SOW_Chemical_-_Approved2.pdf

ATTACHMENT 1

STATEMENT OF WORK JBSA HVAC Water Treatment Chemicals

(Condensers, Water Softeners, Hydronic Loops and Steam Loops)

1 August 2017

HVAC Chemical Treatment/Application SOW Page 2 of 19 Rev. Aug 2017

1. DESCRIPTION/GENERAL INFORMATION. The contractor shall provide water treatment chemicals to Joint Base San Antonio (JBSA). Chemicals provided under this contract shall include chemicals used for the treatment of HVAC (condenser water loops, steam loops, hot and chilled water hydronic loops, and salt water softeners). The contractor shall also provide equipment, supplies and labor necessary to deliver and apply the chemicals. Additionally, the contractor shall provide equipment, supplies and labor necessary to inspect, test and maintain the chemical treatment systems. Contractor will store the chemicals off base prior to delivery at JBSA operating locations: JBSA Lackland, TX; Medina Annex; JBSA Randolph, TX; JBSA Fort Sam Houston; and Camp Bullis, TX.

1.1 DESCRIPTION. The contractor shall provide all supplies, materials, tools, and equipment necessary for the delivery and application of water treatment chemicals, and associated services to inspect, test, maintain and perform preventative maintenance on HVAC condenser water loops, steam loops, hot and chilled water hydronic loops, and water softeners at JBSA operating locations in a manner that will ensure its serviceability and prevent deterioration in operational effectiveness.

The contractor shall comply with manufacturer’s recommendations and procedures and all applicable standards, codes, regulations and industry standards.

1.2. CHEMICAL STORAGE AND DELIVERY. The contractor shall provide off base storage of condenser water loop chemicals, hydronic water loop chemicals, steam loop chemicals and water softener salt prior to delivery. Condenser water loop chemicals, hydronic water loop chemicals, steam loop chemicals and water softener salt not in direct use shall not be stored on site or in Government facilities. Contractor shall deliver and distribute water softener salt, condenser water loop chemicals, hydronic water loop chemicals and steam loop chemicals to each point of use location. Contractor shall provide all transportation associated with chemical storage and delivery to point of use or receiving area.

1.3. REPLACEMENT/REPAIR PARTS. The contractor shall furnish at no cost to the government all part/materials valued at $50.00 or less. The contractor shall not charge labor costs for repairs to government owned equipment where the part/materials is $50.00 or less. When corrective or preventive maintenance is required to restore government owned chemical injection equipment to an operating condition and the part/materials cost exceeds $50.00, the contractor shall furnish the respective CO and Technical Representative an itemized written quote and work order on a government provided work order report form. All work orders shall include the work location of each requirement. The quote shall include all part/materials and labor costs needed to complete any repairs. The labor rate used for work orders will be the agreed upon rate and listed in the CLIN 0X07. The contractor shall provide the quote and work order to the CO and Technical Representative within two working days after discovery or assessment. The contractor shall not automatically order parts or begin repairs until the quote and work orders are authorized by the CO. The contractor shall be reimbursed for parts/material and labor, when approved by the CO.

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1.4. FULL SERVICE APPLICATION. The contractor shall supply and apply all required chemicals, routine testing supplies and materials.

NOTE: JBSA Lackland only has condenser water loop systems which require PH control.

JBSA Randolph only has condenser water systems which do not require PH control.

1.4.1 HVAC Systems & Requirements.

a. Condenser water loops - pH control (Lackland and Ft Sam Houston). The contractor shall:

• Provide sulfuric acid as needed to maintain 4-5 cycles of concentration.

• Provide Corrosion Inhibitor.

• Provide Biocides.

• Provide maintenance and calibration of controller, sensors and feed equipment and pumps IAW manufacturer’s specifications as necessary to maintain adequate water treatment.

• Provide full application of chemical as necessary to balance water chemistry.

• Provide Bi-weekly written report documenting conductivity, cycles of concentration, alkalinity, pH and levels of biocides, inhibitor using appendix C on the first and third Monday of each month to the Technical representative. Contractor shall post a copy of report in the mechanical room for each condenser water system.

• Provide quarterly legionella test and written report on the first Monday of the quarter using appendix C to the Technical representative.

• Submit signed delivery invoices to Technical Representative and Buyer within 2 days of delivery of chemicals. A report shall be submitted for each base (Lackland and Ft. Sam Houston).

b. Condenser water loops - no pH control (Randolph and Ft Sam Houston). The contractor shall:

• Provide scale inhibitor.

• Provide Corrosion Inhibitor.

• Provide Biocides.

• Provide corrective and preventive maintenance and calibration of chemical feed equipment IAW manufacturers’ specifications as necessary to maintain adequate water treatment.

• Provide full application of chemical as necessary to balance water chemistry.

• Provide Bi-weekly written report documenting conductivity, cycles of concentration, alkalinity, pH and levels of biocides, inhibitor using appendix C on the first and third Monday of each month to the Technical representative. Bi-weekly written report shall

HVAC Chemical Treatment/Application SOW Page 4 of 19 include documentation of problems with water treatment. Contractor shall post a copy of report in the mechanical room for each condenser water system.

• Provide quarterly legionella test and written report on the first Monday of the quarter using appendix C to the Technical representative.

• Provide chemicals as needed.

• Submit signed delivery invoices to Technical Representative and Buyer within 2 days of delivery of chemicals. A report shall be submitted for each base (Randolph and Ft. Sam Houston).

c. Hydronic loops. (All Locations; Lackland, Randolph, Ft. Sam Houston and Camp Bullis). The contractor shall:

• Provide corrosion inhibitor.

• Provide full application of chemical as necessary to balance water chemistry.

• Provide Bi-weekly written report documenting corrosion inhibitor level using appendix C on the first and third Monday of each month to the Technical representative. Contractor shall post a copy of report in the mechanical room for each condenser water system.

• Submit signed delivery invoices to Technical Representative and Buyer within 2 days of delivery of chemicals. A report shall be submitted for each base (Lackland, Fort Sam Houston, Randolph, and Camp Bullis).

• Provide corrective and preventive maintenance and calibration of chemical injection equipment IAW manufacturers’ specifications as necessary to maintain adequate water treatment.

d. Steam loops. (Lackland, Randolph and Ft. Sam Houston). The contractor shall:

• Provide corrosion inhibitor.

Provide full application of chemical as necessary to balance water chemistry.

• Provide Bi-weekly written report documenting corrosion inhibitor level, conductivity, cycles of concentration, alkalinity, and pH of boiler water, hardness of make-up water and hardness of feed water, pH and conductivity of condensate using appendix C on the first and third Monday of each month to the Technical representative. Contractor shall post a copy of report in the mechanical room for each condenser water system.

• Submit signed delivery invoices to Technical Representative and Buyer within 2 days of delivery of chemicals. A report shall be submitted for each base (Lackland, Fort Sam Houston, Randolph, and Camp Bullis).

• Provide corrective and preventive maintenance and calibration of chemical injection equipment IAW manufacturers’ specifications as necessary to maintain adequate water treatment.

e. Water Softeners. (All Locations; Lackland, Randolph, Ft. Sam Houston and Camp Bullis). The contractor shall:

• Provide Salt.

HVAC Chemical Treatment/Application SOW Page 5 of 19

• Provide corrective and preventive maintenance and calibration of water softener and pumps IAW manufacturer’s specifications as necessary to maintain adequate water treatment.

• Provide full application of salt as necessary to treat water chemistry.

• Provide bi-weekly water hardness report using appendix C on the first and third

Monday of each month to the Technical representative.

• Submit signed delivery invoices to Technical Representative and Buyer within 2 days of delivery of chemicals. A report shall be submitted for each base (Lackland, Fort Sam Houston, Randolph, and Camp Bullis).

1.5. RESPONSE TIMES. The contractor shall respond to emergencies within eight (8) hours of verbal or telephone notification by the Technical Representative. The contractor shall respond to non- emergencies within thirty six (36) hours of verbal or telephone notification by Technical Representative. An emergency situation is any spill or leak involving acid. All other situations shall be considered non-emergency.

1.6. ENVIRONMENTAL CONTROLS. The contractor shall be knowledgeable and comply with all applicable Federal, State, and local laws, regulations, and requirements regarding environmental protection. The contractor shall ensure policies and procedures are established that protect the health and safety of employees and the community and minimize/eliminate the risk of environmental pollution. Contractor shall be knowledgeable about secondary containment requirements for the storage of Sulfuric acids and any other chemicals requiring special storage practices.

1.7. SPECIAL QUALIFICATIONS.

1.7.1. Contractor shall have the capability to provide service as required in the specialized delivery, storage, handling and application of all chemicals IAW with all applicable Chemical Product Safety Rules and Regulations.

1.7.2. Contractor personnel shall be fully trained, experienced, and qualified to work in the fields of HVAC water treatment.

2.0. QUALITY CONTROL. The Contractor shall provide a written description of the company Quality Control Plan (QCP) to include identification of the commercial/industrial practices and procedures to be used. The Contractor shall develop and implement procedures to identify, track, prevent, remedy, and ensure non-performance and continual repeat of defective service does not occur. A written Quality Control Plan (QCP) shall be submitted with the contractor’s proposal for evaluation and acceptance. The plan shall specifically address the Contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

2.0.1. FRAUD, WASTE AND ABUSE. The contractor shall make sure their employees practice utilities conservation. The contractor shall be responsible for operating under conditions that prevent the waste of any utilities used. The contractor shall be responsible for maintaining proper

HVAC Chemical Treatment/Application SOW Page 6 of 19 conduct and good discipline within the contractor occupied work area(s). Contractor personnel shall be encouraged to be alert to report to the Technical Representative any suspected situations of fraud, waste, and abuse, or other intentionally dishonest conduct against the Government observed during, or in the performance of this contract.

2.2. QUALITY ASSURANCE. The government shall inspect and evaluate the contractor’s performance to ensure supplies are received in accordance with requirements set forth in this contract. The CO or Technical Representative shall inspect by validating actual work performance, physically checking an attribute of the completed task, conferring with 502CE HVAC Management, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this SOW. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service at no additional cost to the government within 2 hours after notification by the CO or Technical Representative . All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.2.1. INSPECTION AND ACCEPTANCE. Supplies under this contract are subject to inspection by the Government’s Technical Representative at the completion of each task.

Inspection of the performance of this contract will be conducted by use of a checklist utilizing periodic inspections (APPENDIX C). The office having responsibility for inspection and acceptance is the Technical Representative. I

2.2.2. MONTHLY SCHEDULE. The Contractor shall provide the Government Technical Representative with a monthly written schedule which shows the areas being provided chemicals for that month. This schedule shall be given to the Technical Representative at least seven (7) calendar days prior to the month the schedule is to begin. When an unforeseen facility closure, inclement weather, or other event is found to be an acceptable delay by the CO or Technical Representative, and precludes completion of services on a regularly scheduled work day, the Contractor shall reschedule the work to be performed, and notify the Technical Representative of the new time. The preferred method of notification is e-mail.

2.3. PERIODIC PROGRESS MEETING. Monthly periodic meetings may be established after contract award. The CO, Technical Representative, other Government personnel as appropriate, and the contractor will periodically meet to discuss the contractor’s performance. The following issues shall be discussed, opportunities to improve the contract, any modifications required of the

HVAC Chemical Treatment/Application SOW Page 7 of 19 contract, unsatisfactory inspections The contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

2.3.1. PERIODIC VALIDATIONS. This method requires the Technical Representative to employ a “spot check” style of evaluation based on the contract standards.

3. GOVERNMENT FURNISHED PROPERTY (GFP) AND SERVICES.

The Contractor shall furnish all property and services not specifically identified in 3.1. as Government furnished, but which are necessary to perform the requirements of this contract.

3.1 FACILITIES. N/A

3.2. UTILITIES. The Government will furnish electricity and water, as necessary for the accomplishment of work in accordance with this contract. The Contractor shall not change or modify any utility system or component; or connect any Contractor property, equipment or system without prior Technical Representative and CO review and approval.

3.2.1. CONSERVATION OF UTILITIES. Contractor personnel shall practice utilities conservation and shall operate under conditions that preclude waste of Government furnished utilities.

3.3. SOLID WASTE COLLECTION AND DISPOSAL. The Contractor shall use existing government furnished bulk trash containers (dumpsters) to dispose of trash or refuse generated from accomplishment of services detailed in this SOW. Containers shall not be used for disposal of refuse for personal use. Hazardous materials shall not be placed in any Government refuse container. The Contractor shall adhere to all base level recycling programs to include disposal of waste in specified dumpster collection stations or at the recycling collection center on base.

4. GENERAL INFORMATION.

4.1. SECURITY, FIRE AND MEDICAL SERVICES. The Government will provide Security Forces and Fire Protection. Contractor shall dial 911 from a base phone line (or 671-0911 from a private line) for Emergency Force Protection or Fire Response. Base medical facilities are restricted to military personnel, active/retired, and provide limited service. Emergency medical treatment, for contractor employees must be administered at an off base hospital. The Contractor may be required to prepare necessary documentation and reimburse the Government for the cost of emergency medical treatment performed at a military medical treatment facility. All Contractor injuries will be promptly reported to the Technical Representative and Contracting Officer (CO).

4.2. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT. Contractor shall be liable for repair/replacement/cost for any Government or private property damaged by Contractor personnel, vehicles, equipment or negligence. Contract manager shall immediately advise the Technical Representative of any damages and provide an action plan for repair. Provide a completed copy of the Accident/Incident Investigation Report to the CO within five (5) calendar

HVAC Chemical Treatment/Application SOW Page 8 of 19 days of each occurrence. Damage to safety or security items shall be immediately repaired by the Government and the contractor shall be billed for the repair, to include any labor costs.

4.3. ENVIRONMENTAL REQUIREMENTS. The Contractor shall comply with all federal, DOD, Air Force, state, city and base environmental laws and regulations. Personnel from the Base Environmental Office and other base offices will conduct periodic inspections to determine compliance with base and state environmental laws and regulations.

4.3.1. NOTIFICATION OF ENVIRONMENTAL SPILLS. The contractor shall notify Civil Engineering and the COR when an environment hazardous material spill occurs. If the contractor spills or releases any hazardous substance into the environment, the contractor shall immediately report the incident to the Technical Representative, base fire department, and base civil engineering Customer Support Unit (210) 671-5555. The contractor shall be liable for containment and environmental cleanup of the spill or release of such substance per The National Oil and Hazardous Substances Pollution Contingency Plan. https://www.epa.gov/emergency-response/national-oil-and-hazardous-substances-pollution-contingency-plan-ncp-overview

4.4. HAZARDOUS MATERIALS. The Contractor shall obtain approval using the application requirements of the AF Form 3952, Chemical/Hazardous Material Request/Authorization. Once the process is implemented and contractor is trained, the contractor may submit the AF Form 3952 electronically. The CO has the right to prohibit the use of hazardous materials he/she deems to be especially hazardous to human health and the environment. In the event the CO does not approve a hazardous material for use, the CO may provide the contractor a list of suitable substitutes;

however, the Contractor shall retain responsibility for finding an acceptable substitute. The Contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies at JBSA San Antonio, TX. The Contractor shall maintain spill control material on hand at all times sufficient to contain a worse case spill, both volume and hazard level.

4.4.1. HAZARD COMMUNICATIONS PROGRAM. The Contractor is responsible for complying with all local, state, DOD, and Federal laws or regulations involving disposal of waste products and containers, to include hazardous waste, in accordance with applicable regulations and other documentation. The Contractor shall develop and maintain a comprehensive communication training program in accordance with 29 CFR 1910 and 29 CFR 1926. A Hazard Communications Plan of this program shall be submitted to the Contracting Officer within ten (10) calendar days after award of the contract. This employee-training program shall ensure that information concerning the hazards of all materials utilized and appropriate protective measures are transmitted to employees. A list of all hazardous materials utilized in the work areas and Material Safety Data Sheets (MSDS) for each material shall be provided to the COR within five (5) calendar days from start date of contract.

4.4.2. HAZMAT OFFICE. The contractor shall register with the CE Hazmat Office (502 CES/CEI) at (210)-671-5329, located at JBSA Lackland, and comply with all the rules and regulations for the storage, usage and disposal of hazardous materials and products. The contractor shall not bring any hazardous materials on base until all registration and https://www.epa.gov/emergency-response/national-oil-and-hazardous-substances-pollution-contingency-plan-ncp-overview https://www.epa.gov/emergency-response/national-oil-and-hazardous-substances-pollution-contingency-plan-ncp-overview

HVAC Chemical Treatment/Application SOW Page 9 of 19 documentation has been accomplished with the HAZMAT Office. The contractor shall provide a copy of each MSDS on all hazardous materials to be used by the contractor in performance of work on this contract. The contractor shall forward the monthly usage reports to the HAZMAT Office (502 CES/CEI) and the COR at the end of each month.

4.3. HAZMAT DISPOSITION AND LABELING. The contractor shall dispose of all contractor furnished hazardous material in accordance with Base Environmental procedures. Contractor shall ensure hazardous material used on base are properly accounted for, labeled and all documentation accomplished in accordance with the Environmental Office instructions. The contractor is responsible for all fees, permits, manifests, etc. for the disposal of hazardous material. Contractor shall not dispose of hazardous material until a Government representative from the Environmental Office has signed a hazardous waste manifest.

4.5. RECOGNIZED HOLIDAYS. The Contractor is not required to provide service on federal holidays, except in emergency situations. These federal holidays are as follows:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Presidents’ Day - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

4.5.1. BASE CLOSURES. Work scheduled not accomplished because of base closure due to weather, natural disasters, training exercises, or actual alert, will be accomplished as soon as possible after reopening the base. The Contractor will coordinate and communicate with the Technical Representative during all base closures.

4.6. SECURITY REQUIREMENTS. The Contractor shall comply with AFI 10-245, Air Force Antiterrorism Standards, paragraph 2.17.3 and all installation security policies. These regulations are available for review in the Air Force E-Publishing website, http://www.e-publishing.af.mil/. If required, the Contractor shall also comply with Security and base access requirements which are also contained in AFFARS section 5352.242-9000 “Contractor Access to Air Force Installations.”

Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits through-out the base.

Procedures for commercial vehicle access to the base are subject to change without prior notice.

http://www.e-publishing.af.mil/

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The Contractor shall be required to work in restricted and controlled areas of the base. The Contractor shall furnish and obtain all proper documentation and permits for entry in the restricted and control areas. The Contractor shall be responsible for ensuring all Contractor personnel authorized to perform work under this contract obtain installation access as required by DOD Manual 1000.13, All Contractor personnel working on JBSA, must have a completed background check prior to being employed on JBSA San Antonio, TX, and must have a Government issued Contractor I.D. badge. Government furnished identification shall be returned to the Government when the employee no longer performs work for the Contractor under this contract. The Contractor shall also obtain personnel identification badges as required for entry to the installation. The Government will provide all forms and procedures to the contractor to obtain personnel identification during the pre-performance conference. It is the Contractor’s responsibility to renew passes/badges in a timely manner to ensure no interruption of service. Contractor personnel and property shall be subject to search and seizure upon entering the confines of JBSA San Antonio, TX, while on JBSA San Antonio, TX, and upon leaving the confines of JBSA San Antonio, TX.

4.6.1. PHYSICAL SECURITY. The Government will not be responsible in any way for damage to the Contractor’s supplies, materials, vehicles, equipment, and property or to Contractor personnel’s personal belongings that are damaged or destroyed by fire, theft, accident or other disaster, including terrorist attack. Contractor personnel and any representative of the Contractor entering Joint Base San Antonio, TX, shall abide by all security regulations and shall be subject to security checks.

4.6.2. KEY CONTROL. The Contractor shall be responsible for keys provided to the Contractor by the Government. Keys shall not be lost, misplaced, or duplicated by Contractor personnel, nor used by unauthorized Contractor personnel. The Contractor shall develop and implement key control procedures in their Quality Control Program to insure that keys issued to the Contractor, by the Government, are safeguarded.

4.6.3. LOST KEYS. The Contractor shall report any occurrence of duplicated, misplaced, or lost keys to the Contracting Officer within twenty four (24) hours after discovery of occurrence, and submit a written report to the Contracting Officer by close of business the next workday. The written report shall provide complete details relating to duplication, misplacement, or loss. In the event a key is duplicated, misplaced, or lost, all locks and keys for that system will be replaced at the discretion of the Government. The Contractor shall reimburse the Government for replacement of locks or rekeying required as a result of keys being duplicated, misplaced, or lost by Contractor personnel. The Contractor shall also reimburse the Government for any Government property lost or stolen as a result of unauthorized key duplication, misplaced key, or loss of key by the Contractor or Contractor personnel.

4.6.4. VEHICLE OPERATIONS. The Contractor shall ensure all employees operating vehicles on the military base have a proper license as required by the installation commander and Texas law and comply with all base, and local traffic and hauling regulations. All vehicles shall have all proper accessories, tie-downs, signal, safety devices, and lights when towing or hauling equipment, materials or supplies. In compliance with AFMAN31-116 JBSA SAN ANTONIO, 18 December 2015, regarding motor vehicle use on the military installation. The Contractor shall not transport any personnel in the bed of trucks. Contractor shall have adequate liability insurance on all

HVAC Chemical Treatment/Application SOW Page 11 of 19 vehicles as required by Texas law. Vehicles shall be kept clean, operational, and present a professional appearance at all times. All vehicles must meet the proper OSHA, DOD, and Air Force standards for safety equipment, i.e. flashing yellow lights, reflective signs, fire extinguishers etc.

4.6.5. CONTRACTOR VEHICLE IDENTIFICATION. The Contractor shall provide all vehicles required to fulfill the requirements of this contract. The Contractor vehicles used in performance of this contract shall have the proper company identification posted on both outside front doors of the vehicle. These vehicles shall be identifiable as Contractor vehicles bearing the name of the company in letters readable from a reasonable distance. Privately owned vehicles shall not be used. All communication equipment used shall comply with JBSA San Antonio, TX, radio frequency regulations.

4.8. CONTRACT MANAGER. The Contractor shall provide the name, telephone number, email address of the contractor’s contract manager, and alternate responsible for all requirements in the SOW, The contract manager and alternate(s) must be able to read, write, speak and understand English. The contract manager or designated alternate shall be available to conduct overall Management coordination and furnish liaison with the Government. The Contract Manager shall be the point of contact with the Government and shall have the authority to act or make decisions for the Contractor on all matters pertaining to this contract.

4.8.1. POINT OF CONTACT INFORMATION. The Contractor shall provide the name, mailing address, email address, and telephone number(s) for the Contract Manager and alternate to the Contracting Officer at the Post Contract Award Conference. The Contractor shall notify the Contracting Officer in writing of any changes as they occur and provide written changes not later than five (5) caendar days prior to the effective date of the change.

4.8.2. PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL. In accordance with FAR 52.204-9 -- Personal Identity Verification of Contractor Personnel.

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall

HVAC Chemical Treatment/Application SOW Page 12 of 19 return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government;

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee’s employment.

(3) Upon contract completion or termination.

(c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

(d) The Contractor shall insert the substance of clause, including this paragraph (d), in all subcontracts when the subcontractor’s employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer.

4.8.3. PERSONNEL. The Contractor shall provide a professional work force possessing the necessary skills, knowledge, and commercial training required to satisfactorily provide chemicals required by this contract. Contractor personnel performing work under this SOW shall remain employees of the Contractor and will not be considered employees of the Government.

4.8.4. CONFLICT OF INTEREST. The Contractor shall not employ any person who is an employee of the United States Government, or the Department of Defense, either military or civilian, if such employment would create a conflict of interest, or be contrary to the policies contained in the Department of Defense (DOD) Joint Ethics Regulation (JER), DOD 5500.7-R.

4.8.5. CONDUCT OF PERSONNEL. The Contracting Officer may require the Contractor to immediately remove from the job site any employee working under this contract for reason of personal misconduct, security, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agents. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the best interests of the Government. In accordance with Department of Defense (DOD) DOD 5200.08-R Physical Security Program, DODI 5200-08, Security of DOD Installations and Resources, and AFI 31-101, Air Force Installation Security Program, the installation commander has the authority to bar individuals from the military installation. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient trained personnel to perform the services as required by this SOW.

4.8.6. RECORDS MANAGEMENT. The Contractor shall manage all data created for Government use or legally controlled by the Government, in support of the functional activity or required by AF publication, IAW with the AF records management procedures in Air Force

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Instruction (AFI) 33 - 322, Records Management Program, paragraph 5, and Air Force Records Disposition Procedures and responsibilities IAW AFI 33-364.

4.8.7. SMOKING. The Contractor shall comply with AFI 40-102, TOBACCO FREE LIVING, which outlines uniform policies governing use of tobacco products in Government facilities.

4.8.8. LAWS. The Contractor shall comply with all local state, and federal laws and regulations that control any work performed. The Contractor shall comply with and keep informed of any changes to these laws and regulations throughout the period of the contract. The Contractor is a recognized professional in his area and is expected to be knowledgeable of all laws and regulations pertaining to his profession.

4.8.9. CLEAN-UP. The contractor shall ensure job sites, are kept neat and clean at all times.

Storage of oily rags, lubricants, equipment, etc., on government property will not be permitted.

Contractor shall dispose of all trash, debris, oil, etc. off base in accordance with environmental laws and regulations. Upon completion of each job, the contractor shall leave the work area and premises in a clean and professional condition.

4.8.10. CONSTRUCTION/RENOVATION PROJECT. Demolition of existing facilities and construction of new facilities will occur during the contract period. When an area is fenced off for construction/demolition purposes the COR shall notify the contractor in writing (email) to suspend service in the affected area until Government acceptance is completed.

4.8.11. INTERFERENCES. The Contractor shall not unduly interfere with regularly scheduled Government operational activities in the performance of contract requirements. In the event a Government employee directs the Contractor to stop work, immediately contact the Technical Representative /CO and report the instructions, to include name of the Government person involved. Technical Representative /CO shall give the Contractor instructions on how to proceed.

4.9. SAFETY REQUIREMENTS AND REPORTS

The Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements and follow all Army/Air Force Safety regulations. The Contractor shall also provide a verbal notification to the CO/Technical Representative as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. In addition, the Contractor shall also provide a completed written copy of the required Accident Investigation Reports to the CO/Technical Representative within five (5) calendar days of each occurrence. Contractor shall have monthly safety meetings and submit reports to the Technical Representative within seven (7) days.

4.9.1. SAFETY. The Contractor shall safeguard and maintain all Government property as well as provide for the safety and well-being of personnel employed in the administration of this contract. The Contractor shall comply with the provision of AFI 90-801, Environmental, Safety and Occupational Health. The Contractor shall develop and implement a company safety program for employees performing work under this contract. The Contractor shall submit the company safety plan to the Technical Representative ten (10 days prior to contract start date. Revisions shall be submitted five (5) calendar days prior to the effective date of change. The Contractor shall

HVAC Chemical Treatment/Application SOW Page 14 of 19 comply with the Occupational Safety and Health Act (OSHA). Contractor personnel shall wear all safety items as required by the OSHA during the performance of tasks requiring protective equipment or clothing. Acids and water treatment chemicals are caustic and inherently dangerous.

Personnel shall follow proper grounding procedures in accordance with the National Electrical Code (NEC). Personnel working with or near high voltage equipment should be familiar with modern methods of resuscitation. Personnel must be aware of emergency procedures to perform emergency shutdown and start-up.

4.9.2. SAFETY BARRIERS. The contractor shall provide all support equipment items to control and secure the site and any remote areas, including barriers, barricades, scaffolding, traffic, parking signs/signals, when required. The contractor is responsible for the safe application of all chemicals.

4.9.3 ACCIDENT REPORTING. The Contractor shall maintain an accurate record of accidents resulting in injury or death, and accidents resulting in damage to Government property, supplies, vehicles, and equipment. The Contractor shall report accidents in accordance with the requirements indicated in AFI 10-2501, Air Force Emergency Management (EM) Program Planning and Operations.

4.9.4. ORDINANCE. If any personnel come in contact with any type of ordinance, they are not to pick it up, touch it, or attempt to remove it from the area. They must immediately contact the JBSA Fort Sam Houston, TX, Grounds Control Office at (210) 295-7686 and report the location to them. Ordinance found at any of the JBSA locations will be reported to this office.

4.9.5. COMMUNICATION DEVICES. The Contractor shall provide telephone numbers (i.e.

cell phone numbers, office phone numbers, home numbers) that the CO/Technical Representative will use to contact the contract manager and/or contractor quality control representative at any time 24/7 for direct communications.

5. CONTRACTOR REPORTING

5.1. CONTRACTOR MANPOWER REPORTING. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the 502d Civil Engineering Squadron via a secure data collection site. The contractor is required to completely fill in all required data fields at https://afcmra.hqda.pentagon.mil/login.aspx.

5.1.2. REPORTING INPUTS. Will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk (http://www.ecmra.mil).

5.1.3. REPORTING PERIOD. Contractors are required to input data by 31 October of each year.

5.1.4. USE AND SAFEGUARDING OF INFORMATION. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity https://afcmra.hqda.pentagon.mil/login.aspx http://www.ecmra.mil/

HVAC Chemical Treatment/Application SOW Page 15 of 19 are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

5.1.5. USER MANUALS. Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the DOD CMRA link at http://www.ecmra.mil.

6.0 INSURANCE REQUIREMENTS

6.1 WORKERS’ COMPENSATION AND EMPLOYER’S LIABILITY. Contractors are required to comply with applicable Federal and State workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers.

6.2 GENERAL LIABILITY

6.2.1 The contracting officer shall require bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

6.2.2 Property damage liability insurance shall be required only in special circumstances as determined by the agency.

6.3 AUTOMOBILE LIABILITY. The contracting officer shall require automobile liability insurance written on the comprehensive for of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

APPENDIX

A - Estimated Workload Data B - Site Plans/Maps of Area C – Report Templates http://www.ecmra.mil/

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APPENDIX A

ESTIMATED WORKLOAD DATA

(INFORMATIONAL PURPOSES ONLY)

EQUIPMENT TYPE AND LOCATION

ESTIMATED QUANTITY

1 Ft Sam Houston condenser water open loops with pH control: (1472, 3315, 1350, 600 area, 3260, 2005)

6 Each

2 Ft Sam Houston condenser loops without pH control:

(2000 #1, 2000 #2, 123, 3820, 590, 591, 4196)

7 Each

2a Ft Sam Houston heat pump condenser water loops:

(590, 591, 1472, 2000, 3315)

5 Each

3 Ft Sam Houston steam boilers: (3260) 1 Each

4 Ft Sam Houston Hydronic loops – chilled water:

(1350, 1472, 3315, 2530, 3260, 3260 secondary, 3260 tertiary, 600 area, 2000, 3631, 1469, 2001)

12 Each

5 Ft Sam Houston Hydronic loops – hot water:

(3260, 1350, 2003, 4055, 320)

5 Each

6 Ft Sam Houston water softeners: (1475, 1479, 1469, 3312, 3314, 1350, 3631, 325, 2791, 1287, 2745, 3620, 3260, 1350, 325, 272, 257, 1377, 3820, 897, 1356, 1364, 1393, 3635, 247)

25 Each

HVAC Chemical Treatment/Application SOW Page 17 of 19

7 Lackland condenser water loops with pH control:

(9122, 9225, 9085, 10904, 10056, 9110, 9210, 9310, 9410, 8725, 7535, ATC1, ATC2, ATC3, ATC4, DCF1, DCF2, 7065, 5570, 2443, 1417, 1385, 954, 2041, 2028, 2014, 2000, 5616, 7429, 7359, 6578, 6586, 6588, 6596, 6582, 6592).

Medina Annex condenser water loops with pH control (133, 147, 315)

39 Each

8 Lackland steam boilers:

(150, 9085, 9310, 9410, 7065, 5570, 2041, 2000)

8 Each

9 Lackland hydronic loops – chilled water:

(147, 150, 5616, 7429, 7359, 9122, 9225, 9085, 10904, 10056, 9110, 9210, 9310, 9410, 9725, 7535, ATC1, ATC2, DCF1, 6578, 6586, 6588, 6496, 6582, 6592, 7065, 5570, 7535, 2443, 1417, 1385, 954, 2041, 2028, 2014, 2000)

36 Each

10 Lackland hydronic loops – hot water:

(147, 150, 9122, 9225, 9085, 10904, 10056, 1415

9110, 9210, 9310, 9410, 9725, 7535, ATC1,

ATC2, DCF1, 7065, 5570, 2443, 1417, 1415,

1385, 954, 2041, 2028, 2014, 2000, 6578, 6586, 6588, 6496, 6582, 6592, 5616, 7429)

36 Each

11 Lackland water softeners:

(ATC1, ATC2, ATC3, ATC4, DCF1, DCF2, 150,

9085, 9310, 9410, 7065, 5570, 2041, 2000, 9110, 9210, 7532)

17 Each

12 Randolph condenser water loops without pH control:

(496, 991#1, 991#2, 991#3, 738, 395, 500, new

BX, 496#1, 496#2)

10 Each

13 Randolph steam loops: (860) 1 Each

14 Randolph hydronic loops - chilled water:

(496, 991, 500, new BX, 395, 738,)

6 Each

15 Randolph hydronic loops – hot water:

(499, new BX, 738, 395, 100, 64, 860, 112)

8 Each

16 Randolph water softeners:

(860, 999, 1068, 499E, 667)

5 Each

17 Camp Bullis hydronic loops – chilled water:

(5401, 5405, 5409, 5411, 5413, 5420, 5322, 5423, 54524, 5425, 5428, 6104)

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18 Camp Bullis hydronic loops – hot water:

(5401, 5405, 5409, 5411, 5413, 5420, 5322, 5423, 54524, 5425, 5428, 6104)

APPENDIX B

Site Plans/Maps of Area A digital copy of Maps/locations will be provided upon request.

HVAC Chemical Treatment/Application SOW Page 19 of 19

APPENDIX C