DRAFT__EDM_PWS_20180606.pdf

Performance Work Statement (PWS)

AETC EXECUTIVE DECISION MODEL (EDM)

As of 04 Jun 18

1. DESCRIPTION OF SERVICES.

The Air Education and Training Command Studies and Analysis Squadron (AETC SAS) is responsible for providing Headquarters (HQ) AETC and 19th Air Force (19 AF) with aircrew training program analyses. 19 AF is responsible for executing operational-level command and control of all formal aircrew flying training missions within AETC and providing Airmen with a 5th generation, cross-domain, warrior mindset to sustain the United States Air Forces combat capability.

HQ AETC and 19 AF have a requirement for the AETC Executive Decision Model (EDM) and AETC EDM Lite to quantify the impact of resourcing decisions across AETC’s pilot training enterprise. The EDM is a probabilistic model that accounts for process variance within AETC’s Undergraduate Pilot Training (UPT), Pilot Instructor Training (PIT), Euro-NATO Joint Jet Pilot Training (ENJJPT), and Introduction to Fighter Fundamentals (IFF) operations. EDM Lite is a slimmed down version of EDM and is equipped with a front-end user interface. EDM and EDM Lite use inputs such as the number of aircrafts, simulators, instructors, and students; attrition due to weather and/or maintenance; restrictions due to airspace/airfields; and syllabus requirements to predict outputs such as sorties/graduates realized and resource requirements for specific study scenarios.

2. SCOPE.

The Contractor shall provide maintenance and sustainment support, user training, documentation, and helpdesk support for all items associated with the AETC EDM and EDM Lite. EDM shall provide AETC with a high-fidelity representation of AETC’s UPT, PIT, ENJJPT, and IFF operations at nine training locations (Columbus Air Force Base (AFB), Mississippi; Laughlin AFB, Texas; Joint Base San Antonio-Randolph Texas; Sheppard AFB, Texas; Vance AFB, Oklahoma; and four (4) user-defined locations) and for four (4) Mission Design Series (T-1A, T-6A, T-38C, and T-X). EDM Lite shall provide AETC with the same capability as EDM, but without the four (4) user-defined training locations and the T-X. EDM and EDM Lite are used to conduct “what-if” analyses across multiple dimensions (aircraft availability, instructor manning levels, simulator inventories, syllabus composition, etc.) and predict the outcomes of specific study scenarios, such as the number of sorties and/or graduates realized, before resources are expended. Specific study scenarios can include, but may not be limited to, the effects of grounding the T-6A fleet, a comparison of Specialized and Generalized UPT constructs, or an examination of strategic T-X basing decisions plans.

3. REQUIRED SUPPORT CAPABILITIES.

In an effort to ensure EDM and EDM Lite accurately represent real-world AETC flying training operations, the Contractor shall modify the EDM and EDM Lite architectures to include, but not be limited to, creating new input fields, creating new outputs, and changing mathematical formulations built within the model. The Contractor shall deliver all files and documentation relating to the models’ modifications to AETC SAS and 19 AF via e-mail or CD.

The Contractor shall complete assigned modeling and analysis tasks. These tasks include, but are not limited to:

collecting data (e.g., aircraft/instructor/simulator inventories, sortie attrition rates, airfield/airspace restrictions, syllabus composition, etc.) for use in the EDM and EDM Lite baselines and specific “what-if” scenarios;

modeling/analyzing EDM and EDM Lite study scenarios; and reporting results. The Contractor will provide all EDM and/or EDM Lite input and result files related to AETC study scenarios via e-mail upon completion of a study.

The Government shall provide the Contractor with data for the EDM and EDM Lite baseline and specific “what-if” scenarios. This includes, but is not limited to:

a. AETC training syllabi via e-mail as changes occur

b. The previous month’s sortie attrition rates via e-mail by the 15th calendar day of the month

c. Current instructor, aircraft, simulator, and student inventories (provided by various HQ AETC organizations)

The Contractor shall:

• Incorporate Government-provided data into the EDM and EDM Lite baseline scenarios and provide them to AETC within two (2) business days after receipt;

• Provide training to Government personnel for the operation of EDM and EDM Lite as required;

• Provide the Government with User’s Manuals for the use and operation of EDM and EDM Lite within three (3) months after the contract start date;

• Review the status of analyses and EDM modifications with AETC via telecom every Tuesday or as pre-coordinated with AETC SAS and 19 AF;

• Provide feedback via e-mail and/or telephone on AETC’s written reports and presentations to ensure a study’s assumptions were accurately represented within EDM and/or EDM Lite;

• Be available to answer the Government’s inquiries during business hours (8:00 AM - 5:00 PM CST) five (5) days a week, excluding federal holidays.

In the event AETC requires additional models, the contractor shall provide AETC a laptop with EDM and EDM Lite installed on it at the negotiated cost within 10 business days after the request has been made.

4. CONTRACTUAL REQUIREMENTS.

4.1. Customer Support.

The Contractor shall provide the Level 1, 2 and 3 technical support as listed below via telephone and/or e-mail:

Level 1 – If a local model is down or a problem exists that prevents usage or access to the model, the Contractor shall respond within four (4) hours after notification during normal work hours, which for the purpose of this contract shall be Monday – Friday (M-F) 8:00 A.M. – 5:00 P.M. CST. AETC does not expect the vendor to respond after normal duty hours. A fix shall be implemented within 3 business days after notification.

Level 2 – In the event a laptop with EDM or EDM Lite installed on it malfunctions, AETC will send it back to the Contractor for troubleshooting and repair. If a laptop is beyond repair, AETC has the option of purchasing a new one with EDM and EDM Lite installed on it.

Level 3 – In the event a laptop with EDM or EDM Lite installed on it malfunctions, AETC will send it back to the Contractor for troubleshooting and repair. If a laptop is beyond repair, AETC has the option of purchasing a new one with EDM and EDM Lite installed on it at the negotiated cost.

4.2. Non-Personal Services.

The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

4.3. Place of Performance.

The primary place of performance will be at Contractor’s location; however, work may be required at JBSA- Randolph.

4.4. Normal Hours of Operation.

Normal hours of operation are Monday through Friday between 8:00 AM and 5:00 PM CST with the exception of Federal Holidays.

4.5. Travel

Travel to government facilities may be required and will be specified in the PWS. All travel requirements (including plans, agenda, itinerary, or dates) shall be pre-approved by the government (subject to local policy procedures), and is included as part of the firm fixed price. No cost reimbursable is authorized.

4.6. Security

This effort shall be unclassified and the Contractor personnel shall NOT have access to classified documents.

No classified work shall be accomplished under this PWS and security clearances are not required. Performance under this PWS may generate USG proprietary data categorized as "for official use only" or protected under the Privacy Act of 1974. Contractor personnel, although recognized as Contractor employees and under the complete control of the Contractor, shall be required to comply with the directives and requirements of the base commander or authorized representative as to security standards and regulations applicable to the work site.

Contractor personnel involved in civil crimes and/or other incidents of misconduct may be barred from the site.

The Contractor shall inform the CO of any information they have relating to crimes.

4.7. Safety

Contractor Compliance: The Contractor and its subcontractors shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E). These requirements shall be incorporated into the Contractor's safety and health program.

The Department of Defense (DoD) participates in the OSHA Voluntary Protection Program (VPP). Contractor personnel performing services on a DoD installation shall participate in the local VPP. Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html.

Mishap Notification and Investigation: The Contractor shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government personnel and to cooperate in any resulting safety investigation. The Contractor shall notify (via telephone) the cognizant contracting officer, the contracting officer's representative, and/or other applicable members within four (4) hours after all mishaps or incidents.

The Government person notified by the Contractor will in-turn notify the Safety office. Contractor notifications made after duty hours shall be reported to the appropriate installation Command Post. If requested by the cognizant contracting officer, the contracting officer's representative, and/or the cognizant program manager, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office. If the Government investigates the mishap, the Contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

5. QUALITY.

This section describes the Quality Control components for this effort. The following sub-sections provide details of various considerations on this effort.

The Contractor shall develop a Quality Control Plan (QCP) and maintain an effective quality control program to ensure services are performed in accordance with the contract and this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's http://www.osha.gov/dcsp/vpp/index.html

QCP is the means by which he assures himself that his work complies with the requirement of the contract.

Contractor's attention is directed to the contract’s clause entitled 'Inspection of Services.' Contractor shall submit a Quality Control Plan (QCP) to the CO, for acceptance, prior to contract award. The QCP shall be submitted as part of the technical proposal for evaluation. The QCP will be considered acceptable and approved unless the contractor is notified by the CO prior to award. Changes to the QCP during contract performance shall be submitted to the CO for acceptance no later than 10 calendar days prior to any changes being affected by the contractor.

The Contractor's quality inspection documentation (i.e., metrics, reports, etc.) shall be made available to the COR monthly. The reports should provide information on the methods of inspection, what was inspected, discrepancies found, and actions taken to correct and preclude recurrence.

6. SERVICES SUMMARY.

Performance Requirement Performance Threshold PWS Para.

Modify the EDM and EDM Lite architectures as required by

AETC

The Contractor shall make modifications to the model’s architecture within 5 business days after request is made, with no more than two (2) discrepancies allowed per quarter.

Provide documentation of all EDM and EDM Lite modifications

The Contractor shall deliver all files and documentation relating to the model’s modifications to AETC SAS and 19 AF via e-mail or CD within 5 business days after completion, with no more than two

(2) discrepancies allowed per quarter.

Model and analyze AETC’s study scenarios with EDM and/or EDM Lite

The Contractor shall begin conducting the EDM and/or EDM Lite study scenario analysis within 1 business day after AETC’s request.

Provide all EDM and/or EDM Lite input and result files related to AETC study scenarios

The Contractor shall provide all model input and result files to AETC SAS and 19 AF via e-mail within 1 business day after completing the study, with no more than two (2) discrepancies allowed per quarter.

Update EDM and EDM Lite baseline inputs

AETC will provide the previous month’s sortie attrition rates as well as current instructor, aircraft, simulator, and student inventories NLT the 15th calendar day of each month. The Contractor will incorporate this data into the EDM and EDM Lite baseline scenarios and provide them to AETC within 2 business days after receipt, with no more than two (2) discrepancies allowed per quarter.

Provide training on the operation of EDM and EDM Lite

The Contractor shall provide training to government personnel for the operation of EDM and EDM Lite. The Contractor shall respond to users request for training via telephone or e-mail within 1 business day after receipt of inquiry.

Provide User’s Manuals for EDM and EDM Lite

The Contractor shall provide documentation for the use and operation of EDM and EDM Lite to AETC SAS and 19 AF within 3 months after the contract start date.

Provide EDM and EDM Lite status reviews

The Contractor shall review the status of analyses and modifications with AETC via telecom every Tuesday or as pre-coordinated with AETC SAS and 19 AF.

There shall be no more than two (2) discrepancies allowed per quarter.

Advise on written reports The Contractor shall provide feedback to AETC SAS and 19 AF on AETC's written reports and presentations to ensure EDM and/or EDM Lite inputs accurately represented the study's assumptions within 1 business day of receipt. There shall be no more than two

(2) discrepancies allowed per quarter.

Customer support available to users during normal business hours (8:00 AM - 5:00 PM CST) 5 days a week (excluding federal holidays)

The Contractor shall respond to users via telephone or e-mail within 4 business hours after receiving inquiries, with no more than two (2) discrepancies allowed per quarter.

7. PERFORMANCE OF SERVICES DURING CRISIS.

IAW DoDI 1100.22, Policy and Procedures for determining Workforce Mix and DFARS 237.76, Continuation of Essential Contractor Services, unless otherwise directed by an authorized government representative, it is determined that services as identified in this PWS are NOT essential for performance during a crisis. In the event of an unforeseen natural or military crisis, i.e., hurricane, insurrection, etc., the contractor’s primary responsibility is to safeguard it personnel and secure any equipment.

8. CONTRACTOR MANPOWER REPORTING.

The Contractor shall report all un-loaded direct labor hours and unburdened direct labor dollars required for performance of services provided under this contract. After the prime contractor has reported its data, subcontractors are required to report their information. The prime contractor has overall responsibility for ensuring subcontractors enter their respective data. The Contractor must completely fill in all required data fields.

The Contractor Manpower Reporting Application (CMRA) secure data website (http://www.ecmra.mil) is the collection point for this information. Data for Air Force service requirements must be input at the Air Force CMRA link at http://www.ecmra.mil. User manuals are available at the Army CMRA link on the website. Contractors may direct questions to the CMRA help desk.

Reporting. Reporting inputs will be for the direct labor executed during each Government fiscal year (FY), which runs 1 October through 30 September. 9.2.1. While inputs may be reported any time during the FY, all data for the FY shall be reported no later than 31 October of each calendar year. Notify the contracting officer via e-mail when all prime contractor and subcontractor input is complete.

Safeguarding of Information. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.