REDACTED SSJ_Redacted.pdf

Justification for an Exception to Fair Opportunity or to Use Brand-Name Restriction

Is this a brand-name justification? Yes No

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan? Yes No

Contracting Activity: 502 CONS/PKDA

Purchase Request/Local ID Number:

Program Name (and Program Element, if applicable): METC-Laundry Service

Estimated Cost/Price of the Order (including options):

Type Program (see instruction page for definitions): PEO Program Operational Enterprise

Type of Determination: Individual Class Expires: 28-Jul-2027

Fair Opportunity Exception: RFO 16.507-6(b) (Check the applicable subparagraph below.)

(1) The agency need for the supplies or services is so urgent that providing a fair opportunity would result in unacceptable delays.

(2) Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized.

(3) The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

(4) It is necessary to place an order to satisfy a minimum guarantee.

(5) For orders exceeding the SAT, a statute expressly authorizes or requires that the purchase be made from a specified source.

(6) For DoD, NASA, and the Coast Guard, the order satisfies one of the exceptions permitting the use of other than full and open competition listed in part 6.103 (10 U.S.C. 3406(c)(5)). The public interest exception must not be used unless Congress is notified in accordance with 10 U.S.C. 3204(a)(7).

(1) Contracting Activity:

502d Contracting Squadron (502 CONS/PKDA) 395 B Street W. Bldg. 224, Ste 2 JBSA-Randolph AFB, TX 78150

(2) Nature and/or description of the action being approved:

On 13 July 2026, 502 CONS/PKDA was notified of a critical housing issue for the over 5,000 student-soldiers currently training at the Medical Education and Training Center (METC), located at Joint Base San Antonio (JBSA)-Fort Sam Houston, TX. Due to a myriad of unsafe living conditions, from structural issues to mold growth, all students were to be immediately displaced from their dormitories to temporary lodging across the San Antonio area. 3,200 of the students.

consisting of a mix of Army, Air Force, and Navy personnel were moved to six different hotels located at both JBSA-Lackland AFB, TX and JBSA-Fort Sam Houston, TX. As such, students lost access to their typical accommodations to include laundry facilities. The hotels to which students were displaced do not have the capacity for students to clean their daily uniforms. 502 CONS/PKDA was tasked with finding a temporary solution to meet the needs of METC students within a 30-day time frame.

Instructions for Completing the Template IAW RFO 16.507-6(d)(1)-(3)

Definitions (Program Type):

Enterprise: an acquisition solution that supports multiple organizations and for which a structured process of analyzing spending, agency needs and market dynamics is followed in order to define government requirements and acquisition options, and to find ways to improve category performance by reducing or redirecting demand, improving supplier performance, developing new partners/suppliers, and optimizing purchasing channels. Enterprise acquisitions may employ existing multi-agency or Government-wide solutions, or new solutions executed by a DAF contracting unit that are aligned with Office of Management and Budget (OMB) and Category Management Leadership Council (CMLC) Spend Under Management (SUM) Tier 1 criteria (see OMB M-19-13).

Operational: contracting actions taken to meet the needs of installation commanders, DRUs, deployed commanders, and resident, tenant, and supported units. Operational contracting may be accomplished by contracting squadrons, operational contracting offices, contracting divisions, or another organization entity designed to meet local needs.

PEO (Systems): acquisitions within a Systems PEO’s portfolio (see DAFI 63-101/20-101, Integrated Life Cycle Management, and DoDI 5000.02, Operation Of The Adaptive Acquisition Framework).

(2) Nature and/or description of the action being approved: State whether the action is a new order or a modification to an existing order. Identify the basic multiple award contract number and the order number for the current action. Also identify the type of the order/line items on the order (e.g., Firm Fixed price, Cost Plus Fixed Fee, etc.).

(3) Description of the supplies/services required to meet the agency's needs: Specifically describe the supplies/services to be acquired including the price/cost and quantity of each item in the order and the total estimated value of the order. For services, state whether services are performance-based, and if not, provide rationale for not being performance based. State the delivery/performance schedule/period for the items under the order. Explain how the requirement/order fits under the scope of the basic multiple award contracts. (Note: The Contracting Officer must ensure that the order is issued within the period of performance and within the maximum value of the contract).

(4) Identification of the exception to fair opportunity and the supporting rationale: Include the appropriate exception from RFO 16.507-6(b) and the supporting rationale. RFO16.507-2(a)(1) requires the Contracting Officer to provide each awardee a fair opportunity to be considered for each order or BPA valued above the micro-purchase threshold according to paragraph (c) and 16.507-3 through 16.507-5, unless a sole source order or BPA is justified and approved according to 16.507-6. The specific exception that precludes the fair opportunity process for this acquisition is RFO 16.507-6(b)( ) [Insert 1, 2, 3, 4, 5,6]. If a brand name product description is being justified, use this section to explain why the particular brand name, product, or feature is essential to the Government's requirements and why other companies' similar products/services do not meet, or cannot be modified to meet, the agency's needs.

RFO 16.507-6(b)(1): The agency need for the supplies or services is so urgent that providing a fair opportunity would result in unacceptable delays. When using this exception provide a detailed justification with supporting documentation that explains the exact urgency of the requirement and the mission impact if awarded to any other contractor. The user/customer typically provides this supporting information. Recommend attaching supporting documentation to the back of the document. General statements of urgency are not acceptable.

RFO 16.507-6(b)(2): Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized. When using this exception provide a detailed justification, with supporting documentation, as evidence of the “unique or highly specialized” nature of the procurement. The user/customer typically provides this supporting information. Supporting documentation may be attached to the back of the document. General statements are not acceptable.

RFO 16.507-6(b)(3): The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order. When using this exception provide information on the previously competed order under this contract and detail the economies and efficiencies that will be obtained by going sole source for the follow-on order. The user/customer typically provides this supporting information. General statements are not acceptable.

RFO 16.507-6(b)(4): It is necessary to place an order to satisfy a minimum guarantee.

RFO 16.507-6(b)(5): For orders exceeding the SAT, a statute expressly authorizes or requires that the purchase be made from a specified source.

RFO 16.507-6(b)(6): For DoD, NASA, and the Coast Guard, the order satisfies one of the exceptions permitting the use of other than full and open competition listed in part 6.103 (10 U.S.C. 3406(c)(5)). The public interest exception must not be used unless Congress is notified in accordance with 10 U.S.C. 3204(a)(7).

Discuss the market research that was conducted by the user/technical team/contracting officer among the supplies/services of all awardees that resulted in the conclusion that a fair opportunity exception applied. The narrative in this section should provide a high level of confidence that the requirements of RFO 16.507-2 and DFARS 216.507-70 could not be met. If no market research was conducted, state so and provide the rationale. If any other awardee expressed interest in fulfilling the requirement, but was not considered a potential source, explain why that awardee cannot provide the required supplies/perform the service.

If the use of a brand name purchase description is being justified, the market research should include an analysis of any industry proposed alternative products or approaches to meeting the requirements. Additionally, the Government's efforts to identify as many potential sources as practicable offering the required brand name item(s) should be addressed.

(5) Contracting Officer's determination that the anticipated cost to the Government will be fair and reasonable: This paragraph needs to be tailored based on the types of CLINs in the order and the pricing arrangements on the basic multiple award contract. If the contract did not establish the price for the supply or service, the Contracting Officer must establish prices for each order IAW RFO 15.4. The paragraph needs to describe the steps that will ensure that the prices/estimated cost of the order will be fair and reasonable. For example, even if firm-fixed prices were obtained under adequate price competition in the award of the multiple award contract, the Contracting Officer still needs to consider market conditions and other factors that may have changed since contract award and explain the basis in the determination that prices/costs are fair and reasonable prior to award of the order.

(6) Other facts supporting the justification: Provide any other facts supporting the use of exceptions to the fair opportunity process.

(7) Actions the agency may take to remove or overcome any barriers to increasing fair opportunity before any subsequent acquisition for the supplies or services: Include a statement of the actions, if any, to be to be taken to remove or overcome any barriers that led to the exception to fair opportunity before any subsequent acquisition for the supplies or services is made. If no actions are planned, so state and provide reasons.