FA3002-13-R-0012_Maxwell_BOS_Pre-Solicitation_Notice_(30_Dec_15).docx

The 338th Specialized Contracting Squadron (338 SCONS), JBSA-Randolph, TX is conducting an acquisition for Maxwell-Gunter Base Operations Support (BOS) re-competition and follow-on contract. This is a pre-solicitation notice to provide non-personal services for Base Operations Support at Maxwell-Gunter AFB, AL. (Note: The description herein is a summary of the required services and is not intended to be all-inclusive.)

The supported mission is for the 42nd Mission Support Group located at Maxwell AFB, AL. This requirement supports the mission of the 42nd Air Base Wing located at Maxwell-Gunter AFB, Alabama. This support encompasses the following service areas: All Services, Maintenance Foreign Object Damage, Resource Management, Communications & Information Technology, Publishing, Installation Management, Airfield Management, Supply, Transportation, Community Services and Weather. All of these services are to be performed in accordance with (IAW) the objectives and responsibilities established in Public Law, DoD/Air Force (AF) series directives as well as Air Education Training Command (AETC)/Wing/Base instructions, regulations, plans and applicable equipment and/or general support technical orders/data. The 42nd ABW is seeking a Service Provider (SP) to provide the following:

1. Applicable to all services: Services shall be performed in accordance with (IAW) the objectives and responsibilities outlined in Public Law, Department of Defense (DoD) Air Force (AF) series directives as well as Air Education and Training Command (AETC) Wing Base instructions, regulations, plans and applicable equipment and or general support technical orders data. The contractor will be required to:

a. Provide all vehicles, equipment, tools, and supplies unless specified in the Performance Work Statement (PWS) as Government furnished or provided.

b. Perform all required Resource Management functions to include development, preparation, submission, and maintenance of financial plans and budgeting estimates IAW the objectives and responsibilities as stated above in paragraph I.1.

c. Perform all computer workgroup management responsibilities within each functional area for all Government provided equipment.

d. Perform records management for all generated and received Government documents.

e. Perform in an environmentally acceptable manner.

f. Establish an occupational health and safety program for employees in compliance with the Occupational Safety and Health Act (OSHA) and the resulting OSHA Standards of 29 Code of Federal Regulations (CFR) 1910 and 1926, including applicable DoD and AF safety guidelines required to protect Government resources and the general public.

g. Comply with Air Force Occupational Safety and Health Standards only to the extent required to protect AF resources (facilities, equipment, and AF personnel) and the general public.

h. Comply with all base security requirements. A secret clearance is required in some work areas.

2. Applicable to BOS. Provide operating support to the base populace and assigned units as described below.

a. Communication (COMM) and Information Technology (IT): Services to be provided are network operations management, network infrastructure improvement, network and information security, enterprise technology management, telecommunications/telephone wire services, asset management, plans and programs, client support technicians for the defense research and engineering network, web services, information assurance, distributed computing software support and voice and video COMM support. Estimated 3,000 COMM/IT users and 2,500 telephones.

b. Maintenance: Manage and administer the base Foreign Object Damage and Dropped Object Prevention programs. Attend quarterly meetings.

c. Transient Maintenance Services: Provide aircraft ground handling services for transient aircraft and maintenance support for all assigned powered and non-powered aircraft ground support equipment.

d. Community Services: Services to be provided are community libraries, fitness and sports services, outdoor recreation services for an average annual population of more than 12,500 active duty, reserve, civilian and contractor personnel.

e. Civil Engineering (CE) Services: Operations: real property and real property installed equipment maintenance, management, operation and repair (including utilities, airfield lighting, alarms, generators, pavements, structures, energy monitoring, and heating, ventilation, and air conditioning) for all base facilities, grounds, industrial controls systems, pest control, customer service, material control, barrier maintenance for aircraft arresting systems, custodial services, integrated solid waste management, unspecified minor military construction (may not exceed $750,000 in cost), and recreational area maintenance and repair; Emergency Management: preparedness, response and recovery; Installation Engineering: engineering services (major repairs and construction services), project management, planning, design, and technical support; Installation Management: environmental (compliance, prevention and pollution monitoring, integrated pest management service, and recycling), real property management to include space utilization (assess and validate base and facility space requirements), unaccompanied housing management to include off base referral services, and energy management (administer base utilities energy management program to include education and monitoring); and perform Resource Management functions to include development, preparation, submission, and maintenance of financial plans and budgeting estimates IAW the objectives and responsibilities as stated above in paragraph I.1. Estimated 4,106 acres, 859 buildings, 2,300 lodging rooms.

f. Transportation: Services to be provided are cargo transportation, passenger transportation, vehicle fleet management, vehicle maintenance, material control. Estimated vehicles: 155.

g. Human Resources: Services to be provided are customer service, personnel records and human resource information system management, assessment and counseling, management and administration of comprehensive education and training programs, management of the military/DoD civilian awards and decorations programs (excludes performance awards), management and administration of effective testing services, support for special functions and interest requests. Average annual population of more than 12,500 active duty, reserve, civilian and contractor personnel.

h. Airfield Support: Services to be provided are airfield management, transient alert services, static display aircraft and maintenance. Airfield has estimated 3,700 aircraft operations and 1,300 distinguished visitor operations annually. Maxwell AFB currently has 10 static display aircraft.

i. Supply: Services to be provided are material management, inventory tracking and accounting documentation, and contingency services. Average annual line items managed: 8,223

j. Resource Management: Services to be provided are management of appropriated funds for all included activities and Non-Appropriated Funds (NAF) accounting support. Average number of cost centers: 118

k. Weather: Services to be provided are safe, effective airfield operations and accommodate priority weather service. Provides weather service for 150 aircraft per month.

The contract will have a 6-month basic Period of Performance; which includes a 45-day mobilization period from 1 Apr 16 through 14 May 16, and the basic period of performance from 15 May 16 through 30 Sep 16. The contract will include four 1-year option periods and FAR Clause 52.217-8, Option to Extend Services, with the potential to extend the contract an additional six months beyond the awarded contract performance period. In the event the Government requires continued performance, the Government’s evaluation of prices proposed will be considered fair and reasonable as applied to an extension of services. Should an extension of services be required, rates will be adjusted only as a result of revisions to applicable prevailing Department of Labor wage rates.

The Request for Proposal (RFP) FA3002-13-R-0012 will be posted on or about 22 Jan 15, and proposals are anticipated to be due on or about 05 Mar 15. This will be an electronic solicitation release. A pre-proposal conference/site visit is tentatively scheduled on or about 29 Jan 15 at Maxwell AFB, AL.

The solicitation, amendments, and other miscellaneous documents will be posted to the Federal Business Opportunities (FBO) website at http://www.fbo.gov. It is the responsibility of each offeror to review the web page for notice of amendments, updates, or changes to current information. This requirement will be competed on a full and open basis to promote the maximum participation of capable and responsible businesses regardless of size. The Government will evaluate using a Lowest Price Technically Acceptable (LPTA) source selection process. A source selection will be conducted in accordance with Federal Acquisition Regulations 15.3 as supplemented by Department of Defense Source Selection Procedures, Air Force Federal Acquisition Regulation Supplement (AFFARS) 5315 Contracting by Negotiation (dated 3 May 2011), and AFFARS Mandatory Procedures 5315.3 Source Selection (dated 4 May 2011).

In order to be eligible for award, registration under the correct North American Industry Classification System (NAICS) code in the System for Award Management is required. To register, go to https://www.sam.gov/portal/public/SAM/. The North American Industry Classification System (NAICS) code for this solicitation is section 561210 – Facilities Support Services. The small business size standard is $38.5 million in annual gross receipts. There will be no public bid opening. Directions for proposal submission will be included in the solicitation. Dates listed above are approximate and included for reference only. The actual date and details will be published in a separate notice (e.g. actual dates of the pre-proposal conference/site visit will be specified in the solicitation).

Contact with Government personnel other than the Points of Contact (POC) listed below by a potential offeror or their employees regarding this acquisition is strictly prohibited. Any questions regarding this notice should be directed to following:

Primary POC:

Mr. Joseph N. Sitterly E-mail: joseph.sitterly.2@us.af.mil Telephone: 210-652-7857