Amendment_1_-FA301618R0011__4-Dec-2017.pdf

FA301618R0011

F2MTME7186AW01

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

See Attached Summary of Changes

1. CONTRACT ID CODE PAGE OF PAGES

J 1 74

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 04-Dec-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA301618R0011

X 9B. DATED (SEE ITEM 11)

17-Nov-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

04-Dec-2017

CODE

502D CONTRACTING SQUADRON

2250 ENGINEER ST STE 1

JBSA FT SAM HOUSTON TX 78234-7740

FA3016 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by reference:

52.222-41

52.222-43

The following have been added by full text:

Solicitation # FA3016-18-R-0011

Amendment #1

4 December 2017

TITLE: Solicitation FA3016-18-R-0011- Program Management Support for the Medical Education

Training Campus (METC) – at Joint Base San Antonio-Fort Sam Houston, Texas

1. The purpose of this amendment is to:

a. Add the following FAR Clauses to the solicitation:

FAR 52.222.41, Service Contract Labor Standards

FAR 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-

b. Update/Revise the following solicitation FAR Clauses and Addendums:

Addendum to FAR 52.212-1 Instructions to Offerors--Commercial Items (Jan 2017)

Addendum to FAR 52.212-2 Evaluation--Commercial Items (Oct 2014

FAR 52.212-3 -Offeror Representations and Certifications -- Commercial Items (Nov

2017)

Alternate I (Oct 2014) to FAR 52.212-3 -Offeror Representations and Certifications -

- Commercial Items (Nov 2017)

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or

Executive Orders--Commercial Items (DEVIATION 2013-O0019) (Nov 2017)

c. Revise the solicitation Performance Work Statement (PWS) dated 15 November 2017 with a revised PWS dated 4 December 2017.

d. Provide the Government's response to questions submitted by contractors relating to the above solicitation # FA3016-18-R-0011. Government responses to Contractor Questions are below:

Contractor Question 1: Any past performance requirements.

Government Response: No past performance information is required.

Contractor Question 2: Please clarify if the Reps and Certs and Signed copy of SF 1449 and

Amendments are part of the 10-page count on Volume 1.

Government Response: Page limitations for contractor proposals have been removed. See

Amendment 1- under FAR 52.212-1, Instructions to Offerors.

Contractor Question 3: Volume 1 and Volume 2: Are table of contents, cover page, list of acronyms, excluded from the page count?

Government Response: See Question 2 Government Response above

Contractor Question 4: The RFP does not specify any Font types of sizes.

Government Response: Except for reproduced sections of the solicitation document and tables, charts, graphs and figures, typing shall not be less than 12-point Times New Roman font.

Contractor Question 5: Can the government provide the SCA Occupation codes for the employees on the contract?

In order to evaluate proposal pricing equally, will the Government provide which of the labor categories are SCA labor categories governed by the WD and the matching occupational codes?

Government Response:

See FAR 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) in the solicitation.

Contractor Question 6: In 4.2 Technical Proposal (Volume II), it states that “hard and compelling evidence of capabilities is required to receive credit for evaluation factors”. Could the

Government clarify what it will allow as hard and compelling evidence?

Government Response: Document in proposal your capabilities and how you will meet the requirement outlined in the solicitation

Contractor Question 7: What specialized computer hardware and software will be provided to contractor personnel that are preparing original designs, layouts, and finished work, including computer –generated imagery (CGI). modeling, animation, rendering and various other multimedia formats? Reference: page 91 of 108 par 1.2.1 (and sub paras) and page 104 of 108 3.

Government Furnished Property (GFP) and Services 3.1

Government Response: The Government shall provide the contractor the Information

Technology resources (e.g., computer workstations, software applications, printers, scanner, etc.)

required to perform the specific tasks of this requirement.

Contractor Question 8: We are a third-party certified WOSB and EDWOSB. NAICS 541611

Government Response: All WOSB registered in SAMS--are eligible to provide proposals.

Contractor Question 9: Who is the incumbent contractor?

What was the current contract number and awarded amount?

Can the government provide information on the number of years each of the FTEs have been performing on the contract?

Government Response: The incumbent contractor is:

Technology, Automation & Management, Inc.

The current contract number is against one of the Air Force Consultant, Advisory &

Technical Services (CATS) Indefinite Delivery-Indefinite Quantity (IDIQ) Multiple

Award Contracts (MACs) # FA8053-12-D-0006-Task Order: SM02

Value: $669,484.80 for the 11 positions identified in this requirement

Most FTEs have been performing from 1 to 3 years.

Contractor Question 10: Would the government consider moving these to Netcents-2

Application Services?

Government Response: NO, the government will not consider moving this requirement.

Contractor Question 11: There are no font requirements, or page size, etc. Does the government have any preference?

charts, graphs and figures, typing shall be not less than 12-point Times New Roman font -- with no less than one inch in margin. Proposals will be on 8-1/2” x 11” paper. All pages shall be numbered.

Contractor Question 12: For the price volumes, does the government want us to create a matrix that is similar to the scope of services and provide unit price and total price?

Government Response: The unit price and total price can be provided on the SF 1449 itself; a matrix is not required, but can provided if deemed necessary.

Contractor Question 13: Would cover page, table of contents, appendix, etc. be counted towards page limit?

Government Response: See Question 2 Government Response above

Contractor Question 14: Last sentence in Solicitation paragraph states: The “original” shall be clearly marked under separate cover. Does this statement mean that the original signed SF 1449

(and any amendment signature pages) need to be submitted separately?

Next sentence states: A complete copy of the solicitation shall be submitted to include: … Does this statement mean that a complete copy of the solicitation document (all 100+ pages) needs to be submitted with our proposal?

Question 1: Sentence has been revised—See FAR 52-212-1.

Question 2: YES.

Contractor Question 15: Are there any educational requirements none are stated in the PWS?

Government Response: Educational requirements are included in Appendix C of the revised

PWS.

Contractor Question 16: Can we submit all proposal Volumes and the complete solicitation in

PDF format?

Government Response: YES, PDF format is preferred and acceptable.

Contractor Question 17: Will the Government accept Times New Roman 11 point for proposal content and Times New Roman 10 point for tables and graphics?

charts, graphs and figures, typing shall be not less than 12-point Times New Roman font -- with no less than one inch in margin. Proposals will be on 8-1/2” x 11” paper. All pages shall be numbered.

Contractor Question 18: Can the Government validate that Volume 1 only contains the SF1449 and any SF30 Amendments because pricing and representations and certifications/fill-ins submitted with the complete copy of the solicitation?

Government Response: Yes, Volume 1 contains SF 1449 and any SF 30 Amendments to include signature and all fill-ins.

In addition, please provide a Table with the following informational items with your proposal.

Submitted information will assist in accountability of proposals:

CONTRACTOR INFORMATIONAL TABLE

Solicitation # FA3016-18-R-0011

Name of Business Entity

Full Address

CAGE CODE

DUNS No. #

Federal Tax ID #

Name of Point of Contact (POC)

POC Phone No. #

POC Phone No. #

Contractor Question 19: Referencing 5.0 Evaluation Factors, Sub-Factor #2 calls out the QCP as one of the criteria for technical evaluation, and states how the standard is to be met in the offeror's proposal. Additionally, PWS 1.3 (Quality Control), refers to the QCP stating that "as a minimum, the contractor shall develop quality control procedures that address the areas identified in section 2, Service Summary". PWS section 2, Service Summary is very broad; would the gov't consider a QCP that incorporates a Mitigation Plan as meeting the evaluation criterion of a QCP that addresses the Service Summary?

Alternatively, would the Government consider removing the statement “as a minimum, the contractor shall develop quality control procedures that address the areas identified in section 2, Service Summary” as being too general in view of the specifics of 5.0, Sub-factor 2 requirements?

Question 1: No

Question 2: No

Please ensure proposal conforms to updated Addendum to FAR 52.212-2 -- Evaluation --

Commercial Items

Contractor Question 20: Could the Government provide an explanation, for an undertaking of this size and scope considering the level of qualifications and specialization required, why there are no Past Performance submission requirements?

Government Response: Government discretion

Contractor Question 21: What is the SCA Labor Category?

See FAR 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) in the solicitation.

Contractor Question 22: For the stated positions, can any of the roles (such as Medical

Illustrator, where work can ebb and flow by nature) be less than full time or have flexibility for remote work.

Government Response: All requirements are full time and all services shall be provided at

METC Facilities on Fort Sam Houston, TX. No flexibility for remote work is acceptable.

Contractor Question 23: Of approximately 920 faculty and support staff, how many are current instructors?

Government Response: 920 instructors.

Contractor Question 24: For the occupations listed, does the Health and Welfare, or Health and

Welfare EO 13706 benefit rate apply (top of pg. 88 Wage Determination)?

Government Response: YES

Contractor Question 25: How many for the 11 positions are required to wear a uniform of any

Kind (P89)? Who provides the uniforms? Are they washable or dry clean?

Government Response: Uniforms ARE NOT required. Contractor employees shall be neatly groomed and wear appropriate attire while serving in official capacity.

Contractor Question 26: What is the percentage confidence in obtaining funds for this request?

Has there been a timeline or date expressed?

Are specific uniforms required by work site for any positions on this contract (e.g. scrubs), that would trigger the uniform allowance provisions in the Wage Determination?

Government Response: The requested positions are necessary for the METC mission; therefore, we are confident funds will be available.

Uniforms are not required. Contractor employees shall be neatly groomed and wear appropriate attire while serving in official capacity.

NOTE: See Revised PWS, paragraph 1.2.1 Conduct. Which has been added to expand on employee appearance and conduct.

Contractor Question 27: Does a WOSB meet the standards of this RFP if they are listed on the

WOSB Repository?

Government Response: YES See FAR 19.1501

Contractor Question 28: Given the goals of process improvement and increased efficiency and efficacy, is a formal Business Process Improvement request likely to occur outside of the placement of the 11-staff requested here?

Government Response: No formal Business Process Improvement request will occur outside the placement of the 11 staff.

Contractor Question 29: Is this anticipated to be a FFP effort?

Government Response: Award will be Firm Fixed Price (FFP) contract is anticipated.

Contractor Question 30: Are the positions outlined in the RFP new positions?

Government Response: No, this is not a new requirement. Positions are currently on staff.

Contractor Question 31: Proposal due date? Will the Government consider extending the

Proposal Due Date?

Government Response: Current Proposal Due Date: 18 December 2017.

Due to time constraints, the government DOES NOT anticipate extending this date.

Contractor Question 32: Is the offeror required to submit all 108 pages of the solicitation as part of its proposal?

Contractor Question 33: Reference Appendix A

Question 1: Will the government identify the minimum level of experience required for each position or FTE?

Question 2: Will the government identify the minimum educational requirement for each position or FTE?

Question 3: Will the government consider adding columns for security clearance and certification requirements?

Government Response: Questions 1 & 2

Medical Illustrator – Bachelor’s Degree (5 years);

Instructional Systems Specialist – Bachelor’s Degree (5 years);

Registrar Assistant – High School Diploma, (3 years);

Associate’s Degree desirable

Instructor – Master’s Degree (10 years);

Instructor Trainer – Master’s Degree (10 years);

Academic and Education Counselor – Master’s Degree (10 years);

Faculty Manager Bachelor’s Degree (5 years);

Education Training Specialist – Associate’s Degree (5 years).

See Appendix C in revised PWS

Question 3: NO additional columns will be added in Appendix A for security clearance and certification requirements. Note: The contractor personnel shall complete, as a minimum, a Tier

1 (T1) investigation. See Section 1.3.4 of PWS for security requirements. No certification requirements required. See Section 1.3.6 of PWS for special qualifications.

Contractor Question 34: Is government going to issue a DD254 along with the solicitation?

Government Response: No, a DD 254 is not required.

Contractor Question 35: The Pricing Workbook Requests Service Contract Act exemption status

(exempt/non-exempt) however Section I does not include FAR reference for SCA provisions (such as FAR

52.222-41). Please clarify the applicability of Service Contract Act to this solicitation.

Government Response: FAR 52.222.41, Service Contract Labor Standards has been added to the solicitation. The SCA applies to this requirement.

Contractor Question 36: Will the government support the use of personnel who are currently working at the installation (with an appropriate clearance on hand/interim) or will the 90-day timeline be implanted for removal of the contractor from that position?

Government Response: A right of first refusal of employment should be provided to incumbents.

Contractor Question 37: Reference Transition, will the government provide a definitive timeframe in which it envisions transition occurring, e.g. 60, 90 days?

Government Response: No phase-in or transition period included in this requirement.

Contractor Question 38: Are all positions covered by the Service Contract Act (SCA)? Which positions does the SCA apply to?

Government Response: All positions

Contractor Question 39: How many labor hours per year should the offeror use to provide their pricing?

Government Response: 1920 hours per Full-Time Equivalent

Contractor Question 40: Are the positions listed in the contract currently in place and staffed as part of a previous contract or currently staffed by military personnel?

Government Response: All positions currently staffed as part of a previous contract.

Contractor Question 41: Will the government please provide a copy of their QASP?

Government Response: QASP will be added with this amendment.

Contractor Question 42: Is there a collective bargaining agreement in place?

Will any incumbent employees be required to receive the right of first refusal?

Government Response: No collective bargaining agreement is in place.

A right of first refusal of employment should be provided to incumbents.

Contractor Question 43: The Wage Determination spells out requirements for increased annual paid vacation (3 weeks or 4 weeks) for incumbent employees above the Health and Welfare payment, based on years of continuous service. Since this is a 5-year contract, can the Gov’t provide a listing of incumbent staff with the number of years continuous service to help contractors understand paid vacation amounts?

Government Response: See below

Medical Illustrator (2 years);

Instructional Systems Specialist (4 years);

Registrar Assistants (2 years);

Instructor (1 year);

Instructor Trainers (2 years);

Academic and Education Counselor (4 years);

Faculty Manager (4 years);

Education Training Specialist (2 years).

Contractor Question 44: Labor laws require time and a half pay for any overtime hours. Will overtime be required of these employees?

Government Response: No overtime is required in this requirement.

Contractor Question 45: The solicitation includes a couple labor law clauses that have been removed from the FAR (52.222-59 and 52.222-60)—will these be removed before contract award?

Please confirm that 52.222-62, the requirement for the inclusion of paid sick leave (through

Executive Order 13706) will remain a requirement for this effort?

Question 1: See Amendment 1

Question 2: Yes

Contractor Question 46: In accordance with the requirements of the Service Contract Act, odd wage determinations require payment of Health & Welfare for all paid hours (as opposed to the even wage determinations which do not). The wage determination provided in the solicitation is odd. Please confirm the government intends contractors to pay the $4.41 per hour Health &

Welfare on any required overtime hours, paid vacation time and paid sick leave.

IAW the Wage Determination, and EO: 13706 the rate is $4.13 per hour Health & Welfare.

Overtime is not permitted on this performance based contract

Contractor Question 47: The PWS provides a list of federal holidays, but does the METC

JBSA recognize certain family and/or energy days where contractor personnel will be prohibited from accessing their work stations due to facility closings? If so, please provide a list of those days and confirm that contractor personnel will be allowed to account for their duty hours as if they were able to access their work stations.

Similarly, for base closures due to inclement weather please confirm that contractor personnel will be allowed to account for their duty hours as if they were able to access their work stations.

Government Response: The contractor is responsible for conducting business except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government facility closings. METC has no list of anticipated family/training days where the facilities are officially closed.

Contractor Question 48: Are any CDRLs required to be submitted after contract award?

Government Response: No CDRLs are required for this requirement.

Contractor Question 49: Does 52.212-1 (APR 2014) [pg. 28] or 52.212-1 (JAN 2017) [pg. 26] apply to this contract?

Government Response: See Amendment 1.

Contractor Question 50: Please confirm the proposal due date (block 8 of SF 1449) is stated in

Central Standard Time (CST)?

Government Response: YES-- Central Standard Time (CST)

Contractor Question 51: PWS paragraph 1.3.4 includes several requirements that an offeror may not be able to accomplish prior to award: 1. Provide a list of personnel 14 days prior to award (assumes the award is guaranteed to be awarded at least 14 days before contract start and that the Government has provide a list of incumbent personnel); 2. Personnel email accounts— contractor personnel will be located on base and the Government will not create contractor email accounts prior to award; and 3. Schedule an appointment with the Unit Security Manager, where contractor personnel may not be allowed to request appointments until they have a contract award.

Can the Government provide guidance on how to accomplish these prior to contract award?

Government Response: The government anticipates award on/about 16 Jan 2018; therefore, this should allow ample time to meet this requirement.

Contractor Question 52: Please confirm that new hires (personnel without continuous service dates under the Service Contract Act) may be priced at hours differing from the 1920 found in

Appendix A.

Government Response: 1920 hours per Full-Time Equivalent.

Contractor Question 53: In accordance FAR 52.222-42 Statement of Equivalent Rates for

Federal Hires (dated May, 2014) an informational table is presented on page 76 of the solicitation. It appears some of the occupational codes provided are not listed in the included wage determination 2015-5253 rev. 3 (dated August, 2017). For example, occupational code

03042 (used to map job title Registrar Support (GS-5)), is not listed on WD 2015-5253. It also appears the monetary wages and fringe benefits listed are not in compliance with WD 2015-5253.

Understanding this table is simply informational, please confirm the intention is to price employee salaries and classify positions in accordance with the PWS at the discretion of the contractor, provided they remain in compliance with WD 2015-5253.

Government Response: Correct, the pricing of employee salaries and classifying of positions in accordance with the PWS is at the discretion of the contractor provided they remain in compliance with WD 2015-5253.

Contractor Question 54: For Instructional System Support activities, what is the percentage breakdown of the work involving a) development of new curriculum and b) maintenance of existing curriculum?

Government Response: Development of new curriculum – 25% and maintenance of existing curriculum – 75%.

Contractor Question 55: What computer graphics software(s) is currently used to produce medical illustrations?

1. Advanced knowledge in Adobe Creative Cloud (Photoshop, Illustrator, InDesign, Dreamweaver, After Effects, Premiere, Audition, Media Encoder, etc.);

2. Audacity;

3. 3D modeling / Animation ( Maya , Mudbox, Zbrush);

4. Advanced 3D shading (Ptex, Renderman, Arnold);

5. Unity ( game design, C# coding, Javascript, Interactive Media, Virtual Reality);

6. Photography (Photoshop);

7. Audio editing (Narration, voice editing, and sound for animations and interactive media);

8. MonoDevelop (coding software);

9. Atom (coding software).

Contractor Question 56: Are any of the listed positions currently vacant?

Government Response: Yes, 2 of the 11 positions are currently vacant as of Nov 2017:

The FTE under Instructor Support (PWS 1.1.4) and

One FTE under Instructor and Training Support (PWS 1.1.5).

Contractor Question 57: Only Email Proposals will be accepted

Contractor Question 58: Total page count will be based on the printed proposal submission?

Government Response: NO. Page limitations on contractor submissions have been removed. As noted above only Email submission will be accepted.

Contractor Question 53: Reference PWS, Paragraph 1.3.6.9. Are FTE Data Analysts required for this acquisition?

Government Response: NO. This paragraph has been removed from the revised solicitation

PWS.

2. Due to acquisition time constraints and the need to award this contract by early January 2018, NO

FURTHER QUESTIONS regarding this solicitation will be entertained.

3. In accordance with FAR 52.212-1 Instructions to Offerors--Commercial Items, paragraph 4.1, Offerors shall acknowledge receipt of this amendment and submit with their proposal.

ADDENDA TO FAR 52.212-1

THIS SECTION IS FOR SOLICITATION PURPOSE ONLY. THIS SECTION WILL BE PHYSICALLY

REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED INCORPORATED BY

REFERENCE.

SUBJECT TO AVAILABILITY OF FUNDS

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation in part or in whole, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (Jan 2017)

Addendum to 52.212-1(b), Submission of Offers. The paragraph is tailored as follows:

1.0 General Instructions. The subject acquisition is being competed under FAR 13.5 Simplified Procedures for

Certain Commercial Items, utilizing the Lowest Price Technically Acceptable (LPTA) procedures. This section provides general guidance for preparing proposals, as well as specific instructions on the format and content of the proposal. Throughout this solicitation, the term “Offeror” includes subcontractors, teammates and/or joint venture partners. The Offeror’s proposal must include all data and information requested, and must be submitted in accordance with (IAW) these instructions. The Offeror shall be compliant with the requirements as stated in the solicitation. A proposal that is sufficiently documented to support technical capability and price in a complete, orderly, and specific detailed manner will enable the Government to perform a thorough and fair evaluation.

Compliance with the instructions and solicitation is mandatory. Failure to comply may result in an unfavorable proposal evaluation and render the proposal ineligible for award.

2.0 Information Regarding Submission Requirements. Documents submitted in response to this solicitation must comply with requirements of the solicitation and Performance Work Statement (PWS).

To be considered, Proposals are to be received by Contract Specialist, Ms. Jacqueline Acosta, Email:

jacqueline.acosta@us.af.mil and Contracting Officer, Mr. Gary Beck, Email: gary.beck@us.af.mil no later than the date and time established in Block 8 of the SF 1449. For this acquisition—ONLY EMAIL PROPOSALS WILL

BE ACCEPTED.

NOTE: CONTRACTOR WILL CONFIRM THAT THE GOVERNMENT POC, AS NOTED ABOVE,

HAVE RECEIVED THE SUBMITTED PROPOSAL.

Electronic (EMAIL) proposals will be processed in accordance with FAR 52.212-1(f): “Late submission, modifications, revisions, and withdrawals of offers.” All proposals must be in English. All questions must be submitted via email no later than 30 November 2017 at 10:00 am CST via email to Jacqueline Acosta, Jacqueline.acosta@us.af.mil and Gary Beck, gary.beck@us.af.mil. Questions submitted after this date will not be considered.

3.0 Proposal Preparation and Format Instructions. This section provides general guidance for preparing proposals in regards to the format and content of the proposal. Each volume shall be complete in itself. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein; all the requirements specified in this solicitation are mandatory. Offerors are representing that your firm will perform all the requirements specified in the solicitation by submitting your proposal. Offerors are required to meet all solicitation requirements, including terms and conditions, and representations and certifications, in addition to those identified as evaluation factors or sub factors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

3.1 Proposal Clarity. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation of the Offeror’s capabilities and for substantiating the validity of stated claims. The Offeror’s proposal shall not simply rephrase, reiterate, or restate the Government’s own language, but rather shall provide convincing rationale describing how it intends to fulfill the requirement. Legibility, clarity, and coherence are very important. Provide as specifically as possible the actual methodology you would use for accomplishing and satisfying the requirements.

The Offeror shall assume that the Government has no prior knowledge of its capabilities, facilities and experience, and will base the evaluation on the information presented in the Offeror’s proposal.

3.2 Page Limitations. There is no page limitation for submission. You are required to submit the following volumes with your proposal submission:

Volume I - Contracting/Pricing Information to include a Cover Sheet

Volume II –Technical Proposal to include a Cover Sheet

Except for reproduced sections of the solicitation document and tables, charts, graphs and figures, typing shall be not less than 12-point Times New Roman font-- with no less than one inch in margin. Proposals will be on 8-1/2” x

11” paper. All pages shall be numbered.

mailto:jacqueline.acosta@us.af.mil mailto:gary.beck@us.af.mil

4.0 Specific Proposal Instructions. To assure timely and equitable evaluation of the proposal, the Offeror must follow the instructions contained herein. The proposal must be complete, stand-alone, and respond directly to the requirements of this solicitation. The response shall consist of: Contracting/Pricing Proposal (Volume I) and a

Technical Proposal (Volume II).

4.1 Contracting/Pricing Proposal (Volume 1)

Each Offeror shall submit, by email, a Contracting/Pricing Volume with its proposal.

Instructions: The Contracting Officer (CO) has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the CO will review the offers and if, in the CO’s opinion, adequate price competition exists no additional cost information will be requested. However, if at any time during this competition the CO determines that adequate price competition no longer exists, offerors may be required to submit other than certified cost or pricing data to the extent necessary for the CO to determine the reasonableness of the price.

Solicitation: A signed copy of the SF 1449 from an individual legally authorized to bind the offeror. Offeror shall complete blocks 12, 17, and 30 and in doing so, the Offeror accedes to the contract terms and conditions as written in the solicitation with attachments. In the event that any amendments (SF 30) to the solicitation are issued, a signed copy of each amendment shall be placed before the solicitation in order starting with the most recent amendment issued. Complete all contract clause fill-ins if applicable.

A complete copy of the solicitation shall be submitted to include:

Schedule of Supplies/Services: The Offeror shall complete the Schedule of Supplies/Services of the RFP. A unit price shall be proposed and inserted for the Firm Fixed Price (FFP) Contract Line Item Number (CLIN), and shall be rounded up to two decimal places. The total amount must equal the sum of all unit prices (CLINs). The proposed prices shall be based on the Offeror’s own approach and the Government’s PWS requirements as set forth herein.

Offerors who change the quantities stated in the solicitation will render the proposal ineligible for award.

The Offeror shall submit only pricing information that will be evaluated for award or become part of the resulting contract. Supply costs and associated General and Administrative (G&A) costs plus profit or fees, should be included in the unit price.

Representations and Certifications: Contractor shall complete the necessary fill-ins, certifications, and provisions.

The offeror shall complete only paragraph (b) of the provision FAR 52.212-3 if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site. If the offeror has not completed the annual representations and certifications electronically, the offeror shall complete only paragraphs (c) through (p) of the provision FAR 52.212-3 and return it along with the proposal.

4.2 Technical Proposal (Volume II)

Each Offeror shall submit a Technical Volume with its proposal. Offerors are cautioned that the Government will only use data provided by each Offeror in this volume in the technical evaluation. By your proposal submission, you are representing that you will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

All the requirements specified in the solicitation are mandatory. The contractor shall address the proposed approach to meeting the minimum performance or capability requirements of each technical factor. The responses will be evaluated against FAR 52.212-2, Evaluation Factors. Marketing presentations are not wanted and will not be evaluated. Hard and compelling evidence of capabilities is required to receive credit for evaluation factors.

Legibility, clarity, and coherence are very important. Offerors are strongly encouraged to provide as specifically as possible, the actual methodology to be used for accomplishing and satisfying the requirements.

Addendum to 52.212-1(c), Period for Acceptance of Offers: The paragraph is tailored as follows: “The offeror agrees to hold the prices in its offer firm for 60 Calendar Days from the date specified for receipt of offers.”

Addendum to 52.212-1(d), Product Samples, is deleted in its entirety.

Addendum to 52.212-1(e), Multiple Offers, is deleted in its entirety.

Addendum to 52.212-1(g), Contract award (not applicable to Invitation for Bids): The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

Addendum to 52.212-1(h), Multiple Awards, is deleted in its entirety.

(End of Addendum)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (NOV 2017)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at https://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

(a) Definitions. As used in this provision --

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except--https://www.sam.gov/portal

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Predecessor” means an entity that is replaced by a successor and includes any predecessors of the predecessor.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

“Sensitive technology”--

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically--

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act

(50 U.S.C. 1702(b)(3)).

“Service-disabled veteran-owned small business concern”--

(1) Means a small business concern--

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

“Small business concern” means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

“Small disadvantaged business concern”, consistent with 13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that--

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by--

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

“Subsidiary” means an entity in which more than 50 percent of the entity is owned--

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

“Successor” means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term

“successor” does not include new offices/divisions of the same company or a company that only changes its name.

The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

“Veteran-owned small business concern” means a small business concern--

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

"Women-owned business concern" means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

“Women-owned small business concern” means a small business concern--

(1) That is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least

51 percent of its stock is owned by one or more women; or

(2) Whose management and daily business operations are controlled by one or more women.

“Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127)”, means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the

United States.

(b) (1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted electronically on the SAM website.

(2) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through https://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-

3, Offeror Representations and Certifications--Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ___ .

[Offeror to identify the applicable paragraphs at (c) through (u) of this provision that the offeror has completed for the purposes of this solicitation only, if any.) These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(c) Offerors must complete the following representations when the resulting contract will be performed in the United

States or its outlying areas. Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that it ( ___ ) is, ( ___ ) is not a small business concern.

(2) Veteran-owned small business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents as part of its offer that it ( ___ ) is, ( ___ ) is not a veteran-owned small business concern.

(3) Service-disabled veteran-owned small business concern. (Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.) The offeror represents as part of its offer that it ( ___ ) is, ( ___ ) is not a service-disabled veteran-owned small business concern.

(4) Small disadvantaged business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents that it ( ___ ) is, ( ___ ) is not a small disadvantaged business concern as defined in 13 CFR 124.1002.

(5) Women-owned small business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents that it ( ___ ) is, ( ___ ) is not a women-owned small business concern.

https://www.acquisition.gov/

(6) WOSB concern eligible under the WOSB Program. [Complete only if the offeror represented itself as a women-owned small business concern in paragraph (c)(5) of this provision.] The offeror represents that--

(i) It [ ___ ] is, [ ___ ] is not a WOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It [ ___ ] is, [ ___ ] is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(6)(i) of this provision is accurate for each WOSB concern eligible under the WOSB

Program participating in the joint venture. [The offeror shall enter the name or names of the WOSB concern eligible under the WOSB Program and other small businesses that are participating in the joint venture: ___ .] Each WOSB concern eligible under the WOSB Program participating in the joint venture shall submit a separate signed copy of the WOSB representation.

(7) Economically disadvantaged women-owned small business (EDWOSB) concern. [Complete only if the offeror represented itself as a WOSB concern eligible under the WOSB Program in (c)(6) of this provision.] The offeror represents that--

(i) It [ ___ ] is, [ ___ ] is not an EDWOSB concern, has provided all the required documents to the WOSB

Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It [ ___ ] is, [ ___ ] is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(7)(i) of this provision is accurate for each EDWOSB concern participating in the joint venture.