DRAFT_PERFORMANCE_WORK_STATEMENT-_Farrier_Service.pdf

DRAFT

PERFORMANCE WORK STATEMENT

FOR

FARRIER SERVICES

5 February 2018

1. GENERAL INFORMATION. This is a non-personal services contract to provide Farrier Services for 12 Horses assigned to Caisson, Military Funeral Honors. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn, is responsible to the government.

1.1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-- personal services necessary to perform Farrier Services as defined in this performance work statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.1.2. PROFESSIONAL REQUIREMENTS: Farrier will, at a minimum, meet the following requirements: be licensed as a Farrier by the Texas State Racing Commission and have 5-7 years of experience as a Farrier with quarter horses and draft horses.

1.2 BACKGROUND: The Caisson section is assigned to Headquarters Support Company, Army North and has 12 horses. Each horse needs to be shod every six weeks because they perform multiple Caisson missions per week.

1. 3. OBJECTIVES:

• Evaluate the gait of the animal and existing shoe for unusual ware or uneven growth.

• Remove existing shoe after ensuring nail clinches are straightened.

• Pare the sole and frog with hoof knife.

• Apply the borium to new shoes and form new shoe to fit the hoof.

• Attach the shoe with nails.

• Wring off nails and eliminate sharp points until the nails can be clinched.

• Rasp the hoof below the nail points in order to accommodate the clinches.

• Clinch and dress the nails.

• When shoeing is complete observe stride to ensure animal is striking level and the hooves are "breaking over" properly.

• The contract shall correct all shoeing deficiencies within two working days of notice from the COR informing contractor.

• The contractor shall prepare and submit monthly invoices.

1.3.1 In order to successfully meet the performance objectives of the contract, the contractor should possess the following knowledge and skills:

Due to the critical role the MWHs play in the Fort Sam Houston Caisson mission, contractor must possess recent and relevant past performance in horseshoeing draft horses.

The work is highly physical, requiring extensive stooping, bending, stretching and lifting.

The work is performed in a horse stable environment, to include adverse weather conditions.

The work is performed on domesticated animals; however, the risk of injury is always present. The contractor is responsible for his own safety.

Contractor personnel shall be adequately trained to perform the duties required. Damage resulting from negligence or lack of training will be the responsibility of the contractor.

1.4 PERIOD OF PERFORMANCE: The period of performance shall be for one (1) base year and four (4) option years. The period of performance dates are:

Base Year: 1 APR 2018 - 30 MAR 2019 Option Year 1: 1 APR 2019 - 30 MAR 2020 Option Year 2: 1 APR 202 0 - 30 MAR 2021 Option Year 3: 1 APR 2021 - 30 MAR 2022 Option Year 4: 1 APR 2022 - 30 MAR 2023

1.5 GENERAL INFORMATION

1.5.1 QUALITY CONTROL: Quality control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the government (see FAR 52.246-1, Contractor Inspection Requirements).

The contractor shall develop, implement and maintain an effective quality control system that includes a written quality control plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The contractors' QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the government.

The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing government discovered non-- conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; and procedures for collecting and addressing customer feedback/complaints. The contractor shall upon request provide to the government its quality control documentation. QASP will be delivered with the contractor's proposal if it is an evaluation factor, three copies of a comprehensive written QCP shall be submitted to the contracting officer (KO) and contracting officer representative (COR) within five (5) working days when changes are made thereafter.

After acceptance of the quality control plan the contractor shall receive the contracting officer's acceptance in writing of any proposed change to its QC system.

1.5.2 QUALITY ASSURANCE: The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a government only document primarily focused on what the government must do to assure that the contractor has performed in accordance with the requirements of the contract.

1.5.3 HOURS OF OPERATION: The contractor is responsible for conducting business, between the hours of 0700- 1700, Monday through Friday except federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.4 FEDERAL GOVERNMENT HOLIDAYS:

New Year’s Day 1st day of January Martin Luther King Jr. Day 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th Day of December

1.5.5 PLACE OF PERFORMANCE: The work to be performed under this contract will be performed at Building 2186, Headquarters Support Company.

1.5.6 POST AWARD/ PROGRESS MEETING: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The contracting officer, COR, and other government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.5.7 CONTRACTING OFFICER REPRESENTATIVE (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral c'Olnmunications with the contractor concerning technical aspects of the contract;_ issue written interpretations of technical requirements, including government drawings, designs, and specifications; monitor contractor's performance and notify both the contracting officer and contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.6 SUPERVISION OF CONTRACTOR EMPLOYEE: The government will not exercise any supervision or control over contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the contractor, not the government. The contractor, in tum, shall be accountable to the government for contractor or subcontractor employees.

1.5.7. GOVERNMENT REMEDIES. The contracting officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items (May 1997), for contractor’s failure to correct nonconforming services.

1.5.8. SECURITY REQUIREMENTS. At this time, no security requirements have been identified as work under this contract is UNCLASSIFIED. The contractor shall comply with all applicable Department of Defense (DoD) security regulations and procedures during the performance of this contract. The contractor will have no requirement to access government computer systems or workstations. The contractor must possess credentials sufficient to gain access to the installation through the main gate located off I-35 and Walters Street. This includes a valid driver’s license and current vehicle registration.

1.5.9. AIR FORCE ANTITERRORISM (AT) PROGRAM.

The AT program seeks to deter or limit the effects of terrorist acts against the AF by giving guidance on collecting and disseminating timely threat information, providing training to all AF members, developing comprehensive plans to deter and counter terrorist incidents, allocating funds and personnel and implementing AT measures. In accordance with AFI 10-245 paragraphs 2.18 and paragraph 2.25, DOD contractors and sub-contracts personnel shall be offered Level 1 – AT Awareness Training. Compliance with the training will be monitored by the contracting officer’s representative.

1.5.10 CONTRACTOR MANPOWER REPORTING.

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor shall report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor shall completely fill in all the information in the format using the following web address: https://contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative;

(2) Contract number, including task or delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, email address, identity of contractor employee entering data;

(5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the website.

2. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

2.1 Services: The government will not provide any services for the farrier.

2.2 Facilities: The government will provide barn space for the Farrier Services to be performed.

3. CONTRACTOR FURNISHED ITEMS AND RESPOSNIBILITIES:

https://contractormanpower.army.pentagon.mil/

3.1 General: The contractor shall furnish supplies, equipment and services required to perform work under this contract that are not listed under Section 2 of this PWS.

3.2 Secret facility Clearance: The contractor will maintain ability to access Fort Sam Houston checkpoints for the duration of the contract.

3.3 Materials: The contractor shall provide all materials to complete the services outlined in the above objectives in Section 1.3.

3.4 Equipment: The contractor shall provide all equipment required to perform Farrier Service.

4. SPECIFIC TASKS:

4.1 BASIC SERVICE: The contractor shall provide all management, tools, supplies, equipment, and labor necessary to provide farrier services at the Fort Sam Houston Caisson Section in a manner that will ensure the continued hoof health of the caisson horse herd (currently 12 horses). Due to the nature of the work, to include but not limited to the fact that the work involves services the large domesticated animals, the contractor assumes all risk of damages to the contractor's property used in the performance of this contract, as well as personal injuries resulting from performance of the contract as set forth in the PWS.

5. APPENDICES.

A. Estimated Monthly Workload Data

APPENDIX A

WORKLOAD DATA

QUANTITY

The current herd size of the Fort Sam Houston Caisson Section is 12 horses. Each horse will be shod every six weeks. 8 visits per horse per year.

96 Visits per year

2 Pads will be changed as needed 52 (estimate)

Hooves/Pads Per Year