Attachment 1 - Statement of Work (Updated).pdf

STATEMENT OF WORK

Dorm Room Replacement Locks

Joint Base San Antonio – Fort Sam Houston Buildings 1469

17 September 2024

1. DESCRIPTION / GENERAL INFORMATION. The Contractor shall provide all management, tools, supplies, equipment, and labor necessary to accomplish the work required within this Statement of Work (SOW) for the delivery and installation of replacement locking mechanisms with fob access to exterior perimeter doors for Building 1469. Also upgrade camera system for 44 existing nonfunctioning cameras. The contractor shall ensure the locking system are properly delivered and installed based on commercial industry standards.

Contractor will integrate and program door systems with currently installed software and install (15) audio integrated cameras. New command center where everything is centrally located, (2) scanners (4) monitors.

Contractor will troubleshoot and repair or replace faulty (44) existing non-functioning cameras.

1.1. DESCRIPTION OF PROJECT. The contractor shall perform the installation, troubleshooting and integrations of current system to maintain security in the dorms. The building layout is comprised of four

(4) floors with 136 dormitory room doors on the first floor, 152 on the 2nd floor, 156 on the 3rd floor, and

156 on the 4th floor. The contractor shall ensure the locking system and fobs are properly delivered and installed based on commercial industry standards. Contractor will integrate and program door systems with currently installed software and install (15) audio integrated cameras. New command center where everything is centrally located, (2) scanners (4) monitors. Contractor will troubleshoot and repair or replace faulty (44) existing non-functioning cameras. See Appendix A & B.

1.2. The new electronic strikes and smart card readers shall be hard wired to a power supply with a minimum 4-hour battery backup. Batteries shall not be used to maintain the locking mechanisms as part of everyday use. The contractor shall provide a stand-alone computer to operate as an offline control system and to program fobs electronic access control that is integrated into the existing wiring and conduit system installed of the building. Access to the computer shall be by a programmed fob. The equipment required shall be sufficient for the installation and control of the 15 exterior doors.

1.2.1. The Contractor shall provide new contactless smart fobs, with key-ring hole slot punch (100 each) for room and area access. The card readers must be programmable to allow different fobs to be used. The overall system must allow up to three (3) fobs at a time to access one (1) door.

1.2.2. The computer shall be installed with the necessary software to program and configure fobs and card readers in order to operate the new door locking system. A computer and/or PDA equivalent shall be provided and utilized to program the fobs/readers. The location of the computer system and related hardware shall be located within the base level floor of the building.

1.2.3. Before demolition, the contractor must verify new power requirement. The contractor shall calculate the power requirements to operate the new (15) perimeter door locking systems and confirm sufficient capacity is available and installed as required to power supplies and panels.

1.2.4. All materials and accessories, including necessary controllers, power supplies and power panels shall be installed in accordance with industry standards and manufacturer's recommendations.

1.2.5. The contractor will provide and install new integration software for VMS. In addition, the contractor will provide and install new Video Management Software and operating system. The contractor will also provide and install two new Network Video Recorders (NVR) for system video storage(180 days with the ability to download and save for storage) and five new Video Encoders for the existing analog cameras, converting them to network capability.

1.2.6. The contractor will provide necessary camera licensing for 240 video cameras and install one new workstation and monitor for system management in the selected access/video control room. Two new customer-provided 48” video monitors will be installed in the selected access/video control room by the contractor.

1.2.7. The contractor will also provide and install two new Video Decoders for public view video monitors and two new mini NUC computers for public viewing of select video. Two new customer-provided 32” public view video monitors will be installed at the front entrance to the building by the contractor.

1.2.8. The contractor will provide and install 15 new Video/Audio cameras in selected locations and two new

HID card readers at the front entrance to the building for student time and attendance monitoring. The contractor will provide necessary labor to complete the installation and for system setup, programming, and training. All miscellaneous hardware for proper installation will be provided by the contractor.

2. GENERAL INFORMATION.

2.1. DEMOLITION OF LOCKS.

2.1.1. The contractor shall only demolish the same number of new locking mechanisms that can be installed and make operational on the same day.

3. 2

4. 2.1.2 The two locking systems must be operational at the same time until the new locking system is complete.

4.1.1. Demolition shall follow applicable federal, state, local and Joint Base San Antonio (JBSA) codes and requirements. The Government has determined that no hazardous material (HAZMAT) exists in B1469 per letter dated 30 March 2012.

4.1.2. The Contractor shall remove old door strike plates that are currently on all 15 doors.

4.1.3. The Contractor shall be responsible for disposal of any demolished material and for furnishing containers for disposal.

4.2. NEW WORK. All work shall be performed in strict accordance with all applicable building codes, regulations, ordinances and design and construction standards, whether included or referenced to complete an acceptable and fully functional door locking system in B1469.

4.2.1. Before work is started, the contractor shall arrange with the Government Representative and Facility

Manager a sequence of procedure, means of access, space for storage of materials and equipment, and use of approaches, corridors, and stairways.

4.2.2. Work consists of removing existing strike plates and installing new electronic door strikes (HES1006 -brand name or equal) and card readers (HID Mini R10 - brand name or equal) in each of the dorm rooms, which shall be hard wired to a new power supply.

4.2.3. The Contractor shall provide and install the new electronic strikes and card readers on all exterior perimeter door frames. In addition to the strikes and readers, the contractor shall provide and install sufficient Uninterrupted Power Supply (UPS) back-ups in case of disruption of electrical service.

Contractor shall provide all associated hardware and software to program the individual doors.

Contractor shall field verify the existing tabs and determine if new tabs need to be installed for functionality of the new locks. See Appendix A, B, C & D for details.

4.2.4. The contractor shall provide request to exit (REX) motion sensors and door contacts for each dorm room door (15 each) as part of the access control system.

4.2.5. The Contractor shall present to both the Contracting Officer (CO) and Government representative for this project a remedy to correct any deficiency not caused by the contractor found during installation such as misalignments, oversized holes, frame cutout discrepancies, etc.

4.2.6. The Contractor shall use existing doors and door handles.

4.2.7. All Electrical and Communication wiring shall be installed to meet all local, state and federal codes in accordance with but not limited to National Electrical Safety Code (IEEE C2), Enclosures for

Electrical Equipment (NEMA 250), and National Fire Protection Association- National Electric Code

(NFPA 70). No cabling, wiring, or conduit is to be exposed in the hallways and shall be concealed in the plenum and in walls with material rated for respective spaces. The installation of control systems, switch panels, and equipment racks shall be located within the specified mechanical room(s) by the

802d CE/PM and facility manager during the CO site walk.

4.2.8. The Contractor shall be responsible for protecting doors and door frames during the removal and installation of the electronic strikes and card readers. Damage as a result of Contractor negligence shall be corrected by the Contractor at no additional cost to the Government.

4.2.9. All affected dorm rooms must be operational at the end of each day. At no time shall the access control system be inactive outside of normal duty hours.

4.2.10. Free Egress Shall Be Available at all times. Compliance with the following is Mandatory; NFPA

LSC 101 (fire code), Unified Facilities Criteria for Fire Protection Engineering 3-600-01 and other applicable DOD directives do not allow for door locking devices to be tied into the fire alarm system.

At no time shall doors be locked from the egress side/within the path of egress - Comply IAW AFI 32-

10141, UFC 3-600-01 and NFPA 101, A.7.2.1.6, egress shall be available at all times; 7.2.1.5.3 Locks, if provided, shall not require the use of a key, a tool, or special knowledge or effort for operation from the egress side.

5. A.7.2.1.6. None of the special locking arrangements addressed in 7.2.1.6 are intended to allow credentialed egress, request to exit, or similar provisions, where an occupant cannot leave the building without swiping a card/fob through a reader, or require additional knowledge to operate wall mounted push buttons, latches, motion sensors, etc.

5.1.1. The Contractor is responsible for any recertification of fire door for work that is outside of the permitted modifications in NFPA 80 to complete installation of locks per manufactures best practices.

5.1.2. If contractor deems necessary any hard ceilings to be cut to install new cables, contractor shall replace with patched and painted drywall to match existing.

5.2. BASE ACCESS

5.2.1. HOURS OF OPERATION. Performance of work shall be during normal duty hours between

7:30AM and 3:30 PM (0730-1530), Monday through Friday unless otherwise requested in writing and approved by the CO.

6. Note: Any of the above holidays falling on a Saturday will be observed by the Government on the preceding

Friday. Holidays falling on Sunday will be observed by the Government on the following Monday.

6.1.1. SECURITY REQUIREMENTS. All contractors shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation.

6.1.1.1. Base/Installation Access Requirements. Criminal History Checks will be conducted on all prime/sub-contractor employees requiring base access. The contractor shall provide the

Government Representative for this project a current list of employees needing access within 5-7 working days after receiving award or Notice to Award. The list shall include Employee’s name, Date of Birth, Country of Birth, and State driver’s license/state ID number and state of issue.

Notifications of contractor employee additions and deletions shall be provided with the same information listed above and within 5 working days.

6.1.2.

6.1.3. HOLIDAYS OBSERVED. The contractor is not required to provide scheduled service on the following holidays:

New Year’s Day January 1st

Martin Luther King’s Birthday 3rd Monday in January

President’s Day 3rd Monday in February

Memorial Day Last Monday in May

Juneteenth National Independence Day June 19th

Independence Day July 4th

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veterans Day November 11th

Thanksgiving Day 4th Thursday in November

Christmas Day December 25th

Note: Any of the above holidays falling on a Saturday will be observed by the Government on the preceding Friday.

Holidays falling on Sunday will be observed by the Government on the following Monday.

6.1.4. SECURITY REQUIREMENTS. All contractors shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation.

6.1.4.1. Base/Installation Access Requirements. Criminal History Checks will be conducted on all prime/sub-contractor employees requiring base access. The contractor shall provide the

Government Representative for this project a current list of employees needing access within 5-7 working days after receiving award or Notice to Award. The list shall include Employee’s name, Date of Birth, Country of Birth, and State driver’s license/state ID number and state of issue.

Notifications of contractor employee additions and deletions shall be provided with the same information listed above and within 5 working days.

7. Within 10 business days after the receipt of the list, the Government will notify the contractor that installation access passes are available for those employees clearing the criminal history check. The duration of any pass issued will not exceed one year or the duration of the contract, whichever is shorter.

7.1.1.1. The contractor shall be responsible for prompt return of credentials and vehicle passes for: 1) any employee who no longer requires access to the work site; 2) upon request by a CO; and 3) upon completion or termination of the contract. The prime contractor shall ensure that all base identification passes issued to employees are returned to the issuing office. Failure to comply with these requirements may result in withholding of payment.

7.1.1.2. The contractor shall be responsible for coordination of an escort, if applicable, through any controlled areas through the assigned Government Acceptor (Facility Manager).

8. DELIVERABLES. The Contractor shall develop and sustain/maintain an effective quality control program to ensure services are performed in accordance with this Statement of Work. It must specify the areas to be inspected on a scheduled and unscheduled basis and how often inspections shall be accomplished.

8.1. The Contractor shall be responsible for providing shop drawings and product schematics on work completed and accepted by the Government upon project completion. Final shop and schematic drawings of the new system will be required at end of contract in digital format (CAD and PDF).

8.2. The Contractor shall provide training to facility managers and operations technicians in programming and operation of new system.

8.2.1. The training manual and video shall be provided to Government upon completion of work.

8.2.2. The initial training shall be provided when the first set of dorm room locks are in place and operational.

8.3. The contractor shall provide a proposed layout of the new system for Government approval after award (no later than 10-days after award).

9. PROJECT MANAGEMENT. The Contractor shall identify and provide a single point of contact (POC) for overall management and supervision during install periods. The Contractor shall contact the Government

Representative for this project for coordination as noted in the awarded contract at least 72 hours prior to delivery. All pertinent communications shall be via email.

9.1. CLEAN UP. The contractor shall clean up all work areas daily and dispose of waste materials and or rubbish in accordance with all applicable federal, state, and local regulations, standards, codes, and laws. Do not dispose of or discard recyclables, packing materials or trash in any recycling or trash containers or dumpsters located on the installation. It is the Contractor’s responsibility to ensure trash and debris is disposed of properly and off sight.

9.2. REGULATIONS. The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, Department of Defense, Air Force, Army, US Army Training and

Doctrine Command, and base requirements and instructions required.

9.3. QUALITY CONTROL. The contractor shall be responsible for quality control for all work accomplished during the performance of this requirement. As a minimum, the contractor shall develop quality control procedures that address the areas identified in section 16, Service Summary.

10. Quality Assurance. The Government representative will monitor and periodically evaluate the contractor’s performance to ensure conformance to the requirements for this project. Contractor re- performance of any work as a result of contractor deficiency shall be done at no additional cost to the Government.

10.1. Inspection and Acceptance. The contractor shall ensure that work for this project is performed in accordance with the criteria herein, and that all relevant materials, finishes, equipment, and systems shall be fully operational at the completion of work for this project.

11. The contractor will notify the Government Representative for this project of completed work per floor and schedule a final inspection of installed work prior to the contractor can proceeding to the next floor level. All discrepancies identified during inspections shall be corrected prior to final acceptance and moving to the next floor installation.

12. CONTRACTOR’S WARRANTY. The contractor shall guarantee all materials and workmanship for a period of one year from the date of final acceptance. The contractor shall respond to the warranty issues within 72 hours with a plan of resolution that is acceptable to a representative of the CEG and/or the CO.

Correction of all defects under this warranty shall be paid at the expense of the contractor and not the

Government.

13. WORKMANSHIP. The Contractor shall perform all operations in a manner that will result in a professional and expeditiously completed project. The work shall be in strict accordance with the prevailing industry standards.

14. STORAGE ANDPARKING.

14.1. Contractor storage will not be provided and is not required for this project. Contractor shall be responsible for removing all unused product on a daily basis.

14.2. Parking shall be in the vicinity of the jobsite. Contractors will not park inside dormitory pads.

15. OCCUPANCY OF PREMISES. The buildings will be occupied during performance of work. Occupancy notifications will be posted in a prominent location in the work area. The Contractor shall not be reimbursed for any issues as a result of the building occupancy. Contractor shall take this into consideration when submitting an offer.

16. ENVIRONMENTAL, SAFETY AND OCCUPATIONAL HEALTH. The contractor is solely

17. responsible for compliance with federal, state, and local laws, the Occupational, Safety and Health Act

(public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable and the protection of their employees. Additionally, the contractor is responsible for the safety and health of all sub-contractor employees. The Government shall assume no liability or responsibility for the contractor’s compliance or non-compliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards. The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. In addition, the contractor is required to flow down the safety requirement/specification to all sub- contractors.

18. PROTECTION. The contractor shall take precautions to prevent damage to Government property. The contractor shall repair or replace damaged items at no additional cost to the Government.

19. CONDUCT REQUIREMENTS.

19.1. Smoking. Contractors are advised that the AF has placed restrictions on the smoking of tobacco products in AF facilities. AFI 40-102, Tobacco Use in the Air Force, outlines the procedures used by the commander to control smoking in installation facilities. Contractor employees and visitors are subject to the same restrictions as Government personnel. Smoking is permitted only in designated smoking areas.

19.2. Joint Base San Antonio (JBSA) Traffic Code. All applicable Traffic Codes will be enforced and apply to all personnel operating vehicles on a JBSA installation. The governing instruction for all Traffic Codes is AFI 31-218(I) and AFMAN 31-116.

19.3. Cell Phone Usage. Contractors are advised that DoD Instruction (DoDI) 6055.04 prohibits cellular telephone usage when approaching, entering or exiting any installation gate. Cell phone usage by drivers on installations is prohibited in moving vehicles unless used with a hands-free device. The installation

Security Forces Squadron (SFS) is strictly enforcing this regulation. Those found in violation of this regulation are subject to be ticketed.

19.4. Base Fire Prevention Program. The contractor shall comply with the applicable Fire Prevention

Program for JBSA. The applicable directive is AFI 91-203. AFI 91-203 is available at the AF E-Publishing site at http://www.e-publishing.af.mil.

19.5. The contractor shall ensure that its employees conduct themselves in a professional manner while on the installation and refrain from disruptive, offensive, or otherwise improper behavior that undermines order and discipline. The CO may direct the contractor to remove any contractor employee engaging in such misconduct.

19.6 Physical Security. The contractor shall comply with Force Protection Condition (FPCON) procedures, Random Antiterrorism Measures (RAMS) and local search/identification requirements. The contractor shall safeguard all Government property, including controlled forms, provided for contractor use. At the close of each work period, Government training equipment, ground aerospace vehicles, facilities, support equipment, and other valuable materials shall be secured.

19.7 Key Control. The contractor shall safeguard all keys issued by the Government and ensure they are used only by authorized contractor personnel. The contractor shall not duplicate issued keys and shall report lost keys to the Government Representative for this project immediately. The contractor will be charged for lost keys, re-keying, and lock replacement as applicable.

19.8 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately- owned vehicle while on JBSA.

19.9 The contractor shall not use Government facilities or other Government property for personal use or other business not related to this contract.

http://www.e-publishing.af.mil/

20 OTHER

20.1 Special Qualifications. The contractor shall be licensed or certified by the equipment manufacturer/dealer/distributer to perform installation of the door locking system. The contractor shall provide proof to the Government Representative for this project and or the CO upon request.

20.2 Records Management. The Contractor shall manage all data created for Government use or legally controlled by the Government, in support of the functional activity or required by AF publication, IAW with the AF records management procedures in Air Force Instruction (AFI) 33 - 322, Records Management Program, paragraph 10 and Air Force Manual (AFMAN) 33-363.

20.3 Air Force Antiterrorism (AT) Program

20.4 The AT program seeks to deter or limit the effects of terrorist acts against the AF by giving guidance on collecting and disseminating timely threat information, providing training to all AF members, developing comprehensive plans to deter and counter terrorist incidents, allocating funds and personnel and implementing AT measures. In accordance with AFI 10-245 paragraphs 2.18 and 2.25, DOD contractors and sub-contractor personnel shall be offered Level 1 - AT Awareness Training. AT Awareness Training may be accomplished by either a Level I - qualified instructor, or by completing the "Force Protection" computer based training (CBT) course on the Advanced Distributed Learning System (ADLS) https://golearn.csd.disa.mil/kc/login/login.asp or at https://jkodirect.jten.mil for individuals without access to

NIPR, possessing a CAC card, nor enrolled in DEERS. The Government representative will monitor compliance with the training.

20. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government will furnish electronic As-Built drawings after contract award to the contractor. It is the contractor's responsibility to field verify all existing conditions prior to award.

21. APPENDICES

APPENDIX A. Building Dorm Room Lock Location (Typical) & Building

Floor plan (1 - 4 level)

APPENDIX B. Card Reader Requirements and Salient Characteristics

APPENDIX C. Electric Strike Requirements and Salient Characteristics

22. comprehensive plans to deter and counter terrorist incidents, allocating funds and personnel and implementing AT measures. In accordance with AFI 10-245 paragraphs 2.18 and 2.25, DOD contractors and sub-contractor personnel shall be offered Level 1 - AT Awareness Training. AT Awareness Training may be accomplished by either a Level I - qualified instructor, or by completing the "Force Protection" computer based training (CBT) course on the Advanced Distributed Learning System (ADLS) https://golearn.csd.disa.mil/kc/login/login.asp or at https://jkodirect.jten.mil for individuals without access to

NIPR, possessing a CAC card, nor enrolled in DEERS. The Government representative will monitor compliance with the training.

23. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government will

24. furnish electronic As-Built drawings after contract award to the contractor. It is the contractor's responsibility to field verify all existing conditions prior to award.

25. APPENDICES

26. APPENDIX A. Building Dorm Room Lock Location (Typical) &

Building Floor plan (1 - 4 level)

27. APPENDIX B. Card Reader Requirements and Salient Characteristics

28. APPENDIX C. Electric Strike Requirements and Salient Characteristics

APPENDIX A

Building Dorm Room Lock Location (Typical)

Building Floor Plan (1st level)

Building Floor Plan (2nd level)

Building Floor Plan (3rd level)

Building Floor Plan (4th level)

APPENDIX B

Security Project Requirements

Brand Name or Equivalent: HID Mini R10/ Open Options/ Hanwha

Equivalent Items shall meet Salient Characteristics:

− Card Compatibility: Secure Identity object, PIV cards and FOB

− ANSI/BHMA A156.5 and ANSI/BHMA A156.25 Grade 1

− Tamper and vandal resistant

− Display light to indicate access

− Rated for continuous duty

− Standalone device

− Must integrate/function with electric door strike

− Capable of being hardwired to a power supply

− Voltage max: 24VDC

− 2 ea 48 Channel Video Decoder

− 1 ea workstation and monitor

− 2 ea mini computer

− 15 ea Audio Video Dome Camera

− 10 ea card readers

− 6 ea Network Cable Cat 6

− 1 ea Card reader cabling 18/6 shielded

− 240 ea Camera Software license

− 1 ea Open Options software for integration

− 1 ea software controller

− 9 ea software sub controllers

− 6 ea 24 Volt Power Supply

− 6 ea Power distribution module

− 6 ea Lock distribution module

− 18 ea backup batteries

− 2 ea enclosure

− 15 ea electrification kit

− 15 ea transfer hinge

− 8 ea Request to exit

− 15 ea door contact

− 5 ea composite cable

APPENDIX C

Electric Strike Requirements

Brand Name or Equivalent: HES 1006

Equivalent Items shall meet Salient Characteristics:

− Must be able to be hardwired to a power supply.

− Stainless steel construction

− ANSI/BHMA A156.31 Grade 1 compliance

− Rated for continuous duty

− Strike must have multiple faceplate options so that it may fit on current door frame and door latches to minimize additional modifications.

− Plug-in connector

− Internally mounted solenoid

− Tamper resistance UIL 1034

− Full keeper shims to allow for horizontal adjustment

− Max. voltage: 24VDC

− Applications: Steel/Aluminum frames

− Minimum Static Strength 2500 lbs (fail secure)

− Minimum Dynamic Strength 350 lbs (fail secure)

− No Deadbolt recapture operation

− Compatible Installation TABS to allow for vertical adjustment if door is out of alignmen with strike