FY21 PWS weight load test 25 February 21 Redacted.pdf

PERFORMANCE WORK STATEMENT

WEIGHT LOAD TESTING SERVICES AND MAINTENANCE OF EQUIPMENT

25 February 2021

1. GENERAL INFORMATION.

This is a non-personnel services contract. The contractor shall furnish all supervision, labor, transportation, materials, tools, incidentals, equipment, and quality assurance to ensure the proper weight/load test of equipment used for aircraft maintenance. The equipment to be checked includes hoists, adapters, and spreader bars designed to even out lifting loads and aircraft components in a safe manner at Joint Base San Antonio-Lackland, San Antonio, Texas.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. DESCRIPTION OF SERVICES.

1.1.1 The requirements of the weight/load test are located at 21 locations not limited to the following Support Equipment/MXG Buildings 825, 826, 829, 814, 874,876, 894, 825, 898, 876, and

909. The facilities will be occupied while the work required by this contract is performed. The majority of work will be accomplished outside of the buildings. The contractor shall provide safety barriers and signs to prevent unauthorized personnel from entering the work area while the Contractor is performing Weight/Load Testing.

1.1.2 All 137 items requiring weight check should be completed within three weeks from start to finish. Contractor will inspect items before and after load testing. Some repairs will require items to be retested to ensure safety of operations; which will be included in the costs of repairs.

1.1.3 Items scheduled for weight/load testing will be released to the contractor by the Sortie Support Flight Chief or AMXS Superintendent 72 hours before the actual work is to commence.

This will minimize mission impact or deficiencies that may occur during the normal work week, Monday through Friday 6:00 a.m. to 3:00 p.m. All required tools, parts, materials, and supplies shall be supplied by the contractor and should be on hand at the time the work is accomplished.

1.1.4 Annual Safety Inspection:

1.1.4.1 Load testing shall be performed annually on all Hoists and Cranes listed in Attachment #1.

The Contractor shall accomplish an initial weight/load test within 60 calendar days after award and perform weight/load tests within one (1) year after each prior weight/load tests to coincide with each option year. The government reserves the right to add or remove equipment during the life of this contract.

1.1.4.2 All Inspection/test work shall be accomplished in accordance with following standards.

(1) Air Force Manual (AFM) 91-203, Air Force Occupational Safety, Fire and Health Standards, This publication can be accessed through the following website: www.e-http://www.e-publishing.af.mil/ publishing.af.mil.

(2) OSHA Standards 29 Code of Federal Regulations (CFR) 910, 29 CFR 1919, and 29 CFR 1926 located at www.ecfr.gov

(3) Manufacturer’s guide. The Contractor shall search and apply the instructions as required.

When conflicts arise between aforementioned standards, The Contractor shall apply the stricter standard.

1.1.4.3 The Contractor shall coordinate building access times and dates with the Government Representative. The Contractor shall provide the Government Representative with a work schedule for approval no later than two (2) weeks prior to the performance work. The schedule shall include at least the facility number, the desired service/test day, and type of services to be performed.

1.1.4.4 Weight/load test shall be accomplished no later than the last test date marked on each item. If there is a conflict in the Contractor’s proposed schedule, the Government Representative will immediately notify the Contractor to reschedule the service. All inspections, repairs, and certifications shall be accomplished prior to the expiration date on current Load Test Certificate.

Annual certifications shall begin and be completed prior to the previous expiration date. Current expiration dates will be provided by the government. The contractor shall assign at least two personnel on site for the performance of the service requirements.

1.1.4.5 The Contractor shall contact the Government Representative if problems arise during the course of the work. The Contractor shall notify the Government Representative in writing within one (1) working day, the discovery of any equipment found to be decertified. The Contractor shall determine the extent of repairs required to bring the unit to a certifiable status (to include performing diagnoses of electrical or mechanical problems) and shall provide a written price proposal for the repairs to the Government Representative.

1.1.4.6 After each item has been weight/load tested, Contractor will provide certificates and/or inspection labels after equipment is tested. The Contractor shall affix a label with the month and year of the inspection in English. The label location shall be in an easily visible location. The load rating capacity will be permanently marked on the hoist and load block and shall be clearly legible from the operating position.

1.1.5 Inventory Report: The contractor shall submit inventory report to the Government Representative within 14 calendar days after completion of all annual safety inspections.

Inventory report could be written on the basis of Attachment 1.

1.1.6 Emergency Repairs:

1.1.6.1 Necessary or desirable repairs identified during weight/load testing shall be known as Emergency Repairs. Some repairs will require items to be retested to ensure safety of operations;

which will be included in the costs of repairs. The report shall identify all work performed as well as all malfunctions detected and repairs required. Each report is to be organized by building and item number, manufacturer’s nameplate data, part number and price for equipment in need of http://www.e-publishing.af.mil/ http://www.ecfr.gov/ repair and replacements. Note that all reports shall be in English and will become property of the Government.

1.1.6.2 The Contractor shall provide Emergency Repair services between annual testing upon notification by the Government Representative. The contractor shall have a four (4) hour response time when the Government makes the initial call. This work shall also include related mechanical equipment such as motors and vehicle lifts. Unscheduled repairs shall include inspection, site visit, and repair Work. The Contractor shall be responsible for notifying the Government Representative of the estimate prior to commencing work. The Contractor shall submit an itemized list to the Government Representative of all repairs to be made. Some repairs will require items to be retested to ensure safety of operations; which will be included in the costs of repairs.

1.1.6.3 The Contractor shall provide all aerial work platforms where the repair is deemed to be in an area higher than 6’.

1.1.7.4 The Contractor shall furnish a written report to the Government Representative within 14 calendar days after the completion of each repair call. The report shall include the reason for the malfunction, the repair performed, the parts used including part number and a statement that the equipment is fully operational after completion of repair. The Contractor shall prepare reports and schedules of the required inspections and intervals for inspections, repair, and parts records and provide copies of all reports to the Government Representative.

1.1.8 Repair Parts and Materials:

Prior to initiating action to procure contractor acquired parts and materials (CAP/M), the Contractor shall submit a written request to the Government Representative describing the item(s), quantities, vendor quote, and utilization as well as state required part(s) for approval.

Two quotes are required for items over $500.00.The quotes shall include manufacturer, model of the defective component being replaced and the estimated cost of the new item, a copy of published price in the Information on Commodity Price (ICP) book and/or commercial market price list and/or other verification document. In no event shall the Contractor proceed to procure CAP/M or fabricate parts or material prior to written Government Representative approval authorizing such action. The payment for repair parts and materials shall be made after Government Representative’s determination and acceptance. Government Representative’s verification of required parts and received parts shall be attached to the appropriate invoice.

1.2. GENERAL INFORMATION.

1.2.1 Period of Performance. After issuance of the contract, the contractor has 60 calendar days for weight check completion. Length of contract: is one (1) year, with the option to extend on an annual basis through FY 2023. A 72 Hour notice before start of contract work is necessary for coordination with 433AW/AMXS Sortie Support Chief and MXS Superintendent

1.2.2 Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer (CO), Government Representative, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the CO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.2.3 Contractor’s Warranty. The contractor shall guarantee all serviceability of load tested items for a period of one year from the date of weight load test completion. Correction of all defects under this warranty shall be at the expense of the contractor.

1.2.4 Traffic Regulations. Contractor employees shall comply with all base traffic regulations, and are subject to random vehicle speed control checks. Contractor’s personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action. The use of cell phones, except hands-free phones, is prohibited while driving on military installations in San Antonio, Texas.

1.3. QUALITY CONTROL. The contractor shall be responsible for quality control for all work accomplished during the performance of the task.

1.3.1. Quality Assurance. The Government Representative will periodically evaluate the contractor’s performance to ensure services are received.

1.3.2. Government Remedies. The contracting officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items (Oct 2018), for contractor’s failure to correct nonconforming services. Services considered unacceptable shall be re-performed at no additional charge to the government.

1.4. HOURS OF OPERATION.

Normal duty hours are from 6:00 AM to 3:00 PM, Monday thru Friday, except on Federal holidays and Family Days. In the event an Executive Order issued by the President of the United States declares Agencies of the Federal Government closed on a Contractor-scheduled service date, the Government Representative will advise the Contractor on whether services should be performed for that day or services should be rescheduled. Contractor should coordinate work with 433AW/MXS: Sean Preston 210-925-7472 or Roy Chapa 210-925-0390.

1.5. HOLIDAYS OBSERVED.

Unless specifically authorized in writing by the Government Representative, no services will be provided and no charges will be incurred and/or billed on this contract on any of the holidays listed below.

(1) 1 January (New Year's Day)

(2) 3rd Monday, January (Dr. King’s Birthday)

(3) 3rd Monday, February (President's Day)

(4) Last Monday, May (Memorial Day)

(5) 4 July (Independence Day)

(6) 1st Monday, September (Labor Day)

(7) 2nd Monday, October (Columbus Day)

(8) 11 November (Veterans' Day)

(9) 4th Thursday, November (Thanksgiving Day)

(10) 25 December (Christmas Day)

1.6. SECURITY REQUIREMENTS

1.6.1 Base Passes: It is the Contractor’s responsibility to arrange for base passes and necessary vehicle decals required for entry onto this installation immediately upon award of the contract and must be accomplished prior to the first day of contractor performing any work under this contract.

The base pass takes at least two (2) weeks to process. The Government will not be responsible for providing escorts for the Contractor.

1.6.2 Vehicle Passes: All Contractor vehicles used in the performance of work under this contract shall be registered on the installation. Contractor personnel operating a vehicle on this installation shall be aware of current driving policies and abide by these policies. Any Contractor committing traffic violations may result in the termination of further driving privileges on the installation.

1.6.3 Physical Security: The Contractor and employees shall comply with all security requirements imposed by the local installation commander at all times while on this military installation.

1.7 Safety Requirements: The Contractor shall be responsible for ensuring that all work performed under this contract is accomplished in a safe manner. The Contractor shall ensure that all employees are instructed on accident prevention and safety. Special emphasis shall be placed on the safe operation of equipment and safe working conditions. Training shall be conducted for all employees by the Contractor on appropriate safety measures and on the employee's obligation to obey all existing base safety regulations.

1.8. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL COMMAND

AUTHORITY OR OVERSEAS COMBATANT COMMANDER.

In Accordance with Department of Defense Instruction (DoDI) 1100.22, this contract is deemed Emergency Essential. Contractor will be notified by telephone and e-mail when services are required.

1.9. SPECIAL QUALIFICATIONS.

1.9.1 The contractor shall be bonded and properly insured. Licensed by OSHA and the National Commission for the Certification of Crane Operators or the equivalent thereof is required.

Contractor shall provide proof to the Government upon award of the above. The Contractor shall maintain the respective qualifications throughout the life of the contract.

1.9.2 The contractor shall maintain an active registration in the System for Award Management located at www.sam.gov for the life of the contract.

http://www.sam.gov/

1.9.3 Prior Experience. The Contractor shall have a minimum of two (2) years experiences in hoists and cranes inspection, test, maintenance and repair services within the last eight (8) years. The contractor shall maintain and send qualified individuals’ to respond and provide service for each service call.

1.9.4 Before removing, replacing, or diverting any of the personnel, the Contractor shall notify the Government Representative at least 14 calendar days in advance in writing. Submit proposed substitutions with resumes of equal qualifications stated in this section in sufficient detail to permit evaluation of the impact on this contract and obtain the approval of the Government Representative. Notwithstanding the foregoing, if the Contractor deems immediate removal or suspension of any member of its management team is necessary to fulfill its obligation to maintain satisfactory standards of employee competency, conduct, and integrity, the Contractor may remove or suspend such person at once, although the Contractor shall notify the CO prior to or concurrently with such action.

1.9.5 The Contractor personnel shall be easily identified as a Contractor employee. This shall be accomplished by wearing appropriate badges which contain the company name and employee’s name. Such badges shall be furnished and controlled by the Contractor. The Contractor's employees shall not be authorized to enter Government facilities other than those requiring services under this contract. The Contract Manager shall ensure that all employees understand this policy and abide by it.

2. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

2.1 Utilities: All reasonable quantities of water and electricity will be furnished at no charge to the Contractor for work performed on installation. Coordination shall be made with the Facility Manager for locations of water and electrical supply points. Costs for repair of utility systems, damaged by the Contractor, shall be paid for by the Contractor.

2.2 Police Protection: The 502D Security Forces Squadron shall provide security and law enforcement response and services to the contractor.

2.3 Fire Protection: The JBSA-Lackland Fire Departments shall provide initial response, Emergency Medical Services, and fire protection services to the Contractor.

3. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

The Contractor shall furnish all parts and materials required to perform this contract. Equipment and materials used in the performance of this contract shall be recognized as standard in the trade, and in accordance with manufacturer’s specifications and condition of equipment. Replacement items shall be standard products from manufacturers regularly engaged in the production of such supplies, parts, or materials. Items without technical specifications shall be of acceptable industrial grade and quality and require the Government Representative’s approval prior to replacement or repair.

1 Atch Weight Load Test Equipment