a Sheppard AFB Form 151 to the 82 CES Security Manager and an unexpired, valid picture identification card or other credential (IAW AFMAN 31-113), and accomplish an Installation Access Application with favorable results on the Criminal History Check.

6.2.3. Reporting Requirements. The contractor shall comply with AFI 71-101, Volume- 1, Criminal Investigations Program, and Volume-2, Protective Service Matters, requirements. Contractor personnel shall report to an appropriate authority, any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

6.2.4. Physical Security. Areas controlled by contractor employees shall comply with base Operations Plans/instructions for FPCON procedures, Random Antiterrorism Measures (RAMS) and local search/identification requirements. The contractor shall safeguard all government property, including controlled forms, provided for contractor use. At the close of each work period, government training equipment, ground aerospace vehicles, facilities, support equipment, and other valuable materials shall be secured.

6.2.5. Reserved.

6.2.6. Entry Procedures to Controlled / Restricted Areas. The contractor shall comply and implement local base procedures for entry to AF controlled and restricted areas contractors will be responsible for procuring Controlled Area Training from the assigned restricted/controlled area monitors.

6.2.7. Key Control. The contractor shall establish and implement key control procedures in their quality control to ensure keys issued to the contractor by the government are properly safeguarded and not used by unauthorized personnel. The contractor shall not duplicate keys issued by the government.

6.2.7.1. Lost Keys. Lost keys shall be reported immediately to the COR. The government replaces lost keys or performs re-keying. The total cost of lost keys, re-keying or lock replacement shall be deducted from the monthly payment due the contractor. Costs will be calculated at time of incident.

6.2.7.2. Government Authorization. The contractor shall ensure its employees do not allow government issued keys to be used by personnel other than current authorized contractor employees.

Contractor employees shall not use keys to open work areas for personnel other than contractor employees engaged in performance of their duties, unless authorized by the government functional area chief.

6.2.7.3. Lock Combinations. The contractor shall establish procedures in local OIs ensuring lock combinations are not revealed to unauthorized persons and ensure the procedures are implemented.

6.2.8. Traffic Laws. The contractor and its employees shall comply with (installation) base traffic regulations. Driver Distractions: In accordance with AFI 31-218(I), Motor Vehicle Traffic Supervision, Paragraph 4-2c(3), vehicle operators on a Department of Defense (DoD) installation and operators of Government owned vehicles will not use cell phones unless the vehicle is safely parked or unless they are using a hands–free device. The wearing of any other portable headphones, earphones, or other listening devices (except for hands–free cellular phones) while operating a motor vehicle is prohibited. Use of those devices impairs driving and masks or prevents recognition of emergency signals, alarms, announcements, the approach of vehicles, and human speech. The potential for driver distractions such as eating and drinking, operating radios, compact disc players, global positioning equipment, and so on should only be done when the vehicle is safely parked, when possible.

6.2.9. Anti-Terrorism. Anti-Terrorism. SAFB has an anti-terrorism program that is responsible for helping secure and protect the base and its personnel from terrorist attacks. As a contractor working on SAFB or its geographically separated sites, you and your sub-contractors are required to obey all orders from Security Forces, and adhere to all security measures implemented as a result of Force Protection Condition changes (security posture changes). Additionally, you and your sub-contractors are expected to report to base security forces any suspicious activities, packages, or items you see while conducting work on SAFB or its geographically separated sites. Suspicious activities could include personnel conducting surveillance of the installation, unauthorized personnel requesting access to the installation, or somebody asking a lot of questions about the base. In an effort to help familiarize you, your employees, and sub-contractors about antiterrorism, SAFB has an antiterrorism binder with all of the pertinent information for awareness training available for mandatory review at the Pass and Registration Office located at the Visitor Control Center (VCC) at the Sheppard Main Gate (building 1127) and/or Missile Road Gate (building #1405) of SAFB, Texas. Also, if needed contact the installation Antiterrorism Officer (ATO) at 676-3460.

7. Safety.

7.1. The contractor shall implement and maintain an operator safety program in compliance with all applicable federal, state, and local rules, and regulations and make recommendations to the government regarding the need for the government to rehabilitate, or expansion for compliance with all applicable governmental safety regulations. Contractor personnel who operate motorcycles or mopeds at Lake Texoma Annex shall wear safety equipment as specified in the Air Force Safety Program AFI 91-207 and SAFBI 32-218.

7.1.2. Base Fire Regulations. The contractor shall comply IAW SAFB Instruction 32-2001, section 7.

8. Monthly Billing and Invoice. The contractor shall submit monthly billing and invoice documentation using Wide Area Work Flow to be received by the 10th of each month for the previous month of service.

9. Contractor Full-Time Equivalent Reporting.

9.1 Contractor Reporting of Labor Hours. Section 2330a of title 10, United States Code (10 USC 2330a), requires the Secretary of Defense to submit to Congress an annual inventory of contracts for services performed during the prior fiscal year for or on behalf of the Department of Defense (DoD).

Section 8108 of Public Law 112-10 provides for Air Force implementation of this requirement. The inventory must include the number of contractor employees using direct labor hours and associated cost data collected from contractors.

9.2. The contractor shall report ALL contractor labor hours (including subcontractor(s) labor hours) required for performance of services provided under this contract for Water Plant and Wastewater Treatment Plant Operation and Maintenance Services via a secure data collection site. The contractor is required to completely fill in all required data fields at https://www.ecmra.mil (Electronic Contractor Manpower Reporting Application).

9.2. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October each calendar year. Contractors may direct questions to the CMRA help desk.

10. GENERAL INFORMATION.

10.1. Tobacco Use: Executive Order 13058 and 41 CFR 102-74 establishes that it is the policy of the executive branch to establish a smoke-free environment for Federal employees and members of the public visiting or using Federal facilities. IAW AFI 40-102, tobacco use is prohibited on AF installations, except in Designated Tobacco Areas Tobacco includes, but is not limited to, cigars, cigarettes, electronic-cigarettes (e-cigarettes), stem pipes, water pipes, hookahs, and smokeless products that are chewed, dipped, or sniffed.

10.2. Use of Facilities: Contractor employees are not authorized to use base service establishments such as the Shoppettes or Base Service Station, Base Exchange, Bowling Alleys, Golf Course, Base Pools, Theaters, or Base Commissary.

10.2.1. Contractor employees are authorized to eat at any exchange food activity with the exception of government dining hall facilities.

10.2.2. Contractor employees who are retired military, a military dependent or Guard/Reserves and in possession of a valid military identification card may use base services as authorized.

10.2.3. If an unauthorized individual is found to be wrongfully using base service establishments, their name will be forwarded to the Wing Commander for appropriate action.

APPENDIX A: GOVERNMENT-FURNISHED EQUIPMENT

Item Name Item Description NSN Model # Qty GFP

“Use As Is”

Notes

Pump Motor Baldor, 3-phase, 5 Hp, 3450 Rpm

NA

NA 3 Yes SN - F593

Air Compressor Husky Pro, 30 gal, 2

Hp

NA VT631505RJ

HA (AGM05) Yes SN - L3\10\2011-37678

Hach Dissolved Oxygen Indicator NA

6680-00401-0991 Sension 6 1 Yes SN - 20700001181

Mercury Barometer Princo

685-01-224-9410

W18038 1 Yes Sub# 6530-P02-380

Bacteria Counter Leica

6640-01-020-0072

13176-S 1 Yes Sub# 6640-P22-521-00

Sterilizer Brickman Tutinauer

6530-01-015-9804 2340E / 237558 1 Yes Sub# 6640-P14-487-2

Caliform Incubator NA

6640-44-445-5184

QL-10-140 1 Yes

Sub# 6640-P15-443-100

SN - 9802119

Bacteria Incubator

20 degrees F - Refrigerator

6640-01-012-4527

Hach 206 1 Yes SN - 301198

Tirator Meter NA 6630-00-371-9701 NA 1 Yes Sub# 6631-00-199-8074

Ph Meter Hach One

6630-00-066-8592

Sension 1 1 Yes

Sub# 6630-P-44701-00

SN - 2080002774

Pocket Colorimeter II Hach

NA 1 Yes SN - 30700000664

UVX Radiometer NA E 27715 1 Yes

Water Distiller Barnstead A440267 1 Yes SN - 798031042885

Laboratory Oven Grieve Model # LO-

201C 1 Yes SN - 7266

Refrigerator (FOOD ONLY) Hot Point

CTA 13CGE 1 Yes SN - TS77726

Refrigerator (LAB ONLY) Absocold AR101MW13R 1 Yes 951108017

Sewer Auger Ridgid Kollman K1500A 1 Yes VR12727

Compressor Coleman Powermate CPA 1982012 1 Yes E09810148

Flowmeter Siemans Milltronics M2 OCM3 1 Yes PBD\A5070003

APPENDIX B: ENVIRONMENTAL RECREATIONAL ANNEX at LAKE TEXOMA REQUIREMENTS Conformance with Environmental, Safety and Occupational Health

Management System (ESOHMS): The contractor shall perform all work in a manner that conforms to all operational controls as identified within the Sheppard Air Force Base (SAFB) ESOHMS

Plan. This plan is available to the contractor upon request. Components requiring contractor compliance are addressed below.

A. Compliance with Environmental Laws: The contractor shall comply, and assure that all subcontractors comply, with all applicable air force, federal, state, and local laws, regulations, ordinances, policies and standards related to environmental matters. Typically environmental laws and regulations are codified and can be found in the Code of Federal regulations (CFR).

The contractor shall also comply and assure that all subcontractors comply with all applicable specific instructions, policies or references contained herein.

1.2.Environmental Management System Training Requirements. In compliance with SAF/AQ and AF/A4/7 Memo, Conformance with AF EMS Requirements AF Installations, 11 Dec 06, contractor personnel working on an Air Force installation where the Air Force has implemented its EMS must complete Air Force-provided initial EMS awareness-level training. The awareness-level training need only be completed by supervisory personnel.

A. The training can be obtained through the approved Air Force training network. The COR will provide contractor with log-in and training procedures once training network is activated. Prior to beginning any work on SAFB or its geographically separated sites, the contractor shall ensure, and certify to the Contracting Officer (CO), that all on-site supervisory personnel have completed the ESOHMS training.

B. Following completion of all applicable training modules, the on-site supervisory personnel shall provide an awareness briefing to all on-site personnel to ensure every employee is aware of the SAFB ESOHMS requirements.

1.3.Hazardous Materials (HM): The contractor shall comply with all local, state and federal rules and regulations dealing the handling, storage and use of HM. A product, chemical or substance is a HM if listed or described in 49 CFR 172.101 and 40 CFR 302-304. Additionally, all paints, thinners, adhesives, refrigerants, solvents, acids, petroleum products (such as greases, oils, or other lubricants), compressed gases or similar materials are subject to the same reporting and approval requirements as HM, defined above.

A. Executive Order 13423 directs to the maximum extent possible the reduction in usage of the following five priority chemicals: cadmium, lead, polychlorinated biphenyls (PCBs), mercury and naphthalene. There are known alternatives to the priority chemicals or products containing them. For example, electronic thermostats can be used in place of mercury-bearing switches;

solders containing copper or silver can substitute for solder containing lead. The contractor shall, to the maximum extent practicable, submit for approval product alternatives to HM. Their use is subject to disapproval if viable alternatives exist.

1. The contractor shall submit documentation specified below and obtain approval from the CO an authorization to use each HM intended for use on the project, or any other material that has potential risk to pollute or cause environmental harm. Submissions must provide the Safety Data Sheet (SDS), container size, and other appropriate supporting documentation for each HM used. The contractor shall submit the documentation to and obtain from the CO any change in approved type or container size of HM.

2. The contractor shall track and report use of the HM on the job site. At project completion the contractor shall report to the CO…