PWS_Perm Party AMC Coordinator 10Oct19.pdf

PERFORMANCE WORK STATEMENT (PWS)

Airmen Ministry Center (AMC) Coordinator

Current as of 18 September 2019

1. Contract Position Title: Airmen Ministry Center Coordinator, hereafter described as Contractor.

2. Minimum Standards of Education, Qualification, Experience: Contractor shall:

2.1. Have a minimum of five (5) years’ experience in a paid ministry leadership position successfully managing people and resources. This experience must not have more than a one

(1) year break in paid ministry experience. Candidates must have a minimum two (2) years’ military experience (ex. Active,Reserve, Guard, Civil Service, dependent).

2.1.1 Possess at minimum a Bachelor’s Degree in a ministry related field.

2.1.2 Be a spiritually-sensitive person who is comfortable working with military personnel, lay leaders, and contractors in a pluralistic environment.

2.1.3. Possess relevant experience with current technology and social media (i.e., Facebook, Instagram, Pinterest, computer/phone/tablet applications, and group texting) in order to leverage these platforms to reach Permanent Party Airmen.

2.1.4. Provide resume that outlines these qualifications.

2.2. Have proven ability to communicate effectively and clearly in spoken and written

English.

2.3. Have proven ability to effectively accomplish assigned tasks with minimal supervision.

2.4. Provide a letter of endorsement from current pastor/chaplain/ supervisor regarding qualifications and ministry experience

2.5 Pass a background check.

3. Program Requirements and Responsibilities include but are not limited to:

3.1. Work Hours and Permanent Party Airman Ministry Center Operational Hours.

3.1.1. The contractor shall be responsible for the management of the Permanent Party Airmen

Ministry Center. The contractor shall coordinate a 35 hour per week work schedule with the

Permanent Party AMC OIC. The work schedule will flex based on the needs of the programs with priority given to evening and weekend events.

3.1.2. Normal duty hours include but not limited to: Wednesday, Thursday 1700-2100, Friday 1700-2300, Saturday 1200-2300, Sunday 1200-2100.

3.1.3. Weekly hours worked shall be tracked and reported on the monthly payment invoice

AF Form 4357.

3.2. Comply with Air Force Instructions (AFI), Operating Instructions (OI), Policies and Procedures that apply to this position.

3.2.1. Chaplain Corps AFIs are located at http://www.e-publishing.af.mil/. Under the Product

Index click on “Departmental” and then “52-Chaplain.”

3.3.2. Local chapel OIs shall be provided to Contractor upon initial award of contract, whenever OIs are updated, and upon request by the contractor.

3.3. The AMC operates a volunteer program consisting of Airmen. The Contractor, under the leadership of the OIC and NCOIC of the AMC, shall coordinate:

3.3.1. Volunteer Dorm Resident Leadership Team, to include: recruitment, applications, interviews, selection, and professional development.

3.3.2. The structure of the volunteer program, ensuring that each Airman has unique roles and responsibilities that develop them as leaders. This includes the maintenance of the volunteer roster.

3.3.3. Recognition and appreciation programs, to include monthly, quarterly, and annual care for the caregiver events for the leadership team.

3.3.4. Standard operating procedure for daily operations of the AMC, to include shift management and role delegation, such as facility security, accountability checks, equipment check outs, etc.

3.3.5. The tracking of metrics and data collection for utilization of the facility, equipment, and events.

3.3.6. Development of a dormitory outreach program, to include leveraging of squadron volunteers in their respective dormitories and work spaces.

3.3.7. Development of Servant-Scholar program which builds community relationships with local faith-based organizations to foster volunteer events led by Airmen, to include a minimum of one (1) event per month. For each event, the Contractor will provide a safety brief and ensure accountability for all participants.

3.3.8. Development of leadership curriculum for Dorm Resident Leadership Team.

3.4. Facility Coordination: The contractor is accountable for security and cleanliness of all facilities utilized in conjunction with their programs. As facility coordinator the Contractor shall coordinate with the facility manager:

3.4.1 The upkeep and maintenance of the AMC.

3.4.2. Distribution and accountability of the keys to all AMC facilities.

3.4.3. Standard operating procedures for opening, closing, and daily cleaning, to include scheduling students awaiting further instruction for cleaning/upkeep projects.

3.4.4. Room set up configurations and standardizations plan.

3.4.5. The use of bulletin boards, posters, and marketing inside the facility.

3.4.6. Facility requests and calendar management.

3.4.7. Research and procurement of office supplies, cleaning supplies, furniture, etc.

3.4.8. The submission of and tracking of work orders for the facility with the Chapel facility manager.

3.5. Logistical Support – The Contractor shall coordinate:

3.5.1. Logistical support, to include marketing for all briefings and training events in the

AMC.

3.5.2. Network with base helping agencies and chapel parishes to grow and maintain Dorm

Resident Leadership Team Training Program, to include, but not limited to two events per month.

3.5.3. Regular single Airmen spiritual enrichment events for dorm residents.

3.5.4. The development of a weeklong leadership development retreat for Dorm Residents.

3.5.5. Largescale programs, to include but not limited to Thanksgiving, Christmas, and Super

Bowl events.

3.5.6 Coordinate and or lead weekly resiliency opportunities for Dorm Residents.

3.6. Additional Administrative Tasks – The Contractor shall:

3.6.1. Provide monthly report to the AMC NCOIC of names and dates of Dorm Resident

Leaders that were trained on privileged communication.

3.6.2. Participate in weekly planning meetings with the AMC OIC and NCOIC.

3.6.3. Be responsible for ensuring AMC participants and volunteers are aware of local safety requirements and procedures.

3.6.4. Submit appropriated and non-appropriated fund requests and transportation requests as needed to execute AMC program to the AMC OIC and NCOIC.

3.6.5 Obtain and maintain a Government driver’s license within the first 90 days in order to drive cars/vans up to 1.5 ton trucks in performance of duties within this performance work statement.

3.7. General Responsibilities – The Contractor shall:

3.7.1. Maintain a professional working relationship with the chapel staff, congregations, and other personnel to achieve duties as necessary.

3.7.2. Have a positive attitude and good time management skills and be self-motivated.

3.7.3. Preserve any confidential issues seen or heard within the chapel facilities.

3.7.4. Comply with all Air Force computer and information security requirements.

3.7.5. Comply with all Federal requirements and Air Force Instructions.

3.7.6. Not conduct personal business in conjunction with services outlined in this PWS, or in chapel facilities.

3.7.7. Comply with mandatory training required for all contractors and maintain current training records in accordance with all AFIs and all applicable AF and DOD instructions.

3.7.8. Be able to work and travel independently.

4. Pluralistic Environment: The environment in which this contract is implemented is a religiously pluralistic and sensitive arena of numerous faith group and denominational traditions. The Contractor accomplishes the terms of the contract in compliance with the mission requirements and standards set forth and defined by the Department of the Air Force and the Air Force Chaplain Corps. Activities and behavior to the contrary are viewed as grounds for contract termination.

5. Background Checks

5.1. A criminal history background check shall be initiated and completed for all Contractors, Contractor substitutes, and program volunteers working with children under 18 years of age.

5.2. If awarded the contract, the Contractor shall immediately submit a background check application to the Contract Monitor, or designee, in accordance with Department of Defense

Instruction (DoDI) 1402.5, Criminal History Background Checks.

5.3. Contractor shall ensure that all program volunteers, and Contractor substitutes, working with children under 18 years of age, submit a background check application to the Contract

Monitor, or designee, in accordance with Department of Defense Instruction (DoDI) 1402.5, Criminal History Background Checks.

5.4. While awaiting the background check results, all program volunteers, or Contractor substitutes, working with children less than 18 years of age, shall remain within line of sight of another Contractor, staff member, or volunteer who has an approved background check on file.

6. List of organization-furnished workspace, supplies and equipment.

6.1. The Government shall provide working space in the AMC and all equipment as required for Contractor personnel.

6.2. The Contractor shall be provided access to an office space with desk, chair, computer, printer, filing cabinet, bookcases, phone, expendable office supplies and other items deemed necessary to perform services described within this PWS.

6.3. Due to limited resources and space, the Contractor may be required to share a workspace with other Contractors.

6.4. Government owned furniture, computers, instruments, sound equipment, supplies, etc.

shall not be moved without the express permission of an active duty Chaplain or Religious

Affairs Airman.

6.5. The Contractor is accountable for the security and cleanliness of all facilities utilized in conjunction with their programs.

7. Standards of Dress: The Contractor shall be appropriately and neatly attired, modest, and well groomed. Shirts and blouses must have sleeves. Sleeveless T-shirts, short shorts, and short skirts are not acceptable. Hair and facial hair will be neat, clean, and properly trimmed.

8. The contract monitors for this contract are:

Primary Alternate

Ch, Capt Richard Casey SSgt Ronelda Charles

Chaplain Religious Affairs Airman

9. The Contract Monitor, or their designee, shall monitor and inspect the Contractor's performance.

9.1. The Contractor shall be notified in writing of any and all noncompliance, and shall be given an opportunity to correct, if possible, nonconforming work.

9.2. The Contractor shall be given an opportunity to respond in writing to any notice of noncompliance.

9.3. The Contractor coordinates all support requirements with the AMC OIC, Contract

Monitor, or designee.

10. Financial Responsibility:

10.1. Contractor shall submit monthly invoices prior to payment being made. Rate of payment for described services shall be monthly.

10.2. The Contractor is responsible for the accounting and payment of Social Security Taxes, Federal Income Taxes, State Income Taxes, Unemployment Insurance premiums and tort liability.

11. Subcontracting During Periods of Absence:

11.1. The Contractor shall perform the services described within this PWS. If unable to perform duties for short periods of time (not to exceed two (2) weeks), the Contractor is responsible for providing an alternate or substitute of equal or higher proficiency.

11.2. All alternates or substitutes shall meet the same qualifications as the Contractor and be approved as suitable by the Contract Monitor in accordance with the requirements described within this PWS.

11.3. Submit the names and qualifications of proposed alternate or substitute to contracting, the Contract Monitor or designee for approval at least seven 7 calendar days prior to the proposed absence.

11.4. Contractor is responsible for payment of any substitute or alternate.

12. Replacement of Contractor Employees.

The Contractor shall replace personnel such that vacancies will not exceed 30 consecutive calendar days. When replacing personnel, the consecutive calendar days begin the last day of work (contract performance) the contractor or contractor's employee completes. The replacement contractor personnel must begin work within 30 consecutive calendar days after the previous employee departed the position.

13. Conference Travel: In the event that chapel funding is made available to send the Contractor to a training conference, participation shall be approved by the Wing Chaplain or Contract Monitor.