QandA RFQ No FA301619U0004 Diabetes SME.pdf

Solicitation: FA301620U0004

Description:

Subject Matter Expert (SME) for the Veterans’ Affairs Virtual Medical Center (VAVMC) Diabetes Self- Management Education and Support (DSMES) Services

DATE: 9-Dec-2019

NUMBER SITE VISIT QUESTION PWS

REFERENCE GOVERNMENT RESPONSE PWS

REFERENCE

1 Can the government confirm that the font type and font size can be TNR

12pt or 10pt?

Solicitation Page 3, Items #8, E Font to be Times New Roman no. 12. Solicitation, General 2 Can the government confirm that only one (1) cover letter should be included and that it should be a separate file from Volumes 1 and 2? Or should the cover letter go before each volume and the solicitation package?

Solicitation Page 3, Items #8, F

Confirmed, Cover Letter to be submitted as stated. Solicitation Page 3, Items #8, F

3 Does the government have a preferred format for Volume I - Contract Pricing? MS Word, MS Excel, .PDF?

Solicitation Page 3, Items #8, F

Contract Pricing to be submitted in MS Excel Format. Solicitation Page 3, Items #8, F

4 How are DOD and VA providers/facilitators compensated for their participation? Through the Joint Incentive Fund?

PWS Page 9, Section 5.5

The SME (this position) is paid for via the Joint Incentive Fund. Any other providers/facilitators is irrelevant to this contract. Recruitment of facilitators is from within other DoD services.

PWS Page 9, Section 5.5

5 Will Train the Facilitator Training ever be in-person? If so, will this contract be required to coordinate travel, per diem, and stipends (if any)?

PWS Page 9, Section 5.5

No, not in person. Recruiting, training and mentoring will be conducted remotely via Virtual Medical Center (VAVMC) System.

PWS Page Section 1.1

6 Has the government already identified the participants for the January 2020 train the facilitator training? Additionally, has the agenda and topics for the January 2020 training been established?

PWS Page 9, Section 5.5

Yes, the SME (this position) is expected to train the January 2020 course depending on contract execution. Curriculum has already been developed and is being finalized. Curriculum is likely to be finalized prior to onboarding of SME (this position). SME will need to evaluate the curriculum and update as necessary.

7 Will the DSMES SME interact with patients as part of training or mentoring activities?

PWS, General No. PWS, General

8 Who is the current incumbent? PWS, General This is a new requirement, no current incumbent. PWS, General

9 What is the value of the current incumbent contract? PWS, General This is a new requirement, no current incumbent. PWS, General

10 Could you provide the current contract number of the incumbent? PWS, General This is a new requirement, no current incumbent. PWS, General

11 Does the Government have a contract ceiling amount? PWS, General Government expect offers to be made according to current pricing. PWS, General

12 Under the price schedule can you please clarify if the number of collective hours annualized, monthly, or daily?

PWS, General Collective hours are defined to be for a 40 hours work week for the duration of the performance period of the contract.

PWS, General

13 Is there a specific outline preferred for the curriculum? PWS, General Curriculum has already been developed and is being finalized. Curriculum icily to be finalized prior to onboarding of SME (this position). SME will need to evaluate the curriculum and update as necessary.

PWS Page 8-9 Section 5.1-5.2

14 Is there a specific template or format required for quarterly CQI data collection?

PWS, General Format is currently undetermined, SME will coordinate with VA SMEs and Project owners to finalize format.

PWS Page 9, Section 5.3

15 How many potential DoD and VA providers will require training during the contract term?

PWS, General Minimum of 6 DoD providers (but up to 15 potential); while not responsible for recruitment of VA providers anticipate same numbers for VA side

PWS, General

16 Section 5.5 Recruitment states that prospective timing of training will be January 2020, March 2020, June 2020 and September 2020 however Section 6.2 Initial Contractor Training states that training will be provided within 30 days of hiring in the use of the following electronic medical records. Will the recruitment training be accommodated due to contractor training date that will exceed the January 2020 date?

Section 5.5 Yes, the SME (this position) is expected to train the January 2020 course depending on contract execution. However, accommodations for the January training will be made depending on the onboarding timeframe.

Section 5.5

Questions