JBSA LAK Washer Dryer Questions and Answers.pdf

JBSA Lackland Washer/dryer Solicitation FA301623R0004

Questions & Answers

1. With a full-time person needed to complete repairs and preventative maintenance, and based on the requirements for dryer vent cleaning, will the government add the requirements for at least 2 full-time people to complete dryer vent cleaning?

RFP Section 1.1.2 Repair Tech. to provide services 5 days per week. Please confirm if this a full-time onsite position to be available on base daily.

Government Answer: Per the PWS 1.1.2, The Government stated “The contractor shall provide repair technicians who are qualified to work on the washers/dryers. Technician(s) shall be available to provide services at JBSA Lackland, Lackland Training Annex and Kelly Field 5 days per week except for federal holidays. Contractor shall be responsible for, but not limited to, responding to service calls, machine repair, preventive maintenance, scheduled inspections, dryer exhaust duct cleaning and monitoring of equipment”. Per the PWS 1.2.1, service request tickets for service calls shall be checked for and picked up from the Contracting Officers Representative (COR) daily, Mon-Fri no later than 8AM except for federal holidays.

The contract is performance based and the contractor will determine the number of technicians reuired to perform the services in accordance with the PWS.

2. Are the number of service calls based solely upon the government requested repair service or does it include repairs identified during the contractor's preventive maintenance services? Can you provide the total number of service calls?

Government Answer: Service calls are the repairs requested by the COR. Per the PWS 1.2.1, “ The COR will prepare washer/dryer service request tickets for all calls received by base customers”. The number of service calls for the entirety of the contract was 392.

Repairs identified during the contractor’s preventive maintenance are not considered to be service calls but part of the monthly maintenance. Those repairs are identified by the contractor and repaired per the PWS 1.2.4.3 which states, “Preventive maintenance shall be performed to identify potential problems and to repair them before equipment actually fails….. Contractor shall inspect all washers and dryers monthly in order to maintain and repair the machines.”

3. Do all the buildings have elevators?

Government Answer: Not all buildings with second and third floor laundry rooms have elevators. The stairs will have to be utilized. Stair dimensions; 37.5in and 38.5in. Bldgs B1400, 1405, 1410,1424, 10650,10652, 10656, 10802, 10804, 10806 with no elevators.

4. Do the dryer vents go up or down, or out to outside?

Government Answer: The dryer vents go up, down or out depending on the build design.

5. Please provide photos of the following.

• Buildings where stair access is required for appliances installation.

• Bldg. 6578, 86, 88, 96 duct work in penthouses or any as-builts of duct work.

• Base map of all buildings

• Phasing and staging areas for 2100 washer and dryers

Government Answer:

The duct work is like/similar to Bldg. 6578,86,88,96

Staging Area Pic

Laundry Room Pics – All washers and Dryers are in a laundry Room in each building similar to the pictures shown.

Stairwell Pics

See attachment titled QA JBSA_LAK Map for base map.

6. Please provide contract number and incumbent contractors info.

Government Answer: Martin Edwards and Associates, (FA301618D0003)

7. Will incumbent be allowed to bid this solicitation?

Government Answer: Yes

8. Please provide quantity count of all machines that have 3 prong 220v requirements.

PWS, page 3, sections 1.2.5 Washers and 1.2.6 Dryers, the statements “cords shall be equipped with a UL listed, molded 3 or 4 prong 110V or 220V male plug….”

Please advise as to the amount of 4 Prong and 3 Prong dryer cords needed for the dryers.

This will prevent delays on parts needed to complete installation.

Would the Government please provide the number of 3 prong dryer cords, 4 prong dryer cords, and if any special requirement exists for longer than normal dryer cords, also provide the length required?

Government Answer: All cords are standard length, power cords. Only the new ATC’s have the 4-prong power cords. Government estimates 192 dryers have 4-prong. 4-Prong dryers buildings: 126, 127, 150, 181, 199, 1111, 1115, 1118, 1125, 1212, 1215, 1217, 1219, 1400, 1405, 1410, 6578, 6586, 6588, 6596. Building 10416 is hard wired. Gas dryers are 110V, electric dryers are 220 V.

9. CLIN 0001-0414 identifies large Quantities. Ex. CLIN. 0001 Qty. 11,400 are all these number correct or do they represent other?

Under the Performance Work Statement pg.12 Estimated Quantities & Location of Washers & Dryers shows 950 & 9 large capacity washers and 1185 dryers. However, when you look under Solicitation pgs 38-44 shows a different QTYs for delivery but doesn’t specify the amount of washers and dryers. Which documents should I use for my contractors to go by? Please clarify period of performance?

Government answer: Per the PWS Appendix 1 pg 15, it shows Estimated Totals as 950 Washer, 8 Large Capacity Washers and 1185 dryers.

The 1185 dryer types are broken down as follows under the dryer type column:

105 Electric 222 Gas 301 Electric 18 lb. stackable dryers (each machine has two drums = 602 drums) 43 Gas 18 lb. stackable dryers (each machine has two drums = 86 drums)

71 Gas 30 lb. stackable dryers (each machine has two drums = 142 drums) 28 Electric Combination Washer/Dryer Stackable

B = BASEMENT, E = ELECTRIC, G = GAS, LBS = POUNDS, LC = LARGE

CAPACITY (30LB MIN) Stackable dryers are reflected above as individual drums, rather than sets.

Therefore, the number of dryers by types are as follows:

CLIN 0002 = 105 Electric monthly CLIN 0003 = 222 Gas monthly CLIN 0006= 602 drums Electric 18 lb. stackable dryers monthly (301 sets) CLIN 0004 = 86 drums Gas 18 lb. stackable dryers monthly (43 sets) CLIN 0005 = 142 drums Gas 30 lb. stackable dryers monthly (71 sets) CLIN 0007 = 28 Electric Combination Washer/Dryer monthly Stackable

This totals 1185 dryers.

Per the solicitation pg 3 – 12, each clin has a description that states the number of washer/dryers per month which matches the estimated totals provided in the PWS. In addition, the description also informs you of which Contract line Item Number (CLIN) has estimated quantities. The qty for each clin is the number of washer/dryer per month times the number of months in the corresponding ordering period.

Per the solicitation pages 38-44, each CLIN has a period of performance attached it to which gives you the estimated start and end date for that CLIN.

Per the Solicitation page 93, This will be a Firm Fixed Price, Indefinite Delivery/Requirements contract with 5 ordering periods. Each ordering period will be for 12, with the exception that the first ordering period will have one month for phase in and 11 months of service for that 12 month period. The solicitation has been updated to reflect the total qty for 11 months instead of 12 for the first ordering period. All quantities are estimated as accurately as possible.

10. Will you require free play machines (no charge) or pay per wash?

Government Answer: Per the PWS 1.2.4, Washers and dryers shall operate without the use of coins or tokens and shall not have any coin or token slot attachments.

11. Question in regards to the font format. I understand that there are fonts and spacing expectation but does this rule also pertain to pages such as the cover sheet and table of content? The SF 1449 solicitation/contractor/order form on page 1 doesn’t meet the font requirement. Do I need to change the font for the SF 1449 or can I use it as is?

Government Answer: Per the Solicitation page 87, 4.0 Proposal Preparation and Format Instruction, is pertaining to the format the contractor must adhere to when preparing their proposal for submission for each volume.

Section 5.0 Specific Proposal Instructions, it states, the proposal must be complete, stand-alone, and respond directly to the requirements of this solicitation. The response shall consist of two (2) separate volumes.

Section 5.1 goes on to state, The Offeror's proposal shall include a signed copy of the solicitation and signed copy of any issued amendments. Complete all contract clause fill-ins if applicable. Section 5.1.2.1 on page 88 states, A signed copy of the SF 1449 from an individual legally authorized to bind the offeror, and completed blocks 12, 17, and 30; in doing so, the Offeror accedes to the contract terms and conditions as written in the solicitation with attachments. In the event that any amendments (SF 30) to the solicitation are issued, a signed copy of each amendment should be placed before the solicitation in order starting with the most recent amendment issued. These are the only actions the contractor has to take in regards to SF 1449, the solicitation document.

12. Will an office be provided or shall contractor be required to set up an office trailer.

Government Answer: No office/shop will be provided to the contractors.

13. Can Government please provide a list of serial numbers of all machines currently onsite.

Government Answer: unable

14. Can a copy of the sign in sheet be provided.

Government Answer: No.

15. Per site walk it appeared that duct cleaning had not be maintained. Does the incumbent plan to leave all ducts free and clear of any debris prior to new contract award?

PWS, page 4, section 1.2.12. Duct Cleaning. Would the Government please indicate whether the outgoing contractor will be required to perform vent systems, duct and laundry area cleaning upon removal of the currently install units?

When we went into the building 10650 5th floor with the blowers that room had a small door that leads to a long room that had a good amount of lint build up. Is this going to be cleaned out before install?

When installation is being completed are you requiring that the laundry rooms and venting’s are cleaned as change out is being completed

Government Answer: No, we are not requiring the vents to be cleaned at time of installation. The current contractor will work out their cleaning schedule as per the contract when the new contract comes on board regular maintenance/cleaning will resume.

16. On the site visit I noticed very rotted, calcified plumbing at the outlet boxes in 3 of the buildings we visited. If there are any issues removing the old machines such as hoses.

Who do we call to prevent a pipe break.

Government Answer: If the hoses cannot be removed a work order will be placed for our Civil engineers to assist in getting repairs that’s needed.

17. Attachment 1 CBA Addendum does not provide any wage or benefit information effective beyond June 30, 2021. Would the Government please confirm whether the Collective Bargaining Agreement is still applicable to this contract? If still applicable, would the Government please provide the current CBA document with up-to-date wage and benefit information?

Government Answer: The CBA Attachment has been included; solicitation was amended.

18. PWS, page 3, section 1.2.5.1. Large Capacity Washers. Additional information needed for proper match to existing machines. Does Lackland currently have the large capacity washers in the 8 buildings listed in Appendix A? If so, would the Government please provide the make and model numbers of machines currently installed?

Government Answer: Yes, the PWS Appendix 1 pg 15 list the Large capacity. There are 8 buildings with large capacity washers Make: Speed Queen, Model:

LFNE5BSP115TW01

19. PWS, page 3, section 1.2.5.1. Large Capacity Washers. Additional information needed to ensure proper mounting hardware provided for machine installation. Would the Government please specify for hard mount machines the type of floor (concrete, wood, etc.) the hard mount machines are to be mounted in? Additional information needed to ensure proper drainage of large capacity washers. Would the Government please provide additional specifications on large capacity washing machine drainage, and if wall drains used, whether they can handle the volume of water from large capacity machines?

Hard Mount units what is the requirements, are they pig tail cords or are they hardwired.

What are the electrical requirements on the 30LBS units - 110, 240 voltage. Are they simple controls or Bluetooth controls.

Government Answer: There is no requirement for hard mount washers on this contract.

The hard mount language that was removed from the PWS in Solicitation Amendment

01. The drains can handle the volume of water for large capacity machines. The 30lbs units are not Bluetooth controls and are not hard wired.

20. PWS, page 5, section 1.2.16. Phase-Out and Phase-In. With the number of machines to be removed and installed during Phase-Out and Phase-In, a staging area is needed. Would the Government please identify an open area on base for offloading and staging of the new units to be installed, and also indicate whether the staging area is secured?

With the number of machines to be removed and installed during Phase-Out and Phase- In, the incoming contractor needs access to the staging area 2-3 business days before the start of the change out. This would allow the incoming contractor to get passes, to get a couple of trucks in and some machines ready for installation for day 1 of the installation schedule. Would the Government please indicate whether access to the staging area would be made available to the incoming contractor 2-3 business days prior to the start of the change-out of the machines?

Can access to the base be provided 2-day before installation day in order to mobilize operations.

PWS, page 9, section 4.1. Hours of Operation. Access to the staging area on weekends will be necessary so that the installation team can uncrate and prep new units for install for the following week. Would the Government please confirm that access to the staging area on weekends will be granted to the install team to prepare the machines for the next week’s installs?

Note as Semitrucks arrive with Machines our team will need to unload each truck within the 2-hour window of arriving. These machines will remain on sight (that staging area) until we phase into the buildings. Hopefully, this is a secured location.

Will we have weekend access to the base (staging area to prepare the machines for Mondays installations).

Government Answer: The phasing and staging area are in a regular area due to being in a dormitory location. The staging area is an unsecure parking lot on base. The staging area will be accessible 2-3 days prior to the start of the change-out. The staging areas will be accessible on the weekends. The approved phase in schedule is used when determining access to the staging area. However, there is no building access, only staging area.

Per the PWS 1.1.16, “contractor shall submit a phase-in installation schedule to the CO/respective COR for review and approval. The phase-in schedule shall be typewritten and shall identify, by facility number and date, the scheduled installation of machines.

The schedule shall be submitted five (5) business days before the start of the phase-in period. Delivery and installation of all new washers and dryers shall be performed in accordance with the approved phase-in schedule and shall be completed no later than forty-five (45) calendar days after start of phase-in.”

21. PWS, page 5, sections 1.2.13. Machine Relocation and section 1.2.14. Machine Reinstallation. Would the Government please identify a storage location on the base to be used for the machines being relocated and reinstalled?

Government Answer : Government only provides space for initial phase-in.

Government doesn’t provide space for relocation and reinstallation.

22. Drainage – are they gravity or pump drains Government Answer: The drainage is pumped.

23. In terms of defects, does user error count?

Government Answer: No, user error does not count as a defect. COR will verify if it is a user error.