Attachment 1 JBSA VTE PWS 22Jan2020.pdf

PERFORMANCE WORK STATEMENT

FOR

VERTICAL TRANSPORTATION EQUIPMENT

MAINTENANCE, REPAIR, & INSPECTION SERVICES

FOR JOINT BASE SAN ANTONIO (JBSA)

FORT SAM HOUSTON, LACKLAND, AND RANDOLPH

22 January 2020

FA301620R0006

Attachment #1

PERFORMANCE WORK STATEMENT (PWS) FOR

VERTICAL TRANSPORTATION EQUIPMENT MAINTENANCE, REPAIR, &

INSPECTION SERVICES

1. DESCRIPTION OF SERVICES. The Contractor shall provide all management, tools, supplies, equipment, parts and labor necessary to maintain, repair, and inspect the real property vertical transportation equipment (VTE) at Joint Base San Antonio (JBSA) Fort Sam Houston, Lackland, Lackland Training Annex, Kelly Field Annex, Randolph, and Camp Bullis in a manner that will ensure continuous and safe operation (full maintenance and repair with the exception of the exclusions listed in paragraph 2 below). The VTE and their locations will be listed in Appendix

A.

NOTE: The term “VTE” in this Performance Work Statement (PWS) includes all equipment listed in Appendix A: freight and passenger elevators, escalators, and may include wheelchair/stair lifts, dock levelers, and dumbwaiters.

1.1. This full maintenance contract signifies a VTE service provider (Contractor) takes total service responsibility for the equipment identified in the contract. Except those services covered in paragraph 2 below, the monthly fixed price includes all inspections, maintenance, repairs, replacements, and routine and emergency service calls. This contract allows the Government to budget total yearly costs and eliminates concerns relating to individual parts repair or replacement invoicing. The Contractor assumes all responsibility and determines the amount of service visits and types of service required to keep the VTE operating safely and within the performance objectives of paragraph 6.

1.2. Work conducted on VTE will be in accordance with the American Society of Mechanical

Engineers (ASME) A17.1-2016 (or applicable code for year VTE put in service), Safety Code for

Elevators and Escalators (ASME A17.1), ANSI/ASME A17.2-2017, Guide for Inspection of

Elevators, Escalators, and Moving Walks (applicable to equipment), A17.3-2017, Safety Code for

Existing Elevators and Escalators (applicable to equipment), National Fire Protection Association

Standards (NFPA), Unified Facilities Criteria (UFC) 3-600-01, Fire Protection Engineering for

Facilities, Occupational Safety and Health Administration (OSHA) Standards and the recommendations of the original equipment manufacturer (OEM).

2. EXCLUDED SERVICES. The following are not covered in the full maintenance service arrangement and are considered over and above services:

2.1. Alterations (a.k.a., modernizations) are not covered in the full maintenance service arrangement. (See Paragraph 3.2)

2.2. Acts by parties other than the Contractor of vandalism, abuse, negligence, damage resulting from rescue and recovery operations, acts of God (including damage resulting from emergency power generator power spikes and low quality) are not included in the contract.

2.3. Additional items excluded in the full maintenance coverage are cosmetic, construction, ancillary components of the VTE system including the finishing, repairing or replacement of the cab enclosure, ceiling frames, hoistway door panels, door frames, sills, car flooring, floor covering, main line power switches, main power breaker(s), hydraulic elevator jack outer housing, buried piping, smoke and fire sensors, fire service reports, main communication feeders to controller, security systems, batteries for emergency lighting and lowering that are not solely dedicated to the

VTE, air conditioners, and heaters.

2.4. Routine cleaning and refinishing of the interior of cars and the exterior of the hoistway doors and frames is not included in the basic full maintenance service.

2.5. In the event that the Contractor encounters an item of work included in paragraph 2.1 through

2.4, the Contractor will report the situation to the Contracting Officer’s Representative (COR).

The report will include the work location, a detailed scope of the required work, justification for

Contractor determination that the work was not included in the contract, and an itemized cost estimate (including time to repair, all required parts and a breakdown of labor hours). NOTE:

Any part, component or assembly unavailable from the manufacturer due to obsolescence, remains the Contractor’s responsibility to obtain an engineered equivalent product from a commercial source.

3. DEFINITIONS:

3.1. Maintenance, Repair and Replacement. Maintenance, repair and replacement are on existing VTE and included in the contract scope of services. All maintenance, repair and replacement of damaged, broken, or worn parts are to be done in a manner that ensures that the equipment may be operated safely. Maintenance, repair and replacement are actions to restore equipment to a state in which it may safely perform its required operations as installed in accordance with the manufacturer’s recommendations. See ASME A17.1 for requirements.

3.2 Alteration. An alteration is also on existing VTE but is not included under the full maintenance service arrangement. Alteration/modernization will be covered on an over and above

Contract Line Item or it may result in a modification to the contract. The typical alteration results in a betterment to the safe operation of the equipment. In the case of elevators, when an alteration is made, all affected safety requirements must be complied with. All work as part of an alteration is required to comply with specific requirements of the current ASME A17.1 Code edition. See

ASME A17.1 for requirements.

4. MAINTENANCE AND INSPECTION SERVICES:

4.1. The Contractor with the Contracting Officer (CO) and COR shall determine the working order and condition of all VTE listed in Appendix A within thirty (30) calendar days of contract award.

The Government will either replace missing items or repair all items not in working order or serviceable condition, or the CO will direct the Contractor to replace the missing items, accomplish the repair, and reimburse the Contractor in accordance with the contract. The CO will give instructions for situations where a unit requires a level of repair potentially constituting alteration as described by paragraph 3. The Contractor and the CO shall certify their agreement as to the working order of the equipment. All repair work shall be in accordance with standard commercial practices using only new parts of equal quality specified by the VTE manufacturer in effecting repairs (substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency).

4.2 The Contractor shall develop and submit to the Government an annual written Maintenance

Control Program (MCP) for each VTE as part of their proposal submission to cover the basic contract and any option periods. The MCP shall, at a minimum, include required inspections, timelines for inspections and maintenance to be performed. The Contractor shall perform inspections and maintenance of all VTE in accordance with the MCP. The MCP shall ensure compliance with all minimum code requirements.

4.3. The Contractor shall perform maintenance in accordance with the MCP to ensure reliable and continuous safe operation. The maintenance work shall be in accordance with commercial practices or manufacturer’s specifications, if available, and shall be intended to maintain the VTE in safe and reliable operating condition. The MCP is required to specify appropriate intervals for specific maintenance items.

4.4. Cleaning of equipment spaces and daily cleanup of job sites in conjunction with maintenance, inspections and tests, and repairs is required.

4.4.1 Cleaning of elevator pit in Building 1287, Dining Facility at JBSA-Fort Sam Houston shall be performed on a quarterly basis. The Contractor shall report to the work location, survey/clean the elevator pit. The COR shall be notified by the contractor after cleaning has been accomplished.

After completion of cleaning the elevator pit, it shall be free of all food, liquids and all debris.

4.5. The Contractor shall perform necessary inspections and tests as required under ASME A17.1

Appendix N, using a Qualified Elevator Inspector (QEI). The first annual test shall include the five-(5)-year test for all traction and roped hydraulic elevators regardless of due date. The three-

(3) - year test shall be scheduled in conjunction with the annual test two (2) years later from the first annual test.

4.6. The Government may perform inspections of the VTE at no cost to the Contractor for purposes of capital asset management and quality assurance. If discrepancies are discovered during these inspections, the Contractor will be notified in writing of any determination and may be responsible for the corrective actions.

4.7. The Contractor shall prepare and submit a written report within two (2) business days of work.

The report shall identify each VTE, the location, maintenance work performed, repairs needed, date of inspection, name of inspector, and overall condition of the VTE.

4.8. The Contractor shall maintain a copy of all current VTE inspection documentation, along with an index indicating the location, date inspected, and date of the next required inspection having provided the original to the COR. The index and copies of certificates shall be delivered to the

CO and COR upon request; however, no later than one (1) business day of a request to review.

Certificate of Inspection shall be displayed in each elevator so it is visible. The Contractor shall ensure the certificate is placed in such a manner that it will not fall, tear or otherwise deteriorate

(example: within a frame).

5. REPAIR SERVICE CALLS. Contractor shall provide service calls (routine and emergency) under the full maintenance service agreement at no additional charge. All repair work shall be done in accordance with standard commercial practices. Contractor shall repair and replace components of the VTE at no additional cost to the Government. When a component in a labeled product is replaced, it must be replaced with an identical component manufactured under the original labeling service (certifying agency). Substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency.

The parts used for replacement are required to comply with all the requirements that the old parts originally complied with. The Unified Facilities Guide Specifications (UFGS) and the UFC will be used to benchmark acceptable replacement components. See UFGS 14 21 00. 00 20 Electric

Traction Elevators, UFGS 14 21 13 Electric Traction Freight Elevators, UFGS 14 21 23 Electric

Traction Passenger Elevators, and UFGS 14 2 00 Hydraulic Elevators for guidance.

5.1. Routine Calls. Service calls will be classified as routine when the work or adjustments do not qualify as an emergency call.

5.1.1. All elevator service calls or requested inspections will be coordinated by the Government through the COR(s) prior to performing any service. The Contractor shall report to the work location, survey the repair, and provide the COR an estimate of time to repair to bring the VTE back to operation. CORs are assigned by the following geographic areas. The contractor shall coordinate and communicate with the CO and the “respective COR” based on the geographic location of the elevator or lift. These offices are designated as having the authorization and responsibility for certification of payment and/or placing service calls for their respective areas.

a. JBSA Fort Sam/Camp Bullis: 502 CES/CEOES. All equipment listed in TE 1.

b. JBSA Lackland/Kelly Field: 502 CES/CEOES. All equipment listed in TE 2.

c. JBSA Randolph: 502 CES/CEOES. All equipment listed in TE 3.

5.1.2. The Contractor shall respond in-person to the VTE and begin work on routine service calls at no additional cost to the Government within two (2) hours after receipt of the call on regular scheduled work days/hours 0700 to 1630, Monday through Friday except federal holidays after receipt of the call on regular scheduled work days/hours.

5.1.3. The Contractor shall report to the work location, survey the repair, and provide the COR an estimate of time and cost of repairs not covered in the full maintenance service contract, but necessary to bring the VTE back to operation. The Contractor shall commence repair work after notification from the CO and COR. The Contractor shall prepare and submit to the COR a written report within two business days after the repair. The report shall include the date and time of the service call, the location of the VTE, the repairs performed, and the name of the technician performing the repairs.

5.2. Emergency Calls. Emergency calls are defined as calls made for services when a VTE system fails and constitutes a danger to personnel; threatens to damage properties; or threatens to disrupt activity, operations, training missions, and/or acts of God (including damage resulting from emergency power generator power spikes and low quality).

5.2.1. Upon notification from the CO or the authorized COR from the associated geographic location, the Contractor shall respond in person to the VTE and begin work on emergency service calls within one hour (1) after receipt of the call. The Contractor shall report to the work location, survey the repair, and provide the CO and authorized COR an estimate of time to repair and cost of repairs to bring the VTE back to operation. The Contractor shall prepare and submit to the COR a written report within two business days after the emergency repair. The report shall include the date and time of the service call, the location of the VTE, the repairs performed, and the name of the technician performing the repairs.

5.2.2. The Contractor shall respond in person to the VTE and begin work on emergency service calls within one (1) hour after receipt of the notification. Emergency services shall apply twenty-four hours (24) a day, seven (7) days a week to include federal holidays. The contractor shall provide a point of contact who shall be responsible for the performance and coordination of all work. The name and telephone numbers of this person and alternate(s) shall be designated in writing to the CO and/or COR within five (5) working days after contract award, and as changes occur.

5.2.3. The Contractor shall report to the work location, survey the repair, and provide the COR an estimate of time to repair and cost of repairs not covered in the basic full maintenance service contract but necessary to bring the VTE back to operation. The Contractor shall commence repair work after notification from the CO/COR. The Contractor shall prepare and submit to the CO and

COR a written report within two business days after the emergency repair. The report shall include the date and time of the service call, the location of the VTE, the repairs performed, and the name of the technician performing the repairs.

6. SERVICES SUMMARY. The Government will evaluate the Contractor performance in accordance with the following criteria. Performance evaluations will be rendered in one or more

Government databases for that purpose.

SS# Performance Objective PWS

Para

Performance Threshold Method of

Surveillance

1 VTE Service Availability

Inoperative VTE will be kept to a minimum

4 VTE availability will not be more than 4 down across JBSA per month

Periodic

Surveillance, Customer

Complaint

2 Written Maintenance Control

Program (MCP) for each VTE for all equipment

MCP identifies all maintenance intervals to include safety inspections.

4 MCP in accordance with ASME

A17.1 delivered to CO as part of proposal submission to include any updates as necessary

Periodic

Surveillance

3 MCP Adherence 4.7, 5.1.3, 5.2.3

Adherence performed to MCP

Zero (0) defects

Periodic

Surveillance, Customer

Complaint

4 Service Call Repairs – Repair

Quality

5 Only one (1) call back of the same problem (same instance)

Periodic

Surveillance, Repairs are of high quality resulting in reduced call backs each month at each individual

JBSA serviced location

(excludes equipment abuse)

Customer

Complaint

5 Repair Service Call Routine –

Response Time

Response to routine calls within time specified

5.1 No more than 3 late response

times per month per JBSA serviced location

Periodic

Surveillance, Customer

Complaint

6 Repair Service Call Emergency –

Response Time

Response to emergency calls within time specified

5.2 Zero (0) defects per month per

JBSA serviced location

Periodic

Surveillance, Customer

Complaint

7 Reporting 2.5, 4.2,

4.7. 4.8, 5.1, 5.2

Submit reports in a manner consistent with PWS 100% of the time

100% inspection

7. GOVERNMENT FURNISHED PORPERTY AND SERVICES. The Government does not anticipate providing any government furnished property (GFP).

8.1. QUALITY CONTROL. Contractor shall develop and maintain a quality control program

(QCP) to ensure maintenance and repair services are performed in accordance with ANSI/ASME

A17 and other applicable standards and codes. The Contractor shall develop and implement procedures to eliminate reoccurrence of once identified/repaired defects. As a minimum, the

Contractor shall develop quality control procedures that address the areas identified in Paragraph

6, Service Summary. The QCP shall demonstrate how the Contractor ensures quality performance during the contract period of performance. The Contractor shall maintain the QCP throughout the period of performance of the contract. The contractor shall provide the QCP as part of their proposal package. The CO will be provided updates to the QCP as they occur during the period of performance. The QCP will identify the procedures in writing for inspections, individual responsible, VTE MCP, and the location of all inspection records and key control logs which will always be available to the government upon request. The QCP will have the inspection forms and records which will be used for the service. The Contractor will identify to the CO/COR the responsible quality control inspector to notify in case of customer complaints.

8.2. QUALITY ASSURANCE. The Government will periodically evaluate the Contractor’s performance in accordance with the Quality Assurance Surveillance Plan. The COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a managmenet information report, investigating customer complaints, conferring with facility managers, or otherwise inspective the task or its results to determine whether or not performance meets the standards contained in this PWS.

8.2.1. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service at no additional cost to the government IAW the SS, under paragraph 6, within four (4) hours after notification by the CO or COR.

8.2.2. When a performance threshold has not been met the Contractor will be issued a Contract

Discrepancy Report (CDR). The Contractor shall respond to the CDR in accordance with instructions provided and return it to the CO within 10 calendar days of receipt.

8.2.2.1. Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any 1 month period shall constitute an immediate Progress Meeting with the Multi-functional Team.

8.2.2.2. Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall result in a warning or letter of concern from the CO. All remedies shall be in accordance with the FAR 52.212-4(a), Contract Terms and Conditions - Commercial

Items, Inspection/Acceptance.

8.2.3. Contracting Officer (CO) and Contracting Officer Representative (COR). The CO will appoint a primary and alternate COR for managing the day to day activities of the contract.

The identity, title, and authority of this representative will be provided in writing to the contractor after contract award.

8.3. Periodic Progress Meetings. The CO shall schedule periodic meetings with the Functional

Commander, COR, other government personnel as appropriate, and the contractor to discuss the

Contractor’s performance. The following issues will be discussed, opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the contractor to prevent unsatisfactory occurrences in the future.

8.4. HOURS OF OPERATION. The contractor shall perform services during the following hours: 7:00 a.m. to 4:30 p.m., Monday thru Friday, except federal holidays. In case of an

Emergency during off duty hours and weekends the Fire Departments (FSH/Lackland/Randolph) are the first responders or the 502 CES/EMCS (Randolph) can be contacted at (210)652-3151.

Emergency calls apply twenty-four (24) hours a day, seven (7) days a week to include federal holidays.

8.4.1. Recognized Federal Holidays:

New Year’s Day 1 January

Martin Luther King Jr. Day 3rd Monday in January

President’s Day 3rd Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veteran’s Day 11 November

Thanksgiving Day 4th Thursday in November

Christmas Day 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on

Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the

Contractor shall be responsible for rescheduling services for the first day post the holiday observance. If the president grants DoD employees an additional holiday/administrative leave day, it does not apply to the contractor.

8.4.2. Base Closures. Work scheduled but not accomplished, because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

8.4.3. Schedule Coordination. The contractor shall be responsible for coordinating all phases of his/her operations with the appropriate base personnel through the CO or COR. The facilities shall remain in operation while the contractor is working, and it is up to the contractor to coordinate around the normal activities of the facility.

Note: JBSA Randolph has (3) historical elevators /lifts located in buildings (100, 661 & 675) that require coordination through the Cultural Resource Manager (CRM). This will help to maintain the “State Historical Preservation” of these lifts. The contractor will coordinate this action with the COR who will contact the CRM at (210) 221-5070 prior to any maintenance being performed.

8.5. SECURITY REQUIREMENTS. Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle Passes. The Contractor shall comply with all requirements and procedures IAW AFFARS 5352.242-9000, Contractor Access to Air Force Installations. All documentation shall be submitted at the pre-performance conference and as changes occur.

8.5.1. Obtaining and Retrieving Identification Media.

As prescribed by the AFFARS 5352.242-9000, Contractor Access to Air Force Installations the contractor shall comply with the following requirements:

a. The contractor shall obtain base identification and vehicle passes for all contractor personnel who make frequent visits to or perform work on the Joint Base installation(s) cited in the contract.

b. No later than three days prior to start of contract work, the contractor shall submit a written request on company letterhead (or e-mail correspondence) to the CO with copy to contract administrator listing the following: project title, project number, contract number, location of work site, contract start and stop dates, work schedule, and names of contractor employees needing access to the base, including full legal name, date of birth, Social Security Number (SSN), state issued I.D. Card/Driver’s License #, and name of sub-contractor if not employed directly by contractor (Government will provide template to be used in submitting visitor pass request). The authorized CO will endorse the request and forward it to the issuing base pass and registration office or security forces for processing. Contractors will present government (state or federal) issued ID, and INS Form 9 (I9), before being issued a pass to enter the installation. A Wants and

Warrants check is conducted for every person before a pass is issued. Personnel employed by the contractor must get a pass for their privately owned vehicles with proof of following (Contact COR for locations):

(1) Liability Insurance

(2) Current License Plates

(3) Current State Inspection Sticker (If Required)

(4) Valid State Driver License

(5) A phone number for sponsor on base

c. Vehicles owned by the contractor with the company name permanently printed on them are not required to obtain a pass as long as a current work order is presented at the time of entry.

However, current liability insurance, state inspection sticker, and registration is required. The person driving the vehicle must have a valid operator license for the type of vehicle.

d. The contractor is responsible for ensuring employees report to COR for locations to present their Form I-9 (Employment Eligibility Verification).

e. Upon completion or termination of the contract or expiration of the identification passes, the contractor shall ensure that all base identification passes issued to contractor employees are returned to the issuing office. If a contractor employee has been terminated, the pass will need to be retrieved and returned to Security Forces so that employee does not have base access. If the pass is not retrieved then SF will need to be notified so base access is not allowed. Upon completion of the contract return all issued installation access passes to the issuing authority.

f. Failure to comply with these requirements may result in withholding of final payment.

8.5.2 Suitability Investigations. For contracts requiring routine access to the installation in excess of 180 days, the contractor shall complete a NACI investigation. These investigations are submitted using the SF 85, and are submitted to the Information Protection Office through the Unit

Security Manager within five days of contract start.

8.5.3 Listing of Employees. The contractor shall maintain a current listing of employees. The list shall include employee's name, social security number, and date of investigation if service work involves unescorted entry to Air Force restricted or other sensitive areas designated by the installation commander. The list shall be validated and signed by the company supervisor, and provided to the CO prior to the contract start date and updated as. Updated listings shall be provided when an employee's status or information changes.

8.5.4 Reporting Requirements. The contractor shall comply with AFI 71-101, Volume- 1, Criminal Investigations, and Volume-2, Protective Service Matters, requirements. Contractor personnel shall report to an appropriate authority, any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

8.5.5 Additional Security Requirements. In accordance with DoDM 5200.01 and AFI 31-401, Information Security, the contractor shall comply with AFMAN 33-152, User Responsibilities and

Guidance for Information Systems ; AFI 33-200, Information Assurance (IA) Management;

applicable AFKAGs, AFIs, and AFSSIs for Communication Security (COMSEC); and AFI 10-

701, Operations Security (OPSEC). The contractor will comply with DoD Standard 22/Force

Protection Condition Measures, DoD Standard 25/Level I-AT Awareness Training, and associated tasking contained in AFI 10-245, Antiterrorism (AT) standards. Level I AT Awareness training is available for contractor personnel and can be requested by calling 210-652-1357/1905 or by contacting COR for locations.

8.5.6 Physical Security. Areas controlled by contractor employees shall comply with base

Operations Plans/instructions for FPCON procedures, Random Antiterrorism Measures (RAMS) and local search/identification requirements. The contractor shall safeguard all government property, including controlled forms, provided for contractor use. At the close of each work period, government training equipment, ground aerospace vehicles, facilities, support equipment, and other valuable materials shall be secured. During increased FPCONs, contractors may have limited access to the installation and should expect entrance delays.

8.5.7 Entry Procedures to Controlled/Restricted Areas. Contractor personnel requiring unescorted entry to areas designated as controlled or restricted areas by the installation commander shall comply with installation’s access requirements and will possess, as a minimum, a favorable suitability determination. These requirements are contained in AFI 31-101, Integrated Defense, for installation’s access procedures and AFI 31-501, Personnel Security Program Management, for suitability determinations. The contractor shall comply and implement local base procedures for entry to Air Force controlled areas. Contractor should expect up to a thirty minute wait in controlled/restricted areas for availability of escort personnel.

8.5.8 Key Control. The contractor shall maintain elevator/ lift keys (Hand Receipt) from the respective COR to perform maintenance or repair services. The contractor shall return the keys in the same manner as given to the contractor (Hand Return Receipt).

The contractor shall not duplicate keys issued by the government. Lost keys shall be reported immediately to the contracting officer. The government replaces lost keys or performs re-keying.

The total cost of lost keys, re-keying or lock replacement shall be deducted from the monthly payment due the contractor. The contractor shall ensure its employees do not allow government issued keys to be used by personnel other than current authorized contractor employees.

Contractor employees shall not use keys to open work areas for personnel other than contractor employees engaged in performance of their duties, unless authorized by the government COR.

8.5.9 Traffic Laws. The contractor and their employees shall comply with base traffic regulations.

8.6. CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE SERVICES

DURING CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY OR

OVERSEAS COMBATANT COMMANDER. In the event of a crisis or heightened security the Functional Commander may direct the suspension/continuance of services on a case-by-case basis.

8.7. SPECIAL QUALIFICATIONS. The Contractor will be licensed by the State of Texas to conducted to provide the services specified in this contract. All work will be performed by personnel who are trained and qualified for the systems and equipment. Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements (documentation provided to CO/COR upon request) in maintenance of

VTE.

8.8. SCHEDULE COORDINATION. The Contractor shall be responsible for coordinating all phases of his/her operations with the appropriate base personnel through the CO/COR. The facilities shall remain in operation while the Contractor is working, and it is up to the Contractor to coordinate around the normal activities of the facility.

8.9. ENVIRONMENTAL CONTROL. The Contractor shall comply, and assure that all subcontractors comply, with all applicable federal, state, and local laws, regulations, ordinances, policies and standards related to environmental matters. Where applicable, the Contractor shall use environmentally safe products in the course of completion of their project. The Contractor shall maintain, in company vehicle on site, Safety Data Sheets (SDS) for all chemicals. A copy of all SDS will be provided to the CO/COR. The SDS data is subject to random checks by the government. Contractor shall maintain, and provide on demand, an inventory of materials being brought on the Government facility. The Contractor shall complete, and provide on demand, monthly inventories of HAZMAT used, including but not limited to: solvents, paints, degreasers, greases, Ozone Depleting Substances, and oils brought on to the Government facility. If the

Contractor spills or releases any HAZMAT or other substance contained in 40 CFR 302 into the environment, the Contractor shall immediately notify the CO/COR and appropriate emergency responders. The Contractor is responsible for all costs associated with clean-up and restoration, including any applicable fines and/or penalties. The Contractor shall maintain a spill plan as required by federal, state, and local laws and regulations. The spill plan shall be submitted to the

CO within thirty (30) days of contract award.

8.10. ASBESTOS. The Contractor shall comply with Section 29 CFR 1910.1001(j)(7)(iv).

VTE may be located in facilities that may contain Asbestos Containing Material (ACM) or

Presumed Asbestos Containing Material (PACM). The Contractor (not the Government) shall determine if any exposure to ACM may result in performing work under the contract.

8.11 HAZMART. The Government Hazardous Material Control Program (HAZMART personnel) will inventory all chemicals that the Contractor brings on JBSA Fort Sam Houston, Lackland, Lackland Training Annex, Kelly Field Annex, Randolph, and Camp Bullis. Any products that meet the criteria of “hazardous waste” must be bar coded and tracked until permanently removed from Government property. The inventory shall be performed prior to commencement of work. Criteria for identifying hazardous waste, is contained in Subpart C of 40

CFR, Part 261.

8.11.1 Hazardous Material/ Waste Management. The Contractor will be briefed by the Haz-

Mat Manager on JBSA Randolph Hazardous Material/Waste Management Plan at the pre-performance meeting.

8.11.2 Hazardous Material Handling. The Contractor shall have approval from the base Bio-

Environmental Engineer (BEE) and HAZMART prior to purchasing, handling, using, and storing any chemicals, solvents, lubricants, and other products that require Safety Data Sheets (SDSs).

The Contractor shall identify these materials and products on Air Force Form 3952

Chemical/Hazardous Material Authorization Request, Process Identification Form, and Shop

Disposal Form. The Contractor shall provide one copy of the SDSs for each item to the BEE and

HAZMART for review prior to any chemicals being brought onto JBSA Fort Sam Houston, Lackland, Lackland Training Annex, Kelly Field Annex, Randolph and Camp Bullis. The

Contractor shall maintain one copy of the SDSs for each hazardous material line item used within the work center. The Contractor shall not use products that are, or contain Toxic 17 chemicals, Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), CFC’s or Persistent

Bio accumulative and Toxic (PBT) chemicals. Any Hazardous Material (HM) containing one of these banned substances will not be allowed on base.

8.12 SAFETY REQUIREMENTS AND REPORTS. The Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the

COR as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

9. CONTRACTOR FULL TIME EQUIVALENT REPORTING: The contractor shall report

ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Vertical Transportation Equipment Maintenance via a secure data collection site. The contractor is required to completely fill in all required data field at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each

Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the Contractor Manpower Reporting

Application (CMRA) help desk.

*Reporting Period: Contractors are required to input data by 31 October of each year.*

9.1. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the ARYM

CMRA link at http://www.ecmra.mil (Contracting Information)

APPENDICES.

A. VTE Equipment Listing

B. HAZMAT POC Listing Information

C. DATA REQUIREMENTS

http://www.ecmra.mil/

Performance Work Statement for Vertical Transportation Equipment Maintenance, Repair and Inspection Services

Appendix A

VTE Equipment Listing

Technical Exhibit 1 - JBSA Fort Sam Houston

1 Passenger Elevator 16 Dover 2100 1993

2 Passenger Elevator 44 Otis 2000 1952

3 Freight Elevator 44 Otis 2000 1952

4 Wheelchair Lift 122 Wheel-O-Vator 750 1996

5 Wheelchair Lift 126 Wheel-O-Vator 750 1996

6 Wheelchair Lift 129 Wheel-O-Vator 750 1996

7 Wheelchair Lift 131 Garaventa 750 2012

8 Passenger Elevator 134 Thyssen Krupp 2100 2016

9 Wheelchair Lift 142 Garaventa 750 1996

10 Wheelchair Lift 143 Genesis Vertical 750 2009

11 Wheelchair Lift 144 Porch Lift 750 unknown

12 Passenger Elevator 145 Schindler 2100 2011

13 Passenger Elevator 146 Schindler 2500 2011

14 Passenger Elevator 147 Schindler 2500 2011

15 Passenger Elevator 149 Schindler 2500 2011

16 Passenger Elevator 247 Thyssen Krupp 2500 2011

17 Passenger Elevator 601 Schindler 2500 2010

18 Passenger Elevator 605 Thyssen Krupp 2100 2012

19 Passenger Elevator 608 Thyssen Krupp 2100 2012

20 Chair Lift 613 Wheel-O-Vator 750 2012

21 Wheelchair Lift 615 Garaventa 660 2012

22 Passenger Elevator 895 Thyssen Krupp 2500 2009

23 Passenger Elevator 895 Thyssen Krupp 5000 2009

24 Passenger Elevator 899 Thyssen Krupp 2500 2009

25 Passenger Elevator 899 Thyssen Krupp 5000 2009

26 Passenger Elevator 903 Thyssen Krupp 2500 2008

27 Passenger Elevator 1001 Schindler 3500 2010

28 Passenger Elevator 1002 MCE-Traction 2000 2003

29 Passenger Elevator 1002 MCE-Traction 2000 unknown

30 Passenger Elevator 1029 Dover 4500 1995

31 Passenger Elevator 1287 Thyssen Krupp 4500 2009

32 Passenger Elevator 1287 Thyssen Krupp 4500 2009

33 Passenger Elevator 1291 Otis 3500 2013

34 Passenger Elevator 1356 Thyssen Krupp 2500 2010

Item Type of VTE Location of VTE Manufacturer Capacity (LBS) Year Installed

35 Passenger Elevator 1356 Thyssen Krupp 5000 2010

36 Passenger Elevator 1364 Thyssen Krupp 2500 2010

37 Passenger Elevator 1364 Thyssen Krupp 5000 2010

38 Passenger Elevator 1369 Garaventa 1400 2011

39 Passenger Elevator 1393 Otis 5000 2010

40 Passenger Elevator 1394 Kone-LCE 5000 2006

41 Passenger Elevator 1397 Dover 2100 1995

42 Passenger Elevator 1467 Thyssen Krupp 2500 2013

43 Passenger Elevator 1469 Thyssen Krupp 3500 2009

44 Passenger Elevator 1469 Thyssen Krupp 4000 2009

45 Passenger Elevator 1475 Thyssen Krupp 3500 2010

46 Passenger Elevator 1475 Thyssen Krupp 4000 2010

47 Passenger Elevator 1477 Thyssen Krupp/Tac32 2500 2012

48 Passenger Elevator 1479 Thyssen Krupp 3500 2009

49 Passenger Elevator 1479 Thyssen Krupp 4000 2009

50 Passenger Elevator 1620 Schindler 2100 2003

51 Passenger Elevator 2001 Thyssen Krupp 2500 2008

52 Passenger Elevator 2003 Dover 3500 1998

53 Passenger Elevator 2007 Thyssen Krupp/Tac32 2100 2013

54 Wheelchair Lift 2200 Porch-Lift 750 unknown

55 Passenger Elevator 2248 Schindler 2100 2009

56 Wheelchair Lift 2250 Porch-Lift 750 2010

57 Passenger Elevator 2261 Thyssen Krupp 3000 2010

58 Passenger Elevator 2261 Thyssen Krupp 3000 2010

59 Passenger Elevator 2261 Thyssen Krupp 3000 2010

60 Passenger Elevator 2261 Thyssen Krupp 4000 2010

61 Passenger Elevator 2263 Dover Oildraulics 2500 1988

62 Passenger Elevator 2264 Schindler 4500 2011

63 Passenger Elevator 2264 Schindler 3500 2011

64 Passenger Elevator 2264 Schindler 4500 2011

65 Wheelchair Lift 2264 Garaventa 750 2011

66 Passenger Elevator 2265 Schindler 3500 2011

67 Passenger Elevator 2265 Schindler 4500 2007

68 Passenger Elevator 2266 Schindler 3500 2007

69 Passenger Elevator 2266 Schindler 4500 2010

70 Passenger Elevator 2266 Schindler 3500 2010

71 Wheelchair Lift 2267 Wheel-O-Vator 750 2000

72 Passenger Elevator 2270 Thyssen Krupp 4500 2011

73 Wheelchair Lift 2272 Porch-Lift 750 unknown

74 Wheelchair Lift 2273 Garaventa 750 unknown 75 Passenger Elevator 2376 MCE 5000 2000

76 Passenger Elevator 2791 Thyssen Krupp 4500 2009

77 Passenger Elevator 2792 Unitec 4000 2013

78 Passenger Elevator 2792 Unitec 4000 2013

79 Wheelchair Lift 2797 Wheel-O-Vator 750 2003

80 Passenger Elevator 2840 Kone-XP 4000 1972

81 Passenger Elevator 2840 Kone-XP 4000 1972

82 Wheelchair Lift 2840 (Theater) Ascension 750 2013

83 Freight Elevator 2841 Schindler 6000 2009

84 Passenger Elevator 2841 Schindler 3500 2009

85 Chair Lift 2841 Highlander, CPL Series 750 2012

86 Passenger Elevator 3312 Otis 3500 2011

87 Passenger Elevator 3312 Otis 3500 2011

88 Passenger Elevator 3314 Otis 3500 2011

89 Passenger Elevator 3314 Otis 3500 2011

90 Passenger Elevator 3526 Thyssen Krupp 2500 2012

91 Passenger Elevator #D 3631 Smart Rise 4500 2012

92 Passenger Elevator #EF 3631 Schindler 4500 2009

93 Passenger Elevator# AB 3635 Schindler 4500 2009

94 Passenger Elevator 3672 SAMMC Kone 4000 2011

95 Passenger Elevator 3672 SAMMC Kone 2500 2011

96 Passenger Elevator 3672 SAMMC Kone 2500 2011

97 Passenger Elevator 3672 SAMMC Kone 2500 2011

98 Passenger Elevator 3672 SAMMC Kone 2500 2011

99 Passenger Elevator 3672 SAMMC Kone 2500 2011

100 Passenger Elevator 3820 Thyssen Krupp 4000 2012

101 Passenger Elevator 3820 Thyssen Krupp 4000 2012

102 Passenger Elevator 3820 Thyssen Krupp 4000 2012

103 Passenger Elevator 3820 Thyssen Krupp 4000 2012

104 Passenger Elevator 3822 Thyssen Krupp 4000 2011

105 Freight Elevator 4011 Thyssen/Montgomery 6000 2003

106 Passenger Elevator 4011 Thyssen Krupp 2000 2010

107 Wheelchair Lift 4011 Garaventa 750 2011

108 Wheelchair Lift 4012 Garaventa 750 2015

109 Wheelchair Lift 4197 Porch-Lift 500 unknown

Technicial Exhibit 2 – JBSA Camp Bullis

110 Passenger Elevator 5044 Schindler 2100 2009

111 Passenger Elevator 5044 Schindler 2100 2009

Technical Exhibit 2 - JBSA Lackland

1 Passenger Elevator 126 Thyssen Krupp 3000 2005

2 Passenger Elevator 127 Thyssen Krupp 3000 2005

3 Passenger Elevator 147 Dover 2500 1998

4 Passenger Elevator 315 Schindler 2100 2004

5 Passenger Elevator 830 Kone 3500 2006

6 Passenger Elevator 896 Kone 3500 2005

7 Passenger Elevator 907 Kone 2500 2005

8 Passenger Elevator 917 Schindler 3000 1998

9 Passenger Elevator 921 Otis 2500 2012

10 Passenger Elevator 935 US Elevator 2500 2006

11 Material Lift 968 Wildeck 3000 1996

12 Passenger Elevator 1160 MCE 1500 1996

13 Equipment Lift 1353 Autoquip 1000 unknown

14 Freight Elevator 2000 Montgomery 6000 2010

15 Passenger Elevator 2000 Dover 2100 1992

16 Passenger Elevator 2007 Dover 2500 1982

17 Passenger Elevator 2028 Dover 2500 2003

18 Equipment Lift 2049 Pflow 3000 2008

19 Cargo 2049 Pflow 3000 unknown

20 Passenger Elevator 2058 Thyssen Krupp 8500 1989

21 Passenger Elevator 2061 Schindler 2500 2014

22 Passenger Elevator 2072 Schindler 2100 2000

23 Passenger Elevator 2167 Dover 3000 1997

24 Passenger Elevator 2439 Dover 4500 1994

25 Passenger Elevator 2447 Dover 4500 1995

26 Passenger Elevator 2449 Dover 4500 1994

27 Passenger Elevator 2484 Dover 2100 1996

28 Passenger Elevator 2490 Dover 3500 1996

29 Passenger Elevator 3850 Otis 2500 1998

30 Passenger Elevator 5008 General 2500 1986

31 Passenger Elevator 5160 Dover 2100 1990

32 Passenger Elevator 5616 Dover 5000 1973

33 Passenger Elevator 5725 Thyssen Krupp 2500 2007

34 Passenger Elevator 6578 Thyssen Krupp 5000 2012

35 Passenger Elevator 6582 Thyssen Krupp 5000 2012

36 Passenger Elevator 6586 Thyssen Krupp 5000 2013

Item Type of VTE Location of

VTE

Manufacturer

Capacity

(LBS)

Year Installed

37 Passenger Elevator 6588 Thyssen Krupp 5000 2014

38 Passenger Elevator 6592 Otis 5000 2014

39 Passenger Elevator 6596 Thyssen Krupp 5000 2015

40 Passenger Elevator 7065 Schindler 5000 2008

41 Passenger Elevator 7356 Dover 2500 1998

42 Passenger Elevator 7425 Dover 2500 1991

43 Passenger Elevator 7426 Dover 2500 1995

44 Passenger Elevator 7435 Dover 2500 1998

45 Passenger Elevator 7436 Dover 2500 1992

46 Passenger Elevator 7460 Dover 2500 1998

47 Passenger Elevator 7535 Esco 3000 1991

48 Passenger Elevator 7535 Esco 3000 1991

49 Passenger Elevator 7445 Thyssen Krupp 2100 2009

50 Passenger Elevator 9122 Dover 3500 1995

51 Freight Elevator 9225 Dover 10,000 1960

52 Passenger Elevator 10215 Dover 2500 1992

53 Passenger Elevator 10380 Dover 4500 1996

54 Passenger Elevator 10385 Dover 4500 1996

55 Passenger Elevator 10395 Dover 4500 1998

56 Passenger Elevator 10501 Montgomery 2000 1987

57 Passenger Elevator 10504 Kone 2500 2007

58 Passenger Elevator 10504 Kone 2500 2007

59 Passenger Elevator 10900 Dover 4000 1994

Technical Exhibit 3 - JBSA Randolph

1 Chair Lift 6 Garaventa 495 2010

2 Passenger 8 Schindler 5000 2001

3 Passenger 28 Montgomery 2500 2004

4 Passenger 55 Kone 2500 2002

5 Chair Lift 74 Gillespie 1000 Unknown

6 Passenger 100 Otis Cable 1500 1936

7 Chair Lift 100 Porch 500 1990

8 Chair Lift 112 Wheel-O-Vator Co. 750 2000

9 Chair Lift 112 Savaria 750 2011

10 Passenger 393 Dover 2500 1994

11 Passenger 394 Dover 2500 1994

12 Passenger 399 Dover 250 1984

13 Passenger 491 ThyssenKrupp 3000 Unknown

14 Passenger 499 (Wing A) Baxco 3500 2012

15 Passenger 499 (Wing C) Baxco 2000 2004

16 Passenger 499 (Wing D) Dover 2,000 2013

17 Freight 499 (Wing E) Dover 10,000 1986

18 Chair Lift 575 Garaventa 450 1992

19 Chair Lift 575 Wheel-O-Vator Co. 550 1993

20 Passenger 581 Dover 2000 1984

21 Passenger 592 Dover 2500 1992

22 Passenger 661 Otis Cable 1500 1943

23 Passenger 663 Dover 2500 1984

24 Passenger 667 ThyssenKrupp 3000 2010

25 Passenger 675 Otis Cable 1800 1936

26 Freight 738 Esco 5000 1978

27 Passenger 860 Orion Concord 1400 2006

28 Passenger 863 ThyssenKrupp 2000 2007

29 Passenger 900 ThyssenKrupp 3,500 2013

30 Passenger 901 ThyssenKrupp 3500 2011

31 Passenger 902 Montgomery 3500 1992

32 Passenger 903 Dover 3500 1996

33 Wheel Chair Lift 903 Home Elevator of Texas 750 1997

34 Passenger 905 Schindler 2500 2004

35 Passenger 907 Dover 2000 1997

36 Porch Lift 907 Dover 750 1997

37 Passenger 977 Otis 3,500 2011

38 Wheel Chair Lift 999 Wheel-O-Vator Co. 750 2006

Definitions:

Item: Assign item number for VTE (1, 2, …)

Type of VTE: Enter Elevator, Escalator, Dumbwaiter, etc.

Location of VTE: Enter Area of Base (if applicable), Building Name (if known), Building Number.

Manufacturer: Enter name of original equipment manufacturer (for example: Kone Inc., etc.)

Capacity (LBS): Enter VTE capacity in pounds (LBS).

Year Installed: Indicate the year the equipment was initially installed.

Appendix B

HAZMAT POC Listing Information

502 CES/CEIE

Installation HAZMAT Mgmt Program (IHMP) Office JBSA-Lackland TX

(210) 671-0333

Fax: (210) 671-4074

502 CES/CEIE

Environmental Protection Specialist

Installation HazMat Management Program (IHMP) Office JBSA-Lackland

(210) 671-0331

Fax: (210) 671-4074

Site Manager

Hazardous Material Management Program

Joint Base San Antonio - Fort Sam Houston (JBSA-FSH)

Chenega Global Services, LLC

502 CES/CEIE Environmental Management

2250 Engineer Street Bldg 4196

(210) 808-6280

JBSA-FSH Hazardous Material Management Chenega Global Services, LLC

502 CES/CEIE Environmental Management 2250

Engineer Street Bldg 4196

Joint Base San Antonio - Fort Sam Houston (JBSA-FSH)

(210) 808-6333

Hazardous Waste Manager

Chenega Global Services, LLC

502 CES/CEAN Bldg 37

410 J Street

JBSA Randolph 78150

(210) 652-5666

487-5666 DSN

Appendix C

DATA REQUIREMENTS

Item

No.

Description Format Frequency

1. Maintenance Control Plan (MCP) Contractor Format

Provided as a part of proposal package to cover the basic contract and any option periods.

2. Work Performed Mutually agreed upon format

Submit within two (2) business days of each occurrence

3. Damage and Injury Reports As required by law Each Occurrence, within 5 calendar days of incident

4.

Vertical Transportation Equipment

(VTE) Inspection Documentation Contractor Format

Upon request, no later than one (1) business day of request.

5. Contractors Monthly Invoices/Reports WAWF, HAZMAT Monthly (by the 5th of each month)

6. Quality Control Plan (QCP) Contractor Format

Provided as part of proposal package. Updates as required.

7. Certification Requirements As required by law Provided as part of proposal package

8. Employee List Contractor Format Prior to contract start date and updated as needed

9. Spill Plan Contractor Format Within (30) calendar days after contract award

Abbreviations:

VTE – Vertical Transportation Equipment

PWS - Performance Work Statement

ASME – American Society of Mechanical Engineers

NFPA – National Fire Protection Agency

UFC – Unified Facilities Criteria

OSHA – Occupational Safety and Health Administration

MCP – Maintenance Control Program

BEE – Bio-Environmental Engineer

HAZMART – Hazardous Material Control Program

CMRA – Contractor Manpower Reporting Application