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STATEMENT OF WORK

Joint Base San Antonio Fire and Emergency Services Live Fire Sservice 1 Nov 2019

1. DESCRIPTION OF SERVICES / GENERAL INFORMATION. The contractor shall provide all supplies, materials, tools, equipment, and qualified labor necessary to inspect, test, maintain, perform preventative maintenance on the Structural Fire Training Facilities (SFTF) & Aircraft Fire Training Facilities (AFTF) at Joint Base San Antonio-Fire Emergency Services; Operating Locations- Lackland, Randolph, and Fort Sam Houston in a manner that will ensure its serviceability and prevent deterioration in operational effectiveness. Abatement tasks performed shall be in accordance with applicable federal, state, and local regulations, and follow the procedures outlined in the respective approved plans. Workload estimates are located at Appendix A.

2. DESCRIPTION OF SERVICES:

The contractor shall provide all supplies, materials, tools, equipment, and qualified labor necessary to inspect, test, maintain, perform preventative maintenance on the (SFTF) & (AFTF) at Joint Base San Antonio-Fire Emergency Services; Operating Locations- Lackland, Randolph, and Fort Sam Houston in a manner that will ensure its serviceability and prevent deterioration in operational effectiveness. The contractor shall comply with manufacturer’s recommendations and procedures. Structural Fire Training Facilities shall comply with National Fire Protection Association (NFPA) 1403 (2012ed) and inspection/maintenance/preventative maintenance standards as outlined. Aircraft Fire Training Facilities shall follow Air Force Technical Order (TO) 35E1-2-13-1 Operation and Maintenance Instructions for Aircraft Fire Training Facilities, 25 June 2013 and local, state and federal guidelines as applicable to the work involved. Installation, testing and replacement of gas piping, gas utilization equipment or accessories, repair and servicing of equipment, shall be performed only by qualified personnel. In the interest of safety, all persons employed in handling LP-Gases shall be trained in proper handling and operating procedures, which the employer shall document. After major maintenance or a major problem is discovered, the owner is obligated to contact Air Force Civil Engineer Center (AFCEC), the commissioning authority to determine what actions will be taken. AFCEC will determine if the SFTF or AFTF will remain out of service, and if a site visit is necessary. Examples of major problems include: Any safety related condition that could lead to an imminent hazard such as: LPG piping or tank corrosion that has reduced the wall thickness to less than that required for the maximum allowable operating pressure. Any crack or other material defect that impairs the structural integrity or reliability of a LPG tank or piping. Any abnormal movement by environmental causes, such as earthquakes, landslides or floods that may impair the serviceability of a pipeline, tank or controls. Any malfunction or operating error that causes the pressure of a LPG pipeline or tank to rise above its maximum allowable working pressure or a leak in the LPG pipeline or tank that constitutes an emergency. Periodic reviews of the AFTF’s will be conducted by AFCEC to determine the effectiveness of the normal 6 month inspection procedures.

3. INSPECTION, TESTING, AND MAINTENANCE SERVICES of Structural Fire Training Facilities: 3.1 The following shall be set as the minimum the contractor shall provide all supplies, materials, tools, equipment, and qualified labor necessary to inspect, test, maintain, and perform preventative maintenance on the Structural Fire Training Facilities (SFTF). All three operating locations: JBSA-Lackland, Fort Sam Houston, and Randolph have Class A burn rooms within their SFTF’s. OL-Randolph also has a LPG burn room as part of its SFTF which has different requirements. Contractors shall identify and submit recommendations in writing. Repairs shall be made once approved.

Inspect and test operational function of all temperature elements and gauges and perform maintenance Inspect, patch, replace paginate fire panels.

Inspect, patch, repair concrete slabs in burn rooms.

Inspect, repair, replace all door, window hinges, latches, and panels.

Repairs must not exceed to total amount allotted for the year.

This scope of work consists of a team of men with a support trailer dedicated to Fire

Training Facility work, and tools and equipment to perform all general maintenance required of Aircraft Fire Training Facilities. This service will also consist of servicing all valves and making minor repairs so that the facility operates properly and safely. This work will also consist of performing fire training evolutions with the fire department to assure that the facility is fully functional and to help base personnel understand the facility systems.

3.2 Non-Gas Fired SFTF’s:

IAW NFPA 1403 7.2.6* The structural integrity of the live fire training structure shall be evaluated and documented by a licensed professional engineer with live fire training structure experience and expertise or by another competent professional as determined by the AHJ at least once every 5 years or more frequently if determined to be required by the evaluator. This inspection applies to all JBSA SFTF’s (Lackland, Fort Sam Houston, and Randolph). Refer to A.6.2.7. (Last Completed in April 2015 and due during annual SFTF inspection in year 2020)

3.3 Gas Fired SFTF’s:

IAW NFPA 1403: 6.2.7* The structural integrity of the live fire training structure shall be evaluated and documented by a licensed professional engineer with live fire training structure experience and expertise, or by another competent professional as determined by the AHJ, at least once every 10 years, or more frequently if determined to be required by the evaluator. (Last Completed in April 2015 and due during annual SFTF inspection in year 2025)) A.6.2.7 Routine maintenance is important to providing a safe, durable live fire training structure for live fire training. Periodic engineering evaluations are one step in that process. Live fire training structures present unique engineering problems that are not taught to engineers in college or in their daily practice of engineering office buildings, schools, and fire stations. Before a registered (licensed) Professional Engineer (P.E.) understands live fire training structure engineering, it takes significant efforts on the part of the P.E. to learn how live fire training structures are used, how repetitive live fire training affects structural and nonstructural elements within the live fire training structure, and what materials have been proven to work (or not work) within such a harsh environment. This effort typically requires research and educational efforts and experience with live fire training structure projects. Because the required evaluation is for structural integrity, the P.E. performing the evaluation should be a structural engineer or teamed with a structural engineer to perform the evaluation. Many states do not license P.E.s by discipline; “P.E.” could refer to a structural engineer or to some other engineering discipline, such as electrical, mechanical, fire protection, or aeronautical. State laws require P.E.s to offer engineering services for only those branches of engineering for which they are qualified. Therefore, a P.E. who is an electrical engineer or fire protection engineer with no structural qualifications would not be allowed, under law, to evaluate the structural integrity of a live fire training structure. Note that a P.E. with refractive materials experience and expertise, but not live fire training structure experience and expertise, might not have sufficient understanding of how refractory concrete performs in a live fire training structure environment. Many P.E.s with refractive materials experience have gained that experience working with industrial applications in which furnaces are heated and cooled slowly. Certain applications of refractory concrete work well under those furnace conditions. However, the same applications of refractory concrete at times work poorly in the live fire training structure environment, where rapid heating, rapid cooling, and thermal shock deteriorate refractory concrete differently than a furnace application would. Many P.E.s with only refractive materials experience, but no live fire training structure experience, do not know this. As a result, the requirement for live fire training structure experience and expertise has been added to the standard. In many cases, the P.E. retained to evaluate the integrity can also, under the same contract, be required to make recommendations for how to repair, maintain, or improve the live fire training structure. The phrase “with live fire training structure experience and expertise” must be interpreted by each entity following its own local and state laws and guidelines. The intent is for the P.E. to have performed at least one live fire training structure project previously, so that the entity hiring the P.E. will benefit from the educational and research efforts performed, and experience gained, by the P.E. for the previous live fire training structure project(s). This experience could include a previous live fire training structure evaluation, the repair or renovation to an existing live fire training structure, or the design of a new live fire training structure. In many cases, it would be acceptable for a P.E. without live fire training structure experience or expertise to perform the evaluation as long as he or she has teamed with a P.E. with live fire training structure experience or expertise.

3.4 Structural integrity inspection:

IAW NFPA 1403: 6.2.6* The structural integrity of the live fire training structure shall be evaluated and documented annually by Certified Live Fire Structural Inspector IAW Applicable Standards and Manufacturer.

3.5 NFPA 1403 A.6.2.6 Personnel making the annual structural integrity evaluation should understand the structural system that is being evaluated and where damage is most likely to occur, given the unique design of that live fire training structure. For example, live fire training structures constructed of hollow core plank roofs and floors supported on masonry bearing walls tend to exhibit several problems, such as the following, listed below, which would be helpful to know when conducting the evaluation:

(1) Cracks occur in the topping slabs directly over the joints between the planks, causing leaks into the structure and onto thermal linings below.

(2) Cracks occur in the ends of the planks and at the two courses of masonry block below the plank bearing points.

(3) Vertical cracks occur in masonry bearing walls at building corners.

(4) Cracks in the bottoms of the planks occur below the hollow cells and at the bottom corners of the planks.

(5) Topping slabs separate from the tops of the planks, reducing the structural capacity of the structural system.

(6) Cracks in the topping slabs near guardrail anchor points could cause guardrails to loosen.

Ideally, the architect/engineer that designed the live fire training structure would have provided a description of what to look for during the periodic evaluations. If no such description was obtained when the live fire training structure was first built, then the AHJ should retain a licensed professional engineer with live fire training structure experience and expertise or other competent professional as determined by the building owner or AHJ to help create such a description.

3.6 Semi-Annually, the contractor shall inspect, test, maintain, perform preventative maintenance on the JBSA-Randolph SFTF (LPG Burn room on ground floor), to ensure full operation and compliance of standards or when annotated by the AHJ.

4. INSPECTION, TESTING, AND MAINTENANCE SERVICES of Aircraft Fire Training Facilities:

The contractor shall maintain the AFTF by scheduling and conducting two semi-annual inspections (not to exceed 180 days). The contractor shall perform all inspections, testing, maintenance and preventative maintenance IAW T.O 35E1-2-13-1, 25 June 2013 Edition. The inspections shall be IAW Table 1 WP 006 and Table 3 WP 007 of the T.O. Once a year smooth and fill the bedrock base inside the berm burn to ensure a safe walking area for fire crews. Also once a year inspect and paint all propane tanks, piping and towers. The contractor shall provide a written summary of the conditions found during the inspection. The contractor shall provide a cost estimate to repair/replace all items identified as discrepancies. The estimated labor cost to repair the AFTF, shall be quoted to the installation prior to conducting repairs. Materials, supplies, and parts needed for AFTF maintenance and/or repairs, which are not readily available from government stock/supply, may be purchased by the contractor if approved by the contract manager. Total cost of repairs must not exceed the amount agreed upon for that year. Any repairs exceeding will be reviewed by the contract manager.

This scope of work consists of a team of men with a support trailer dedicated to Fire

Training Facility work, and tools and equipment to perform all general maintenance required of Aircraft Fire Training Facilities. This service will also consist of servicing all valves and making minor repairs so that the facility operates properly and safely. This work will also consist of performing fire training evolutions with the fire department to assure that the facility is fully functional and to help base personnel understand the facility systems.

4.1 HDPE Liner Maintenance. The 80-mil thick HDPE liners are located in the water conservation pond, burn area, and trench. The liners in the trench and burn pit are buried. The contractor shall locate the liner leak and repair in accordance with extrusion welder manufacturer's instructions (National Seal Company, 1245 Corporate Blvd., Suite 300, Aurora, IL 60504 Telephone (708) 898-1161 or (800) 323-3820). The contractor shall submit for Contracting Officer Representative personnel approval the repair procedures, materials, and techniques prior to the specific repair of the HDPE liners. Additionally, the contractor shall adhere to the following general guidelines.

4.2 Yellow plastic warning tape, buried 12 inches below the surface, indicates underground wiring, anodes, grounding cells, or reference electrodes. The contractor shall properly replace the warning tape prior to backfilling.

4.3 Examine all seams and non-seam areas of the geomembrane to identify holes, blisters, defects, unsupervised raw materials, and any signs of contamination by foreign matter. Record repair/corrective action.

4.4 Do not weld or replace geomembrane during precipitation or if excessive moisture, blowing dust, high winds, or standing water is present.

4.5 Contractor shall fill, smooth, flatten, and spread rocks in the burn area to prevent hidden holes, dips, and trenches during inspection visits cause during training my apparatus turrets and hose lines during each inspection at Lackland and Randolph AFTF. The holes when covered with water present an injury/hazard risk to firefighters.

4.6 Contractor shall ensure the Lackland AFTF additional holding tank that feeds into the retention pond jocky/lift pump is fully operational and functions as designed to remove the water from the burn area into the underground holding tank and pumper into the retention pond.

4.7 Contractor shall power wash, paint, inspect, and recommend repairs to the propane tank, piping, and control tower (to include replacement of required signs/labels) as part of the corrosion prevention program during each inspection at Lackland and Randolph sites.

5. Response Times:

The contractor shall respond to propane leak service calls by providing immediate verbal assistance and physical assistance as soon as practical (as agreed to between the government and the contractor). After the leak has been stopped, the contractor shall complete the repairs by the next workday. Liner maintenance response shall be determined by the severity of the damage. For all other repairs, the contractor shall respond within 5 days.

6. Reports:

Records of each inspection shall be in sufficient detail to demonstrate the adequacy of the inspection and shall be received within 10 working days of the inspection.

7. Environmental Controls:

The contractor shall be knowledgeable of and comply with all applicable Federal, State, and local laws, regulations, and requirements regarding environmental protection. The contractor shall ensure policies and procedures are established that protect the health and safety of employees and the community and minimize/eliminate the risk of environmental pollution.

7.1 Notification of Environmental Spills. If the contractor spills or releases any hazardous substance into the environment, the contractor shall immediately report the incident to the QA, base fire department, and base civil engineering. The contractor shall be liable for containment and environmental cleanup of the spill or release of such substance per OPLAN 32-7 Oil and Hazardous Substance Spill Prevention and Response Plan.

8. SAFETY:

Liquid propane used in the facility is potentially explosive. Personnel shall practice proper grounding procedures in accordance with the National Electrical Code (NEC). Personnel working with or near high voltage equipment should be familiar with modern methods of resuscitation. Personnel shall wear appropriate protective clothing and be aware of emergency procedures to perform emergency shutdown and start-up.

9. GENERAL INFORMATION:

The Government will provide the following services:

9.1 Utilities. The Government will furnish electricity, water, propane and nitrogen as determined necessary to fulfill the needs of this contract.

9.2 Security and Fire Services. The Government will provide Security Forces and Fire Protection. Fire Protection will be on a cost reimbursement basis.

9.3 Emergency Medical Services. Due to base medical facilities being restricted to military personnel, active/retired, and of limited service, emergency help will have to be administered at a local hospital. The Government will provide emergency medical transportation on a cost reimbursement basis.

9.4 The government will provide access to the structural trainers (listed in 1.2.4), aircraft trainers (listed in 1.2.5

10. QUALITY CONTROL. Contractor shall develop and maintain a quality program to ensure maintenance and repair services are performed in accordance with the Technical Order and the manufacturer’s instructions. The contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. As a minimum, the contractor shall develop quality control procedures that address the areas identified in paragraph 2, Service Delivery Summary. The government evaluator must have a specific quality control inspector to notify in case of customer complaints.

11. QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance by appointing a Contracting Officer Representative (COR)(s) to monitor performance to ensure services are received. The COR will evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP) for this requirement.

12. GOVERNMENT REMEDIES. The contracting officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items (May 1997), for contractor’s failure to correct nonconforming services.

13. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

14. HOURS OF OPERATION. Contractor access to perform work as outline may occur any day of the week, but shall be coordinated in advance to ensure access and notifications to proper agencies. Typically normal work week hours are 0600-1700hrs.

15. SECURITY REQUIREMENTS. Normally advance notification of 24 hours to access JBSA installations is required. Contact JBSA-502 CES/CEF-Training Office 210-671-0227 to notify Security Forces for pass issue.

16. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER. These services are not applicable to this contract.

17. SPECIAL QUALIFICATIONS. Contractor must have seven years’ experience working on Air Force designed AFTF's and be able to inspect, replace, and repair all components of the AFTF. NOTE: *proof of civilian equivalent trainers maybe considered that are comparative design, function, operation and experience.

17.1 Contractor shall have certified members to inspect structural live fire trainers annually to include experience in removing, replacing, repairing paginate panels, stainless steel panels, and fire retardant materials used to protect the structural integrity of the SFTFs.

17.2 Contractor shall offer a 90 day warranty on all inspection, repairs, and preventative maintenance and at no cost to government to repair, replace, and/or complete service during the warranty coverage period.

18. RECORDS MANAGEMENT. The Contractor shall manage all data created for Government use or legally controlled by the Government, in support of the functional activity or required by AF publication, IAW with the AF records management procedures in Air Force Instruction (AFI) 33 - 322, Records Management Program, paragraph 10, Air Force Manual (AFMAN) 37-123,paragraph 7.4, Air Force Manual (AFMAN) 37-138, paragraph 2.13, and the Air Force Records Disposition Schedule (AF RDS) located at https://afrims.amc.af.mil/rds_series.cfm or http://www.amc.af.mil/shared/media/document/AFD-060803-003.pdf “

19. AIR FORCE ANTITERRORISM (AT) PROGRAM

The AT program seeks to deter or limit the effects of terrorist acts against the AF by giving guidance on collecting and disseminating timely threat information, providing training to all AF members, developing comprehensive plans to deter and counter terrorist incidents, allocating funds and personnel and implementing AT measures. In accordance with AFI 10-245 paragraphs 2.18 and paragraph 2.25, DOD contractors and sub-contractor personnel shall be offered Level 1 - AT Awareness Training. AT Awareness Training may be accomplished by either a Level I - qualified instructor, or by completing the "Force Protection" computer based training (CBT) course on the Advanced Distributed Learning System (ADLS) https://golearn.csd.disa.mil/kc/login/login.asp or at https://jkodirect.jten.mil for individuals without access to NIPR, possessing a CAC card, nor enrolled in DEERS. Compliance with the training will be monitored by the contracting officers representative.

20. CONTRACTOR FULL-TIME EQUIVALENT REPORTING.

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the [NAMED COMPONENT] via a secure data collection site. The contractor is required to completely fill in all required data fields at https://afcmra.hqda.pentagon.mil/login.aspx.

20.1 Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

22.2 Reporting Period: Contractors are required report for the SFTF’s inspection NLT 1 Nov 2019. Semi aunnual AFTF’s need to be accomplished before 1 Feb and 1 Aug of each year.

20.3 Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

20.4 User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

21. SERVICE DELIVERY SUMMARY.

1.1.1.

1.1.1.1.

Contractor shall not have any more than three deficiencies per Inspection.

1.1.1.

1.1.1.1.

Contractor shall not have any more than three deficiencies per Inspection.

1.1.1.

1.1.2.

1.1.2.1.

1.1.2.2.

Contractor shall not have any more than three deficiencies per Inspection.

1.1.3.

1.1.3.1.

1.1.3.2.

1.1.3.3.

1.1.3.4.

Contractor shall not have any more than three deficiencies per Inspection.

1.1.3.

1.1.3.1.

1.1.3.2.

1.1.3.3.

1.1.3.4.

Contractor shall not have any more than three deficiencies per Inspection.

Response Time.

Response to propane leaks and liner maintenance are timely

22. APPENDXES.

A. Estimated Workload Data

B. Maps and/or Site Plans

C. Government Furnished Property/Services/Equipment

APPENDIX A

ESTIMATED WORKLOAD DATA

1. This theory of operation is based on the generic design. The Aircraft Fire Training Facility (AFTF) consists of an aircraft mock-up, burn area, control stand, liquid propane fuel system, cathodic protection system and water conservation pond.

2. The aircraft mock-up, located in the burn area, is constructed of non-coated/unpainted carbon steel. It is approximately 72 feet long, 25 feet high at tip of tail, with a wingspan of 72 feet. The mock-up is configured with three simulated aircraft engines, two on the right wing and one located on the vertical stabilizer. Each engine contains one burner assembly and two igniters. The wiring to the engine igniters is enclosed in a protective water jacket that protects it from possible failure due to extreme heat. Water injection is located in both wing engines and at some sites in the tail engine. The wing engines also have dams installed to simulate a flowing fuel type fire. Wheel well and auxiliary power unit fires are simulated on the right side of the fuselage adjacent to the inboard engine. In the interior of the mock-up, igniters and burners are installed to simulate flight deck, passenger compartment, and cargo box fires. A water sprinkler system is installed in the top of the mock-up to cool and washout the mock-up. An expansion joint is located midway on the fuselage to allow for expansion and contraction during the training. Cutout panels are located on the left and right aft sides of the fuselage. These 36 inches x 84 inches replaceable panels are constructed of .031 inch thick sheet metal. The panels are used to simulate emergency entrance into an aircraft. Two steel hinged doors are located at the forward left and left amid ships.

3. The burn area is 100 feet in diameter. It is recessed and lined with one 80-mil thick high-density polyethylene (HDPE) liner. The liner is sandwiched between 6 inch thick layers of sand and then covered by a layer of geotextile fabric and then an 18 inch layer of compacted aggregate crushed stone.

4. There are seven igniters and burners installed in the burn area to simulate six exterior ground fires and one running fuel fire with pool fire on the outboard engine. The ground fires are located on the left and right sides of the forward fuselage, between the right wing engines, under the left wing, and on the left and right sides of the aft fuselage. The weir is used to maintain the proper water level in the burn area. Opening the burn area drain valve allows all the water in the burn area to drain to the water conservation pond.

5. Located on the control stand are the valves, solenoids, and switches used to control the propane flow and igniters during training events. Turning off the master/emergency switch located on the control stand will turn off power to all igniters and close the internal valve located on the propane tank via the pneumatic control system, if applicable. The propane piping, water piping, and electrical conduits from the control stand to the burn area are located in an underground HDPE lined trench.

6. The liquid propane system supplies fuel for training exercises. Propane is supplied from 10,000 gallon-WC (water capacity) tank to the various burners in the burn area through a series of pipes and valves.

7. A propane pump may be installed to obtain adequate pressure, if applicable. A corresponding valve located on the control stand, controls propane flow to each individual burner. Safety features of the propane system are provided to stop the flow of fuel to the burners, and will include a pneumatic or manual control system, and an emergency shut-off valve located on the control stand. Pressure relief valves are installed on the piping as required by NFPA Standard 58. Cathodic protection system is used to protect below ground piping from corrosion through sacrificial anodes inside the trench from the control stand to the burn area.

8. The water conservation pond is 72 feet by 72 feet square area and 9 feet deep. It is lined with 80 mil thick HDPE. Unlike the burn area, the liner is not covered. A pump located in the pond is used to supply necessary water for the training area.

APPENDIX B

MAPS AND/OR SITE PLANS

A digital copy of maps of locations will be provided upon demand.

10. STRUCTURAL FIRE TRAINING FACILITIES:

LOCATION

Facility Size TYPE of Burns

JBSA-Lackland 3-Story Class-A 1st and 2nd story

JBSA-FT Sam Houston 3-Story Class-A 1st and 2nd Story

JBSA-Randolph 4-Story Class-A 1st and 2nd Story

11. AIRCRAFT FIRE TRAINING FACILITIES:

Location Type Fuel and system

JBSA-Lackland Large Frame LPG and Air compressor

JBSA-Randolph Large Frame LPG and Air Compressor

OL-LACKLAND

OL RANDOLPH

OL-Fort Sam Houston

APPENDIX C

Air Force Technical Order 35E1-2-13-1

A PDF copy of TO will be supplied upon demand. TO contains 252 pages.

APPENDIX D

NFPA 1403 Standards on Live Fire Training Evolutions A PDF copy of NFPA 1403 will supplied upon demand. NFPA 1403 contains 33 pages.