Amendment 1 - Site Visit Questions and Answers.pdf

FA301623U0037

Amendment #1

17 January 2023

1. The purpose of this Amendment is to provide the government’s response to questions submitted by contractors.

2. Contractor questions and government responses are below.

Contractor Question 1: The RFQ states that the Contractor would pay a percentage of the gross revenues to the Non-Appropriated Funds Instrumentality. The minimum percentage fee that would be considered would be 12%. Would this apply to a Randolph-Sheppard Contractor?

Government Response: Minimum percentage fee to be considered for Randolph-Sheppard Contractor would be 12%.

Contractor Question 2: What is the current building occupancy at the building we surveyed on 1/6/23

Government Response: Leaseback Office did not have the current building occupancy. More to follow.

We are waiting on mission partners to respond with data.

Contractor Question 3: Does this building occupancy vary from day to day (telework considerations) and are there required days employees must report on site?

Government Response: Contacted Leaseback Office, observation is 30-50% still telework, Tuesday & Wednesday most traffic in building, currently Bay 1 & 2 is vacant in process of moving.

Contractor Question 4: Per the RFQ, it states that Contractor assumes sole liability for property taxes, why is this a stipulation as we do not pay property taxes at any of our other federal/military sites?

Government Response: Assume property taxes not paid.

Contractor Question 5: Per the RFQ, it states that incoming contractor will provide wi-fi, what is the purpose for this?

Government Response: Wi-fi generally used to support charging of credit cards and a customer service.

Contractor Question 6: Could the incoming contractor utilize the wi-fi service that AAFES uses to operate the vending machines?

Government Response: AAFES wi-fi would not be available for contractor usage.

Contractor Question 7: What would the proposed hours be for each of the three (3) sites visited?

Government Response: Previous hours North Lounge 24/7 operation. Rickenbacker coffee/sandwiches 6:30am-3:30pm. Bistro breakfast 7am-9am and lunch 11:00am-1:30pm. Contractor would determine hours of their operation.

Contractor Question 8: RFQ states that Contractor will be responsible for paying all future utility bills.

How will this be computed?

Government Response: Estimating utility calculations would be based on water/electric usage, square footage, hours of operation at a minimum.

Contractor Question 9: RFQ states that Contractor will be responsible for equipment repairs. Will these be reimbursed to the contractor?

Government Response: Contractor would not be reimbursed for equipment owned by them for repair or vendor equipment vacated to the building. Repairs and replacement would be on NAF property items in the building on the NAF property listing.

Contractor Question 10: Will there be any issues with the wi-fi signal being blocked?

Government Response: No prior issues on wi-fi blocked.

Contractor Question 11: Will there be menu and pricing restrictions/requirements?

Government Response: No restrictions on menu pricing. Rickenbacker's will serve name brand coffee to be determined by contractor.

Contractor Question 12: Is the Contractor expected to remodel all 3 locations and incur the cost of design and construction?

Government Response: Vendor is responsible to design their own brand/imagine. Any remodeling/design work will be done at the expense of the contractor.

Contractor Question 13: Who is responsible for the maintenance of the real property? If the NAFI is responsible, please provide a list of items attached to the building/fixtures that are "excluded" as real property, if any.

Government Response: Contractor would not be reimbursed for equipment owned by them for repair or vendor equipment vacated to the building. Repairs and replacement would be on NAF owned property items in the building on the NAF property listing.

Contractor Question 14: Will NAFI compensate via commission reduction or direct pay if sales decrease or cost increase from product lost (whichever is greater) due to equipment failure?

Government Response: Vendor would not be compensated for product lost due to equipment failure.

Vendor is responsible to maintain equipment and temperature charts to ensure no lost product/profit.

Contractor Question 15: Please confirm all plumbing is the building's responsibility.

Government Response: Leaseback office maintains building plumbing, not equipment plumbing.

Vendor is responsible that their staff is not abusing fixtures and disposing of non-appropriate material in drains.

Contractor Question 16: Who is responsible for pest control?

Government Response: Leaseback office maintains pest control in the areas. Vendor is responsible to ensure measures are put in place to prevent pest issues.

Contractor Question 17: What is the current building population by dayparts?

Government Response: No information found concerning this. More to follow. We are waiting on mission partners to respond with data.

Contractor Question 18: What is the maximum occupancy?

Government Response: No information found concerning this. More to follow. We are waiting on mission partners to respond with data.

Contractor Question 19: What is the schedule for additional staffing if the building is not currently at full capacity? How will unexpected population decreases be handled?

Government Response: Vendor controls their staffing schedules based on business and operating hours.

Contractor Question 20: Will the NAFI consider a staggered opening approach, starting with North Lounge and increasing to another location within 3 to 6 months? Additionally, would the NAFI consider opening all 3 locations within 12 to 18 months, with profitability forecasted based on financial results?

Government Response: NAFI would consider staggering the opening of the locations, but not basing on financial result of the operation during those months. Vendor is responsible to provide a schedule based on NAFI requirements.

Contractor Question 21: Will the NAFI allow for a commission review (with possible reductions) each year if occupancy does not increase, decreases, and/or profitability is unachievable due to low building occupancy and inflation?

Government Response: No guarantee commission lowered each year based on occupancy and or inflation. Vendor’s profitability is their responsibility.

Contractor Question 22: 1.2. l .8. states, "Do not leave cash on the premises during non-operational hours." Will it be allowed to secure the POS petty cash funds and the previous day's sales in an onsite safe (procured by the vendor)?

Government Response: Vendor supplies safe for their funds and makes bank deposit arrangements.

Contractor Question 23: 1.2.1.11. states, "Contractor will be responsible for paying any future utility bills associated with the operation." What are the utility bills not included at each location?

Government Response: NAFI not involved in the computation of utility bills.

Contractor Question 24: How will suggested price increases be handled?

Government Response: Price increases will be submitted in writing to the NAFI.

Contractor Question 25: Can the NAFI please extend the proposal submission deadline to Feb 21, 2023, to allow contractors sufficient time to develop the RFQ response?

Government Response: NAFI will allow contractors sufficient time to develop response. Recommend new date of Feb 21, 2023.

3. Please acknowledge receipt of this amendment with your quote as follows:

Amendment #1, FA301623U0037, Dated 17 January 2023

SUBJECT: Contractor Acknowledgement

TO: 502 CONS/JBKAB

I acknowledge receipt of this Amendment.

Authorized Signature

Date