Attachment_1_Smartflower_SOW_as_of_13_May_19.pdf

Attachment 1: Statement of Work

STATEMENT OF WORK

SMART FLOWER

INSTALLATION

1. GENERAL DESCRIPTION OF WORK:

1.1. To install already procured Smart Flower units onto Joint Base San Antonio.

1.1.1. To install a Smart Flower unit on top of the Wilford Hall parking garage (Building 4556). The Smart Flower connection will take place at the Electrical panel located on the first floor. The purpose is to have the Smart Flower power the golf carts (the step-saver) used to transport patients and guest to and from their vehicles.

1.1.2. To install a Smart Flower unit in the median after the Walter’s gate on Fort Sam Houston.

The Smart Flower connection will take place at the electrical panel by the marquee sign. The purpose is to have the Smart Flower power the scrolling marquee.

1.1.3. To retrofit an existing Smart Flower, and trailer, with battery packs and outlets. The trailer will be used for demonstrations at JBSA events: Earth Day, Energy Awareness Month, and the Basura Bash. The purpose is use the mobile Smart Flower to promote energy awareness through innovative technology. This will also provide a power source to set up the Smart Flower without the use of a 240V generator.

2. PERFORMANCE SPECIFICATIONS/DETAILED SCOPE OF WORK:

2.1. The contractor shall provide all necessary personnel, materials, equipment, labor, cleanup, hauling of materials, supervision and facilities to perform complete the work as designed.

2.2. The contractor will obtain any necessary permits such as, but not limited to AF Form 103 (Dig Permit) and outage requests. Contact John Patrick 210.221.5374 for assistance.

Allow two weeks for Form 103 completion.

2.3. The contractor is responsible for field verifying all dimensions, and quantities of material as outlined in this SOW.

2.4. New Work:

2.4.1. Structural

2.4.1.1. Wilford Hall install – Contractor shall install concrete bollards and anchor Smart Flower to the concrete beam on the under-side of the floor.

2.4.1.2. Fort Sam Houston install – Contractor shall install Smart Flower with four earth screws.

2.4.2. Electrical

2.4.2.1. The contractor shall provide and install all conduit and wiring. Any addition to the electrical panels needs to be in line with the attached wiring schematic on both sites.

3. PHASING REQUIREMENTS AND HOURS OF OPERATION/DAILY WORK

HOURS

3.1. The government's regular hours are from 6:30 to 17:00, Monday through Friday, except Federal Holidays as listed below and other days specifically designated by the Contracting Officer. There may be certain days that are deemed down days for Air National Guard members approved by the installation commander that are not listed below. These days will be conveyed to the contractor in a timely manner.

New Year’s Day Dr. Martin Luther King Jr.

Presidents' Day Memorial Day Independence Day Labor Day Columbus Day Veterans' Day Thanksgiving Day Christmas

3.1.1. Fort Sam install – Necessary Smart Flower relocation hours (crane hours) will be from 9:00 am. – 11:00 am. Contractor will need to coordinate with Security Forces (SFS) @

210.221.2244 and the SFS Operations @ 210.221.3734. The location is a main gate and this is the best time for the least amount of traffic. If additional time is needed, proper coordination from the above will be required.

4. GOVERNMENT FURNISHED ITEMS

4.1. As-built drawings of the existing facility will be provided to the contractor upon request.

5. CONTRACTOR RESPONSIBILITIES

5.1. Personnel – The contractor will ensure all employees are proficient and qualified to perform the necessary work in their respective fields. All electrical work must be accomplished by a licensed electrician.

5.2. Professionalism – Contractor shall perform the required work in a professional and workman like manner. Sufficient personnel shall be available to perform the services as specified under this contract.

5.3. Communications – The contractor shall have available and utilize cell phones or radio communications for quick contact and problem solving use between employee and employer.

Use of government telephones will be limited.

5.4. Arrival and Check In – The contractor is required to check in with Mr. Adam Murdaugh or call (210) 792-2463 upon arrival to JBSA Lackland or JBSA Fort Sam Houston.

5.4.1. Fort Sam Houston – Any over-sized vehicle or equipment needs to enter through the Jadwin gate. A map to the gate, and to the work site can be provided upon request.

5.4.2. Wilford Hall install - Any over-sized vehicle or equipment needs to enter through the Growden gate. A map to the gate, and to the work site can be provided upon request.

5.5. Prior to commencing work – The contractor shall meet with Civil Engineers to discuss any issues or concerns and develop mutual understandings relative to scheduling and administration of work.

6. QUALITY CONTROL/QUALITY ASSURANCE

6.1. Quality Control – The contractor is responsible for assuring that all work is accomplished in accordance with the Statement of Work and all other contractual terms and conditions of this contract.

6.2. Quality Assurance – A Quality Assurance Evaluator (QAE) will be appointed by Civil Engineering Squadron to provide assistance to the CO in the administration of the contract. This responsibility involves surveillance of contractor performance and, accordingly, certification of contractor performance for payment purposes. All surveillance observations will be recorded by the QAE. When an observation indicates defective performance, the QAE will request the contractor's representative to initial the observation. The QAE is authorized to request correction of deficiencies; however, he is not authorized to change the terms of this contract. If any disagreements arise, the matter shall be referred to the Contracting Officer for resolution.

7. SAFETY REQUIREMENTS

7.1. In all instances where government property and/or equipment are damaged by contractor's employees, a full report of the fact and extent of such damage shall be submitted to the QAE within 24 hours of occurrence. The QAE will forward the report to the Contracting Officer immediately.

7.2. The contractor shall comply with Occupational Safety and Health Administration (OSHA) and other regulatory agency requirements for record keeping and reporting of all accidents resulting in death, trauma or injury.

8. FIRE PREVENTION

8.1. The contractor and his employees shall be cognizant of and observe all requirements for handling and storage of combustible supplies and materials, daily disposal of combustible waste, trash, etc. Any welding or burning of any kind that will be done will require a welding permit.

9. SECURITY REQUIREMENTS

9.1. Any work done inside restricted areas will require an escort provided by the requesting organization. Photography is prohibited on the installation, unless coordinated and approved by Contracting, Civil Engineering, and Public Affairs.

10. CONTRACTOR FURNISHED OR OPERATED ITEMS

10.1. General

10.1.1. The contractor shall, at all times, furnish sufficient equipment, accessories, attachments, and parts as necessary to perform work required by the contract.

10.1.2. The contractor shall have adequate equipment to provide the services under this contract:

Proper equipment and general hand tools required to perform the installation: Laser level and associated equipment.

10.2. Warranties

10.2.1. The contractor is required to warranty repairs, including parts and labor, for 1 year from the date of final acceptance of the work. Should replacement parts have a manufacturer's warranty for a period of longer than one year, the manufacturer's warranty period will apply.

10.2.2. The contractor will provide to the government the manufacturer's warranty information upon completion.

11 SITE MAINTENANCE AND CLEANUP:

11.1 Site Maintenance: The contractor shall maintain work areas in a neat, clean, and safe condition. The contractor shall be responsible for providing, installing, and the removal of any temporary signage, barriers, barricade tape, etc. which may be required to control pedestrian and/or vehicle traffic in the work area. All project generated debris and waste shall be removed from the site and disposed of at an appropriate location off base, daily.

11.2 Protection of Existing Property: Before beginning any demolition work, the Contractor shall carefully survey the site and examine the drawings and specifications to determine the extent of the work. The Contractor shall take all necessary precautions to avoid damage to existing items to remain in place, to be reused, or to remain the property of the Government, and any damaged items shall be repaired or replaced as approved by the Contracting Officer at no additional cost to the Government. The Contractor shall carefully coordinate the work of this section with all other work and shall construct and maintain shoring, bracing and supports, as required. The Contractor shall ensure that structural elements are not overloaded and shall be responsible for increasing structural supports or adding new supports as may be required as a result of any cutting, removal, or demolition work performed under this contract. The interior of any project building and salvageable materials and equipment shall be protected from the weather at all times.

11.3 Cleanup: The contractor shall also collect all trash, debris, refuse, garbage, etc., and place it in appropriate containers with lids or approved covers daily. The aforementioned materials shall be removed from the site by appropriate means daily, unless otherwise approved by the Government Representative. Disposal shall be outside the limits of government property.

12 INSPECTION AND ACCEPTANCE:

12.1 Final Inspection: When all pre-final inspection discrepancies have been corrected, the appointed Government Representative will conduct the final inspection to determine if the work completed is sufficient and in compliance with all required specifications.