Maxwell_BOS__Solicitation_Brief_(13_May_15).pptx

FA3002-13-R-0012

Maxwell-Gunter AFB Base Operations Support (BOS) Solicitation

Mr. Ben Wood

338 SCONS/PKC

13 May 15

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

Be America’s Best…War-Winning Capabilities, on Time, on Cost

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ACQUISITION APPROACH

Performance Based Service Acquisition Full and Open Competition Solicitation will result in a single Firm-Fixed-Price Contract Period of Performance Base period plus Four (4) one-year option periods, with the possibility of becoming eligible to perform two (2) additional one-year Incentive Option Periods (IOPs) Basis for Award: Lowest Price Technically Acceptable The Government intends to Award without Discussions

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Communications The Procuring Contracting Officer (PCO) is the only person authorized to contact offerors Please submit questions as soon as possible to the PCO, but not later than 21 May 15 Please be as specific in your questions as possible, citing any related document(s), page and paragraph numbers Offerors are strongly advised to thoroughly examine their proposals for accuracy, full documentation, clear explanations and compliance with all requirements of the RFP prior to submission to the PCO by the due date

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Notes:

Please cc Mariel Cortezano to all correspondence with the PCO.

Offerors are reminded to carefully review their compliance status before submitting their proposals. Ensure that any teaming arrangements or subcontractor agreements with large businesses will not result in the loss of the prime contractor’s small business status. Misrepresentation or false certification can lead to criminal liability and adverse administrative actions. Please consult the Small Business Administration for further guidance on eligibility requirements.

PROPOSAL MILESTONES

PROPOSAL PREPARATION

Organized by Sections IAW RFP L.2.1.

Carefully provide all Tables, Charts and other Information required by RFP Paragraphs L.1. through L.3.5.

Volume I: Price Proposal - no page limit Volume II: Technical Proposal - 150 page limit (manpower matrices excluded) Volume III: Past Performance Information – (limitations based on section content) Volume IV: Small Business Subcontracting Plan- no page limit Volume V: Other Contracting Considerations - no page limit

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pricing

CONSIDERATIONS

Pricing Information Submit Section B in electronic and paper format Compliance with the SCA and CBA Service Contract Act (SCA) of 1965, as amended Collective Bargaining Agreement (CBA) CBA with United Steel, Paper and Forestry, Rubber, Manufacturing, Energy, Allied Industrial and Service Workers International Union, AFL-CIO-CLC, Local Union 13350 Effective 1 Aug 12 and Local Union 9504 Effective 1 Jul 12.

Note: SCA Wage Determination (WD) and CBAs are provided as RFP Attachments 2 and 3

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CLIN Structure

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CLIN Structure

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CLIN Structure

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CLIN Structure

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CLIN Structure

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CLIN Structure

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CLIN Structure

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TECHNICAL

CONSIDERATIONS

Technical Requirements Technical Subfactors Subfactor 1: Mobilization Approach Subfactor 2: Technical Approach Subfactor 3: Program Management and Staffing Approach Subfactor 4: Performance Management/Quality Control Approach

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Past performance considerations Past Performance Information Past Performance Report Past Performance Information Sheets Organizational Structure Change History Past Performance Questionnaires Subcontractor Consent & Client Authorization Letters

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Notes:

Past Performance Questionnaires will be sent out by the Government to the contract POCs. Please ensure to provide the POCs current information.

If submitting a Government and Commercial contracts for Past Performance, both Subcontractor Consent Letter and Client Authorization Letters are required.

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CONSIDERATIONS

Contract Forms

SF 33

Letter appointing person to bind company Fill-in clauses, Sections I through K, SAM, TIN Responsibility Determination Exceptions to Government’s Terms and Conditions Government retains the right to require strict compliance with the terms and conditions Acceptance Period Minimum 240 days (or longer as specified by Offeror)

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Responsibility Determination explain how you plan to maintain adequate financial resources for a contract of this magnitude and length explain fiscal plan for covering mobilization, unexpected or emergency situations, and initial performance costs prior to recoupment in the form of monthly invoice payments submission of financial statements for one fiscal year and year-to-date financial information through the last quarter available evidence of internal working/operation capital, if used or financial support from other sources

Added RFP Attachment 16: Workforce Demographic Information provided by the Incumbent

Ensure SAM registration is current.

Ensure your business is registered under NAICS 561210

Special Provisions Performance Incentive Plan Price Incentive Reduction Reduce payment for underperformance based on their ability to meet Service Summary (SS) thresholds (Up to 4% of contract price at risk) SS Items are tied to CLINs, when a SS threshold(s) is not met, a report will be given to the contractor by ACO and will reduce appropriate CLIN(s) accordingly.

Incentive Option Periods (IOPs) Rewards the contractor for achieving above satisfactory CPARS ratings with up to two IOPs Contractor must achieve Satisfactory CPARS Ratings with at least one rating that exceeds Satisfactory in: Quality, Schedule, Management, or Business Relations.

Any CPARS ratings below Satisfactory will result in contractor being ineligible for the associated IOP

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Special Provisions Performance Incentive Plan Incentive Option Periods- How they work

Incremental Funding Government Furnished Property

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PROPOSAL SUBMISSION

Volumes Volume I: Price Proposal Volume II: Technical Proposal Volume III: Past Performance Information Volume IV: Small Business Subcontracting Plan Volume V: Other Contracting Considerations

Acceptance Period, Block 12 240 calendar days minimum

Proposal Instructions Section L, Instructions to Offerors/General Information Proposal Organization Chart

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Due Dates Base Entry (JBSA-Randolph, TX and Maxwell AFB, AL) Visitor Control Procedures Anticipate Delay RFP Paragraph L.2.2. Submission of Offers:

Proposal Volumes I through V Due 15 Jun 15, 3:00 p.m. CST

Procuring Contracting Officer Ms. Gloria M. Marshall Contracting Officer

Address: 338 SCONS/PKC

Email: gloria.marshall@us.af.mil Phone: 210-652-7998

DSN: 487-7998

Fax: 210-652-8938

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Source Selection Activities For the purpose of efficiency the PCO may limit the number of proposals in the competitive range to an efficient number that will permit an efficient competition for this LPTA source selection Discussions will be conducted only with those offerors determined to be in the competitive range Meaningful discussions to avoid multiple proposal revisions The government will not conduct successive rounds of discussions to give offerors opportunities to strengthen weak proposals The Government intends to award without discussions.

Source Selection Activities Final Proposal Revisions Changes or exceptions in the Final Proposal Revision are subject to evaluation and may render the Offeror’s proposal be determined unacceptable and ineligible for award.

The Government may reject unrealistic offers

Questions?

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