Combined Synopsis Solicitation.pdf

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is being issued as a Request for Quotation (RFQ) No. is FA3016-20-U-0034.

2. The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition circular FAC 2020-04, Effective 15 Jan 2020 and DFARS Publication Notice 20200114 effective 14 Jan 2020.

3. No Small Business set-aside is applicable to this acquisition. The associated NAICS is 517311; the size standard is 1,500 employees.

4. See the attached Schedule of Supplies (Atch No. 2) for applicable contract line items (CLINS), description of requirement, quantities, and units of measures.

5. See the attached Statement of Work (Atch No. 3) for further information on the requirement.

6. Places of Delivery and Installations:

Brooke Army Medical Center (BAMC) 3551 Roger Brooke Drive Building 3600 Fort Sam Houston, TX 78234

Camp Bullis Taylor Burke Clinic RR2 Building 5026 Camp Bullis Training Site San Antonio, TX 78257

Fort Sam Houston Refill Pharmacy Building 2401 2401 Scott Road Fort Sam Houston, TX 78234

Behavioral Health Clinic Building 3528 4178 Petroleum Drive Fort Sam Houston, TX 78234

Logistics Building 4194 2220 13th Street Fort Sam Houston, TX 78234

Optical Fab Lab Building 4196 2250 Engineer Street Fort Sam Houston, TX 78234

Schertz Clinic 17115 Interstate 35 North Schertz, TX 78154

Westover Hills Clinic 10010 Rogers Crossing San Antonio, TX 78251

Period of Performance: 1 year after receipt of order (ARO), plus four (4) 12 month option years.

Delivery shall be FOB Destination.

7. The FAR provision 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition. Reference the addenda statements below to this provision.

ADDENDUM to FAR 52.212-1

Addendum to FAR 52.212-1(b), Submission of offers. This paragraph is tailored as follows:

To assure timely and equitable evaluation of quotations, quoters must follow the instructions contained herein. Quoters are required to meet all solicitation requirements, including all terms and conditions of the RFQ, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in a quotation being ineligible for award. Quoters must clearly identify any exceptions to the solicitation terms and conditions and provide complete accompanying rationale.

The Government intends to make award based on the initial quote submissions without conducting interchanges. Therefore each quote should contain the quoter’s best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges (using Interchange Notices {INs}) if, during the evaluation, it is determined to be in the best interest of the Government, IAW FAR 52.212-1(g).

Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the quoters that may address any aspect of the quote and may or may not be documented in real time. Interchanges may be conducted with one, some or all quoters as the Government is not required to conduct interchanges with any and/or all quoters responding to this solicitation

Quoters shall submit the following items:

1. Price: Quoters are required to complete and return the attached Schedule of

Supplies (Atch No. 2) or to provide a quote on company letterhead which must provide the following information, as listed in the Schedule of Supplies (Atch No.

2): Descriptions, Unit Prices and Total Prices. The Government intends to award based on initial responses, therefore, you are encouraged to offer your most advantageous pricing to include discounts, in the initial response.

2. Technical Specifications – Quotations must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The quotation shall demonstrate the contractor’s ability to provide TV subscriptions with required channels and distribute fully functional TV programming throughout all locations IAW the Schedule of Supplies (Atch No. 2) and Statement of Work (Atch No. 3).

Furthermore the quotation shall demonstrate the contractor’s ability to provide and install the equipment as requested IAW the Schedule of Supplies (Atch No.2) and Statement of Work (Atch No. 3). The contractor shall also provide information in regards to the equipment in the quotation to include type of equipment (i.e. satellite dish, receiver, etc.), manufacturer, and model. The quotation submittal shall be clear, concise and include sufficient detail for effective evaluation and for substantiation of the validity of stated claims.

3. Amendments (if applicable) – vendors shall acknowledge all amendments in writing with the quotation submittal.

4. Completed Representation and Certifications (e.g. 52.212-3/52.204-24)

Addendum to 52.212-1(d), Product Samples, is deleted in its entirety.

Addendum to 52.212-1(e), Multiple Offers, is deleted in its entirety.

Addendum to 52.212-1(h), Multiple Awards, is deleted in its entirety.

8. The FAR provision 52.212-2, Evaluation - Commercial Items, applies to this acquisition.

Reference the addenda statements below to this provision.

ADDENDUM to FAR 52.212-2

If three (3) or fewer quotes are received, the Government will evaluate all quotes for technical acceptability. If more than three (3) quotes are received, the Government will then evaluate the three (3) lowest priced quotes for Technical Acceptability. However, the Government reserves the right to evaluate additional quotes for technical acceptability. If additional quotes are evaluated for technical acceptability, they will be evaluated in the order of increasing total price, when the agency determines that none of the initial three (3) lowest priced quotes are qualified as acceptable. The agency will reject and not consider for award any quote found technically unacceptable and ineligible for award under the terms of this RFQ.

Best Value will be based on a Lowest Price Technically Acceptable (LPTA) approach. For this RFQ, best value means a single purchase order shall be made to the responsible contractor whose products are technically acceptable and quotes the lowest total evaluated price. The following two (2) factors shall be used to evaluate quote(s): Technical and Price.

a. Technical - The technical response shall demonstrate compliance with providing and installing the required equipment and TV subscription as specified in the attached Schedule of Supplies ( Atch No. 2), and Statement of Work (Atch No.3).

The technical factor shall be rated acceptable or unacceptable as follows:

Adjectival Rating Description Acceptable Quote provides sufficient information to demonstrate your ability to provide and install the required equipment and provide a TV subscription as specified in the attached Schedule of Supplies (Atch No. 2), and Statement of Work (Atch No.3)

Unacceptable Quote does not provide sufficient information to demonstrate your ability to provide and install the equipment and a TV subscription as specified in the attached Schedule of Supplies ( Atch No. 2), and Statement of Work (Atch No.3)

Total Evaluated Price - Vendors will be ranked from lowest to highest based on initial assessment of total evaluated price. The Government will evaluate quotes for award purposes by adding the extended price (quantities multiplied by unit prices) for each CLIN, including Options as identified in the Schedule of Supplies or the supplied company quotation to determine the total evaluated price. The evaluation of options will be IAW FAR 52.217-5.

9. Quoter(s) is(are) required to include a completed copy of the provisions at 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment and 52.212-3, Offeror Representations and Certifications - Commercial Items, with their quotation.

10. The FAR clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition with the following addenda statement:

ADDENDUM to FAR 52.212

Addendum to FAR 52.212-4(c). This paragraph is tailored as follows:

Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

11. The FAR clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, all FAR clauses cited in the clause are applicable to the acquisition.

12. Government-Furnished Property (GFP): The current equipment on hand as outlined in paragraph 3.4 in the Statement of Work (Atch No. 3), may be used, but is not mandated.

Please state in your quote if you intend or do not intend to utilize the equipment on hand. If you intend to use the equipment, the following GFP clauses become effective:

FAR 245-1, Government Property DFARS 252.211-7007, Reporting of Government-Furnished Property DFARS 252.245-7001, Tagging, Labeling, and Marking of Government-Furnished Property DFARS 252.245-7002, Reporting Loss of Government Property DFARS 252.245-7003, Contractor Property Management System Administration

13. Defense Priorities and Allocations System (DPAS) and assigned rating: N/A

14. The complete quotation package is due 20 Feb 2020 at 3:30 PM/CST. If you have any questions, please contact Patrick Thielemann at patrick.thielemann@us.af.mil or Marcus Mattingly at marcus.mattingly@us.af.mil . All questions and/or requests for information must be submitted no later than 12 Feb 2020 at 10:00 AM/CST. Additionally, we will offer a site visit for any interested vendors on 10 Feb 2020 at 1:00 PM/CST at Bldg 3600 at BAMC. If interested, please contact Patrick Thielemann at patrick.thielemann@us.af.mil or Marcus Mattingly at marcus.mattingly@us.af.mil.

Notice to Vendor(s): The Government reserves the right to cancel this solicitation, either before or after the closing date of receipt of quotations. In the event the Government cancels this solicitation, the Government has no obligation to reimburse the vendor for any costs.

3 Attachments:

1. Applicable Clauses and Provisions

2. Schedule of Supplies

3. Statement of Work