PWS_Dorm_Cleaning_DRAFT_1.pdf

PERFORMANCE WORK STATEMENT

FOR

OCCUPIED & UNOCCUPIED

DORMITORY CLEANING

1. DESCRIPTION OF SERVICES. The contractor shall provide all management, labor, supplies, equipment, and materials necessary to operate the Occupied and Unoccupied Dormitory Cleaning Office in support of Sheppard Air Force Base (SAFB), Texas and the Euro- North Atlantic Treaty Organization (NATO) Joint Jet Pilot Training Program (ENJJPT) Allied student residents as set forth in the Performance Work Statement (PWS) and the current AFI 32- 6005, Unaccompanied Housing Management. This contract provides cleaning services for participating Allied countries’ student residents in building 280. Rooms in building 280 have approximately 300-330 square feet of living area, with a private bath. Services will include Change of Occupancy Maintenance (COM) cleaning, general cleaning of the exterior of the student officer dormitory, common areas, lounge, laundry rooms, and smoke detector checks.

The majority of the work to be performed will be in customer occupied rooms and consists of the following: One (1) Major Clean and one (1) Minor Clean per week. The contractor shall submit for government acceptance a detailed schedule outlining the projected daily cleaning to be performed during the week and prior to any work being performed. Requirements falling on a Federal Holiday will be rescheduled for the next duty day. The contractor will be granted access to pre-determined rooms from 0800 to 1700 on designated cleaning days. Occupants can remain in the room during the cleaning. The only exception is if the occupant of the room requires flight crew rest. In this case, the room shall be cleaned after 1500 on the scheduled cleaning day.

Execute work in an efficient manner by qualified personnel skilled in the trade, and in strict accordance with the contract documents and commercial standards within the industry.

1.1. Major Clean. One Major Clean is required per week as identified by the Contracting Officer Representative (COR) for occupied Allied dormitory rooms. The contractor shall vacuum carpet, sweep and damp mop all non-carpeted floors, dust, empty and dispose of trash, clean trash receptacles inside and out when foreign substances are present, replace liner, clean the kitchenette to include scrubbing the sink, stovetop, countertops and surfaces of all appliances.

The contractor shall scrub the bathroom vanity/sink, bathtub/shower and commode, replace burnt out light bulbs (not including lamps), change bed linens, and make the bed. The contractor shall shampoo carpets to remove any stains, smudges, or odors, leaving the nap raised and in a dry condition. The contractor is responsible for the exchange of used linen for clean linen at building 645 (or any other linen exchange location) at least once a week. The contractor has full responsibility for accountability for all linens. At beginning of contract, contractor will be issued and be accountable for linen sets for building 280.

1.2. Minor Clean. One Minor Clean is required per week as identified by the COR for occupied Allied dormitory rooms. The contractor shall vacuum carpet, dust, empty and dispose of trash, replace liner, spot clean the kitchenette (countertops, stovetop, and floor), clean bathroom vanity/sink, bathtub/shower and commode, and make the bed.

1.3. Change of Occupancy Maintenance (COM) Clean. The contractor shall perform a COM clean when the COR notifies contractor of a vacant room. The contractor shall ensure each room receives a thorough sanitized cleaning in preparation for an incoming occupant to include all items listed in the major cleaning as defined in para 1.1. The contractor shall ensure thorough cleaning of all appliances (interior and exterior), behind, and under refrigerator and range. The contractor shall clean tile surfaces, grout areas to remove embedded dirt and a complete cleaning, disinfecting of bathroom vanity/sink, bathtub/shower and commode area. The contractor shall remove all dirt and debris from cabinets, cupboards, and drawers, dust wood furniture and clean upholstered furniture. The contractor shall clean all mirrored, chromed, and other surfaces to show no signs of streaking or spotting. The contractor shall remove all marks, dirt, grease or any other matter from walls; all exposed vents will be free of dirt, mildew, and grime. The contractor shall shampoo carpets to remove any stains, smudges, or odors, leaving the nap raised and in a dry condition. The contractor shall dispose of all trash removed from the rooms, clean trash receptacles inside and out when foreign substances are present, and replace liner.

1.4. Laundry Room Clean. The contractor shall perform a major cleaning of the five laundry rooms once each week. The contractor shall ensure all laundry rooms are free of debris, cobwebs, and trash. The contractor shall twice each week sweep and damp mop entire laundry room floor, clean surface areas of appliances, and dispose of trash, clean trash receptacles inside and out when foreign substances are present and replace liner.

1.5. Lounge Clean. The contractor shall perform a major cleaning of the kitchen area and latrines in the lounge in building 280 once per week. Perform cleaning of the appliances (interior and exterior), kitchen area, and tables in lounge. All floor tile and hard surfaces shall be swept and damp mopped on each cleaning. The contractor shall clean tile surfaces, grout areas to remove embedded dirt. The contractor shall shampoo carpets to remove any stains, smudges, or odors, leaving the nap raised and in a dry condition. The contractor shall dispose of trash, clean trash receptacles inside and out when foreign substances are present and replace liner.

1.6. Floor Sweeping. The contractor shall clean/sweep all floors so that no dust or dust streaks remain. No dust permitted to remain in the corners, or behind doors. Baseboards, doors, walls, and equipment shall not be disfigured, scarred, or damaged during sweeping.

1.7. Damp Mopping. The contractor shall damp mop all non-carpeted floors. The contractor will remove dirt and stains not removed by sweeping or vacuuming by other methods.

1.8. Exterior Clean. The contractor shall maintain the exterior of building 280 to present a neat and professional appearance. Twice weekly the contractor shall pick up all debris and trash, clean and sweep the stairs, landings, breezeways, and sidewalks. The contractor is responsible for the removal of leaves, spills, and foreign substances in the above mentioned areas. Clean the outside common areas of building 280 two times per week on Monday and Thursday. If a federal holiday falls on Monday or Thursday contractor shall perform exterior cleaning the next duty day. The contractor shall maintain the designated recycling area in a clean and orderly fashion. The contractor shall separate and dispose of non-recycling material in a regular refuse container in the recycling area. The contractor will follow any changes to the base recycling program without any further cost to the government.

1.9. Smoke Detector Checks. The contractor shall check the smoke detectors in each room of building 280 on a quarterly basis. If a smoke detector is not operational, the contractor shall replace batteries and will notify the COR immediately in order to generate a work order.

Maintain a log and provide a copy to the COR.

2. SERVICES SUMMARY.

SS# Performance Objective PWS Para Performance

Threshold SS-1 Provide a detailed work schedule to ensure quality/clean rooms are available, and meet the needs of the government in a timely manner (Weekly)

1.0 Approved schedule is

available and updated 100% of the time

SS-2 Perform Major Clean 1.1, 1.4, 1.5 Customer complaints do not exceed 3 monthly

SS-3 Perform Minor Clean 1.2 Customer complaints do not exceed 3 monthly

SS-4 Perform COM Clean 1.3 Customer complaint not to exceed 3 monthly

SS-5 Perform Laundry Room Clean Perform Lounge Clean

1.1, 1.4, 1.5 Customer complaints do not exceed 3 monthly

SS-6 Exterior Clean 1.8 90% of the time

SS-7 Smoke Detector Checks 1.9 Customer complaint not to exceed 3 monthly

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

The Government will provide, without cost to the Contractor, the facilities listed below:

The contractor will be provided one dormitory room, and five housekeeping closets for storage within the building 280 complex, located on Sheppard Air Force Base. The dormitory room is approximately 300 - 330 total square feet and may be utilized for an office. The contractor shall maintain a neat appearance in and around these rooms and shall be responsible for routine cleaning and interior light replacements in these rooms during the contract performance period.

4. GENERAL INFORMATION.

4.1. HOURS OF OPERATION. The contractor shall perform services required under this contract during normal duty hours (0800 to 1700), Monday through Friday, exclusive of Federal holidays. In the instance of scheduling errors or conflicts, contact COR or Contracting Office.

4.2. BASE EXERCISES. At times support will be required in any or all service areas during base exercises. The contractor shall support the activation and/or exercise of contingency plans.

The CO will initiate this effort after consultation with installation leadership.

4.3 QUALITY CONTROL. Contracts for commercial items rely on contractors’ existing quality assurance systems as a substitute for Government inspection and testing before tender for acceptance. The Government will rely on the contractor’s assurances that the commercial items tendered for acceptance conform to the contract requirements.

4.4. QUALITY ASSURANCE. The Government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received in accordance with the contract. The Government may increase or decrease the number of inspections as deemed appropriate.

4.5. CONTRACTOR PERSONNEL AND MANAGEMENT.

4.5.1. The contractor shall provide a contract manager who shall be responsible for the performance of work. The name of this person and alternate, who shall act for the contractor when the manager is absent, shall be designated to the CO in writing. The manager must be able to speak, read, and write in the English language and shall have basic knowledge of computers.

The manager and alternate shall have full authority to act for the contractor on all daily contractual matters.

4.5.2. The contractor shall ensure employees present a neat appearance at all times while on base, and employees shall be easily identified by uniforms or company nametags.

4.5.3. The contractor shall ensure all employees’ and contractor’s vehicles are registered, insured, and maintained in compliance with Texas laws and base directives. Contractor’s vehicles shall have the company name visible on both sides. Commercial vehicles must enter through the Missile Road gate.

4.6. SECURITY REQUIREMENTS. Contractors shall obtain base access passes used to gain access to Sheppard AFB during the performance period. Prior to the issuing of a base access pass, all contractor personnel will go through a background check to ensure there are no disqualifying factors. Upon contract award, the necessary applications for passes can be obtained by contacting the Contracting Office. The completed applications are then processed through the Base Security Forces, building 1405.

4.6.1. If an employee is dismissed from employment, resigns, or if there is no longer a contractual requirement for the employee to enter SAFB, the contractor manager shall ensure that the employee identification cards and any other identification, i. e., vehicle passes, issued to the employee are expeditiously returned to the CO prior to final invoicing and payment. If all identification is not provided, a portion of the final payment (to be determined by the CO) will be withheld pending its submission.

4.6.2. Contractor identification cards may be issued for the performance period of the contract only. Contractor personnel will be made aware of the necessity for safeguarding identification cards issued and the requirement for reporting any identification cards lost.

4.6.3. All contactor personnel will comply with all Antiterrorism/Force Protection measures in the event there is a threat to the installation. Although not required for contractor personnel they shall be afforded the opportunity to complete the Antiterrorism (AT) Level I awareness training.

For personnel who do not have access to the Air Force’s Advance Distance Learning System (ADLS) they can receive this training from the following web site: https://atlevel1.dtic.mil/at/.

4.7. PHYSICAL SECURITY. Areas controlled by contractor employees shall comply with base Operations Plans/instructions for FPCON procedures, Random Antiterrorism Measures (RAMS), and local search/identification requirements. The contractor shall safeguard all government property. At the close of each work period, government equipment, facilities, and other valuable materials shall be secured.

4.8. CONTRACTOR CHANGEOVER. The Government reserves the right to conduct site visits in all contractor-operated facilities in conjunction with the solicitation of offers for the follow-on contract. The successor contractor is responsible for obtaining all information from the incumbent contractor necessary to permit a smooth transition without an interruption in service during the transition period. The incumbent contractor shall cooperate to the extent required to permit an orderly changeover to the successor contractor. A recruitment notice may be placed in each facility, with regard to the successor.

4.9. ENERGY CONSERVATION. The contractor shall use good judgment in the conservation of Government utilities. Prevailing energy conservation practices shall be adhered to and enforced by the contractor.

4.10. SAFETY. The contractor shall comply with all applicable base safety regulations.

Compliance with the American General Contractor’s Safety Manual and Occupational Safety and Health Administration (OSHA) shall also be a requirement of the contractor for this project.

4.11. COMPLIANCE WITH LAWS AND DIRECTIVES. The contractor shall comply with all applicable federal, state, and local laws and regulations including, but not limited to, Occupational Safety and Health Administration (OSHA) and National Fire Protection Association (NFPA). Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor. If the contractor spills or releases any substance listed in 40 CFR 302 into the environment, the contractor shall https://atlevel1.dtic.mil/at/ immediately report the incident to the Base Environmental Control Officer. The contractor shall be liable for containment and environmental cleanup of the spill or release of such substance.

4.11.1. Contractor Reporting of Labor Hours. Section 2330a of Title 10, United States Code (10 USC 2330a), requires the Secretary of Defense to submit to Congress an annual inventory of contracts for services performed during the prior fiscal year for or on behalf of Department of Defense (DOD). Section 8108 of Public Law 112-10 provides for Air Force implementation of this requirement. The inventory must include the number of contractor employees using direct labor hours and associated cost data collected from contractors.

The contractor shall report ALL contractor labor hours (including subcontractor(s) labor hours) required for performance of services provided under this contract FA3020-XX-X-XXXX for Occupied & Unoccupied Dormitory Cleaning Services via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil (Electronic Contractor Manpower Reporting Application).

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported ant time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.

4.12. CONTRACT PHASE-IN PERIOD. During the first month of the contract, a larger error rate (performance threshold) is allowed for some areas to recognize normal phase-in problems for certain specific services. The figures contained in parenthesis are the performance thresholds that will be used during this period and will be the basis for determining unacceptable performance and any deductions. These larger error rates apply to the original startup period only, not to option years or extension periods.

5. SECURITY REQUIREMENTS FOR UNCLASSIFIED CONTRACTS.

5.1. CONTRACTOR NOTIFICATION RESPONSIBILITY. The contractor shall notify the Information Security Program Manager (ISPM) at each operating location 30 days before on-base performance of the contract. The notification shall include:

a. Name, address, and telephone number of company representatives.

b. The contract number and contracting agency.

c. The reason for the contract (i.e., work to be performed).

d. The location(s) of contract performance and future performance, if known.

http://www.ecmra.mil/

e. The date contract performance begins.

f. Any change to information previously provided under this paragraph.

5.2. OBTAINING AND RETREIVING IDENTIFICATION MEDIA. As prescribed by the AFFAR 5352.242-9000, Contractor access to Air Force installations, the contractor shall comply with the following requirements:

a. The contractor shall obtain base identification and vehicle passes for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

b. The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or security police for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, and valid vehicle insurance certificate, to obtain a vehicle pass.

c. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

d. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

e. Failure to comply with these requirements may result in withholding of final payment.

5.3. PASS AND IDENTIFICATION ITEMS. The contractor shall ensure the following pass and identification items required for contract performance are obtained for employees and non-government owned vehicles:

a. DD Form 1172, Application for Uniformed Services Identification Card (AFI

36-3026, Identification Cards For Members of The Uniformed Services, Their Family Members, and Other Eligible Personnel, and AETC Instruction 36-3001, Issue and Control of AETC Civilian Identification (ID) Cards).

b. AETC Form 58, Civilian Identification Card (AETCI 36-3001).

c. AF Form 2219 (series), Registered Vehicle Expiration Tab (AFI 31-204, Air Force

Motor Vehicle Traffic Supervision).

d. DD Form 2220, DoD Registered Vehicle and Installation Tab (AFI 31-204).

e. AF Form 1199, USAF Restricted Area Badge, or locally developed badge.

f. AF Form 75, Visitor/Vehicle Pass (AFI 31-204).

g. DoD Common Access Card (CAC), (AFI 36-3026).

5.4. SUITABILITY INVESTIGATIONS. Contractor personnel shall successfully complete, as a minimum, a National Agency Check Inquiries (NACI), before operating government furnished workstations that have access to Air Force e-mail systems. These investigations shall be submitted by the government at no additional cost to the contractor. The contractor shall comply with the DoD 5200.2-R, Personnel Security Program, and AFI 33-119, Electronic Mail (E-Mail) Management and Use, requirements.

5.5. UNESCORTED ENTRY TO RESTRICTED AREAS. When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Volume 1, The Air Force Installation Security Program, DoD 5200.2-R, and AFI 31- 501, Personnel Security Program Management, as applicable. Contractor personnel shall be the subject of a favorably completed NACI investigation to qualify for unescorted entry to a restricted area. In addition, the Air Force shall submit NACI investigations for contractor employees at no additional cost to the contractor.

5.6. LISTING OF EMPLOYEES. The contractor shall maintain a current listing of employees. The list shall include employee's name, social security number, and date of investigation if contract work involves unescorted entry to Air Force restricted or other sensitive areas designated by the installation commander. The list shall be validated and signed by the company Facility Security Officer (FSO) and provided to the contracting officer and ISPM prior to the contract start date. Updated listings shall be provided when an employee's status or information changes.

5.7. FREEDOM OF INFORMATION ACT PROGRAM (FOIA). The contractor shall comply with DoD Regulation 5400.7/Air Force Supplement, DoD Freedom of Information Act Program, requirements. The regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding For Official Use Only (FOUO) material. The contractor shall comply with AFI 33-332, Air Force Privacy Act Program, when collecting and maintaining information protected by the Privacy Act of 1974 authorized by Title 10, United States Code, Section 8013. The contractor shall remove or destroy official records only in accordance with AFMAN 37-139, Disposition of Records— Standards, or other directives authorized in AFI 37-138, Records Disposition—Procedures and Responsibilities.

5.8. REPORTING REQUIREMENTS. The contractor shall comply with AFI 71-101, Volume- 1, Criminal Investigations, and Volume-2, Protective Service Matters, requirements.

Contractor personnel shall report to an appropriate authority, any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

5.9. PERSONNEL SECURITY. Contractor personnel requiring unescorted entry to controlled or restricted areas designated by the installation commander shall comply with base access requirements. These requirements are contained in AFI 31-101, for installation access and AFI 31-501, for suitability determinations.

5.10. SECURITY MANAGER APPOINTMENT. The contractor shall appoint a security manager for on-base contract performance. The security manager may be a full-time position or an additional duty position. The security manager shall provide employees with training required by DoD 5200.1-R, Information Security Program Regulation, and AFI 31-401, Information Security Program Management. The contractor shall provide initial and follow-on training to contractor personnel who work in Air Force controlled/restricted areas. Air Force restricted and controlled areas are explained in AFI 31-101.

5.11. ADDITIONAL SECURITY REQUIREMENTS. In accordance with DoD 5200.1-R and AFI 31-401, the contractor shall comply with AFI 33-202, Computer Security; AFI 33-203, Emission Security (EMSEC) Program; AFI 33-204, Information Protection Security Awareness, Training, and Education (SATE) Program; applicable AFKAGs, AFIs, and AFSSIs for Communication Security (COMSEC); and AFI 10-1101, Operations Security (OPSEC) Instructions.

5.12. PHYSICAL SECURITY. Areas controlled by contractor employees shall comply with base Operations Plans/instructions for FPCON procedures, Random Antiterrorism Measures (RAMS) and local search/identification requirements. The contractor shall safeguard all government property, including controlled forms, provided for contractor use. At the close of each work period, government training equipment, ground aerospace vehicles, facilities, support equipment, and other valuable materials shall be secured.

5.13. INTERNAL OPERATING INSTRUCTIONS. The contractor shall develop an Operating Instruction (OI) for internal circulation control, protection of resources, and to regulate entry into Air Force controlled areas during normal, simulated, and actual emergency operations.

The OI shall be written in accordance with AFI 31-101, the local base Operations Plan usually referred to as an OPLAN, and AFI 31-210, The Air Force Antiterrorism/Force Protection (AT/FP) Program Standards, and coordinated through the ISPM.

5.14. ENTRY PROCEDURES TO CONTROLLED/RESTRICTED AREAS. The

contractor shall comply and implement local base procedures for entry to Air Force controlled and restricted areas.

5.15. KEY CONTROL. The contractor shall establish and implement key control procedures in the Quality Control Plan to ensure keys issued to the contractor by the government are properly safeguarded and not used by unauthorized personnel. The contractor shall not duplicate keys issued by the government.

5.16. LOST KEYS Lost keys shall be reported immediately to the contracting officer. The government replaces lost keys or performs re-keying. The total cost of lost keys, re-keying or lock replacement shall be deducted from the monthly payment due the contractor.

5.17. GOVERNMENT AUTHORIZATION. The contractor shall ensure its employees do not allow government issued keys to be used by personnel other than current authorized contractor employees. Contractor employees shall not use keys to open work areas for personnel other than contractor employees engaged in performance of their duties, unless authorized by the government functional area chief.

5.18. LOCK COMBINATIONS. The contractor shall establish procedures in local OIs ensuring lock combinations are not revealed to unauthorized persons and ensure the procedures are implemented.

5.19. TRAFFIC LAWS. The contractor and its employees shall comply with base traffic regulations.

6. ENVIRONMENTAL REQUIREMENTS.

6.1. CONFORMANCE WITH ENVIRONMENTAL, SAFETY, AND OCCUPATIONAL

HEALTH MANAGEMENT SYSTEM (ESOHMS). The contractor shall perform all work under this contract consistent with the relevant policy and objectives identified within Sheppard AFB. The contractor shall perform all work in a manner that conforms to all operational controls as identified within the Sheppard AFB ESOHMS Management Plan. The contractor shall provide any required monitoring and measurement information as necessary for Sheppard AFB to address environmental performance relative to the environmental, safety, occupational health, energy management, green procurement, and transportation management goals. In the event of a nonconformance with the installation ESOH management system, the contractor shall provide the Contracting Officer a written plan of corrective action to include the estimated completion date of all corrective actions.

6.1.1. Compliance with Environmental Laws. The contractor shall comply, and assure that all subcontractors comply, with all applicable federal, state, and local laws, regulations, ordinances, policies, and standards related to environmental matters. The contractor shall also comply, and assure that all subcontractors comply, with all applicable specific instructions, policies, or references contained herein. Copies of local policies and procedures can be reviewed at the Base Environmental Coordinators office, building 1402, phone 676-6840.

6.2. HAZARDOUS MATERIALS. For the purposes of this document, Hazardous Materials (HM) is defined as any product, material, chemical or substance listed in 49 CFR 172.101 and 40

CFR 302-304. Specifically, a HM is any substance or material, in any quantity or form that has the potential to harm human health or the environment. Executive Order 13423, directs to the maximum extent possible, the reduction in usage of the following five priority chemicals:

cadmium, lead, polychlorinated biphenyls (PCBs), mercury and naphthalene. There are known alternatives to the priority chemicals or products containing them. For example, electronic thermostats can be used in place of mercury-bearing switches; solders containing copper or silver can substitute for solder containing lead; and integrated pest management can be used in place of naphthalene.

6.2.1. Absolutely no HM shall be brought onto Sheppard AFB until that material is authorized for use, by the Environmental, Safety, and Occupational Health (ESOH) Team and properly recorded in the Air Force Environmental Management Information System. Point of contact to initiate this process is the Civil Engineering Environmental Flight (82 CES/CEVP); building 1402, phone (940) 676-7842. The requirements apply for all hazardous material that the user intends to bring onto government property for a particular process or application. The user will submit to the 82 CES/CEVP, through the 82 CONS Contracting Officer (CO), Material Safety Data Sheets (MSDSs) and any other supporting documentation for each hazardous chemical used IAW SAFBI 32-7001. This information will be provided as a submittal using the AF Form 3000, to the 82 CES/CEVP for review and approval, prior to introduction of that material to Sheppard AFB. 82 CES/CEVP will be allowed 10 days for review of the contractor’s submittals.

Guidance will be provided on the back of the AF Form 3000 as to which materials will require an AF Form 3952 (applicable sections only) to be filled out and submitted for input and tracking by EMIS.

6.2.2. Contractors will also submit a comprehensive list of the above-mentioned materials to the CO. The list shall include the contract number, performance period, Material Safety Data Sheets, cost data per unit, and a contractor point of contact (POC) for HM matters. Prior to disposal of any container that contained HM that was required to be tracked and reported, the contractor POC shall notify the HAZMO for notification and instruction on proper disposal.

Should the contractor’s HM requirements change during the performance period, the contractor’s POC shall immediately notify the HAZMO of such changes, provide as a submittal using the AF Form 3000, any new HM that is being requested for use to the 82 CES/CEVP for review and approval and guidance. The contractor will report through the Contracting Officer to the 82 CES/CEVP on a monthly basis, all hazardous/potentially hazardous materials identified during the submittal process for use on Sheppard AFB by fax, or email to 82 CES/CEVP so that proper capture and reporting of this information can be accomplished.

6.2.3. HM shall only be stored at SAFB with approval from the Base Environmental Coordinator, Wing Safety, and Base Fire Department. The contractor shall observe all HM storage practices in accordance with regulations, policies, plans, and procedures employed by the BEC, Bioenvironmental Engineer, Wing Safety Office, and Base Fire Department for hazardous materials stored on base. This includes, but is not limited to, SAFB Plan 705 and the SAFB Storm Water Pollution Prevention Plan (SWP3).

6.2.4. Class I Ozone Depleting Chemicals (ODC) certification. This supply/service does not require the use of Class I ODCs identified in the Air Force Policy in performance of this contract, nor does it require delivering these Class I ODCs in any items of supply or as part of any service.

6.3. HAZARDOUS AND SPECIAL WASTE GENERATED BY THE CONTRACTOR.

For the purposes of this document, hazardous and special wastes shall include those identified in 40 CFR 261, (Hazardous Waste Identification) and any wastes identified as either hazardous or Special Waste by the Texas Commission on Environmental Quality (TCEQ) in 30 TAC 324, 330-335.

6.3.1. All hazardous waste or special waste generated by the contractor during or as a result of this project shall be identified, characterized, containerized, and transported to a permitted disposal facility in strict accordance with the requirements of 40 CFR 260-279 (Hazardous Waste and Used Oil Regulations), 30 TAC 324, 330-335 (TCEQ Industrial and Hazardous Waste Regulations), and SAFB Hazardous Waste Management Plan. Any anticipated hazardous or special waste generation shall be identified to the Contracting Officer Representative (COR, may be a QAP or Inspector)/BEC prior to ANY generation of such waste. The BEC will assist the contractor in determining any special handling or storage procedures.

6.3.2. The contractor shall provide a completed Uniform Hazardous Waste Manifest to document all authorized parties and locations involved in the generation, transportation, storage, and disposal of all hazardous and special wastes. The contractor shall provide the COR/BEC a draft copy of the manifest for review no less than 3 working days prior to any hazardous or special waste shipment from the installation. The CE Performance Management Office (PMO) will sign as the generator for Sheppard AFB. The contractor shall submit the completed original manifest to the COR/BEC not later than 30 days after waste has been shipped from the base.

6.3.3. All contractors involved in projects which include the removal and/or disposal of polychlorinated biphenyl (PCB) contaminated light ballasts shall comply with the requirements of 40 CFR 761. PCB containing ballasts are special wastes and must be managed as such. The contractor shall inform the COR/BEC immediately when activities involving the removal of PCB light ballasts begins.

6.3.4. All contractors involved in projects, which include the removal and/or disposal of fluorescent, mercury vapor, or HID Sodium Vapor lamps shall comply with the requirements of this section. Fluorescent lamps have been determined by the TCEQ to be a Universal hazardous waste and must be managed in accordance with 40 CFR 260-279 and 30 TAC 330-335. The contractor shall inform the COR/BEC immediately when activities involving the removal of the aforementioned lamps begin.

6.4. UNIDENTIFIED HAZARDOUS OR REGULATED MATERIAL/WASTE

ENCOUNTERED BY THE CONTRACTOR. The contractor shall notify the COR upon encountering any material, not identified in the contract documents, thought to be hazardous to workers, personnel in the area, or the environment. The government shall be responsible for characterization, storage, transportation, and disposal of the waste, if necessary. Upon discovery of unidentified materials/waste, the contractor shall immediately contact the BEC who will assist the contractor in determining appropriate procedures to be used.

6.5. ASBESTOS CONTAINING BUILDING MATERIALS. No asbestos containing materials shall be used in this project. The contractor shall certify, in writing to the COR/BEC, that no asbestos containing materials will be used in this project.

6.6. ASBESTOS. All contractors involved in projects which include the removal/abatement and/or disposal of asbestos shall:

6.6.1. Handle asbestos-containing waste in strict accordance with federal guidelines found in the Code of Federal Regulations, Title 40 (40CFR) Part 61, Subpart M. Disposal must be in accordance with 30 TAC 330.196(b)(6).

6.6.2. Conform to federal regulations regarding asbestos abatement activities, 29 CFR

1926.1101. Asbestos abatement shall adopt, by reference, rules regarding demolition and renovation activities covered under 40 CFR, Part 61, Subpart M (NESHAP).

6.6.3. Conduct the removal of asbestos containing material flooring under the most current version of the Resilient Floor Covering Institute (RFCI) “Recommended Work Practices for the Removal of Resilient Floor Coverings.” Any proposed deviation from using the RFCI removal methods shall be coordinated and must have written approval by the base asbestos program manager, (940) 676-6840.

6.6.4. Be responsible for preparing and submitting the 10 working day Texas Dept. of State Health Services (DSHS) demolition/renovation notification(s). Copies of the notification(s) shall be submitted through the COR, the base contracting office, and the base asbestos program manager, (940) 676-6840.

6.6.5. Provide a copy of the submitted DSHS notification to the Contracting Officer’s representative/environmental coordinator a minimum of 15 working days in advance of the actual asbestos abatement. The Contractor shall be liable for any regulatory citation or notice of violation resulting from an incorrectly prepared DSHS notification form.

6.6.6. Be responsible for the payment of the Texas DSHS Notification fee. Proof of payment must be submitted to the COR, the base contracting office, and the base asbestos program manager.

6.6.7. Provide a completed Uniform Hazardous Waste Manifest to document all authorized parties and locations involved in the generation, transportation, storage, and disposal of all hazardous and special wastes. The contractor shall provide the COR/BEC a draft copy of the manifest, for review, no less than 3 working days prior to any hazardous or special waste shipment from the installation. The BEC will sign as the generator for Sheppard AFB.

6.6.8. Should the contractor encounter previously unidentified or suspected ACM, which must be disturbed to comply with the contract documents, the contractor shall cease all work that would disturb the suspect material and shall immediately notify the COR. The government shall take steps, as appropriate, to ascertain the material’s composition and determine any remedial actions necessary.

6.7. LEAD BASED PAINT (LBP). All contractors involved in projects which include the removal/abatement and/or disposal of LBP shall:

6.7.1. Comply with OSHA 29 CFR 1926.62, Interim Final Rule for Lead Exposure in Construction, as well as the Texas Environmental Lead Reduction rules. The contractor shall also comply with the OSHA respiratory protection standard 29 CFR 1910.134.

6.7.2. Isolate any surface that has been identified as containing LBP to limit access. The contractor shall remove objects from the isolated areas and the floor if possible. The contractor shall cover fixed objects with 6 mil plastic sheeting. The contractor shall lightly wet or mist the work area to reduce airborne concentrations of dust.

6.7.3. After completing work, the contractor shall containerize the LBP waste, plastic sheeting, clothing, and other miscellaneous LBP contaminated items in accordance with 40 CFR 171-180.

The contractor shall then wet wipe walls and floors with a tri-sodium phosphate detergent and thoroughly HEPA vacuum walls, floors and thoroughly HEPA vacuum the work area. In facilities that house or cater to children, the contractor shall collect and analyze wipe samples.

Clearance of lead in dust levels shall be below the HUD abatement clearance criteria before the work area is released back to the government.

6.7.4. Be responsible for providing air monitoring in conformance with OSHA standards to ensure the level of protection is in compliance with applicable regulatory guidelines.

6.7.5. Properly dispose of lead debris identified by the government as hazardous waste in accordance with all applicable federal and state regulations, and the SAFB Hazardous Waste Management Plan.

6.7.6. Provide a completed Uniform Hazardous Waste Manifest to document all authorized parties and locations involved in the generation, transportation, storage, and disposal of all hazardous and special wastes. The contractor shall provide the COR/BEC a draft copy of the manifest, for review, no less than 3 working days prior to any hazardous or special waste shipment from the installation. The BEC will sign as the generator for Sheppard AFB. The contractor shall submit the completed original manifest to the COR/BEC not later than 30 days after waste has been shipped from the base.

6.7.7. Should the contractor encounter previously unidentified or suspected LBP, which must be disturbed to comply with the contract documents, the contractor shall cease all work that would disturb the suspect material and shall immediately notify the COR. The government shall take steps, as appropriate, to ascertain the material’s composition and determine any remedial actions necessary.

6.8. NUISANCE AND POLLUTING ACTIVITY PROHIBITED. Polluting, dumping, or discharging of any harmful, nuisance, or regulated materials (such as concrete truck washout, vehicle maintenance fluids, residue from saw cutting operations, solid waste and hazardous substances) into building drains, site drains, streams, waterways, holding ponds or to the ground surface shall not be permitted. The contractor shall be held responsible for any damages that may result. Further, the contractor shall conduct activities in such a fashion to avoid creating any legal nuisance, including but not limited to, suppressing noise and dust, controlling erosion, and implementing other measures as necessary to minimize off-site impacts of work activities.

6.9. RECYCLED AND RECOVERED MATERIALS IN CONSTRUCTION. The

affirmative procurement provisions of Section 6002 of Resource Conservation and Recovery Act and Executive Order 13423, “Strengthening Federal Environmental, Energy, and Transportation Management”, require the use of the recycled and recovered materials and products identified in the Environmental Protection Agency’s (EPA) Comprehensive Procurement Guidelines, 40 CFR 247, in Government construction projects. Caveats to the use of these materials and products are they must meet the performance requirements of the specifications, not delay the progress of the construction project, or not be cost prohibitive. Materials listed under this authority throughout these specifications indicate the minimum recycled/reuse material content for this construction project.

6.9.1. Other recovered/recycled materials not listed may be submitted for evaluation by the COR/ Project Manager and approval/disapproval by the CO. Alternate materials shall be equal to or exceed the specified items in terms of durability, appearance, and performance standards.

All material and product submittals shall list recycled or recovered materials and percentage content.

6.9.2. IAW DoD Integrated (Non-Hazardous) Solid Waste Management Policy dated 1 Feb 08, implementation of the solid waste and recycling requirements of Executive Order 13423, “Strengthening Federal Environmental, Energy, and Transportation Management” 24 Jan 07 requires contractors removing Construction & Demolition debris (C&D) from Sheppard Air Force Base to divert 50 percent of the C&D debris and also report the quantity in tons of C&D land filled; and quantity/type of C&D recycled/diverted from landfill (i.e. asphalt, concrete, wood material and scrap metal) through the CO to the COR, at the beginning of each month.

The COR will forward this report each month to 82 CES/CEVP, building 1402, phone 676-2415.

6.10. ENVIRONMENTAL MANAGEMENT SYSTEM TRAINING REQUIREMENTS.

IAW SAF/AQ and AF/A4/7 Memo, Conformance with AF EMS Requirements AF Installations, 11 Dec 06, contractor personnel working on an Air Force installation where the Air Force has implemented its EMS must complete Air Force-provided initial EMS awareness-level training.

Training can be accomplished through the Environmental, Safety, and Occupational Health Training Network (ESOHTN). The website is http://esohtn.com (password: esohtn). Only contractor supervisory personnel will be required to complete the awareness-level training. Prior to beginning any work on Sheppard AFB, the Contractor shall ensure, and certify to the Contracting Officer, that all on-site supervisory personnel have completed any ESOHMS training as required and contained within the following. This certification shall include certification that all on-site employees have been briefed as outlined below:

http://esohtn.com/

"On-site contractor supervisory personnel shall log onto the web-site http://esohtn.com and register as a new trainee by using the password "esohtn." During registration, the applicant shall select the applicable "Contractor Name" from the pull-down menu, and shall select any "Job Functions" applicable to this contract.”

Following completion of all applicable training modules, the contractor shall ensure the on-site supervisory personnel have provided an awareness briefing to all on-site personnel to ensure every employee is aware of the Sheppard AFB ESOHMS requirements. These training and certifications shall be completed before beginning any work on Sheppard AFB. The contractor shall provide training documentation through the CO to the COR before the contract start date.

The COR will forward this information to 82 CES/CEV, building 1402, phone 676-2001.

6.11. GREEN PROCUREMENT. In order to comply with Department of Defense (DOD) “Green Procurement Program (GPP)” policy, Sheppard AFB requires the use of environmentally preferable products and services in accordance with federally mandated preference programs.

These program elements include; recovered material products, energy and water efficient products, alternative fuels and fuel efficiency, bio-based products, non-ozone depleting substances, priority chemicals, and environmentally preferable products. These program elements are described on the Office of the Federal Environmental Executive website (http://www.ofee.gov).

6.11.1. Products and Materials. The procurement originators (82 CES/CEC for base construction or 82 CES/CEOEI for base services) shall ensure that the proper research is done to determine if there are products or materials that fall under the Environmental Protection Agency (EPA) Comprehensive Procurement Guidelines (CPG) (http://www.epa.gov/cpg) available for use in the required service or construction project. A written determination will be done for each project or service, and will be signed by the Squadron Commander or his/her designee. If products are found that meet the performance standards, are reasonably priced and available from more than one source, the procurement originator will ensure they are included in the specification and or PWS prior to solicitation. The contracting officer upon receipt of the written determination will include the applicable FAR clauses and provisions in the solicitation and final award document. The contractor shall propose and upon award use these specified environmentally preferable products and materials in the performance and or construction of the project. If it is determined that a product does not meet Government performance requirements, the contractor shall submit a proposed alternative that would still meet the performance requirements with the lowest environmental impact. Products that fall under the Environmental Protection Agency (EPA) Comprehensive Procurement Guidelines (CPG) (http://www.epa.gov/cpg) shall meet the minimum recovered (recycled) content. Bio-based products shall be used upon issuance of the bio-based product listing from the United States Department of Agriculture (USDA) (http://www.usda.gov), if specified in the specifications or PWS during solicitation. If specified, the contractor shall purchase and use ENERGY STAR® or other energy-efficient items listed on the Department of Energy’s Federal Energy Management Program (FEMP) Product Energy Efficiency Recommendations product list.

6.11.2. Petroleum Storage. The contractor shall store all fuel or petroleum products, whether new or used, in appropriate containers and within a concrete, or earthen bermed area with an http://esohtn.com/ http://www.ofee.gov/ http://www.epa.gov/cpg http://www.epa.gov/cpg http://www.usda.gov/ impermeable liner (40 Mil), or other containment as approved by the BEC. All storage areas shall be marked with appropriate signs (i.e., Flammable Storage - No Smoking within 50 ft.).

All fuel tanks and petroleum storage containers shall be structurally sound and in good condition, be kept sealed when not in use, and be grounded and bonded in accordance with NFPA guidelines. The containment area shall be sized to hold fluid volume equal to 110% of the largest storage container, with a minimum of one foot of freeboard for earthen berms. The contractor shall maintain the containment area to its original conditions throughout the duration of use. The contractor shall immediately clean up and dispose of any evidence of a fuel or oil spill in conformance with all federal and state regulations. Contaminated soil from petroleum product storage/spills shall be considered special waste IAW 30 TAC 324, 330-335 and shall be handled, stored, transported, and disposed as such in accordance with SAFB Hazardous Waste Management Plan. Costs of all soil tests as a result of spills shall be a responsibility of the contractor. Contractor shall drain any accumulation of rainwater from the containment area in accordance with SAFB Storm Water Pollution Prevention Plan (SWP3).

6.11.3. Storage Areas. The contractor shall keep all storage areas free of debris, refuse, spills, leaks, stains, splashes, and excessive materials. All storage areas shall be maintained in a neat, clean, and safe condition.